Closing Date Thursday 1 October 2015
Please read the General Conditions and Application Procedures for University Teaching Development
Grants at the end of this document before completing this form.
Committee for the Advancement of Learning and
Teaching 2016
Application for University Teaching Development Grant
Project Leader:
Surname: ............................................ Known Name: ............................. Title: ....................
Phone: ................................................. Email: ................................................................................
Department or Resource Centre: .........................................................................
University Position: ...............................................................................................
(e.g. Professor in History; PPF in Pharmacy)
--------------------------------------------------------------------------------------------------------------------------------------Title of Project:
Type of Project: (See guidelines for details and note that there is an overlap in these categories)
Curriculum Development or Innovation
eLearning Enhancement
Strategic Project (tied to the strategic imperatives identified by CALT for 2016 – see section 1a
in guidelines)
Is this project:
A stand-alone project
Part of a larger project. If so, please see section 1a in the guidelines and detail the larger project,
including funding, in the ‘Background’ section on page 2.
Consultation: (See guidelines for details – consultation with HEDC or Distance Learning is encouraged but not
mandatory.)
Please check this box if HEDC or Distance Learning has been consulted in the preparation of this
proposal
Participating Staff Members, including Project Leader:
Name and Title
Department or Institution
Amount Requested from CALT: (Transfer * values from page 5)
$
A. Salaries
$
C. Running Costs
$
D. Travel
TOTAL
$
Revised Form July 2015
Position
Role in Project
University Teaching Development Grant 2016
Page 2
Brief Outline of Project (See guidelines; maximum of one page)
Background: (Give the context and rationale for the project including relevant background literature. If this is a ‘Strategic
Project’, a clear link must be made between the project and CALT’s strategic imperatives. If this is part of a larger project
please provide details here.)
Aims: (A concise but adequate explanation of the aims of the proposal.)
Merit: (Including potential benefit to students and/or staff and the significance of the project.)
Restrict your Outline to this Page
University Teaching Development Grant 2016
Page 3
Project Plan (including timeline and evaluation of impact): (A detailed description of the operational plan to
be used in conducting the project including how the work will be evaluated in terms of impact– see guidelines. You should
also outline the roles of all major contributors. Maximum of 2 pages, excluding references.)
Evaluation of impact: (Should describe what measures will be taken to evaluate the impact of the work and these should
be linked to the merit of the project.)
One additional page of Project Plan may be used, if necessary.
University Teaching Development Grant 2016
Page 4
Ethical considerations: (Should detail any ethical issues and indicate whether an ethics application (Category A or B)
will be made for this project.)
Consultation with Māori: (Should indicate whether consultation with Māori has been or will be undertaken.)
Dissemination of Outcomes: (Should detail how the project results will be disseminated.)
University Teaching Development Grant 2016
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Details of Request Made to CALT (see Section 4 of the Guidelines)
Section A:
•
•
•
Proposed Expenditure Budget
This section should be a financial summary of the total amount requested exclusive of GST, allocated to the appropriate
expenditure dissections.
Direct salary costs are those which occur when you need to employ someone for the project; indirect salary costs are those
for other team members (already being paid by the University).
Should your application be approved but for a lesser amount than requested in this application, you may be required to
supply a revised version of this Expenditure Budget and Budget Justification.
Requested
Funds
A.
All Staff Members to be funded under this Grant (salary, ACC &
superannuation), i.e. direct salaries, including amount of teaching (or
service) buy-out, if applicable
Name (if known)
Scale/Grade
FTE
Subtotal of direct salaries (A)
*
B.
Staff members and others funded from other sources for whom no funding
is sought
Name
FTE on this Grant
Subtotal of indirect salaries (B)
C.
Consumables, Minor Equipment (under $2,000) and General Running
costs
*
D.
