TEAM MANAGER’S GUIDE
2015– 2016
Icehawkshockey.org
Table of Contents
Table of Contents .......................................................................................................................................... 2
Message from the President ......................................................................................................................... 4
2015-2016 SIIH Board of Directors ............................................................................................................... 5
The Team Manager’s Role ............................................................................................................................ 7
SafeSport Training ......................................................................................................................................... 9
Team Manager’s Binder .............................................................................................................................. 11
Risk Management ....................................................................................................................................... 12
Volunteer Program ..................................................................................................................................... 13
Sponsorships ............................................................................................................................................... 15
Fundraising .................................................................................................................................................. 16
Ice Times ..................................................................................................................................................... 17
Locker Room Policy ..................................................................................................................................... 19
Scheduling Games ....................................................................................................................................... 22
Game Day .................................................................................................................................................... 25
Practice Games ........................................................................................................................................... 27
Tournaments ............................................................................................................................................... 29
SIIH Tournament Policy ............................................................................................................................... 30
Team Information ....................................................................................................................................... 34
Missouri Hockey: Important Dates 2015-2016 ........................................................................................... 38
Appendix A : Rules and Regulations........................................................................................................... 39
Appendix B : Consent to Treat .................................................................................................................... 40
Appendix C : Code of Conduct .................................................................................................................... 41
Appendix D : Parent Awareness.................................................................................................................. 42
Appendix E : Incident/Injury Report .......................................................................................................... 43
Appendix F: Scottrade Waiver ................................................................................................................... 44
Appendix G : Volunteer Policy ................................................................................................................... 45
Appendix H : Sponsorship ........................................................................................................................... 46
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Appendix I: SafeSport Report ..................................................................................................................... 47
Appendix J : Scheduling Manual ................................................................................................................. 48
Appendix K : Canceling a Game .................................................................................................................. 49
Appendix L : Scoresheet Instructions ......................................................................................................... 50
Appendix M : Travel Permit ........................................................................................................................ 51
Appendix N : Finance Spreadsheet ............................................................................................................. 52
Appendix O : Award Patch ......................................................................................................................... 53
Appendix P: Missouri Hockey Club Coach & Manager Manual ................................................................ 54
Appendix Q: Player Contact Information ................................................................................................. 55
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Message from the President
I want to thank all of you, our managers, for volunteering for the toughest
position in hockey − The Manager. The manager is the key to a successful season
and a happy coaching staff. The Manager is always on the front line and does all
the great work behind the scenes. To have a successful coaching staff you need a
great manager that can communicate with the parents, coaches, and other teams.
Mangers truly are the back bone to a team. Thank You!
Good Luck,
David Nappier, President
Jason Powers, Vice President
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2015-2016 SIIH Board of Directors
President
David Nappier
icehawks_president@yahoo.com
Vice President/SIIH MO Hockey Rep./Director of Hockey Operations
Jason Powers
coachpower@hotmail.com
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Treasurer
Robin Drolet
robindrolet@hotmail.com
Director of Coaching
Eric Klosterman
esrah95@hotmail.com
Director of ADM of REDSS
Gus Feldker
gfeldker@gmail.com
Secretary/Webmaster
Mike Kraus
mikraus@zynatek.com
Director of Managers
Melissa Bourn
bournmelissa@hotmail.com
Director of Hockey Operations
Chris Mauk
maukc5@gmail.com
Director of R & D Team
Tim Kwiatkowski
TimK@fgmarchitects.com
Director of Volunteers
Deanna Lucas
dhull65@gmail.com
Non Voting Sub Committee Members:
Registrar
Heather Mowen
Heather.Mowen@csileasing.com
Jerseys & Equipment
Denise Campo
denise_campo@yahoo.com
Fundraising
Elizabeth Nappier
elizabeth.nappier@icloud.com
R&D/ Business & Legal Council
Eric Kirkpatrick
eric@lawkirkpatrick.com
Ice & Dry Land Manager
Jen Mauk
jenmauk5@gmail.com
President Emeritus
Pat McLeod
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The Team Manager’s Role
This handbook is to provide Managers of House (GRHL) and Travel teams a guide to the role
and responsibilities of the Manager on their respective teams. All SIIH Players, Coaches, and
Parents are governed by the rules of USA Hockey and the Missouri Hockey Youth Hockey
League (MO Hockey).
One of a Team Manager’s most important contributions to the team is helping to develop and
maintain a positive and supportive environment for families, players, and coaches. The Team
Manager traditionally leads in team organization off the ice. It is highly suggested at the start
of the season to coordinate an outing in order to create cohesion among teammates and
families. Suggested events can be: laser-tag, family hosted pot luck dinner, team pizza night,
attend a Blue’s game together, bowling, Christmas party, acknowledge a player’s birthday, and
many other possibilities. USA Hockey offers an abundance of team building suggestions on
their website www.usahockey.com.
You will be the single point of contact for your team. The families will rely on the Team
Manager to provide information about practice and game schedules, changes or discussions
about team plans, and any activities the IceHawks put forth. A weekly update via email helps
families plan for upcoming activities and identify any transporting/carpooling needs. Identify
your mode of contact to the families; or ask each family how they wish to be contacted. You
may establish a social media page, phone tree, or “text message blast” for passing along
unexpected changes.
You will also be the direct link between your team and the SIIH Board. Communication and
feedback is crucial and greatly appreciated. Please bring all necessary matters to the Board.
A “Parent Awareness” form is required by SIIH from each family with each parent signature. All
parents and players are responsible for knowing the SIIH Rules and Regulations. A copy of the
SIIH Rules and Regulations can be found in the Manager’s Corner on the SIIH webpage as well
as located in Appendix A. Encourage your families to be familiar with the document. If rules
are violated, the actions will be reviewed by the SIIH Rules and Discipline committee, resulting
in possible disciplinary action.
The dynamics of the team unit (coaches, manager, and parents) are as important as that of the
coaches and players.
