Project No XXXX
ISSUE: 1
DATE: XXX
Pre–Construction
Information
(Insert Project Title)
Controlled Copy Number
Prepared by
Neil Emmison / Brian Mitchell
.................................................…….…
(Signature)
…………………….…
Date
This document is the property of
Network Rail
Principal Designer
It shall not be reproduced in whole
or in part, nor disclosed to a third
party, without the written
permission of the document owner.
Authorised on behalf of Network Rail
as Client Representative
Controlled copies will have a
controlled copy number shown in
RED. Any variation will be
regarded as uncontrolled for
information only.
..........................................………........
(Print Name)
© Copyright 2015 Network Rail
............................................…….…….
(Signature)
…………………...…
Date
Project Manager
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REVIEWED BY
Prepared by:
Job Title
Signature
Date
Authorised by:
Job Title
Signature
Date
DISTRIBUTION LIST
Issued to:
Title/Company/Location:
Telephone No:
REVISION HISTORY
Revision
Nature of Change
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Date
Project No XXXX
ISSUE: 1
DATE: XXX
CONTENTS
1.
NATURE OF THE PROJECT AND CONSTRUCTION DESIGN MANAGEMENT
(CDM) APPOINTMENTS
5
1.1
Introduction
5
1.2
Nature of project
5
1.3
Pre-construction brief & milestones
5
1.3
Health and safety goals for the project
6
1.4
CDM appointments
7
1.5
CDM Roles
8
1.6
F10
9
2.
THE DESIGN
9
3.
THE CONSTRUCTION MATERIALS
10
4.
THE EXISTING ENVIRONMENT AND SITE RISKS
10
4.1
Planning, heritage, approvals and consents
10
4.2
Running lines and Adjacent Line Open (ALO) Working
10
4.3
Site specific hazards
11
4.4
Access points
12
4.5
Existing drawings
12
4.6
Ground conditions
12
4.7
Buried services
12
4.8
Unexploded Second World War ordnance
13
4.9
Location of temporary site accommodation
13
4.10
Welfare arrangements
13
4.11
Location of unloading, storage and parking areas
13
4.12
Traffic and pedestrian routes
14
4.13
Security of site
14
4.14
Emergency arrangements
14
4.15
Accidents, Incidents and Close Call Reporting
14
4.16
Worksafe Procedure
15
4.17
Existing structures
15
4.18
Location of contractor’s personal accommodation
15
5.
LIFE SAVING RULES
15
6.
WORKING ON OR NEAR THE LINE
15
7.
CONSTRUCTION PHASE PLAN, WORK PACKAGE PLANS AND TASK
BRIEFING SHEETS
16
8.
CO-ORDINATION WITH NETWORK RAIL’S ONGOING BUSINESS
16
9.
COMMUNICATIONS AND LIAISON
16
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9.1
Project meetings
16
9.2
Provision of information
17
10.
FORMAT OF RECORDS IN THE HEALTH AND SAFETY FILE
17
11.
APPENDICES – Supporting Information
17
11.1
F10 Form
17
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1. NATURE OF THE PROJECT AND CONSTRUCTION DESIGN MANAGEMENT
(CDM) APPOINTMENTS
1.1
Introduction
Network Rail has prepared this information pack to meet the requirements for the provision
of information under the Construction (Design and Management) Regulations, 2015.
This information should be taken into account by the Principal Contractor when developing
its Construction Phase Plan, Work Package Plans and Task Briefing Sheets.
Network Rail will do everything it can to facilitate the provision of (or access to) all relevant
information. However:

the responsibility for passing on relevant information to sub-contractors lies with the
Principal Contractor and not Network Rail

this document does not deal with those construction issues which are only within the
Principal Contractor’s specialised competence.
1.2
Nature of project
Precise details of the project are as described in the contract documentation, but in brief the
works are as follows:
[insert high-level details / scope of works here]
It is anticipated that works will commence on [insert date] but no physical works shall be
done until such time as:

