Project Plan
Project Plan
<Project Title>
Version <X.X>
<Throughout the document template there are directions on how to complete the document. Text
marked in blue italic needs to be deleted or be replaced to fit your project, as it contains
instructions>
Project Plan
Table Of Contents
TABLE OF CONTENTS ............................................................................................................................. 1
REVISION HISTORY TABLE .................................................................................................................. 2
SIGN-OFF MATRIX ................................................................................................................................... 3
OVERVIEW ................................................................................................................................................. 4
DOCUMENT PURPOSE .................................................................................................................................. 4
PROJECT SPONSORS AND EXTERNAL STAKEHOLDERS ................................................................................. 4
PROJECT SCOPE MANAGEMENT ........................................................................................................ 4
PROJECT GOALS .......................................................................................................................................... 4
PROJECT FEASIBILITY.................................................................................................................................. 4
SCOPE INCLUSIONS ...................................................................................................................................... 5
SCOPE EXCLUSIONS..................................................................................................................................... 5
SCOPE DEFINITION DOCUMENTATION ......................................................................................................... 5
PROJECT TIME MANAGEMENT - SCHEDULE & MILESTONES .................................................. 5
ESTIMATION METHODOLOGY ...................................................................................................................... 5
PROJECT DURATION .................................................................................................................................... 5
PROJECT MILESTONES ................................................................................................................................. 5
GANTT CHART ............................................................................................................................................ 5
PROJECT COST MANAGEMENT - BUDGET ...................................................................................... 6
PROJECT QUALITY MANAGEMENT ................................................................................................... 6
PROJECT HUMAN RESOURCES MANAGEMENT ............................................................................. 6
PROJECT TEAM ............................................................................................................................................ 6
RAM (RESPONSIBILITY ASSIGNMENT MATRIX) .......................................................................................... 6
PROJECT COMMUNICATIONS MANAGEMENT............................................................................... 7
COMMUNICATIONS PLANNING & DISTRIBUTION ......................................................................................... 7
PROJECT MEETINGS AND MEETING MINUTES ............................................................................................. 7
PROJECT DOCUMENTATION ......................................................................................................................... 7
PROJECT RISK MANAGEMENT............................................................................................................ 7
ASSUMPTIONS ............................................................................................................................................. 7
DEPENDENCIES ............................................................................................................................................ 8
RISKS .......................................................................................................................................................... 8
PROJECT PROCUREMENT MANAGEMENT ...................................................................................... 8
1
Project Plan
Revision History Table
Version
Number
Version
Date
Added By:
Revision Description
2
Project Plan
Sign-Off Matrix
Name & Title
Project Role
Date
Signature
3
Project Plan
Overview
Document Purpose
This document is the project plan for the <Project Name>. It addresses scope, deliverables, risks,
assumptions, milestones, schedule, budget and team working practices required to achieve a
successful outcome. The Project Plan is a configuration item and must be placed under change
control once agreed. Updates to the Project Plan must be reviewed and approved by the Project
Manager and any relevant stakeholders for the section that is changed.
Project Sponsors and External Stakeholders
<List all of the project sponsors and external (not included in the project team) in the table below.
Mention their role in the project (i.e. project sponsor/sponsor or stakeholder, their names and
position in the organization)>
Project Role
Name
Organizational Role
Project Scope Management
Project Goals
<Provide a high-level description of the project scope. Identify why the project was initiated and
what opportunities it is supposed to seize or what problems it is intended to solve. Note that the
original project goals were outlined in the Project Charter, so you will probably have to revisit the
original document>
Project Feasibility
<Comment on project feasibility. Mention which model was used to assess the project’s feasibility
(e.g. NPV, IRR, payback, weighted-scoring model, etc.) Keep in mind that the first feasibility
estimate was done in the Project Charter, so you will probably have to revisit the original
calculation and assess whether the inputs into the formula (project cost estimates, increase in
revenue and/or decrease in costs, discount rates)>
4
Project Plan
Scope Inclusions
<List all high-level features (between 5 and 10) that will be included into the project scope>
Scope Exclusions
<List all high-level features (between 5 and 10) that will not be included into the project scope>
Scope Definition Documentation
<Provide a link or a location of the Scope Definition documents>
Project Time Management - Schedule & Milestones
Estimation Methodology
<Mention what methodology was used to obtain the estimates (e.g. top-down, bottom-up,
historical or expert judgment). Please note that while at the Project Charter +75/-25% degree of
precision was required, at the completion of the Project Plan the estimates should be at
+30/15%)>
Project Duration
<Indicate project duration>
Project Milestones
Project Phase/Activity
Initiation
Project Charter
Kick-off Meeting
Planning
Project Plan
Requirements
Document(s)
Execution
Activity 1
Activity 2, etc.
Completes On
Gantt Chart
<Include a link to the MS Project .mpp file if applicable>
5
Project Plan
Project Cost Management - Budget
<Provide a summary of the project budget or provide a detailed budget table>
Project Quality Management
<Describe which ones of the Quality Management tools and techniques will be utilized in your
project to ensure proper quality management and control:









Document control
Training
Customer Complaints
Design and Development
Peer reviews
Inspections
Customer feedback
Document management
Etc.>
Project Human Resources Management
Project Team
<List all of the project team members in the table below. For the project role try to mention
person’s role on the specific project rather than his/her title in the organization>
Project Role
Name
RAM (Responsibility Assignment Matrix)
Deliverables
Project
Manager
Project Team Members
<Team
<Team
<Team
Member 1>
Member 2>
Member 3>
<Team
Member 4>
6
Project Plan
Project Communications Management
Communications Planning & Distribution
Document:
Project Charter
Project Plan
Meeting Minutes
Status Reports
Lessons Learned
Change Requests
<Other>
Distributed To:
Frequency:
Project Meetings and Meeting Minutes
<Describe how often the project’s status meeting will be conducted and when (e.g. “project status
team meetings will be held weekly on Wednesdays at 2:30 pm”. Also specify how the meeting
minutes will be created, who will be responsible for writing them and how they will be distributed
and stored>
<Example:
Project status team meetings will be held weekly. Project manager will be responsible for keeping
proper meeting minutes and publishing them within 24 hours after the project meeting. Also, all
project stakeholders shall be e-mailed>
Project Documentation
All project documentation related to this project will be kept in the following location <indicate a
folder/intranet link or any other location>
Project Risk Management
Assumptions
<Include several (but no more than 5 or 6) assumptions in the table below.
Assumptions are typically “good” things that are supposed to happen on your project, but you are
not entirely sure they will happen
e.g. “We assume that all the resources required for the successful delivery of this project will be
available”>
ID
Description
7
Project Plan
A1
A2
Dependencies
<List project dependencies in the table below>
ID
Description
D1
D2
Risks
< Include several (but no more than 5 or 6) risks in the table below.
Risks are the uncertain things that can jeopardize the project success.
e.g. “There is a possibility of major contractor’s employees going on strike”>
ID
Description
R1
R2
Project Procurement Management
< Indicate the selection process (e.g., preferred supplier, RFI, RFP, quote etc.,) Describe which
parts of the project will be outsourced to the external contractors, who these contractors are and
how they will be managed>
8