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In order to be eligible to participate on any team, all participants, including coaches and
managers, are required to receive a USA Hockey number and complete a background check.
Links can be found in the Manager’s Corner on the SIIH Webpage. Below are the steps to take:
1. Register with USA Hockey to receive a USA Hockey number. Go to
https://www.usahockeyregistration.com/login_input.action and choose “Ice
Managers/Volunteers.” Follow the online instructions. Save a copy of your USA Hockey
information and forward to Melissa Bourn at bournmelissa@hotmail.com and Heather
Mowen at Heather.Mowen@csileasing.com. There is no charge for managers to
register with USA Hockey.
2. Complete a background check using the application that can be found by going to
http://mohockey.org/screeningprogram.asp. Click on “Missouri Hockey Background
Screening Information & Instructions (PDF)” and follow the online instructions. SIIH will
reimburse Managers and Coaches the processing fee when you submit a receipt to the
SIIH Treasurer, Robin Drolet at robindrolet@hotmail.com. The background check must
be updated every three years. If the Manager and his/her spouse plan to share the
Manager’s role, SIIH requests that both parents apply for the background check.
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SafeSport Training
All volunteers, coaches, managers, and parents are required to complete SafeSport Training.
This mandatory SafeSport training by USA Hockey provides training on recognizing and reducing
circumstances for potential abuse to occur. SafeSport Training is valid for two years and only
requires a Refresher Course thereafter. The following steps will assist you and your families in
obtaining their SafeSport Completion Certification:
Initial SafeSport Training for Coaches, Managers, and other Ice Volunteers
1.
2.
3.
4.
5.
6.
7.
8.
Locate the USA Hockey website for SafeSport at: https://training.teamusa.org/store
Register for their site. You will need your USA Hockey number to complete registration.
Once signed in, Choose “SafeSport”. It is listed as “FREE”.
Click “Add to Bag”.
Click “Checkout”. This will allow you access to the training course.
Complete the course.
Download Certificate.
Save and print Certificate to be kept by you, the Team Manager.
Parent SafeSport Training
1.
2.
3.
4.
5.
6.
7.
8.
Locate the USA Hockey website for SafeSport at: https://training.teamusa.org/store
Register for their site. You will need your USA Hockey number to complete registration.
Once signed in, Choose “SafeSport Parent”. It is listed as “FREE”.
Click “Add to Bag”.
Click “Checkout”. This will allow you access to the training course.
Complete the course.
Download Certificate.
Save and print Certificate to be kept by you, the Team Manager.
SafeSport Refresher
If it has been a year or more since a person has completed their initial SafeSport Training, then
USA Hockey recommends a brief refresher course.
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The following steps will assist you in obtaining SafeSport Completion Certification:
1.
2.
3.
4.
5.
6.
7.
8.
Locate the USA Hockey website for SafeSport at: https://training.teamusa.org/store
Register for their site. You will need your USA Hockey number to complete registration.
Once signed in, Choose “SafeSport Refresher”. It is listed as “FREE”.
Click “Add to Bag”.
Click “Checkout”. This will allow you access to the training course.
Complete the course.
Download Certificate
Save and print Certificate to be kept by you, the Team Manager.
Once the families have completed their certification, you must keep a copy of their certificate in
your Manager Binder.
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Team Manager’s Binder
Each Team Manager must keep a binder containing the team’s credentials. Maintaining this
binder is one of the most important task of the manager and the binder should be available at
all practices, games (league, non-league, and playoffs) and tournaments. It is important that the
manager’s binder is accurate and complete for all teams. This is especially important for any
team that makes it to the State playoffs at the end of the season. This book may be checked to
ensure that all players and the team are eligible to participate in the playoff games. The
manager must make sure the team’s credentials are kept up to date throughout the season.
This manager’s binder must include the following:
1. USA Hockey Official Player Verified Roster
2. Supplement Player Rosters to document any additions and/or deletions that are made
to the official roster (the deadline for roster changes is Dec. 31). All additions/deletions
must be approved by the Hockey Director and the Registrar before a player will be
allowed on the ice with the team.
Each Player, Coach, and Manager must have these completed forms kept in the binder:
1. USA Hockey Consent to Treat (Appendix B)
2. A copy of the front and back of the Coaches’ Coaching Education Program Cards, CEP
3. Copy of Player Code of Conduct (Appendix C)
4. Copy of Parent Awareness (Appendix D)
5. Copy of SafeSport Certification
Additional items:
1. Contact information
2. Cheer cards for families (Manager’s Corner)
3. Scoresheets and labels (Manager’s Corner)
4. Incident/ Injury report (Appendix E)
5. Scottrade Waivers (Appendix F)
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Risk Management
Due to the nature of the sport of ice hockey, there is a higher risk of incident or injury. When
this occurs, there are several steps to take to insure a proper resolution or procedure is
followed.
Player Injury Report
In the case of an accident a report must be submitted immediately following the incident or
injury. It is easier to fill the form out at the time of the accident than it is to track down details
afterwards. Fill out an injury form if an injury requires medical treatment, and forward a copy
of the form to the Director of Managers, Melissa Bourn at bournmelissa@hotmail.com and
Director of ADM & REDSS, Gus Feldker at gfeldker@gmail.com. If a player is out for an
extended period of time due to a broken bone, concussion, etc., that player may not come back
to practices or games without a release signed by the player’s doctor and submitted to Director
of Managers, Melissa Bourn at bournmelissa@hotmail.com , Director of ADM & REDSS, Gus
Feldker at gfeldker@gmail.com, and the Team Manager. A copy of the Player Injury Report
can be found in the Manager’s Corner on the SIIH webpage and in Appendix E.
Off Ice Incident Report
In addition to the possibility of On Ice injury, there may be incidents that occur off-ice that you,
the manager, or a parent, will need to report. Such incidents could be an injury, parent
altercations, player altercations, locker room occurrence, or other possible situations that can
occur between individuals and teams. Complete a report for all questionable incidents and
submit to Director of Managers, Melissa Bourn at bournmelissa@hotmail.com and Director of
ADM & REDSS, Gus Feldker at gfeldker@gmail.com. The Incident Report can be found in the
Manager’s Corner on the SIIH Webpage and in Appendix E.