full mobilisation has been achieved, including the provision of welfare facilities where
appropriate

the Construction Phase Plan has been formally accepted by Network Rail

relevant and significant work package plans have been accepted by Network Rail.
1.3
Pre-construction brief & milestones
The following key activities and dates are intended as guidance only:
Activity
Estimated Date
Contract award
Designers risk review
Design approved
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Authorised for construction drawings issued
Construction Phase Plan accepted by Network Rail
Significant Work Package Plans accepted by
Network Rail
Mobilisation inc. welfare facilities to site
Construction phase begins
Testing / commissioning
As-built drawings submitted to Client
Health and Safety File supplied to Client.
1.3
Health and safety goals for the project
The Principal Contractor shall, in consultation with the Project Manager, specify goals /
targets for the project and provide details in the Construction Phase Health and Safety Plan.
In deciding which to pursue the following topic areas, whilst not being mandated, shall be
considered.
Safety
Management of fatigue / travelling time
Site inspections (by whom and when)
Scheduled use of Safety 365 Truck
https://www.safety.networkrail.co.uk/Alerts-andCampaign/Safety-Trucks
Health
Health monitoring during the project duration, including:

Drugs and alcohol

Hand / arm vibration
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
Environment
Noise
Zero waste to landfill
Energy saving technology introduced to designs
Entry into BREAM / CEEQUAL schemes
And all goals / targets shall be the subject of:
a) suitable key performance indicators, and,
b) report at project progress meetings.
1.4
CDM appointments
The following are appointed under the CDM Regulations:
Client:
Network Rail Infrastructure Limited
1 Eversholt Street
London
NW1 2DN
Client’s Representative
Network Rail Telecom
The Quadrant:MK
Caldecotte Floor 2
Elder Gate
Milton Keynes
MK9 1EN
Point of Contact
Email address
Phone
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Principal Designer
Network Rail Telecom
The Quadrant:MK
Caldecotte Floor 2
Elder Gate
Milton Keynes
MK9 1EN
Points of Contact
(1) Neil Emmison
Email address
neil.emmison@networkrail.co.uk
Phone
07917 857221
(2) Brian Mitchell
Email address
brian.mitchell@networkrail.co.uk
Phone
07917 578345
Designer:
Person acting on behalf of the Designer:
Principal Contractor:
Principal Contractor: Representative
Client appointed Contractors:
1.5
CDM Roles
A matrix providing an overview of the responsibilities of the various persons appointed under
The Construction (Design and Management) Regulations 2015 is available here:
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https://www.safety.networkrail.co.uk/Toolbox-for-Supervisor/Network-Rail-Telecoms-NRT
1.6
F10
Where this project has been notified to the Health and Safety Executive (HSE) under the
Construction (Design and Management) Regulations 2015 a copy shall be displayed on site
and either included herewith as an appendix, or issued as a controlled copy under separate
cover.
2. THE DESIGN
Designers shall:

Take fully into account residual and existing risks that are identified in the health and
safety file.

Provide to the Project Manager and Principal Designers details of any significant risks
identified during the design phase that should be added to the Project Risk Log and
addressed during the site risk assessment. In particular they shall identify all sites that
are:

o
in red zone prohibited areas
o
not accessible via an approved access point and safe cess
o
only accessible by crossing the track
Refer to relevant sections of the Project Risk Log in respect of design, confirming that
the risk log has considered the following:
o
significant hazards or work sequences identified by designers which cannot be
avoided or designed out and, where appropriate, a broad indication of the
precautions assumed for dealing with them
o
the principles of the design (structural etc.) and any precautions that might be
needed or sequences of assembly that need to be followed during construction
o
health & safety information contained in earlier design, construction or as-built
drawings, such as details of pre-stressed or post-tensioned structures
o
wheel-rail interface issues
o
passing clearances between trains and associated pantographs or shoe gear
and infrastructure
o
any constraints on the works arising from the Railway Vehicle Compatibility
Certificates governing the operation of the trains specified in the Sectional
Appendix (details available from Vehicle Acceptance Specialists in NR)
o
electromagnetic compatibility
o
sighting of signals

Participate fully in, and facilitate where necessary, design review meetings, including
those that are inter-disciplinary.