Travel including travelling costs, accommodation and sustenance
*
Total
(All figures exclusive of GST)
* Transfer these figures to the front page
*
Total
Request
University Teaching Development Grant 2016
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Section B:
Budget Justification: (maximum of one page)
A. Staff members to be funded under this Grant:
(Justify any requests for fractional teaching or service buy-out by staff normally funded by the University’s block
grant or other sources)
C. Consumables, Minor Equipment (under $2,000) and General Running Costs:
(Justify separately)
D. Travel (including travelling costs, accommodation and sustenance):
Restrict your Budget Justification to this page
University Teaching Development Grant 2016
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Reporting on Previous CALT-supported Research and Development:
(If applicants have had previous CALT grants please list these and provide any updates if relevant further developments have
occurred.)
--------------------------------------------------------------------------------------------------------------------------------------SIGNED:
I confirm that all information included in this application is true and correct:
....................................................................................................................................................................
(Applicant)
(Date)
SIGNED:
I support this application: ....................................................................................................
(Head of Department / Head of Resource Centre)
HOD/HORC Additional Comments: ......................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
University Teaching Development Grant 2016
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University Teaching Development Grant Checklist
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Page limits adhered to
Appropriate consultation has been undertaken (e.g. with HEDC, Distance Learning etc.)
Timeline included in project plan
Ethical issues and need for consultation with Māori have been considered
Personnel to be paid via this grant listed in part A of Proposed Expenditure Budget, with ACC and
superannuation (if applicable)
Personnel not to be paid via this grant listed, including FTE, in part B of Proposed Expenditure
Budget. The roles of all named investigators adequately described.
Signed by Project Leader (p 7 of application)
Signed by HOD/HORC (p 7 of application)
Revised July 2015
Please detach the remaining pages from your application before submitting it.
University Teaching Development Grant 2016
Page 9
General Conditions and Application Procedures
Applications must be lodged by email and in paper copy with Ruth Taylor, Executive Assistant to the
Deputy Vice-Chancellor (Academic & International) by 5:00pm on the closing date.
Section A:
General Conditions of University Teaching Development Grants
1a.
Purpose and Type of Projects
The primary purpose of the Grants is to foster active development of teaching in order to enhance the
quality of teaching and learning in the University. The Grants are to be used for project work such as
planning, implementing and evaluating a curriculum intervention of some kind (e.g. new course design,
further development of an existing course or programme, incorporating the use of technology in teaching
etc.). An additional purpose – that may be realised in some projects – is to contribute to the scholarly
literature.
Several different types of project can be funded from the Grants but note that these types are not mutually
exclusive. The different types are:

Curriculum Development or Innovation – to fund the development and evaluation of new
initiatives or innovations in the curriculum. Funds are made available as monetary grants and as
access to expert assistance from appropriate staff in HEDC or Distance Learning.

eLearning Enhancement – to provide a source of funds and skills to enhance the quality of
student learning outcomes through effective integration of learning, teaching and ICT. Funds are
made available as monetary grants and as access to expert assistance in educational technologies
from appropriate staff in HEDC.

Strategic Project – to fund projects related to the strategic imperatives identified by CALT. In
2016 the strategic imperatives identified by CALT are initiatives linked to implementing the new
University of Otago Teaching and Learning Plan and/or teaching and learning related
recommendations or enhancements in the University’s NZAAU Cycle 4 Academic Audit Report.
Funds are made available as monetary grants and as access to expert assistance from appropriate
staff in HEDC or Distance Learning.
CALT recognizes that projects may be part of a larger project, for instance where a research team wishes
to do a similar thing over several years or where a research team asks a question that requires a long-term
study design. Because it has a relatively small budget, and funding from the University is for one year
only, CALT cannot guarantee funding to successful applicants for more than one year; however, such
projects will be considered on their merits, and applicants are asked to give details of how the larger
project is to be funded overall and how the project for which funding is being applied fits into the larger
project.
1b.
Eligibility
University Teaching Development Grants may be applied for by any academic staff member (0.2 FTE
and above), whose duties include significant teaching and who has been actively teaching in a university
for at least one year. Applications are welcomed from teaching teams. Fractional teaching or service buyout is allowed but this must be pre-arranged with the applicant’s Head of Department, details given and
signed off.