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Volunteer Program
The Southern Illinois IceHawks Youth Hockey Program is a volunteer run organization, including
and not limited to all past and present board members, coaches, team managers, team parents
and friends of the IceHawks. Volunteers are essential to sustaining a strong quality youth
hockey program. A copy of the Volunteer Policy is located in Appendix G and in the Manager’s
Corner on the IceHawks Webpage.
Volunteer Requirements
All families from Mites to Bantam are requested to complete 8 volunteer hours per season. In
an effort to make volunteer work more equitable for the entire program, a $100 DEPOSIT per
family will be required. A check made payable to Southern Illinois Ice Hawks in the amount of
$100 will be held as a deposit by the organization until family volunteer requirements have
been completed. The volunteer check will be returned during the end of year banquet provided
volunteer requirements have been completed. The deposit check WILL NOT BE CASHED unless
a family does not satisfy the volunteer requirements by the end of the season. All deposit needs
to be received by the organization before any participant can take the ice during tryouts. The
$100 volunteer deposit check MUST be turned in at the time of tryouts.
Mini’s and Midgets are exempt from both programs. However, if help is needed for your team,
the families are responsible to assist.
As volunteering opportunities become available, e-mails will be sent to the Team Managers to
distribute to their families. Opportunities will also be posted on the IceHawks webpage, Dibs,
in email blasts, and Facebook. The following is the procedure to be followed:
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Volunteers should register on Dibs prior to event.
Volunteers should check-in with the event organizer and sign the sign-in sheet to
get credit for their volunteer opportunity.
At completion of the volunteers shift their hours will be credited to the required (8)
hours by the Volunteer Chair.
Volunteer Fee Opt-out Donation
The Ice Hawks require a $100 per family donation, however if a family chooses not to volunteer
for any organization events leading up to the start of the season or during the season. This fee
is payable at the time of team tryouts via personal check or cash per family, not per child.
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During tryouts parents are to notify the IceHawks that they are taking the Volunteer Fee Optout and date check at current date. Once a family uses the opt-out option they will not be
required to volunteer for any events during the season.
Available Volunteer Opportunities
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Coaches
Team Managers
Uniform Fitting
Playoffs
Fundraising
Other Opportunities (Posted throughout the year)
Sponsorships
In order to keep registration fees reasonable and allow all interested players to participate in
the Southern Illinois IceHawks Youth Hockey Program, the IceHawks offer and encourage local
businesses to provide sponsorships of varying levels and in varying capacities. Our organization
depends on the support and involvement of many local businesses.
The Southern Illinois IceHawks (SIIH) is a non-profit 501(c) (3) organization in which a majority
of the revenue being obtained from player registration fees, and community-based
sponsorships, and donations. If you know of or have a business that would like to provide
sponsorship, please consider asking them to support the IceHawks organization by giving them
a sponsorship form or forward the business contact information to Elizabeth Nappier at
elizabeth.nappier@icloud.com.
At various times during the season, the IceHawks will be looking for additional donations to
assist in fundraising efforts. For example, previously the IceHawks have hosted a 5K Puck-n-Run
in which the Belleville’s Farmers Market has donated the fruit for the participants. If you would
like to donate items or services, or know of a business that would be willing to donate items or
services, please contact or forward their business contact information to Elizabeth Nappier at
elizabeth.nappier@icloud.com. In addition, please share the sponsorship form with all families
to assists in gaining additional sponsors. The sponsorship form can be found on the IceHawks
webpage in the Manager’s Corner and in Appendix H.
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Fundraising
Throughout the year SIIH will host various fundraising events. The funds aid in coach training,
coach certification, equipment, lowering ice costs, providing welcome packets, expanding
opportunities for the organization, and hosting the End of Season Banquet. Organization
fundraising activities include:
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The Belleville Chili Cook-Off
Beer and Chicken Dance
Entertainment Book Sells
Schwann’s Online Ordering with a date to be determined.
Amazon Smile: Si Ice Hawks Hockey @ http://smile.amazon.com/
Team Fundraising
In addition to the SIIH organization fundraising, individual teams may coordinate and
participate in fundraising activities that directly supports their team for personal hockey
expenses. Team fundraisers can go towards offsetting tournament costs, team t-shirts, team
building activities, and other expenses the team incurs. Examples of successful events: Krispy
Kreme Card Sales, STL Blues Ticket Sales, Sports Card Sales, Team Party With silent auction, and
others. For additional information and ideas, as well as support contact Elizabeth Nappier at
elizabeth.nappier@icloud.com.
Individual Fundraising
One fundraising opportunity offered, that allows families to recoup their registration costs, is
selling TJs Pizza. This will occur during the fall. Families will receive up to 40% of the sales of
the pizza to help offset registration costs. This money goes back to the individual player selling
the pizza. For additional information, contact Elizabeth Nappier at
Elizabeth.nappier@icloud.com.
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Ice Times
All team managers will receive their allotted ice times from Jen Mauk, Ice & Dry Land Manager.
It is advised that you place these ice times on a printed calendar as you begin to plan your
games and tournaments. A calendar is available in Appendix Q and on the Manager’s Corner.
Practice Ice – Swapping:
Managers will have the freedom of swapping practice ice with other SIIH teams. For example, if
you have practice on Wednesday and you scheduled an away game, e-mail the level above and
below you to see if they are interested in a swap for an alternate date. If agreed, both team
managers must send a confirmation e-mail to Jen at JenMauk5@gmail.com to update the tags
on the SIIH calendar.
It is unlikely you will be able to swap Saturday practice ice to a weekday. All teams will have
practice ice on Saturday, except for tournament weekends and Saturdays designated for home
games.