Take fully into account the Red / Amber / Green List
https://www.safety.networkrail.co.uk/Toolbox-for-Supervisor/Network-Rail-Telecoms-NRT
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
Ensure that, where required, any products specified in the design have been accepted
by the Network Rail Acceptance Panel and have a valid Product Acceptance Certificate.

Give full details of specific problems / risks where a contractor will be required to
manage them or mitigate against them.

Incorporate the requirements of The Workplace (Health, Safety and Welfare)
Regulations 1992 where appropriate.

Provide details of the arrangements for the co-ordination of on-going design work and
the handling / control of design changes.

Provide details of any residual risks that may be present and require assessment /
consideration during maintenance, repair, replacement, de-commissioning and
demolition activities in the future.
3. THE CONSTRUCTION MATERIALS
The Principal Contractor is responsible for making sure that, in respect of construction
materials, the risk log referred to in (2) above considers the health hazards arising from
them. Where particular precautions are required, either because of their nature or the
manner of their intended use, these will have been clearly identified by the designer as
hazards which cannot be avoided or designed out.
In meeting the requirements of the above the Principal Contractor shall:

take fully into account the Red / Amber / Green List
https://www.safety.networkrail.co.uk/Toolbox-for-Supervisor/Network-Rail-Telecoms-NRT

ensure that, where required, any products specified in the design have been accepted
by the Network Rail Acceptance Panel and have a valid Product Acceptance Certificate

ensure that any residual risks are properly and effectively highlighted in the health and
safety file and the Hazard Directory if appropriate.
4. THE EXISTING ENVIRONMENT AND SITE RISKS
4.1
Planning, heritage, approvals and consents
The Client will:

obtain any necessary planning and access consents

provide details of existing agreements with outside agencies for reference by the
Principal Contractor and Designers
The Principal Contractor shall be responsible for the application of any Section 61 Consents
required under The Control of Pollution Act, 1974 and any licensing requirements
associated with the protection of species and habitats.
4.2
Running lines and Adjacent Line Open (ALO) Working
The Principal Contractor shall refer to the Sectional Appendix, Periodic Operating Notice
and Weekly Operating Notice for information about running lines and operational conditions.
The Client shall provide details of cant and gradient should the Principal Contractor be
required to use on-track plant.
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The Principal Contractor shall take all reasonable steps to plan the works in such a way as
they either take place outside of operational hours or in a protected green zone, and cannot
foul an adjacent open line.
If it is anticipated that the Principal Contractor’s works or that of his sub-contractors has the
potential to foul lines open to traffic, the Principal Contractor will manage this risk and make
sure that when planning access for ALO work and the work itself the following principles are
followed:

Where possible, working with an adjacent line open is to be avoided or eliminated

Control plant to prevent the fouling of an open line

Isolated the work or use physical barriers.
When selecting a method of work, a risk assessment shall be carried out to determine that
the level of risk is acceptable and that the controls implemented reduce the risks so far as is
reasonably practicable. Further guidance:

Network Rail “Guidance for Managing Plant Working next to lines open to traffic V2”

Network Rail ALO Toolkit
is available via Safety Central
https://www.safety.networkrail.co.uk/Home/On-site-Solutions/OTP-Safety/Adjacent-LineOpen-Working
4.3
Site specific hazards
Every site shall be the subject of a site survey.
https://www.safety.networkrail.co.uk/Toolbox-for-Supervisor/Network-Rail-Telecoms-NRT
The results shall be recorded on the NRT Site Survey Checklist and no works shall be
carried out until the survey has been completed and the results issued. The Principal
Contractor shall provide copies of all surveys to the Client and other contractors when
requested to do so.
Notwithstanding the results of the site survey, the Principal Contractor shall refer to the
Hazard Directory for site specific hazards and the Project Manager will fully support the
contractor when requested to do so.
The Project Manager, Principal Designers and Principal Contractor shall all take cognisance
of:

