MASSACHUSETTS DEPARTMENT OF ELEMENTARY
AND SECONDARY EDUCATION
June 18, 2014
Policies Relating to the Collection and Use of Student Data
This paper describes the policies and practices of the Department of Elementary and
Secondary Education (DESE) regarding the collection, use and disclosure of individual
student data. Massachusetts public schools collect and maintain detailed information
about each of the nearly one million students enrolled each year, a portion of which is
shared with us. In turn, we use this data to administer state education programs; to ensure
compliance with state and federal education laws; and to help educators improve the
quality of classroom instruction. At all times, we are cognizant of the sensitive and
private nature of this data, and we have an obligation to ensure that it is carefully
safeguarded and used only for lawful and appropriate purposes.
What is our authority to collect and maintain student data?
Most student data is initially collected from students and their parents and guardians by
the public schools and districts that enroll and educate those students. (These schools and
districts are collectively referred to as “local education authorities” or LEAs.) DESE, in
turn, has authority under various state statutes to request and receive this data from the
LEAs. (See, for example, G.L. c.69, ss. 1A, 1B, and 1I.) Because DESE needs individual
student data to carry out its statutory responsibilities, LEAs are permitted to share their
student data with DESE without parental notification or consent.
DESE’s use of student data is subject to the requirements and limitations of the Federal
Educational Rights and Privacy Act (FERPA), 20 USC 1232g, and its associated
regulations, 34 CFR Part 99. We are also governed by the Commonwealth’s Fair
Information Practices Act (FIPA), G.L. c.66A. In general, these laws require us to keep
personally identifiable student information confidential. We may not re-disclose or share
such information without the consent of the parent or guardian (or the student’s consent,
in the case of adult-age students). There are a limited number of exceptions to this rule,
which are discussed later in this paper.
What student data do we collect?
We collect a wide range of individual student data. We collect information on school
enrollment and attendance, demographics, test scores, courses and grades, disciplinary
actions, and post-graduation plans, to name just a few categories. Appendix A contains a
1
comprehensive list of the data categories, with links to data dictionaries posted on our
website.
Most of our individual student data is collected initially by LEAs. We do not ask LEAs
for all of the student information that they collect, but only those data elements that we
need for our work. For example, LEAs collect students’ home addresses, telephone
numbers, and names of parents and guardians; none of that information is provided to
DESE. Requests to collect additional data elements from LEAs go through a review
process within the Department, to validate the need for the information and to weigh the
benefits against the extra effort.
Some student-level data comes from sources other than LEAs. For example, the
Department’s testing contractors are responsible for scoring our state-sponsored
assessments and sending us the student-level scores. Appendix A indicates the source for
each major category of information.
We do not collect students’ social security numbers. We use state-assigned student
identification numbers (SASIDs) to identify individual student records. SASIDs help us
to track student movement between schools and districts.
How do we keep student data secure?
The computer systems used to maintain our student records are operated by the Executive
Office of Education’s Information Technology (EOE IT) group, under the direction of the
Secretariat Chief Information Officer. This group provides IT services to all of the
executive branch education agencies under the Secretary of Education.

Oversight and policy direction for secretariat IT activities, including data security, is
provided by the Commonwealth’s Information Technology Division (ITD), headed
by the Commonwealth Chief Information Officer. Secretariat and agency IT activities
must conform to the Commonwealth’s Technical Security Policies and Practices,
which in turn are based on ISO-27000 and NIST industry standards. More
information on ITD’s security policies and standards is available on the ITD website.

EOE IT maintains a role-based user authentication system for users within DESE.
Access to individual student data is provided only to those staff members whose work
requires it. Most DESE staff members do not have such access.

Tools are provided to allow LEA superintendents or heads of school to authorize
individual LEA staff members to access the student records for that LEA.

Student data is transferred between LEAs and DESE using secure, encrypted file
transfer protocols.
2
What do we do with student data?
