UNICEF Pacific
TERMS OF REFERENCE
for
NACC Toolkit Graphic Lay-out and Design
Requesting Section: Policy Advocacy, Planning and Evaluation
Date: May 2010
Programme Area and Specific Project involved:
NACC Capacity Tool Kit
UNDAF Outcome 2:
Good Governance and Human Rights
National and regional governance systems exercise the principles of inclusive good governance, respecting and
upholding human rights; and resilient Pacific island communities participate in decision-making at all levels
Country Programme Outcomes:
The rights of children, youth and women are promoted through evidence-based social and economic policies
that provide inclusive mechanisms
1.1: Line Ministry staff, NACC1 members, partners, and rights holders more capable of reporting progress on
CRC and CEDAW implementation, child-related MDGs and relevant Millennium Declaration Chapters, and
WFFC Goals, Targets and Indicators.
2010 Annual Work Plan Result:
K/S/V 2.3.1. NACC Capacity Tool Kit piloted with NACC members 2 [in Kiribati, Solomon Islands and Vanuatu]
1.0 Purpose of Assignment:
1.1. To creatively design effective presentation of the UNICEF Pacific NACC Toolkit – the set of tailor-made
resources designed to provide information and guidelines for National Advisory Committees for
Children (NACCs) in the Pacific.
2.0 Purpose/rationale:
UNICEF Pacific has produced a set of resources compiled as a ‘toolkit’ to respond directly to an assessment of
capacity needs of National Advisory Committees for Children in seven Pacific Island countries – Fiji, Tonga,
Kiribati, Solomon Islands, Vanuatu, Palau and Federated States of Micronesia. The target audience of the
toolkit includes NACC members, who comprise of representatives of government ministries and nongovernment organisations, the NACC chair and child representatives.
In order to ensure these resources are used effectively, the toolkit’s information needs to be clearly presented
in user-friendly fashion. The toolkit comprises of seven key elements. Each of these includes an introduction to
the element followed by a set of ‘tools’ – these may be a series of ‘steps’ that need to be taken, a template
document, a best practice case study, information or a list of resources. Without a high quality design
element, this toolkit and its important contents would appear as a confusing mass of information.
In light of the capacity requirements related to NACC functions in the Pacific (see Background below), UNICEF
Pacific seeks an individual(s) or company to organise the toolkit information into a user-friendly presented layout. A small print-run will be then be prepared for pilot-testing in 3 PICs (Vanuatu, Kiribati and the Solomon
Islands) before final adjustments and a final print is run for use throughout the Pacific region.
1
National Advisory Committees on Children – referred to as the generic term for the coordinating / advisory body
appointed by Government to oversee the implementation of the CRC in country, amongst other responsibilities described
below.
2 Toolkit will include participation of children, monitoring status of children, preparation of NPAs and CRC report
preparation, submission and presentation to Geneva.
1
3.0 Background:
All Pacific Island countries (PIC) have ratified the Convention on the Rights of the Child (CRC) and have
appointed national advisory committees charged with the role of coordinating the delivery of services for
children, overseeing, monitoring and reporting on progress of implementation and advocating on important
rights issues for children. Of the 5 countries left in the world to submit their Initial CRC Reports3 to the Geneva
Committee, 5 are in the Pacific region: Cook Islands, Nauru, Tuvalu, Niue and Tonga. 5 PIC’s Periodic Reports
due (Fiji, FSM, Palau, Vanuatu). RMI submitted its Periodic Report in Dec 2004.
The reporting process across the region, has been hindered by a multitude of factors that have impacted on
the capacity of the advisory/coordinating bodies to fulfill their Government appointed mandate under the
CRC. While there is impetus for change, NACC members operate in line Ministries that are often lacking in both
human and financial resources, implementing development plans requiring substantial resources, often far
beyond current levels of government and donor investment and that are largely focused on economic
development. In addition, many Pacific governments are faced with rebuilding nations suffering with both
natural and man-made disasters. The situation has been noted in concluding observations to Pacific Islands
State CRC reports by the Geneva Committee on the Rights of the Child who have expressed concern over
inadequate budget allocations for children and insufficient efforts to provide, support and protect all children.
NACC bodies are challenged to fulfill their roles, without legislative or policy frameworks for doing so.
UNICEF Pacific has in recent years provided a range of support to address several challenges faced by NACCs,
such as: determining the role and function of the NACC; providing training on the principles and articles of the
CRC; assisting NACCs to conduct surveillance and collect data related to children; prepare CRC reports;
formulate/review policies on children; plan; advocate to Cabinet and to communities; consult with children;
initiate and contribute to legislative review process amongst many other activities. However, despite these
extensive measures of support, NACCs continue to face challenges which effectively prevent them from
carrying out the functions for which they were established.
In 2009, two consultants and UNICEF Pacific carried out an assessment of capacity needs of 7 NACCs in the
Pacific. Consultations with NACC members and other key stakeholders identified specific types of technical
resource needs that would enable NACCs to strategically work within the framework of the CRC and manage
development programmes for children, including monitoring and reporting on progress and constraints. The
resources have been developed by the two consultants and are consolidated together as the NACC Toolkit.
4.0 Scope of Work/ Work Assignments
This assignment will include the following activities:
Phase 1:
1. Consult with UNICEF to understand each element of the NACC Toolkit. UNICEF will prepare a
presentation of the Toolkit to elaborate further on the role and function of NACCs and how each
resource can support and strengthen them. A summary of the toolkit contents is attached at Annex 1
of this Terms of Reference.
2. Brainstorm a selection of rough design ideas for thematic presentation of the Toolkit. Present ideas to
UNICEF with quality specifications and cost implications. Selected ideas for further development will
reflect feedback from UNICEF. Ideas for presentation include: CDs with power-point presentations,
box-kits, booklet sets, fold-out posters, and ring-binder folder with tabbed sections.4
3. Develop full package for toolkit presentation and pilot. Present colour print-outs to UNICEF for final
review. Prepare pilot package ready-for-print5, incorporating feedback from UNICEF. A small print-run
of about 80 copies will be used for piloting in 3 countries (Kiribati, Solomon Islands and Vanuatu). The
pilot will be organised as a one-day training with the NACC in each country to run through selected
sections of the tool-kit. NACC members and UNICEF will evaluate the toolkit to assess its presentation
and effectiveness. The evaluation will be used for the final adjustments to the toolkit.
3
Two years following ratification or accession to the CRC, countries are required to present an Initial Report to the
Committee on the Rights of the Child in Geneva. Subsequent to that periodic update reports are required every five years.
4
UNICEF has a large database of images of children and young people in the Pacific available for use and publication.
5
Graphic files should meet the following specifications: Artwork Produced with Adobe Indesign must be provided in a
packaged folder with the correct links and fonts. Photoshop files must be in CMYK formate with layers. Final artwork of
all materials must be saved in High Resolution PDF format with bleed marks and crop marks.
2
Phase 2:
4. Finalise the toolkit lay-out by responding to the 3-country evaluation. Present final package ready-forprint to UNICEF.
5.0 Work Schedule:
The total duration of the assignment (phase 1) is 25 days (5 weeks). The printing and pilot phase carried
out by UNICEF in the 3 countries will last for 6-8 weeks following that. Phase 2 is a total of 5 days (1 week)
to make final adjustments.


