THE EVENT MANAGER

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THE EVENT MANAGER

Objectives

Explain the role of an event manager

List skills and competencies that an event manager must develop

The Event Manager

concern

Main

AUDIENCE

Clients, bosses, financiers, and a host of others who may have a stake in the event

task

Information

Gathering

Concept

Development

Planning

Coordinating

Evaluation

Event Manager also known as

Catering manager

Conference manager

Director of events

Event coordinator

Conference planner

Conference planning manager

Conference services manager

Convention services manager

Director of conference services

Event producer

Meeting professional

Special event director

1.

2.

3.

4.

5.

6.

Job Description

Meet clients to determine objectives and requirements for the planned event

Plan and develop programs, itineraries, budgets, and services according to the client’s requirements

Coordinate with the organizing committee and sponsors to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress

Draft specifications and select suppliers for events requirements such as venue, accommodation, transportation, facilities, and equipment, catering, signage, displays, printing, event security, entertainment, and other special needs

Monitor event activities to ensure conformity to plan, compliance with venue regulations and local laws, and resolution of any problem

Check event bills for accuracy, and approve payment.

knowledge

Process in planning, staging and evaluating an event

Principles and processes for providing customer services

Administrative and clerical procedures and systems

Marketing strategy and tactics

Business and management principles

Assignments

1.

Interview the head of the special events or events management department of a hotel.

Ask about their new scope of work, and their services now vary from that of their previous banquet department.

2. Search the Internet for job descriptions for the following event management positions:

Catering director

Convention service manager

Festival committee chairman

Political campaign manager

Bazaar manager

Wedding planner

Fund-raising event manager

University event manager

A.

Compare and contrast job summaries for these positions. Which job responsibility is common for all? How do these positions differ?

B.

What background and experience are typically

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