any known hazardous material which may be stored at the site

any special requirements regarding any local / special access arrangements such as the
entry into sub-stations, electrical switch-rooms, telecom or signal equipment rooms, and
areas with gaseous fire protection systems

specialist information such as that contained in the Asbestos Risk Register or retained
by local infrastructure maintenance units

surrounding land uses and related restrictions, e.g. planning restrictions affecting health
and safety and details of adjacent premises, especially sensitive sites such as schools or
hospitals or adjacent construction sites

existing traffic systems and restrictions, e.g. access for fire appliances, times of delivery,
ease of delivery and parking
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
temporary traffic management in close proximity to level crossing

existing structures, e.g. special health problems from materials in existing structures,
which are being demolished or refurbished, any fragile materials which require special
safety precautions, or instability problems

previous structural modifications, including weakening or strengthening of the structure
(particularly where demolition is included)

ground conditions e.g. contamination, instability, possible subsidence, old mine workings
or underground obstructions

existing confined spaces designated by Network Rail

working over water

plant and equipment difficulties including cant, gradient and restricted access

any specific constraints on the planned work that may arise from the design or method of
work affecting trains operating on NR infrastructure.
4.4
Access points
A list of available access points, and their classification, is contained in the hazard directory
and their suitability shall be confirmed during the Site Survey.
Where access is limited or non-existent no work shall be carried out without the Project
Manager and Principal Designers being consulted.
4.5
Existing drawings
The Project Manager will provide relevant drawings where they are available although it is
recognised that where the Principal Contractor is undertaking design elements as well some
may not be wholly relevant.
4.6
Ground conditions
Notwithstanding the results of any site survey, the Principal Contractor shall fully consider
the following:

ground conditions

underground structures

water courses
where they may affect the safe use of plant e.g. cranes, piling rigs, heavy goods vehicle
movements, etc.
4.7
Buried services
The Client will provide records of known buried services but in so doing it is recognised that:

where the works are national the records can only be supplied on a site-specific basis

applications for such records habitually take up to 7 weeks to satisfy.
Notwithstanding the above, the contractor shall carry out a survey, employing trained and
competent operatives utilising detection equipment approved by Network Rail, to verify the
location and status of all previously advised services and to check for unrecorded services,
prior to commencing any demolition, site clearance, or ground disturbance work.
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The Principal Contractor / Principal Designer shall:

establish a formal procedure to demonstrate that any unrecorded services located during
the works are carefully checked to determine their nature and status

record relevant information and provide this information to the Client / CDM Co-ordinator

always assume that such services are present unless it is proven otherwise

consult the current version of the Hazard Directory for the location of known hidden
services