Game Ice:
Avoid scheduling Declaration/Regular season games on Saturday. Sunday is best. All SIIH
teams will have regular scheduled practices on Saturday, September 12th – February 27th
between 6:00am-12:10pm. If you schedule an away game on Saturday, the double day ice
touch should be approved by your coach. Due to our ice shortage, it is unlikely your Saturday
practice slot will be rescheduled and you may forfeit your practice allocation.
Tournaments:
Send a survey to your parents, as soon as teams have been announced, for tournament play.
Google forms has is a great resource to use for sending surveys and documenting responses. A
list of possible tournaments is included in this manual. These are the dates most often used for
the 2015/16 season for tourneys:
Columbus Day
Thanksgiving
Christmas
MLK
Presidents Day
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October 9th-12th
November 25th-29th
December 19th - January 4th
January 15th-18th
February 12th-18th
Please see tournament policy before registering for a tournament. Send an email to Jen Mauk
at JenMauk5@gmail.com as soon as your team has agreed on tournament dates. You will not
forfeit Saturday ice if you notify Jen of tournament at least 2 weeks prior to event.
Calendar updates:
It is likely that we will be adding ice times to the calendar throughout the season of additional
practice/game times. Please review the SIIH calendar on the website frequently. It is
recommended that you send your families your TEAM page link via email to the calendar or
have them sync their personal calendar to your team page via ical.
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Locker Room Policy
In addition to the development of our hockey players and enjoyment of the sport of hockey,
the safety and protection of our participants is central to the Ice Hawks goals. SIIH adheres to
USA Hockey’s SafeSport Program as a means to help protect its participants from physical
abuse, sexual abuse and other types of misconduct, including emotional abuse, bullying,
threats, harassment and hazing. To help prevent abuse or misconduct from occurring in our
locker rooms, SIIH has adopted the following locker room policy as stated by USA Hockey. This
policy is designed to maintain personal privacy as well as to reduce the risk of misconduct in
locker rooms.
At various facilities the Ice Hawks use, there are several different locker rooms available for our
program’s use. Often each of the locker rooms has its own restroom and when available,
shower area. Some of the locker rooms share a restroom and/or shower area with one or more
locker rooms. Some teams in our program may also occasionally or regularly travel to play
games at other arenas, and those locker rooms, rest rooms and shower facilities will vary from
location to location. SIIH’s team organizers will attempt to provide information on the locker
room facilities in advance of games away from our home arena. At arenas for which you are
unfamiliar, parents should plan to have extra time and some flexibility in making arrangements
for their child to dress, undress, and shower if desired.
Locker Room Monitoring
SIIH has predictable and limited use of locker rooms and changing areas (e.g., generally 30-45
minutes before and following practices and games). This allows for direct and regular
monitoring of locker room areas. While constant monitoring inside of locker rooms and
changing areas might be the most effective way to prevent problems, we understand that this
would likely make some players uncomfortable and may even place our staff at risk for
unwarranted suspicion.
We conduct a sweep of the locker rooms and changing areas before players arrive, and if the
coaches are not inside the locker rooms, either a coach or voluntary locker room monitors
(each of which has been screened and is Safe Sport certified) will be posted directly outside of
the locker rooms and changing areas during periods of use, and leave the doors open only
when adequate privacy is still possible, so that only participants (coaches and players),
approved team personnel, and family members are permitted in the locker room. Team
personnel will also secure the locker room appropriately during times when the team is on the
ice.
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Parents in Locker Rooms
Except for players at the younger age groups such as the minis, mites, and squirts, we
discourage parents from entering locker rooms unless it is truly necessary. If a player needs
assistance with his or her uniform or gear, if the player is or may be injured, or a player’s
disability warrants assistance, then we ask that parents let the coach know beforehand that he
or she will be helping the player.
Naturally, with our youngest age groups it is necessary for parents to assist the players getting
dressed. We encourage parents to teach their players as young as possible how to get dressed
so that players will learn as early as possible how to get dressed independently. In
circumstances where parents are permitted in the locker room, coaches are permitted to ask
that the parents leave for a short time before the game and for a short time after the game so
that the coaches may address the players. As players get older, the coach may in his or her
discretion prohibit parents from a locker room.
Mixed Gender Teams
Some of our teams consist of both male and female players. It is important that the privacy
rights of all of our players are given consideration and appropriate arrangements made. Where
possible, SIIH will have the male and female players dress/undress in separate locker rooms and
then convene in a single locker room before the game or team meeting. Once the game or
practice is finished, the players may come to one locker room for a team meeting and then the
male and female players proceed to their separate locker rooms to undress and shower, if
available. If separate locker rooms are not available, then the players will take turns using the
locker room to change. We understand that these arrangements may require that players arrive
earlier or leave later to dress, but believe that this is the most reasonable way to accommodate
and respect all of our players.
Cell Phones and Other Mobile Recording Devices
Cell phones and other mobile devices with recording capabilities, including voice recording, still
cameras and video cameras, are not permitted to be used in the locker rooms. If phones or
other mobile devices must be used, they should be taken outside of the locker room.
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Prohibited Conduct and Reporting
SIIH prohibits all types of physical abuse, sexual abuse, emotional abuse, bullying, threats,
harassment and hazing, all as described in the USA Hockey SafeSport Handbook. Participants,
parents, or volunteers in SIIH may be subject to disciplinary action for violation of these locker
room policies or for engaging in any misconduct or abuse or that violates the USA Hockey
SafeSport Policies. Reports of any actual or suspected violations should be sent to Director of
ADM & REDSS, Gus Feldker at gfeldker@gmail.com. The Safesport report can be found in
Appendix I and in the Manager’s Corner. You may also email USA Hockey at
SafeSport@usahockey.org or call 1-800-888-4656.