Teaching Fellows and Professional Practice Fellows can apply but will be expected to show how the
project will contribute to the advancement of the quality of their own teaching responsibilities. It must
also be consistent with their ongoing professional development. Heads of Department must ensure that
University Teaching Development Grant 2016
Page 10
the employment contract is of sufficient length for the project to be completed, and that the applicant will
have sufficient time and supervision to work on the project.
1c.
Consultation
Applicants are encouraged to discuss their proposal with relevant staff in HEDC or Distance Learning.
The Head of HEDC (Professor Tony Harland) is a first point of contact. HEDC or Distance Learning
staff (for distance learning projects) can help situate the project in its research field, relate the project to
other research in the area to ensure that planned outcomes are realistic, and assist with project design.
1d.
Funding Limit for Applications
The normal maximum for any individual monetary grant is $20,000 per project but in exceptional
circumstances a larger grant will be considered.
2.
General Assessment Criteria and Procedures
Applicants should be aware that total requests usually exceed the sum which can be allocated. A
maximum of one application will be accepted from any Eligible Staff Member as the project leader and
no more than one other application as a co-investigator. Any academic who is not a project leader may
be a co-investigator on no more than two applications.
The project leader is required to make a minimum time commitment on the application of 0.1 FTE; where
more than one academic is substantially involved, their specific roles should be described in the
application.
The criteria for assessing proposals are:
1. General factors which are taken into account for all projects, irrespective of type:
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Coherence of the Proposal: A coherent proposal will have good alignment between the
rationale for the project, the background context, the aims, the merit, and the project plan
including how the impact will be measured.
Clarity of the Proposal: The aim and operational plan, including measurement of impact,
should be set out clearly.
Background: The project should refer to relevant background literature and the project should
be justified in terms of practice and/or the research base.
Aims: The research aims should be clearly articulated and achievable within the 12 months of
the project.
Merit: The proposal should describe the potential impact of the work including benefits to
students and/or staff as well as indicating the significance of the project (e.g. within the
programme, to the University of Otago, to the wider higher education community).
Project Plan (including timeline and evaluation of impact): An operational plan for
conducting and evaluating the project must be detailed and show evidence of forward planning
in the preparation of the application. Key stages of the project should be outlined. In the
subsection Evaluation of impact, there should be a description of what measures will be taken
to evaluate the impact of the work and these should be aligned well with the Merit of the
project. Possible impacts might be on student learning and/or quality of teaching as well as
any wider benefits such as to the department/programme, to the University of Otago, and to
the wider higher education community. A timeline should also be included in this section. If
advice is needed for project design, please contact HEDC and/or Distance Learning.
Ethical considerations: Any ethical issues should be detailed and there should be an
indication of whether an ethics application (Category A or B) will be/has been made for this
project.
Consultation with Māori: The proposal should indicate whether consultation with Māori has
been or will be undertaken.
University Teaching Development Grant 2016
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Project Outcomes: There must be a dissemination plan for project results. This should be
specific about which journals would be likely to be targeted and a timeframe. Other options
include providing a departmental seminar, presenting at the biennial Spotlight on Teaching
and Learning Colloquium, presenting at conferences, and facilitating a workshop.
Ability to undertake project: The proposal should demonstrate that appropriate expertise has
been enlisted to undertake the project. Note that HEDC and/or Distance Learning staff are
available to be project partners, where desired.
Budget justification: A full and adequately justified budget with a concise, detailed
justification for each item must be included. Be sure to include a realistic estimate of time for
research assistants, as well as realistic budgets for transcribing. Providing the Head of
Department agrees, eligible staff are now permitted to apply for a proportion of their own
salaries under this scheme, to be used to buy out of teaching or service. Note that the Grants
will not fund post-doctoral fellows’ salaries or stipends.
Grants awarded: The selection panel will consider grants awarded to the project leader in
the past 5 years, and performance on those grants.
2. Additional criteria for ‘Strategic Projects’:
 Alignment with CALT strategic imperatives: The proposal should detail how the project is
aligned with the strategic imperatives identified by CALT. In 2016 the strategic imperatives
identified by CALT are initiatives related to implementing the new University of Otago
Teaching and Learning Plan and/or teaching and learning related recommendations and
enhancements in the University’s NZAAU Cycle 4 Academic Audit Report.
