New Mexico Secretary of State’s Office
SOSKB Assessment/SOS Infrastructure Improvement
Request for Project Certification – Implementation Phase
March 27, 2013

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Executive Sponsors
 Dianna J. Duran - Secretary of State
 Mary Quintana – Deputy Secretary of State
Project Sponsor
 Ken Ortiz – Chief of Staff
Agency IT Lead
 Kari Fresquez – IT Director

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O
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Secretary of State’s Knowledgebase (SOSKB) Assessment
 Assessment of current system and business processes in SOS
Business Services Division and PRC Corporations Division and development of “one stop shop” business filing system model.
IT Security Assessment
 Assessment of current IT infrastructure at SOS by external security vendor and plan for implementing recommended improvements.
Campaign Finance Information System (CFIS) Enhancements
 Add functionality required for campaign finance reporting including improved usability of application, make campaign finance information more accessible to the public, and implement compliance reporting features.

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 Project Appropriation – July 1, 2012
 Amount - $220,000
 Funding Source – House Bill 2, General Appropriation Act of 2012,
Section 7, Item 10
 Project Initiation - November 6, 2012
 Amount - $160,000
 Project Implementation – March 27, 2013 (Current Request)
 Amount - $60,000

P ROJECT M AJOR D ELIVERABLE S CHEDULE AND
B UDGET
Major Project Deliverable
SOSKB Project Management Services
Budget Due Date Project Phase
$80.0K
$25.0K
06/30/2013 Initiation
/Planning /
Implementation /
Closeout
04/30/2013 Planning •
PRC Corporations As-Is Assessment
•
SOS Business Services As-Is Assessment
•
One Stop Business Filing To-Be Model
SOSKB System Replacement RFP
IT Security Assessment
CFIS Enhancements
$15.0K
$40.0K
$60.0K
06/30/2013 Planning
05/31/2013 Planning
06/30/2013 Implementation

P ROJECT T IMELINE

P ROJECT A CCOMPLISHMENTS TO D ATE

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PRC Corporations “As-Is” Document
 Swim lane diagrams of business processes
 Staffing and transaction levels
 Current system history, architecture, functionality, issues, and support requirements
SOS Business Services “As-Is” Document
 Swim lane diagrams of business processes
 Current system architecture, functionality, issues, and support requirements
“One stop shop” business filing “To Be” Document


Vendor assisting with development of integrated business processes
Researching other state best practices

P ROJECT A CCOMPLISHMENTS TO D ATE


IT Security Assessment
 Contract finalized – vendor begins work on 4/1/13
Corporations move to SOS – effective July 1, 2013
 Critical Path Items Identified including:

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Corporations Information System (CIS) migrated to SOS infrastructure
(development environment)
Required CIS modifications identified and development has begun on PRC/SOS shared source code
Relocation activities – network upgrade, space requirements, equipment, phone, furniture
Document imaging project – resource sharing with TRD
Form and correspondence redesign activities
Corporations website redesign activities

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Request for release of funds in the amount of
$60,000 for implementation phase – CFIS
Enhancements
TARC Waiver – no changes in technical architecture required for this phase since changes are being made to existing application
IV&V Waiver – changes to CFIS are low risk; no change to underlying database design or application workflow