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Scheduling Games
The Manager is responsible for scheduling all declaration and league games. This is probably
the most time consuming of all manager responsibilities. At the start of the season, Ice & Dry
Land Manager, Jen Mauk, will distribute the ice schedule for your team. There are two
meetings that are to the benefit of your team to attend in order to make contact with other
organizations and the managers from the corresponding teams. These meetings will be
scheduled closer to the start of the Declaration season in September and October. You will also
be able to schedule games with many of those teams at these meetings. Additionally, you will
find contact information on the MO Hockey Youth Division website at
http://www.mohockeyyd.org.prod.sportngin.com/page/show/1970566-missouri-hockeyyouth-division-clubs as well as direct links to all Missouri Hockey clubs. Upon receiving your ice
schedule, start contacting the Team Managers in your division via email or telephone.
Traditionally, you will schedule one home and one away game with each team in your division,
however this may change once league teams are set and MoHockey determines the number of
games your division is to play. If your division has a different format, it will be outlined on the
MO Hockey Web-Site and during the Coach/Manger meetings. It is advisable that you keep all
Team Manger contact information and contacts for future use.
As you build the schedule keep in mind the other activities that are occurring throughout the
season. The best approach is to have a printed calendar with all future events marked. It helps
to do some research into the Coaching staff schedule as well as family vacations and/or other
events ahead of time in order to avoid possible conflicts. Avoid scheduling Declaration/Regular
season games on Saturday. (Sunday is best) All SIIH teams will have regular scheduled
practices on Saturday, September 12th – February 27th between 6:00am-12:10pm.
Additionally, try to avoid October 1, 2, and 3, Thanksgiving week-end, Christmas Break,
President’s weekend, and MLK week-end as many tournaments occur during this time that
your team may wish to participate.
A majority of your games should be scheduled on week-ends. Week night games can be very
difficult for both teams because of school, parent’s work schedules and traffic. If possible, try
to schedule week night games only with closer teams (Meramec, Affton, Kirkwood, & Twin
Bridges). Try to evenly space out games. Try not to “front load” your schedule with games to
allow for adequate practice time at the beginning of the season.
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Squirt, Pee Wee, and Bantam will play 3-4 Declaration games during the month of October.
After the Declaration Season is over, teams will be seeded, the number of games each team is
to play is determined, and the regular season will begin on a date shortly thereafter.
Once you have determined your team’s league schedule, it is your responsibility to enter only
your home games into the MO Hockey youth division website at
http://www.mohockeyyd.org/servlet/Model2Servlet?action=ViewPublicSchedule&_ga=1.14146
2066.1648908523.1431866007 . You will receive your login information to use on the
MoHockey Youth Division website for entering all required information. Instructions for the
Scheduling Website are as followed and are located in Appendix J, in the Manager’s Corner on
the IceHawks webpage, and in the Coach Scheduling Site Manual on the MoHockey website.
1. Choose DECLARATION or REGULAR season.
2. Select the Schedule Game link from the left navigation menu or from the main page.
3. Select your team to schedule games. Multiple teams will only appear if your registrar
has assigned you as a coach or manager for more than one team.
4. Select the visiting team which you will schedule play against.
5. Select the building where the game will be played.
6. Select the rink or sheet of ice on which the game will be played.
7. Select the month, date and year the game will be played.
8. Select the time the game will be played. Be sure to note am or pm.
9. To schedule and save the game, press the Save Game button. The Save Game button
should only be used when both coaches have agreed to the game date, and time.
10. Check the message at the bottom of the page for errors.
After your league game schedule has been entered, finalized, and approved, MO Hockey will
coordinate with MIHOA (Missouri Hockey Officiating Association) to schedule referees to be
present at each game.
Cancelling and Rescheduling Games
It is advisable to have all games confirmed with the opposing team prior to finalizing games,
however, if your team has no other choice, but to reschedule a league game after the season
has started, you must submit a Game Rescheduling Form B to MO Hockey along with a $100
fee. Additionally, inform the director of managers, Melissa Bourn, at
bournmelissa@hotmail.com as well as the appropriate leveled Commissioner Representative
with the rescheduled information. How to Cancel A Game, Commissioner Representative
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information, and Game Rescheduling Form B is located in Appendix K, in the Manager’s Corner
on the SIIH Webpage, and on the MoHockey Website.
Once you have the games schedule, you will need to change the tags of your ice times on the
IceHawks webpage calendar. Additionally, you will need to add your away games with your
team tag. You will receive training on using the SIIH webpage to complete your calendar.
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Game Day
MO Hockey No Alcohol Policy
As stated in Missouri Hockey Youth Division Rules & Policies, Part 1, Section E, Part D: Alcohol of
any type is not permitted inside the rink viewing area. It is the responsibility of the clubs, teams
and coaches to insure alcohol is not present in the viewing area of the rink. Please make sure
your families are aware of this policy.
Uniforms
Players should bring both “Home” and “Away” jerseys to all games. Be sure that all players
have a mouth guard, are wearing a neck guard, and a helmet chin strap. Officials have been told
to enforce these rules. Additionally, coaches tend to ask that all players arrive to the ice rink at
least 1 hour prior to the start of game.
Score Clock ~ Score Sheet~ Penalty Box
The home team is responsible for supplying 3 volunteers at each home game; one to keep
score, one to run the score clock, and one to supervise the penalty box. When visiting another
team, one volunteer is needed to supervise the penalty box. Involve all of your families by
creating a schedule at the start of the season allowing them to choose what job they would like
and at which games. Educate your families on how to fill out the score sheet and how to run
the clock prior to the start of league play. Instructions and a sample are located in Appendix L
and in the Manager’s Corner. Additionally, the Director of Managers is also available to assist in
training. Contact Melissa Bourn at bournmelissa@hotmail.com or by phone.
It is helpful to print the team roster (name and jersey number) onto labels for ease of filling out
the score sheet. Templates are available on the Manager’s Corner and will be e-mailed to all
managers. The template uses Avery shipping label 5163 which are included in your toolkit for
use. Three labels will be needed for each score sheet, which will allow you to place one on each
page of the score sheet. Be sure the score sheet has been signed by the officials, the home
team coach, and the opposing team coach. Keep one copy of the score sheet for your records,
give one to the opposing team, and mail the original copy to MO Hockey. MO Hockey will
assess a $10 penalty fee for illegible and incomplete score sheets. Your team is responsible for
paying the penalties.
