Project Management
Project life cycle
neil@minkley.fr
From idea to concrete realization
Project
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
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


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Something new:
Building
Software system/application
Website
Organization
Event
...
Project life cycle summary (1)
Advisability
study
Feasibility
study
Business
case
Charter
Planning
Execution
Closure
Project life cycle summary (2)
Advisability
study
Feasibility
study
Business
case
Charter
Planning
Execution
Closure
Evaluation
& initiation
Preparation,
planning &
organization
Implementation
Project life cycle details
Advisability
study
Feasibility
study
Business
case
Planning
Charter
Budget
Schedule
Scope
Execution
Closure
Project supervision
Project plan
Requirements
Summary requirements
Plan implementation
Product creation
Product launch
From idea to project (1)
Advisability
study
Feasibility
study
Business
case
Charter
Planning
Execution
The idea should (in principle)…

correspond to a need identified by the company,
for its customers or for itself,

be consistent with the company’s strategy,

be workable,

be economically viable.
Closure
From idea to project (2)
Advisability
study
Feasibility
study
Business
case
Charter
Planning
Execution

A good idea does not necessarily correspond to
needs expressed by users.

Needs may actually be created as a result of
innovative ideas!
Closure
Advisability study
Advisability
study
Feasibility
study
Business
case
Charter
Planning
Factors to be taken into account…

the market

competition

the company’s needs and strategy

other projects under way

etc.
Execution
Closure
Feasibility study (1)
Advisability
study
Feasibility
study
Business
case
Charter
Planning
Execution
Closure
Factors to be taken into account…

the objectives of the project

editorial, technical, financial and timing constraints

possible risks
Feasibility study (2)
Advisability
study
Feasibility
study
Business
case
Charter
Planning
Execution
Requires…

imagining what the product would be and
how to get there

a summary project description

a summary project plan
Closure
Business case (1)
Advisability
study
Feasibility
study
Business
case
Charter
Planning
Execution
Closure
Information package for decision-makers describing
the project’s…

purpose

benefits

summary plan

risks

profit & loss (P&L) evaluation
Business case (2)
Advisability
study
Feasibility
study
Business
case
Charter
Basis for making a decision:

GO!
or

NO GO!
Planning
Execution
Closure
Business case (3)
Advisability
study
Feasibility
study
Business
case
Charter
Planning

May feature alternatives

May be given a second chance
Execution
Closure
Business case (illustrated)
Advisability
study
Feasibility
study
Business
case
Charter
Planning
Execution
Closure
From idea to project (summary)
Idea
Project
OK?
Advisability
study
uninteresting,
irrelevant,
crazy…
OK!
OK
Feasibility
study
unworkable,
unrealistic,
utopian…
OK
Business
case
unprofitable,
too expensive,
too much effort,
too risky…
Project life cycle summary
Advisability
study
Feasibility
study
Business
case
Charter
Planning
Execution
Closure
Project charter (1)
Advisability
study
Feasibility
study
Business
case
Charter
Planning
Reference document, also called…

project mandate

project definition

project initiation document (PID)

project overview statement (POS)

terms of reference (TOR) of the project
Execution
Closure
Project charter (2)
Advisability
study
Feasibility
study
Business
case
Planning
Charter
Execution
Budget
Schedule
Scope
Closure
Project supervision
Project plan
Requirements
Plan implementation
Product creation
Summary requirements
Product launch
Reference document describing in particular…
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the project’s scope, budget and schedule

the outcome of the project (summary requirements)

the PM’s responsibilities and level of authority
Product requirements specification (1)
Advisability
study
Feasibility
study
Business
case
Planning
Charter
Budget
Schedule
Scope
Execution
Closure
Project supervision
Project plan
Requirements
Summary requirements
Plan implementation
Product creation
Product launch
Detailed reference document describing what the
outcome of the project is expected to be:

functions, features and user interface

technical requirements

etc.
Product requirements specification (2)
Advisability
study
Feasibility
study
Business
case
Planning
Charter
Budget
Schedule
Scope
Execution
Closure
Project supervision
Project plan
Requirements
Summary requirements
Plan implementation
Product creation
Product launch
The foundation for planning
Project plan
Advisability
study
Feasibility
study
Business
case
Planning
Charter
Execution
Budget
Project supervision
Schedule
Scope
Project plan
Requirements
Summary requirements
Roadmap for project execution
 Input
= requirements specification
 Comprehensive
 Covering
Closure
and detailed
all areas of project management
Plan implementation
Product creation
Product launch
Project management/planning areas
Scope (Requirements)
Procurement
Resources
Quality
Risks
Communications
Cost (Budget)
Time (Schedule)
Project team & Contractors
Advisability
study
Feasibility
study
Business
case
Planning
Charter
Budget
Schedule
Scope
Execution
Closure
Project supervision
Project plan
Requirements
Summary requirements
Project team
Before actual execution of the project…

form the project team and organize it,

select contractors and sign contracts.
Plan implementation
Product creation
Product launch
Contractors
Project execution (1)
Advisability
study
Feasibility
study
Business
case
Planning
Charter
Budget
Schedule
Scope
Execution
Project supervision
Project plan
Requirements
Plan implementation
Product creation
Summary requirements
 Creation
Closure
of the product in compliance with:
 the
project plan
 the
requirements specification
Product launch
Project execution (2)
Advisability
study
Feasibility
study
Business
case
Planning
Charter
Execution
Budget
Schedule
Scope
Project supervision
Project plan
Requirements
Summary requirements
 Requires
 Leads
Closure
permanent project supervision
to the product deployment/launch
Plan implementation
Product creation
Product launch
Project execution (3) – product creation
Advisability
study
Feasibility
study
Business
case
Planning
Charter
Execution
Budget
Schedule
Scope
Project supervision
Project plan
Plan implementation
Requirements
Summary requirements
Content
creation
Requirements
Design
Software
coding
Closure
Integration
Testing &
Acceptance
Product creation
Product launch
Deployment
Project closure
Advisability
study
Feasibility
study
Business
case
Planning
Charter
Budget
Project plan
Plan implementation
Requirements
Summary requirements
 Release
resources and terminate contracts
 Perform
post-mortem analysis
 Document
 Analyze
findings
user feedback
Closure
Project supervision
Schedule
Scope
Execution
Product creation
Product launch
Project life cycle summary
Advisability
study
Feasibility
study
Business
case
Charter
Planning
Execution
Closure
Project life cycle detailed summary
Advisability
study
Feasibility
study
Business
case
Charter
Planning
Execution
Budget
Schedule
Scope
Closure
Project supervision
Project plan
Plan implementation
Requirements
Product creation
Product launch
Project team
Contractors
Content
creation
Requirements
Design
Software
coding
Integration
Testing &
Acceptance
Deployment
Client & Contractor - pre-execution steps
CLIENT
Advisability
study
Feasibility
study
Business
case
Charter
RFP
Requirements /
Statement of Work
(SOW)
CONTRACTOR
Requirements
analysis
Project
plan
Project Quality
Review
Response to RFP
Scope
Scope
Schedule
Schedule
Cost
Price
Questions?