Individual student data is used extensively by DESE staff as part of our administration of
educational programs and our obligation to ensure compliance with state and federal
education laws. For example, the data is used to help gauge how well individual schools
and districts are doing; to identify students who have met the competency determination
required for high school graduation; to distribute funding under Chapter 70, Title I, and
other state and federal school aid programs; and to study the effectiveness of our
programs and initiatives. The Commissioner and the Board of Elementary and Secondary
Education routinely rely on data analysis to inform their policy decisions.
Individual student data is also aggregated into summary tables and charts for public
information. Aggregated student data does not contain information from which a student
could be personally identified. To further insure privacy, each table cell in an aggregated
summary must contain a minimum number of records; cells containing fewer than the
minimum number are not displayed.
Much of this aggregated data is published in the school profiles section of the DESE
website. Aggregated data is also published in various Department reports, including
periodic reports requested by the Legislature on a variety of topics. Finally, aggregated
data is reported to the Census Bureau, for inclusion in national statistical compilations,
and to the U.S. Department of Education.
Who do we share student data with?
As noted earlier, under certain limited circumstances DESE is permitted by law to redisclose personally identifiable student-level data to outside individuals or organizations.
These include individuals or organizations who are: assisting DESE in carrying out its
administrative responsibilities; conducting research or evaluation studies; or conducting
audits and program compliance reviews.
In each instance, we enter into a formal data-sharing agreement that incorporates
safeguards and limitations on usage, data security, and re-disclosure similar to those that
apply to us. These include limitations on the allowable use of the data; requirements for
data security and access control; prohibitions against any further re-disclosure of the data
except as permitted by the agreement; and protocols for the destruction of the data when
the use has been completed. In addition to the data-sharing agreement, FERPA and FIPA
requirements also apply to these individuals and organizations and to their employees and
subcontractors.
3
Other public agencies
We occasionally share individual student data with other public agencies as we jointly
carry out our statutory responsibilities. For example:




We provide information to the Department of Children and Families and the
Department of Youth Services relating to students in their custody, to assist them in
providing services to those children.
We match our student records with records at the Department of Transitional
Assistance, to help identify students eligible for free school lunches.
We provide individual student data to the State Auditor when the data is needed to
complete a program audit or investigation.
We provide student lists to the National Center for Education Statistics (NCES), a
branch of the U.S. Department of Education, to assist in the administration of the
National Assessment of Educational Progress (NAEP) tests. NCES’s current testing
contractor is Westat.
DESE contractors
We occasionally engage private firms to conduct projects with individual student data on
our behalf. The major example in this category are the testing contractors who assist us
with the MCAS tests and other DESE-administered student assessments. The testing
contractors need individual student data in order to prepare the testing materials, score the
tests, and provide the results in various formats. Another example is the contractor
currently helping us to design the Edwin teaching and learning system, which is
described below.
Firms that work with us on these projects are prohibited from using or selling any of the
student data for marketing or other commercial purposes, both by the terms of our
contract and by federal and state law.
Researchers
We receive frequent requests from researchers for access to individual student data. High
quality research helps inform our policy and spending decisions. But each request is
closely reviewed to ensure that the data release is in the state’s interest. Research projects
must meet the following criteria:



The researcher must be affiliated with an academic institution or an independent,
nonpartisan research organization.
The researcher must be free of any appearance of a conflict of interest with the
study’s outcome and cannot be an advocate with respect to the study topic.
The researcher must have expertise in the topic to be studied and the methodology to
be used.
4


The proposed project must be relevant to state educational policymaking or to high
priority district and school issues.
The proposal must include specific research questions and a detailed, rigorous
methodology for answering those questions.
Approved researchers are required to provide DESE with a draft of any presentations or
publications based on our data at least 30 days in advance of release. We review the
drafts to ensure that no confidential data has been released.
If a researcher does not meet our criteria for access to individual student data, they can
access anonymized public research files that we make available for this purpose. These
public files contain “stripped down” student-level records without names or SASIDs. The
information they contain is deliberately limited to ensure that the records are not
personally identifiable.
LEA staff
A recent DESE initiative has been the development of the Edwin system, which provides
a secure portal for teachers, guidance counselors, principals, and other educators to see
and analyze detailed information about their students and to help inform their classroom
instruction. Edwin includes a growing suite of on-line curriculum materials and
resources, helping teachers to target each student’s individual needs. Edwin also includes
the capability to “move” student records over the summer, as students change schools and
districts. This will allow teachers to become familiar with their incoming classes even
before the first day of school. More information is available on the Edwin page of the
DESE website.