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Your coach will receive a packet of score sheets and self addressed stamped envelopes at the
start of the season MO Hockey coaches meeting. You will need to get these from your coach.
In the event that you should need more, please contact the Director of Managers, Melissa
Bourn at bournmelissa@hotmail.com or by phone.
Entering Home Game Results ~ Mail Score Sheet
It is the Manager’s responsibility to input your home game results (scores) into the MO Hockey
website
http://www.mohockeyyd.org/servlet/Model2Servlet?action=ViewPublicSchedule&_ga=1.14559
8260.1648908523.1431866007 within 48 hours of game completion or a $10 fee will be
assessed. The Manager is also responsible for mailing the original score sheet to MO Hockey
within 48 hours of game completion or a $10 fee will be assessed. Instructions on how to enter
game results are included in the Scheduling Website Manual in Appendix K. Teams will be
responsible for any assessed fees. MO Hockey will bill SIIH, who will in turn bill the team who
incurred the assessment.
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Practice Games
District and Non District Games
Your team may choose to find opportunities for practice games to supplement your league play
with your coach’s permission. You have the option to use your open home ice (full sheet) to
schedule a game in place of a regular practice. Practice games are a great way to develop game
skills before the season begins. They are very beneficial to first year players to experience
“game situations” before league play begins. Practice games should be limited to 3-4 per
season.
To schedule practice games, contact the Team Manager from the opposing team and give them
as much information as you can in your initial message. If you have several open ice slots when
you can host a game, list them all. If there are days in which you can travel to their rink indicate
when they are. If a team contacts you and offers to host your team, be prepared to reciprocate
or say up front that you have no home ice to offer. Once you have scheduled games do not
cancel them if you can possibly avoid it.
Once you have scheduled a home practice game with the opposing team, you must notify
MIHOA in order to request officials or referees. Access the MIHOA website at www.mihoa.org
in order to input your request. There is also a link on the MO Hockey website
www.mohockeyyd.org. You must request access to the MIHOA website by sending a request
for access to www.oswebs.com/mihoa/organization/dir.asp?dir=pwdreq. If you encounter
problems please contact the Director of Managers, Melissa Bourn at
bournmelissa@hotmail.com.
Typically the home or host team covers the referee expense. If you are hosting a team and
they are not able to reciprocate, you may ask the opposing team to split the referee fees.
Referee fees range from approximately $45 for Mini-Mites to $70 for Bantams. 2015-16 Ref
Fees will be sent out when we receive them. If they are in agreement, please collect their
portion on game day. The SIIH Treasurer will bill your team not the opposing team for the
referee fees.
You may schedule practice games with the teams in your MO Hockey district league play or
with teams outside the MO Hockey district. If you are contacted by teams outside the MO
Hockey district verify that the team is on equal level of play. If you travel to play teams outside
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the district, whether it is for practice or tournament participation, you must obtain a travel
permit from the MO Hockey Registrar. The cost is $10 if you request the travel permit 3 weeks
before the scheduled game, $20 if you request the travel permit less than 2 weeks but more
than 1 week before the scheduled games and $30 if you scheduled game is less than 1 week.
Please see MoHockey website, Manager’s Corner, or Appendix M for Travel Permit. FAILURE
TO OBTAIN A TRAVEL PERMIT WILL RESULT IN $100 FEE PER INCIDENT and the possibility of
Discipline action.
Keep score during the game. Do not send the top copy of the score sheet to Missouri Hockey.
Offer a copy to the opposing team.
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Tournaments
As Manager, you may take on the role of Tournament Coordinator or delegate to another
member on your team. The Tournament Coordinator will be responsible for conducting a team
survey for the possible tournaments, seeking approval from the Director of Managers,
registering the team to participate, coordinating acceptable accommodations as stated by the
hosting tournament organization, collecting tournament fees from your team families, and
submitting tournament fees to the hosting organization
Tournament participation is not mandatory; however, it is usually a fun experience for the
players and families. Please keep in mind the expenses associated with tournament play and
make sure you have agreement for the majority of your team before scheduling. If there are
any questions, managers or parents can contact the Director of Managers, Melissa Bourn, for
further direction. Tournament play is limited to 3 tournaments.
The majority of the tournaments will take place on holiday weekends. It is important to identify
the desires of the team participating in tournaments early on so that families can make plans
and arrangements and games can be scheduled on non-tournament week-ends.
When planning tournaments, you will want to check with other Team Managers as they may be
attending the same tournament. Often times, tournament directors will issue discounts when
multiple teams from one club attend a tournament or when your team attends multiple
tournaments from the same hosting company such as Ultimate Tournaments. When receiving
the discounts, be sure that all parties are aware of the discount and how they will apply. If you
have any questions, please contact the tournament director or Director of Managers, Melissa
Bourn.
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SIIH Tournament Policy
The purpose of tournament play is to provide a forum for diverse competition and strengthen
team bonding while spending time together during an event. It is the intent of this policy to
provide guidance and structure to SIIH team tournament activities. Tournament play requires a
significant financial commitment and team collaboration should guide the process.
1. All tournament play will require approval of the SIIH Board if it is not covered by the
statements below. Once tournaments are selected, please inform the Director of
Managers, Melissa Bourn at bournmelissa@hotmail.com.
2. SIIH teams will be limited to 2 tournaments per year for House teams and 3
tournaments per year for Travel teams. For all teams, at least 1 tournament must be in
town. The other tournaments may be out-of-town. Any exceptions to this rule (more
than 3 tournaments for Travel or 2 for House) will require approval of the SIIH Board.