Assessment of University Teaching Development Grants
Applications will be assessed by a Sub-Committee of CALT.
3.
Time Limit of Grants
In preparing an application for a University Teaching Development Grant, the period of funding to be
considered is 1 January to 31 December in the year following the submission date unless otherwise
specified. No expenditure from a grant will be possible before 1 January.
Applicants are advised to consider their research period carefully. In some cases research that involves
evaluation of the impact of an educational intervention, for example, may take longer. This must be
specified in detail in the application as must the distribution of costs throughout the research period.
Unused balances following the closing date of the research period will be automatically withdrawn. If the
project is part of a larger project, applicants will need to give details of how the larger project is being
funded and how the project for which funding is being applied fits into the larger project.
4.
Expenditure Budgets
Justification should be provided for consumables directly related to the project. The use of
“Miscellaneous” does not constitute a justification. General materials such as miscellaneous items of
stationery, printer paper, discs, photocopying, postage, library inter-loans, audiotapes etc. are expected to
be provided for by departmental budgets and will not be funded. Interview transcription costs will be
considered if properly justified and realistically budgeted.
4a.
Salaries
All salaries are to be listed in the two salary boxes of the Budget Table on page 5 of the application
form; this includes any part-time and/or casual assistants. Direct salary costs are those which occur
when (i) you need to employ someone for the project or (ii) you plan to partly buy yourself or a
colleague on the grant out of some teaching or service, with the agreement of your Head of
Department; indirect salary costs are those for other team members (already being paid by the
University Teaching Development Grant 2016
Page 12
University). Note that currently projected salary rates are to be used and named team members may
be entitled to increases as a result of automatic increments. Currently projected salary rates are
available from the Research Office Forms and Guidelines pages
http://www.otago.ac.nz/research/forms/ .
Teachers or Researchers to be funded under this Grant, including teaching/service buy-out
The salary and salary-related costs (i.e. ACC and superannuation) for each participating team member
should be listed in Box A of the Budget Table. Note that salaries for casual labour must include an 8%
annual leave entitlement as well as 0.52% ACC.
Please note that appropriate duties of Research Assistants include providing assistance with routine tasks
such as data entry, compiling survey material and mailing it to participants. Literature reviews are
normally expected to be carried out by the Project Leader. Please include the name and appointment
level for each staff position requested, for example, a Research Assistant at the second level is RAN02.
A precise explanation of how the proposed FTE contribution of the Research Assistant has been
calculated is required.
Teachers and Researchers funded from other sources
The names of the Project Leader and any other teachers or researchers funded from the University’s block
grant (or other sources) and the FTE intended to be spent on the project should be listed in Box B of the
Budget Table (except where buy-out of teaching or service is being applied for, which should be listed in
Box A).
No undertaking regarding payment to assistants should be made until a grant is awarded. Contact must
be made with your Divisional HR Manager prior to advertising for and appointing assistants. This is
necessary in order to finalise details regarding terms of employment, bank authorities, etc.
4b.
Equipment
Requests for funding for equipment for University Teaching Development Grants are not normally
supported
4c.
Computing Equipment and/or Software
Where computers are included in an application, a very detailed justification should include the way in
which they are specialised to the needs of the specific research project. Funding for standard computer
equipment should be sought at the departmental level.
4d.
Travel, Accommodation and Sustenance
Travel expenses will be funded only in those cases where the project cannot be completed without the
requested travel. A full justification is required as is the case for all major items of expenditure. The
Committee may, at its discretion, provide grants-in-aid rather than fully funding travel. Study leave
travel and conference travel and registration will NOT be funded and are the responsibility of the
Divisions. Research-related travel between the Dunedin, Christchurch and Wellington campuses is
funded through the “Inter-campus Collaboration Fund” which is administered by the Faculty of Medicine
(contact Bruce Smith at (03) 479 5057).
If use is to be made of University pool vehicles, then calculations should be as set by the Department or
Division. For use of personal vehicles, claims should be made on the basis of 85 cents per kilometre.