Timeframe
By 18 June
21 June

26 July

18 Sept
20 Sept

Activity
 Review proposals and past work from candidates, select and recruit service provider
 Phase 1 begins.
 Phase 1 ends with contracted service provider providing ready-for-print graphic files to UNICEF
 Printing and pilot phase* begins.
 UNICEF will seek tender for the printing of 80 copies for pilot testing
 UNICEF’s Social Policy Officer will conduct pilot test and NACC training using the toolkit in Kiribati,
Solomon Islands and Vanuatu
 NACC members and UNICEF will assess and evaluate the toolkit for 1). Effectiveness of resources and
2). Effectiveness of presentation
 Toolkit evaluation submitted to contracted service provider for final amendments to graphic lay-out



Final toolkit ready-for-print is submitted to UNICEF, responding to all comments in the evaluation.
End of contract with service provider
UNICEF will seek tender for the printing of 400 copies to distribute to NACC members in 14 Pacific
Island Countries.
* Pilot tests will differ in three countries depending on the capacity need.
6.0 Deliverables
 Presentation of design options by 30 June 2010
 Ready-for-print graphic files for pilot by 23 July 2010
 Ready-for-print graphic files for final print by 25 September 2010
7.0 Payment Schedule:
The contracted service provider will be paid upon approval of deliverables as shown below of their negotiated
fee.
 Presentation of design options
15%
 Ready-for-print graphic files for pilot
35%
 Ready-for-print graphic files for final print
50%
8.0 Type of Supervision that will be Provided:
The contracted service provider will be supervised by the UNICEF Pacific Social Policy Officer.
9.0 Consultant’s work place and Official Travel Involved:
Assignment briefing will be provided to the contracted service provider in either the UNICEF Office in Suva or
in the office of the service provider. The contracted service provider will be required to use their own
computer and office space.
10.0


Qualifications and Specialised Knowledge/Competence Required:
Relevant qualifications in graphic design or related field
Superior skills and experience in graphic lay-out for work of this nature and scale
3
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