A. In town will be considered within 120 miles of O' Fallon city center
B. Out-of-town will be considered any tournament more than 120 miles
from O' Fallon city center
C. League games are not considered an out of town tournament, however
MOHockey will allow an out of town team (NW Arkansas, KC, etc.) that
your team faces in a tournament to be used as a league game
3. First step in the approval process is: the team’s managers will conduct anonymous
voting of families. At least 80% of families must approve before seeking SIIH Board
approval. The Team Manager must be able to substantiate this approval by submission
of voting forms. Google forms is a great resource for conducting and recording
responses to surveys. If you need assistance, contact Melissa Bourn at
bournmelissa@hotmail.com or Jen Mauk at JenMauk5@gmail.com.
4. Second, lodging and any team functions while attending the tournament should be
setup with consideration for the team’s finances and schedules. Lodging for away
tournaments is generally done through the tournament company. If you need
assistance, contact Melissa Bourn or Jen Mauk.
5. Finally, families opting to not participate in a tournament or activities surrounding a
tournament will not be punished or admonished for this decision. Any indication of such
retribution will be referred to the SIIH Board for review.
Local Tournaments
Local District tournaments are those directed by the teams in the Missouri Hockey League, i.e.
Meramec Ice Blast Tournament, Chesterfield’s March Meltdown, Capital City Freeze
Tournament, etc. Local tournaments may be found on the MO Hockey Youth Division website
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http://www.mohockeyyd.org.prod.sportngin.com/page/show/1959563-tournaments.
Tournament Directors may contact you individually to advertise their upcoming tournaments.
Additionally, a list has been provided below of the more current tournaments. When traveling
to and from tournaments or out of district games, travel in a group if possible. Organize dinner
arrangements at your location for all families to join.
Out of District Tournaments
Out of District tournament participation requires you to request a travel permit from
MOHockey. Out of District tournaments are those directed by teams outside the Missouri
Hockey League, i.e. Chicago Cup Thanksgiving Tournament, Waterpark Classic in the Wisconsin
Dells, etc..
The following procedures are to be followed when requesting a travel permit for all USA
destinations:
1. Complete the travel permit form found at Manager’s Corner, Appendix M, or
http://www.mohockeyyd.org.prod.sportngin.com/page/show/2084239-youth-divisionforms . A sample travel permit is also in Appendix M.
A. Name of club requesting travel permit. Example: Southern Illinois IceHawks
B. Name of division. Example: Mite AA
C. Dates of the event. Example: October 18 – 20, 2015
D. City and State of the event. Example: Holland, Michigan
E. State the nature of the event: Example: tournament
F. Include the name of the person who will receive the permit, include their
address, zip, telephone number and a fax number (The travel permit will be
faxed when possible).
2. Include a copy of your USA team roster with the travel permit request form. The roster
is obtained from the Registrar, Heather Mowan at hlmowen@yahoo.com. You may
have to do this multiple times if you experience any roster changes.
3. Include a check payable to Missouri Hockey, Inc. with the travel permit request form.
4. Fax, scan and e-mail, or mail all the above information to Debbie Hellwig. Fax number is
(636) 938-7685, e-mail dahellwig@att.net. If faxing or e-mailing your request, please
mail your check to the address below.
o $10 Fee if permit requested three weeks or greater prior to need.
o $20 Fee if permit requested less than two weeks but more than one week prior
to need.
o $30 Fee if permit is requested one week or less prior to need.
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Debbie Hellwig
539 South Hills Dr.
Eureka, MO 63025-3612
6. After the above information has been received, a travel permit will either be faxed or
mailed to the person listed on the travel permit form. If you include an email address,
you will be emailed a confirmation and the date the permit will be mailed.
Tournament Websites
This is not an all inclusive list and can change without notice. Please contact the Director of
Managers, Melissa Bourn at bournmelissa@hotmail.com if you would like more assistance.
http://everysport.net/gameplan3/chesterfieldhockey/Tournament.aspx (Chesterfield)
http://meramecsharks.com
http://www.ultimatetournaments.net/ (Wisconsin Dells)
http://springfieldkings.org/ (Springfield, IL tournament in November)
http://www.myhockeytournaments.com
http://www.bigbeartournaments.com/
http://www.ccthockey.com/Default.aspx?pageid=13
http://www.itshockeytime.com/tournaments.asp
http://www.kcicecenter.com/page/show/519847-tournaments (Kansas City)
http://www.eteamz.com/showdown/
Declaration Weekend Jamboree
Missouri Hockey will be conducting another Declaration Weekend Jamboree. This event is
designed to energize your team, help faciiltate games with out of town clubs and provide a
mentoring platform to increase the quality of officiating this season. Last year's event was a
success and we expect to improve upon last year's event with your support.
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IMPORTANT NOTES:

Registration is optional

Registration is open to all Squirt, Pee Wee and Bantam Youth Division League teams

Priority will be given to Squirt A1-Silver and Pee Wee A2-Silver teams to facilitate playing
level declaration
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IF game slots are available higher level Squirt, Pee Wee and Bantam games will be
scheduled
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Registration deadline is 8:00am, September 14, 2015

Schedules will be released by close of business, September 21, 2015

Each team will be billed according to how many games are scheduled to play

Squirt Game Fee = $167.25/game/team

Pee Wee Game Fee = $173.00/game/team

Bantam Game Fee = $173.00/game/team
Any further questions can be directed to: mohockeyforms@gmail.com
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Team Information
Team Webpage
Each team has a webpage available for use on the IceHawks organization webpage. As
manager you will have access to update the calendar, roster, parent information, and rink
information.
Team Finances
The Team Manager is responsible for establishing and documenting team finances. Team
revenue comes from parents, sponsors, and/or fundraising activities. An example spreadsheet
of team expenses can be found in Appendix N. In addition, you will receive the spreadsheet via
email. Traditionally, at the start of the season, the Manager will collect an initial deposit from
each player that will cover the expected expenses . The funds will be used to cover team
expenses: i.e. practice game referee fees, tournament fees, coach’s gifts, and any other
expenses the team deems they will incur. Distribute account statements to parents on activities
of team balances and expenses. Refund balances at the end of the season.