Requests for accommodation and sustenance should be based on actual and reasonable rates but would
not normally be expected to exceed $140 per day in total.
4e.
Specific Exclusions
Budget Items that will be specifically excluded are:
 Computers for routine data analysis and word processing;
 Conference travel and registration;
University Teaching Development Grant 2016
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5.
General Equipment that would normally be available through Departmental/Divisional Funds;
Supplementary funds for projects already funded by external bodies which provide full cost funding;
Funding of PhD costs;
Post-doctoral salaries.
Interim and Final Reports on University Teaching Development Grants
Holders of University Teaching Development Grants are required to submit to CALT an interim written
report on the use of the grant. They should also acknowledge University of Otago University Teaching
Development Grant funding in all publications resulting from the project funded by the grant.
A completed final report should be forwarded to Ruth Taylor, Executive Assistant to the DVC (A&I) no
later than three months after the closing date of the research period (typically 31 March). The
report should contain the following information:
FINAL REPORT ON UNIVERSITY TEACHING DEVELOPMENT GRANT
Your Final Report to CALT has three main elements: a web-based report (available to the public), a
summary of spending, and other outputs.
1. Web-based report. Some flexibility in the format is possible, but as a basis you should include the
following sections if appropriate. Note that we are really looking for a concise report, of practical
use to others who may be interested in the topic. Please provide links to any web resources where
relevant.
a. Title of project and project team
b. Snapshot of the case - brief (<150 words) overview of the project – aims, methods or
approach and key findings, outputs or outcomes
c. Introduction – the context and rationale for the project as well as the project objectives
d. Methods or approach – the details will vary according to whether the project involved
developing resources, curriculum development or researching your practice (or a
combination)
e. Key findings, outputs or outcomes – concise description of what you have learnt, created
or achieved through your project work, as well as any findings from evaluating your
project
f. Discussion and implications – concise interpretation of key findings or outputs, any
evaluative data, and implications for theory or practice
2. Summary of spending – please submit a copy of the final statement for the Activity Centre set up
by your grant.
3. Other outputs. These may include:
a. Teaching or learning resources (digital or paper-based)
b. A paper accepted for publication in a peer-reviewed journal or peer-reviewed conference
proceedings that relates directly to the project
In addition, all CALT grant recipients are strongly encouraged to further disseminate their results. They
may write an article for Akoranga http://hedc.otago.ac.nz/hedc/resources/Akoranga.html and present a
departmental seminar or a session in CALT Conversations or Spotlight on Teaching and Learning
Colloquia.
Past CALT project reports are available at
http://www.otago.ac.nz/council/committees/committees/otago000942.html although these are in an older
format.
Please provide this report to Ruth Taylor no later than 31 March 2017
.
University Teaching Development Grant 2016
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Section B:
1.
Application Procedures
Application Forms and Guidelines
The electronic application form should be filled in using no less than a Times 12 point font. The
pagination of the application form should not be altered.
Intending applicants are strongly advised to contact Professor Tony Harland (Head of HEDC) or Dr Sarah
Stein (Director of Distance Learning) at least by the beginning of September and preferably sooner. Tony
will arrange for a member of academic staff in HEDC to work with the applicant to develop the
application. Applicants need not accept this support, but, if they do, the process will seek to situate the
project in its research field, relate the project to other research in the area to ensure that planned outcomes
are realistic, and assist with project design.
2.
Closing Date and Timeline for Assessment of Applications
One original paper application and an emailed version of the same document must reach Ruth Taylor,
Executive Assistant to the Deputy Vice-Chancellor (Academic) signed by the Applicant and the
HOD/HORC, by 5:00pm on the closing date.
It will not be possible to accept late applications
Typically applicants will be advised by the end of November.
Section C:
Administration of Applications and Grants

Enquiries concerning application procedures and conditions:
- Ruth Taylor, Executive Assistant to the Deputy Vice-Chancellor (Academic), Ext 8241

Enquiries concerning University Teaching Development Grants policy:
- Professor Tony Harland, Head of HEDC, Ext 8929
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Enquiries concerning operation of Grant Accounts:
- Heather Juergensen, Financial Services Division, Ext 9278