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Proven ability to develop concepts and design themes through to finished product
Proven skills in communicating not-for-profit or government related initiatives
Sound knowledge on Pacific communication styles and customary sensitivities.
Previous work experience with UNICEF is an asset
4
11.0
UNICEF Standard Terms and Conditions
1. LEGAL STATUS
The contractor shall be considered as having the legal status of an independent contractor. Agents or employees of the
contractor shall not be considered in any respect as being officials or staff members of the United Nations.
2. OBLIGATIONS The contractor shall neither seek nor accept instructions from any authority external to the United Nations in
connection with the performance of its services under this contract. The contractor shall refrain from any action which may
adversely affect the United Nations and shall fulfill its commitments with fullest regard for the interest of the United Nations.
The contractor shall not advertise or otherwise make public the fact that it is a contractor with the United Nations. Also the
contractor shall, in no other manner whatsoever use the name, emblem or official seal of the United Nations or any
abbreviation of the name of the United Nations in connection with its business or otherwise. Contractors may not communicate
at any time to any other person, Government or authority external to the United Nations or any information known to them by
reason of their association with the United Nations which has not been made public, except in the course of their duties or by
authorization of the Secretary-General or his designate; nor shall contractors at any time use such information to private
advantage. These obligations do not lapse upon termination of their agreement with the United Nations.
3. TITLE RIGHTS
(a) The United Nations shall be entitled to all property rights including but not limited to patents, copyrights and trademarks,
with regard to material which bears a direct relation to or is made in consequence of, the services provided by the Organization
in compliance with the requirements of the applicable law. At the request of the United Nations, the contractor shall take all
necessary steps, execute all the necessary documents and generally assist in securing such property rights and transferring
them to the Organization in compliance with the requirements of the applicable law.
(b) Title to any equipment and supplies which may be furnished by the United Nations shall rest with the United Nations and
any such equipment shall be returned to the United Nations at the conclusion of the Contract or when no longer needed by the
contractor. Such equipment when returned to the United Nations, shall be in the same condition as when delivered to the
contractor, subject to normal wear and tear.
4. TERMINATION OF CONTRACT
This Contract may be terminated by either party before the expiry date of the agreement by giving notice in writing to the other
party. The period of notice shall be five days in the case of agreements for a total period of less than two months and fourteen
days in the case of contracts for a longer period.
In the event of the Contract being terminated prior to its due expiry date in this way, the consultant shall be compensated on a
pro rata basis for no more than the actual amount of work performed to the satisfaction of the United Nations. Additional costs
incurred by the United Nations resulting from the termination of the Contract by the contractor may be withheld from any
amount otherwise due to the contractor from the United Nations.
5. ASSIGNMENT OF PERSONNEL
The contractor shall not assign any persons other than those accepted by the United Nations for work performed under this
Contract.
6. INDEMNIFICATION AND INSURANCE The contractor shall indemnify, hold and save harmless and defend, as its own expenses,
the UN, its officers, agents, servants and employees form and against all suits, claims, demands and liability of any nature or
kind, including costs and expenses arising out of acts or omissions of the contractor or his employees or sub-contractors in the
performance of this Contract. This clause shall extend to claims and liability in the nature of workmen's compensation claims or
liability or those arising out of the use of patented inventories or devices. In compliance with this clause, the contractor shall
obtain and maintain adequate liability and property damage insurance in respect of any tort action or tort claim arising out of
contractor's acts or omissions related to this Contract. The contractor shall, upon request, provide proof of such insurance. The
contractor shall not permit any lien, attachment or other encumbrance by any person to remain on file in any public office or on
file with the UN against any monies due or to become due for any work done or materials furnished under this Contract, or by
reason of any other claim or demand against the contractor.
7. UNITED NATIONS PRIVILEGES AND IMMUNITIES
Nothing in or relating to this Contract shall be deemed a waiver of any of the privileges and immunities of the United Nations.
8. ARBITRATION
Any controversy or claim arising out of, or in accordance with this Contract or any breach thereof, shall, unless it is settled by
direct negotiation, be settled in accordance with the UNICITRAL Arbitration Rules as at present in force. The parties shall be
bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such controversy or
claim.
9. AMENDMENTS AND ASSIGNMENTS
No change in or modification of this Contract shall be made except by prior written agreement between the Chief, Commercial,
Purchase and Transportation Service, Office of General Services, United Nations, and the contractor. The Contractor shall not
assign, transfer, pledge, sub-contract or make other disposition of this Contract or any part thereof, or of any of the contractor's