**************************
Appendix B contains a complete list of all the organizations with whom we have shared
individual student data since 2012.
5
Appendix A
Personally Identifiable Student Data Collected by DESE
A list of the categories of student data collected by DESE. Data is obtained from local
education authorities (LEAs) unless otherwise noted. Links are to data dictionaries
posted on the DESE website for the major categories.
1. Student Information Management System (SIMS) – directory, demographic, and
program participation for all publicly funded students in the Commonwealth.
http://www.doe.mass.edu/infoservices/data/sims/SIMS-DataHandbook.pdf
2. Student Course Schedule (SCS) – collection of courses taken by publicly funded
students in the Commonwealth including course title, course level, numeric and
letter marks, and credits earned.
http://www.doe.mass.edu/infoservices/data/scs/SCS-DataHandbook.pdf
3. School Safety and Discipline Report (SSDR) – incident-level collection of all
offenses and disciplines throughout the school year.
http://www.doe.mass.edu/infoservices/data/samples/incidentreport.pdf
http://www.doe.mass.edu/infoservices/data/samples/disciplinerecord.pdf
4. Massachusetts Comprehensive Assessment System (MCAS) – MCAS
administration data (booklet numbers, assessments taken), item level results,
accommodations received and overall performance levels for ELA, mathematics
and science MCAS assessments. Data is obtained from DESE’s current MCAS
testing contractor, Measured Progress.
5. Massachusetts English Proficiency Assessment (MEPA) – English language
proficiency assessment results. Data was obtained from our testing contractor,
Measured Progress, up through 2012.
6. Assessing Comprehension and Communication in English State-to-State for
English Language Learners (ACCESS for ELLs) – English language proficiency
assessment results; replaced MEPA in 2013. Data is obtained from our current
testing contractor, the WIDA Consortium.
7. Advanced Placement (AP) test – student-level AP test results. Data is obtained
from the College Board. (AP course enrollments are found in SCS).
6
8. SAT test – student-level SAT results. Data is obtained from the College Board.
9. Postsecondary enrollment – student-level database of enrollment and degree
completion in colleges and universities. Data is obtained from the National
Student Clearinghouse (NSC).
10. High school equivalency – student-level database of students receiving a
Massachusetts high school equivalency certificate. Data is obtained from DESE’s
testing contractor, currently ETS.
11. Charter school waitlist – student-level database of all students on charter school
waitlists.
12. Homeless – student-level database of all students reported as homeless by LEAs.
In addition to the student data described above, DESE also collects information on
teachers and other educators through two systems: the Educator Personnel
Information Management System (EPIMS), which includes data submitted by LEAs;
and the Educator Licensure and Recruitment System (ELAR), which tracks our
issuance of educator licenses. Teachers and students are linked through the Student
Course Schedule database described above.
Information regarding student enrollment in public higher education programs and
publicly-funded pre-school programs is also provided to the Executive Office of
Education (EOE) by the Department of Higher Education and the Department of
Early Education and Care, respectively. This data is used by EOE in conjunction with
DESE data for program analysis and reporting.
7
Appendix B
Student Data Sharing -- List of Outside Organizations
Includes all outside organizations that have received personally identifiable student data from DESE since 2012.