comply with and be cognisant of Network Rail Company standards:
o
NR/L1/AMG/1010 – Policy on working safely in the vicinity of buried services
o
NR/L2/AMG/1020 – Buried services data provision
o
NR/L2/AMG/1030 - Working safely in the vicinity of buried services
o
NR/L2/AMG/1040 - Buried services data feedback.
4.8
Unexploded Second World War ordnance
There is a risk of encountering live unexploded ordnance below ground across the rail
network - this risk is higher in urban areas and places that were depots and sidings.
Prior to commencing penetrative groundwork’s the Principal Contractor will undertake a
desk study, using sources such as Bomb Census Maps and Records (held by
www.nationalarchives.gov.uk ) to determine the risk of unexploded ordnance being present.
The desk study describes any further action required and controls identified will be
described within the Construction Phase Plan.
CIRIA Publication C681 Unexploded Ordnance (UXO) a guide for the Construction Industry
describes a methodology for the identification and control of (UXO) risk which should be
applied to this project.
4.9
Location of temporary site accommodation
Location of any temporary site accommodation should be identified by the Project Manager,
Principal Contractor and Principal Designer during the site survey stage. Agreement should
be sought from Network Rail in advance of any installation of temporary site
accommodation. The use of Portakabin / SiBCAS cabins is encouraged.
4.10
Welfare arrangements
All welfare arrangements shall conform to the CDM Regulations 2015 and
NR/L3/INI/CP0036 - “The Provision of Welfare Facilities.”
The Principal Designer and Principal Contractor shall ascertain whether the use of
accommodation such as Portakabins or SiBCAS units is a feasible option in relation to
providing adequate welfare facilities which will be sited away from the lineside and secure.
All welfare arrangements shall be agreed with the Client and implemented before the
commencement of any work.
4.11
Location of unloading, storage and parking areas
The location of any unloading, parking and storage areas will be identified during site
surveys. Agreement on these arrangements should be sought from Network Rail in
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advance, including any restrictions on deliveries, vehicle movement restriction and waste
collection.
4.12
Traffic and pedestrian routes
Any proposed changes in traffic or pedestrian movements that the project may cause is to
be identified at the survey stage and any proposed changes agreed with Network Rail in
advance.
Consideration should be given to the provision of and positioning of traffic management in
relation to level crossings.
4.13
Security of site
Notwithstanding the results of the site survey, consideration shall be given to the likelihood
of trespass and vandalism at the location and all sites shall be secured appropriately.
Where appropriate advice should be obtained from specialist sources.
All access gates to the railway infrastructure shall be locked and secured at all times with
approved padlocking.
4.14
Emergency arrangements
The Principal Contractor shall devise emergency procedures and means of escape relevant
to the site.
Such details shall be provided in site induction processes and, where applicable, contained
within work package plans and task briefing sheets.
4.15
Accidents, Incidents and Close Call Reporting
Any accidents and incidents that occur shall be reported in line with:

NR/L2/INV/002 – Accident and Incident Reporting and Investigation

NR/L3/INI/CP0046 – The Reporting and Investigation of Accidents and Incidents within
Investment Projects and Asset Management Works Delivery.
Accidents and incidents should initially be reported to NDS 24:7 on 01908 723500 and then
confirmed by using the approved form and sending it to the appropriate Route Control
Centre:
Angliasafetyreporting@networkrail.co.uk
Kentsafetyreporting@networkrail.co.uk
LNEsafetyreporting@networkrail.co.uk
LNWsafetyreporting@networkrail.co.uk
Scotlandsafetyreporting@networkrail.co.uk
Sussexsafetyreporting@networkrail.co.uk
Walessafetyreporting@networkrail.co.uk
Wessexsafetyreporting@networkrail.co.uk
Westernsafetyreporting@networkrail.co.uk
A copy of every form submitted should also be sent to Stephen.Peltier@networkrail.co.uk.
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Close Calls shall be reported in accordance with the requirements, systems and processes
outlined here https://www.safety.networkrail.co.uk/Alerts-and-Campaign/Close-Call
4.16
Worksafe Procedure
The Principal Contractor and all other suppliers shall adopt the Worksafe Procedure:
https://www.safety.networkrail.co.uk/Communication-and-Health/Work-Safe
In support of it they shall:

include full details of it in any induction training provided

reinforce the message through toolbox talks, site briefings etc.

report any instance of the Procedure being invoked to the Client’s Representative.
4.17
Existing structures
It is not believed that demolition forms any part of this project.
4.18
Location of contractor’s personal accommodation
All personal accommodation is banned on both Network Rail owned/leased land, and land
being utilised as the worksite for construction of the works.
5. LIFE SAVING RULES
The Principal Contactor will incorporate the “Life Saving Rules” [insert link] into the project
via the Induction Process, team briefings and interactions with the workforce. As part of
delivering the project the Principal Contractor will.