Team Meetings
Conduct meetings with parents to inquire how they wish to participate in team functions. At
this time, you may wish to have several parents become tournament coordinator, website
and/or social media liaison, team building planning coordinator, and team fundraising
coordinator. Ask for input from all parents on how to make your team have a fun and
successful season. Be sure to always vote on team decisions concerning tournaments, extra ice
purchases, etc. It is important to involve the parents, which in turn makes them feel part of
their child’s team.
Team Events
Youth Hockey All Stars is a popular team events sponsored by the St Louis Blues. Information
for this event can be found on www.blues.nhl.com, click on Fanzone then Amateur/Youth
Hockey. This is a fun night for the kids. Most mini-mite, mite, & squirt teams try to participate
if the team agrees.
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Team Pictures
SIIH is coordinating with a single photographer to photograph all team photos on a date to be
determined when all ice has been allocated. Please do NOT schedule games on these dates to
allow for picture time on the ice.
Jerseys
All players are required to purchase jerseys for season and post season play. Jersey fittings are
announced via webblast, email, and facebook. Once jerseys have arrive you will be contacted
by Denise Campo to pick up your team jerseys for distribution. If there are any questions or
problems, contact Denise Campo at denise_campo@yahoo.com.
State Championship Tournament
Travel Teams and GRHL Teams will compete in the State Championship Tournament at the end
of regular season play. Regular season play traditionally ends the 2nd week of February. The
top 2 teams from the tournament will advance to the Championship Finals for the title. Please
be aware that your team may be one of the hosting teams in your division when the schedule is
released. You will be given all of the information needed including rink location, team seeding,
and schedule. More information will be provided by MoHockey as the end of the season nears.
Award Patches
At the end of the season, award patches are distributed by MOHockey once you have
requested the desired patches for the player earning them. Patches can only be earned for
league or tournament game play. The following patches are available: Shut Out (allowed no
goals in one game), Hat Trick (3 goals in one game), or Playmaker (3 assists in one game).
Follow the procedure listed on the Awards Patch form located in the Manager’s Corner or in
Appendix O.
End of Season Coaches Gift
At the end of the season, many parents like to show their appreciation to their coaches. Many
Managers or parent volunteers offer to collect money from each family and purchase gifts or
gift cards for Coaches and Assistant Coaches on behalf of the team.
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Missouri Hockey
All Missouri Hockey Youth Policies and Guidelines, calendar of events, as well as instructions
can be found on their website
http://www.mohockeyyd.org.prod.sportngin.com/mohockeyydhome. You may also find
standings information for your team/division by clicking on the red tab at the top of the page
labeled “Standings”. “View Schedule” for game scores of all games completed in your division.
Syncing Ice Schedule
One way for families to stay up to date is to sync the calendar on the SIIH webpage to their
personal devices. Below is one way this can be done.

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Go to: http://www.icehawkshockey.org/
Click on the Calendar tab
Scroll to the bottom of the calendar and click on Show tag menu in the lower right
corner
Click on “clear all tags”
Select your team assignment (notice only your team ice slots will appear on calendar)*
Go to bottom of page and select Subscribe to iCal feed – Follow instructions:
Highlight and copy link
Go to your personal calendar settings and add link to your calendar.
For google/gmail users:
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Log onto you gmail account
Go to your calendar
Locate your OTHER CALENDARS tab on the left hand side
Click on the down arrow on the right of the OTHER CALENDARS tab
Select “Add by URL”
Right click and paste
Your link should appear in box
Add Calendar
SYNC mobile device via google/gmail:





Locate and click your calendar icon on your device
Go to your settings
Select “calendars to sync”
Check Southern Illinois Icehawks Hockey
Save
Your calendar on your mobile device will automatically update any additions or changes to your
team ice schedule.
*Your tags on the Southern Illinois Ice Hawks calendar will default on your next visit to the
website.
Make sure you are up to date on ORGANIZATION events! Return to the SIIH calendar and
“select all tags” on your tab drop down menu. Visit the SIIH calendar often for other
planned activities for SIIH.
Sport ngin app
Use the team id found at the top right of the team page.
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Missouri Hockey: Important Dates 2015-2016
Important dates may be found at
http://www.mohockeyyd.org.prod.sportngin.com/mohockeyydhome.
Please continue to check this site for additions throughout the season.
The first Coaches and Managers meeting is September 20th at the Doubletree Hotel St. Louis at
Westport. It will begin with the ADM teams at 9:00am, then Midgets at 10:30 am. Beginning at
1:00 pm the Squirts, Pee Wees, and Bantams will meet.
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Appendix A : Rules and Regulations
Southern Illinois IceHawks Rules and Regulations
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Appendix B : Consent to Treat
Consent to Treat
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Appendix C : Code of Conduct
Player Code of Conduct
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Appendix D : Parent Awareness
Parent Awareness
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Appendix E : Incident/Injury Report
Incident/Injury Report
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Appendix F: Scottrade Waiver
Scottrade Waiver
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Appendix G : Volunteer Policy
Volunteer Policy
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Appendix H : Sponsorship
Sponsorship
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Appendix I: SafeSport Report
SafeSport Report
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Appendix J : Scheduling Manual
Scheduling Manual
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Appendix K : Canceling a Game
Rescheduling a Game – Form B
Commissioner Representative Information
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Appendix L : Scoresheet Instructions
Scoresheet Instructions and Sample
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Appendix M : Travel Permit
Travel Permit
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Appendix N : Finance Spreadsheet
Finance Spreadsheet
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Appendix O : Award Patch
Award Patch Request
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Appendix P:
Missouri Hockey Club Coach & Manager Manual
Missouri Hockey Club Coach & Manager Manual
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Appendix Q:
Player Contact Information
Player Contact Information
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