DISCLOSURE MADE
TO
ORGANIZATION
TYPE
TITLE OF PROJECT
DATE
EXECUTED
DATA DISCLOSURE
2012
All SIMS files for label
generation
All SIMS files for label
generation
All SIMS files for label
generation
Student data for NAEP
sample
Student data for NAEP
sample
Student data for NAEP
sample
SIMS files for test
administration
SIMS files for test
administration
SIMS, EPIMS and SCS data
to populate district-run
application
SIMS, EPIMS and SCS data
to populate district-run
application
Directory information for
matching to enrolled
postsecondary students
Measured Progress
State contractor
Measured Progress
State contractor
MCAS and MEPA
Administration
MCAS Administration
Measured Progress
State contractor
MCAS Administration
2014
Westat
Federal contractor
NAEP Administration
2012
Westat
Federal contractor
NAEP Administration
2013
Westat
Federal contractor
NAEP Administration
2014
WIDA
State Contractor
2013
WIDA
State Contractor
Thinkgate
State contractor
ACCESS for ELLs
Administration
ACCESS for ELLs
Administration
Edwin Teaching and
Learning
Thinkgate
State contractor
Edwin Teaching and
Learning
2014
National Student
Clearinghouse (NSC)
State contractor
Student Tracker Agreement
for State Education Agencies
2012
8
2013
2014
2013
Appendix B
Student Data Sharing -- List of Outside Organizations
Includes all outside organizations that have received personally identifiable student data from DESE since 2012.
DISCLOSURE MADE
TO
ORGANIZATION
TYPE
TITLE OF PROJECT
DATE
EXECUTED
National Student
Clearinghouse (NSC)
State contractor
Student Tracker Agreement
for State Education Agencies
2013
Department of
Transitional Assistance
Department of
Transitional Assistance
State agency
Interagency data exchange
2012
State agency
Interagency data exchange
2013
Department of
Transitional Assistance
State agency
Interagency data exchange
2014
Department of Youth
Services
State agency
Interagency data exchange
2012
Department of Youth
Services
State agency
Interagency data exchange
2013
Department of Youth
Services
State agency
Interagency data exchange
2014
Department of Children
and Families
State agency
Interagency data exchange
2012
9
DATA DISCLOSURE
Directory information for
matching to enrolled
postsecondary students
Free and Reduced price
lunch information
Free and Reduced price
lunch information; TAFDC
eligibility
Free and Reduced price
lunch information; TAFDC
eligibility
SIMS, SCS, SSDR and
MCAS information for
students in DYS custody
SIMS, SCS, SSDR and
MCAS information for
students in DYS custody
SIMS, SCS, SSDR and
MCAS information for
students in DYS custody
SIMS, SCS, SSDR and
MCAS information for
students in DCF custody
Appendix B
Student Data Sharing -- List of Outside Organizations
Includes all outside organizations that have received personally identifiable student data from DESE since 2012.
DISCLOSURE MADE
TO
ORGANIZATION
TYPE
TITLE OF PROJECT
DATE
EXECUTED
Department of Children
and Families
State agency
Interagency data exchange
2013
Department of Children
and Families
State agency
Interagency data exchange
2014
State Auditor’s Office
State agency
Interagency data exchange
2013
State Auditor’s Office
State agency
Interagency data exchange
2014
Executive Office of
Education
State agency
Interagency data exchange
2012
Brown University
Research
organization
A Study of the Causal
Relationship Between
Turnaround School
Strategies & Student
Achievement Outcomes
10
2/11/2013
DATA DISCLOSURE
SIMS, SCS, SSDR and
MCAS information for
students in DCF custody
SIMS, SCS, SSDR and
MCAS information for
students in DCF custody
Data on charter school
students and charter school
waitlist information in
response to audit
Data on charter school
students and charter school
waitlist information in
response to audit
All collected data for
population into Edwin
Analytics
SIMS, MCAS and GED
Appendix B
Student Data Sharing -- List of Outside Organizations
Includes all outside organizations that have received personally identifiable student data from DESE since 2012.
DISCLOSURE MADE
TO
ORGANIZATION
TYPE
TITLE OF PROJECT
DATE
EXECUTED
DATA DISCLOSURE
Center for Research on
Educational Outcomes at
Stanford University
(CREDO)
Center for Research on
Educational Outcomes at
Stanford University
(CREDO)
UMASS Donahue
Institute
Research
organization
National Study of the
Effectiveness of Charter
Schools
12/18/2012
MCAS 2012 thru 2017 (12
elements)
Research
organization
National Study of the
Effectiveness of Charter
Schools
1/18/2013
SIMS, EPIMS, SCS and
MCAS 2004-2012 where
available
Research
organization
7/31/2012
GED 2008 thru 2015
UMASS Donahue
Institute
UMASS Donahue
Institute
Research
organization
Research
organization
Evaluations of Both the Race
to the Top College and
Career Readiness Initiatives
& the High School
Graduation Initiative
Financial Literacy Pilot
(FLP) Program
The Evaluation of the
Advancing STEM AP
Initiative
2/6/2014
Abt Associates
Research
organization
Evaluation of the Expanded
Learning Time Initiative
4/8/2014
SIMS (A &D) 2014 thru
2016 MCAS 2011 thru 2015
SY 2008 thru 2015: SIMS
(A & D); MCAS; MEPA &
ACCESS; AP; SAT; SY
2008 thru 2015 EPIMS (Gr.