Promote a fair culture by finding and tackling the root-cause of Rule breaking and clearly
identify this in accident/incident reports

Provide an environment where there is a culture to clearly push-back against unsafe
requests by all project team members

Provide positive responses and solutions to any issues raised

Make sure everyone fully understands and takes responsibility

Prioritise the safety measures that save lives

Highlight areas where we can do better.
The Principal Contractor’s management team will schedule a suite of activities to actively
engage with the workforce to improve the safety culture on the project and drive the right
behaviors.
6. WORKING ON OR NEAR THE LINE
All work on or near the line (including walking as a group) will be managed in accordance
with the requirements of NR/L2/OHS/019 “Safety of people working on or near the line”.
The Management of Health & Safety at Work Regulations 1999 requires the employers to
assess the risks associated with work, to take action to eliminate risks so far as reasonably
practicable and to communicate the significant findings of the risk assessment to those who
undertake the work. Where this assessment identifies a need for people to go on or near the
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line consideration should be given to alternative means of carrying out the work which will
remove this need.
NR/L2/OHS/019 hierarchy of controls details a preference for the highest achievable safe
system of work consistent with the nature, location, and duration of the work.
Notes:
All ES / COSS briefings will be undertaken face to face
NR/L2/OHS/019 will be withdrawn on a phased basis throughout 2015 and replaced by the
process to be known as “Planning and Delivering Safe Work.” Projects extending beyond
the implementation date of the new process will be expected to fully comply and should plan
to do so accordingly.
https://www.safety.networkrail.co.uk/On-site-Solutions/Planning-and-Delivering-Safe-Work
7. CONSTRUCTION PHASE PLAN, WORK PACKAGE PLANS AND TASK
BRIEFING SHEETS
The Project Manager, Principal Designer and Principal Contractor shall collaborate with
each other in order for the Principal Contractor to:

prepare the above documentation in accordance with the requirements of
NR/L3/INI/CP0044 and submit this to the Project Manager for acceptance by the date
agreed

identify those work package plans that will be considered “significant” and therefore
requiring acceptance by the Project Manager

include all such details in their Construction Phase Health and Safety Plan.
8. CO-ORDINATION WITH NETWORK RAIL’S ONGOING BUSINESS
Where the work has an interface with a station or depot the Principal Contractor shall
identify the arrangements for notifying and seeking the approval of Station and / or Train
Operating Companies for the proposed work.
Similar arrangements shall be defined to allow for adequate consultations / liaison with
Network Rails neighbours.
9. COMMUNICATIONS AND LIAISON
9.1
Project meetings
The Principal Contractor shall define the arrangements for project meetings and in particular
they shall:

include details of the “standard” agenda ensuring that health, safety and environmental
issues are featured

indicate who shall attend the meetings

indicate the frequency of the meetings

indicate the location of all such meetings.
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9.2
Provision of information
The Principal Contractor should make available the following information:

As-built information

List of hazards

Hazardous substances, materials used etc.

Manufacturers product information

Commissioning & testing, and inspection certificates
10. FORMAT OF RECORDS IN THE HEALTH AND SAFETY FILE
The Principal Designer shall:

compile and issue the health and safety file / project file for the project

agree, after consultation with the National Records Group, the Deliverable Document
Matrix for the proposed works which shall be based on
https://www.safety.networkrail.co.uk/Toolbox-for-Supervisor/Network-Rail-Telecoms-NRT

complete form NR/L2/INF/02202/QF703. Health and Safety (H&S) File Memorandum of
Agreement and either include it herewith as an Appendix or issue a controlled copy of it
to the Principal Contractor.
The Network Rail Project Manager should verify and resolve CAD (Computer Aided Design)
package compatibility for multi-disciplinary projects in accordance with
NR/L2/INI/EDT/CP0091.
The quantity, format and numbering of records should be as specified in NR/L2/INF/02018.
The Principal Designer shall ensure the Health and Safety file is kept up to date during their
appointment and handed to the Project Manager at project completion. Should their duties
end prior to the Project Completion then the file should be passed to the Principal Contractor
for completion and handover to the Client.
All contractors / suppliers shall provide health and safety files / supporting information in
support of all the above requirements.
11. APPENDICES – Supporting Information
11.1
F10 Form
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