8 thru 12 - 26 elements);
ELAR; SCS (12 elements);
NSC; EWIS Grad Data
EPIMS (12 elements) 2014
11
9/3/2013
Appendix B
Student Data Sharing -- List of Outside Organizations
Includes all outside organizations that have received personally identifiable student data from DESE since 2012.
DISCLOSURE MADE
TO
ORGANIZATION
TYPE
TITLE OF PROJECT
DATE
EXECUTED
For the National Evaluation
of Knowledge is Power
Program Middle Schools
The Effects of Data Masking
Techniques for Research
Databases
The Early Warning Indicator
System Project
4/20/2012
MCAS 2009 - 2012
11/12/2013
SIMS, MCAS, EPIMS 201013
8/21/2012
SIMS (A and D) 2012,
MCAS 2012; MEPA 2012;
SCS 2012
SIMS (A and D), MCAS
2011 thru 2014; MEPA
2011and 2012; ACCESS
(ELL) 2013 and 2014; SCS
2011 thru 2014; EWIS 2012
thru 2015; SSDR 2013 and
2014
SIMS, MCAS, EPIMS 201013
Mathematica Policy
Research, Inc
Research
organization
National Opinion
Research Center
Research
organization
American Institutes for
Research (AIR)
Research
organization
American Institutes for
Research (AIR)
Research
organization
EWIS Implementation Pilot
5/15/2013
Center for Research on
Educational Outcomes at
Harvard University
Research
organization
12/21/2011
Center for Research on
Educational Outcomes at
Harvard University
Research
organization
Beliefs, Habits, and
Cognitive Capacities
Associated with Long-Term
Educational Success
Study of the Impact of the
Adams Scholarship on
College Enrollment &
Completion
12
4/9/2012
DATA DISCLOSURE
SIMS, MCAS, EPIMS 201013
Appendix B
Student Data Sharing -- List of Outside Organizations
Includes all outside organizations that have received personally identifiable student data from DESE since 2012.
DISCLOSURE MADE
TO
ORGANIZATION
TYPE
The President & Fellows
of Harvard College
Research
organization
Thomas Hehir and
Associates
Research
organization
Thomas Hehir and
Associates
The President & Fellows
of Harvard College
Research
organization
Research
organization
The President & Fellows
of Harvard College
Research
organization
The President & Fellows
of Harvard College
Research
organization
The National Bureau of
Economic Research
Research
organization
TITLE OF PROJECT
Evaluation of Gateway
Cities ELL Summer
Programs
A Study of Special
Education and Related
Services in the
Commonwealth of MA Phase 2
Review of SPED in the
Commonwealth of MA
Examining the Effects of
District Turnaround: The
Case of Lawrence, MA
The Impact of Summer
Employment on Student
Outcomes
The Impact of Positive
Ability Signal on High
School Course - Taking
Behavior
Why are Some Charter
Schools More Effective than
Others?
13
DATE
EXECUTED
DATA DISCLOSURE
1014/13
SIMS 2010 thru 2013;
ACCESS; MEPA; MELA-O
2010 thru 2013
SIMS (A & D) 2006 thru
2012; MCAS 2006 thru 2012
8/1/2012
1/31/2013
SIMS 2005 thru 2012
11/4/2013
SIMS (A & D) 2011 thru
2013; MCAS all grades 2011
thru 2013; NSC 2011 thru
2013
SIMS, MCAS and SCS
2010-13
11/4/2013
4/23/2014
11/7/2012
MCAS, SIMS, 2014 thru
2015; SCS 2011 THRU
2015; AP 2006 THRU 2015;
SAT 2004 THRU 2015
AP, SAT, ACT, SIMS, NSC
and MCAS 2002 thru 2015;
MEPA 2004 thru 2015
Appendix B
Student Data Sharing -- List of Outside Organizations
Includes all outside organizations that have received personally identifiable student data from DESE since 2012.
DISCLOSURE MADE
TO
ORGANIZATION
TYPE
TITLE OF PROJECT
DATE
EXECUTED
Why are Some Charter
Schools More Effective than
Others?
Why are Some Charter
Schools More Effective than
Others? Econometric
Methods and Empirical
Evidence from
Massachusetts, Michigan
and Texas
Evaluation of DESE
Wraparound Zones Initiative
Implementation
3/15/2013
GED Pre-2002 to date
3/13/2013
SIMS (A & D), MCAS,
SAT, AP and NSC 2002 thru
2015; MEPA/ACCESS 2004
thru 2015
2/1/2012
Six School Districts (WAZ) :
SIMS (A & D) 2010 thru
2014; MCAS 2009 thru
2014; MEPA 2010 thru
2014; SSDR 2010 thru 2014;
NSC; SSCS 2011 thru 2014
Ten School Districts (WAZ)
: SIMS (A & D) 2010 thru
2014; MCAS 2009 thru
2014; MEPA 2010 thru
2014; SSDR 2010 thru 2014;
NSC; SSCS 2011 thru 2014
MCAS 2007 thru 2014
The National Bureau of
Economic Research
Research
organization
Gerald R Ford School of
Public Policy –
University of Michigan
Research
organization
American Institutes for
Research (AIR)
Research
organization
American Institutes for
Research (AIR)
Research
organization
Evaluation of DESE
Wraparound Zones Initiative
Implementation
6/24/2013
American Institutes for
Research (AIR)
Research
organization
Evaluation of DESE
Wraparound Zones Initiative
Implementation
11/18/2013
14
DATA DISCLOSURE
Appendix B
Student Data Sharing -- List of Outside Organizations
Includes all outside organizations that have received personally identifiable student data from DESE since 2012.
DISCLOSURE MADE
TO
ORGANIZATION
TYPE
The President & Fellows
of Harvard College
Research
organization
American Institutes for
Research (AIR)
Research
organization
American Institutes for
Research (AIR)
Research
organization
Educational Testing
Services
Research
organization
Educational Testing
Services
Research
organization
TITLE OF PROJECT
DATE
EXECUTED
DATA DISCLOSURE
The Relationship Between
Attending a Career and
Technical Education (CTE)
Program and Student
Academic Outcomes
Conducting "Lawrence
Receivership Baseline Data
Collection"
4/9/2012
SIMS & MCAS 2002
THROUGH 2012; NSC
2003 THROUGH 2012;
GED 2002
5/8/2012
An Evaluation of
Instructional Support in the
Lawrence Public Schools
Validating the Use of
Growth Measures from
Statewide Standards-based
Summative Assessments for
Students with Disabilities
Validating the Use of
Growth Measures from
Statewide Standards-based
Summative Assessments for
Students with Disabilities
9/18/2013
Lawrence Public Schools:
MCAS 2008 thru 2012;
SIMS (A&D) 2005 thru
2012; SCS 2011 thru 2012;
MEPA 2007 thru 2012; NSC
2003 thru 2012
EPIMS 2008 thru 2013
15
10/26/2012
6/13/2013
MCAS (Grade 3 thru 8)
2008 through 2011; EPIMS
(Grade 5 Teachers) 2008
through 2011; File Linking
Gr. 5 students with teachers
EPIMS Gr. 5 Teachers
Appendix B
Student Data Sharing -- List of Outside Organizations
Includes all outside organizations that have received personally identifiable student data from DESE since 2012.
DISCLOSURE MADE
TO
ORGANIZATION
TYPE
TITLE OF PROJECT
DATE
EXECUTED
DATA DISCLOSURE
8/7/2013
MCAS Math and ELA for all
students; File Linking Gr. 5
students with teachers in
2012
11/27/2012
SIMS (A, C AND D) 2011
thru 2012; MCAS 2011 thru
2012. Data for Boston,
Springfield and Chelsea
SIMS (A, C AND D) 2013
thru 2014; MCAS 2013 thru
2014. Data for Boston,
Springfield and Chelsea
SIMS (A, C AND D) 2005
thru 2012; MCAS 2005 thru
2012
SIMS (A, C and D) 2002
thru 2013; MCAS 2001 thru
2013; SSDR 2004 thru 2013
SIMS (A, C and D) 2007
thru 2012; MCAS 2007 thru
2012; MEPA 2007 thru 2012
Educational Testing
Services
Research
organization
The President & Fellows
of Harvard College
Research
organization
Validating the Use of
Growth Measures from
Statewide Standards-based
Summative Assessments for
Students with Disabilities
Achievement Network
(ANeti3) Evaluation
The President & Fellows
of Harvard College
Research
organization
Achievement Network
(ANeti3) Evaluation
Thomas Hehir and
Associates
Research
organization
The President & Fellows
of Harvard College
Research
organization
UMASS Donahue
Institute
Research
organization
Review of Special Education
in the Commonwealth of
Massachusetts
SNAP & Academic
Achievement in
Massachusetts
CSO Statistical Analysis
Project
16
1/8/2013
12/23/2013
5/6/2013
5/1/2013
Appendix B
Student Data Sharing -- List of Outside Organizations
Includes all outside organizations that have received personally identifiable student data from DESE since 2012.
DISCLOSURE MADE
TO
ORGANIZATION
TYPE
University of Rhode
Island
Research
organization
University of California,
Berkeley
Research
organization
University of California,
Berkeley
Research
organization
Lighthouse Consulting
Research
organization
Tufts University
Research
organization
TITLE OF PROJECT
DATE
EXECUTED
Examining Principal
Leadership and its
Relationships to Teacher Job
Satisfaction & Student
Academic Achievement
A Structural Model of
Charter School Choice and
Academic Achievement
7/1/2013
EPIMS 2011 thru 2013;
TELL Spring (Educator
Survey); TELL Spring
(Principal Survey) 2012
8/1/2013
Using Centralized
Assignment Mechanisms to
Measure School Quality
Evaluating MA Math &
Science Partnership
Professional Development
Programs
9/30/2013
The Physical Activity in
Schools (PASS) Study
2/7/2014
SIMS, MCAS 2002 thru
2015; MEPA/ACCESS 2005
thru 2015; SAT, SAT, AP
2002 thru 2015; NSC
Merge data with school
assignment data and charter
school lottery data
Quincy and Brockton: 2012
MCAS grades 3-8; EPIMS;
and SCS and file layouts for
each item; Quincy, Brockton
and Springfield: 2013
MCAS grades 3-8; EPIMS;
and SCS and file layouts for
each item
MCAS 2013 thru 2014 (ELA
and MATH) for Gr. 3 to 6
for 11 designated schools
17
8/8/2013
DATA DISCLOSURE
Appendix B
Student Data Sharing -- List of Outside Organizations
Includes all outside organizations that have received personally identifiable student data from DESE since 2012.
DISCLOSURE MADE
TO
ORGANIZATION
TYPE
TITLE OF PROJECT
DATE
EXECUTED
DATA DISCLOSURE
MCAS 2013 thru 2016
(ELA and MATH) for Gr. 3
to 6 for 11 designated
schools; Attendance for
same students 2013 thru
2016
All Grade 5 students in
Chelsea, Everett,
Framingham, and
Springfield: SIMS (A & C)
2013 thru 2014; ACCESS
2014; MCAS 2014
MCAS 2003 thru 2013; NSC
2005 thru 2013
Tufts University
Research
organization
The Moving Toward
Academic Success (MTAS)
Study
3/17/2014
TERC
Research
organization
English Language Learners
and Science Tests
3/18/2014
Northeastern University
Center for Labor Market
Studies
Research
organization
A Study of College
Enrollment, Persistence, and
Graduation of Boston Public
Charter School Graduates
3/18/2014
18