rights, claims or obligations under this Contract except with the prior written consent of the United Nations.
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10. OFFICIALS NOT TO BENEFIT
The contractor represents and warrants that no official of the United Nations has been, or shall be, admitted by the contractor
to any direct or indirect benefit arising from this Contract or the award thereof. The contractor agrees that breach of this
provision of an essential term of this Contract.
11. OTHER PROVISIONS
ETHICS FOR SAFEGARDING THE INTERESTS/RIGHTS OF CHILDREN AND WOMEN IN RESEARCH
NON-DISCRIMINATION
When consultants conduct interview/focused group research/survey that involves third party, consultants shall ensure that
selection of participants and the processes and methods used serve to correct, not reinforce, patterns of exclusion. This
requires attention to socio-economic barriers including gender and age discrimination as well as the different ways and
capacities in which children and women express themselves.
PARTICIPATION
Consultants shall ensure that the purposes and processes of the research are fully explained, using alternative forms of
communication where necessary and making reference to any implications for participants of time, cost and the possible
influence of the outcomes. The way information is conveyed must be appropriate to the context and to the child capabilities
when child is involved.
INFORMED CONSENT
Consultant shall ensure that the participants know their right to refuse or to withdraw from the research at any time and
obtaining verbal or written consent without coercion. Parental consent is not an adequate standard in light of the rights of the
child and consent should be ongoing negotiation process with child.
IDENTIFICATION OF RISKS
Consultant should be mindful of the risks involving children and women in the research. Consultant should withhold
information where that information may place them at risk and take necessary measures to protect them from placing
themselves at risk.
CONFIDENTIALITY
Consultants shall offer conditional anonymity and confidentiality to all participants and explain to participants the limitation of
confidentiality and possible intervention based on what is in their best interests. Consultant is fully responsible for identifying
the follow-up action and referrals to be made in case confidentiality is broken.
MISUSE OF INFORMATION
Consultants are fully responsible for considering the short and long term consequences of the research from the different
perspectives of participants, policy-makers, researchers and UNICEF.
Reviewed by Section Chief:
Approved by Deputy Representative
Will Parks
Tim Sutton
Chief of Policy, Advocacy, Planning & Evaluation
Date: 30 March 2009
Date: 30 March 2009
6
Annex 1
Toolkit Contents and Specifications
Content
Details
1. Toolkit cover
2. Introduction (6 pages)
To be developed by contracted service provider
Includes:
- Foreword by UNICEF (not yet done)
- Table of contents
- Introduction narrative answers the following questions:
What are National Advisory Committees for Children?
What is the National Advisory Committee for Children Tool Kit?
Objectives of the NACC Tool Kit
Why do we need a Tool Kit?
Who is this Tool Kit for?
How should the Tool Kit be used?
Who should be a member of the NACC committee?
1
2
3
4
Introduction to the
Convention on the
Rights of the Child
(CRC) (5 pages)
Seven Key Elements of
a Fully-Functioning
NACC (8 pages)
Element 1: NACC
Formal Structure,
Mandate, and
Authority (11 pages)
Element 2:
Participation of
Children, Youth and
Civil Society (9 pages)
Specification
Includes:
- Q&A on the CRC
What is the Convention on the Rights of the Child?
How does the Convention define a “Child”?
Will the Convention on the Rights of the Child replace laws in a
particular country?
What the Convention says!
- CRC Summary and Links to Texts
Includes:
- Introduction /overview narrative
- Talking points/information slides on each of the 7
elements
Includes:
- Introduction narrative
- Steps for Reviewing the NACC Terms of Reference (TOR)
- Sample Terms of Reference
- Terms of Reference Checklist – narrative and table
- What You Need to Know: NACC Chairpersons – narrative,
designed as a note to chairperson
- What you Need to Know: NACC Members – narrative,
designed as a note to each NACC member
- What You Need to Know: Subcommittee Chairpersons –
narrative, designed as a note to each Subcommittee
Chairperson
- What You Need to Know: Subcommittee Members –
narrative, designed as a note to each Subcommittee
member
- Key Contrasts between NACCs and Independent
Children’s Rights Institutions – 2 column table
- Diagram of Model NACC Placement, Authority and
Linkages – spider diagram
- Shared Responsibilities on Policy Commitments for
Children – narrative and table
- Partnerships between UNICEF and NACCs – quick points
and UNICEF’s mandate framework
Includes:
- Introduction narrative with bullet points of important
information
- Steps for Child and Youth Participation
- Introduction to Civil Society Participation - narrative
- Principles for Child and Youth Participation – 7 principles
- National Child Protection Policies and Codes of Conduct –
7
1 page
1 + pages
2 pages
1 page
3+ pages
½ page
2-3 slides per element
– can be used in the
sections related to each
element below
½ page
½ page (8 steps)
4 pages
1.5 pages
1/3 page
1/3 page
1/2 page
1/2 page
1/3 page
½ page
1.5 pages
1 page
1.5 pages
½ page (10 steps)
1 page
½ page
-
short paragraph and list of online references and websites
Child citizenship – narrative and list of relevant civic rights
Children influencing public decisions
Child and Youth Representatives on NACCs: JUST FOR
YOU!
Example of Child Participation in the Pacific
Less than 1 page
1 page
1 page
1 page
1 page
5
6
7
8
9
Element 3: NACC’s
Implementation
Planning, Budgeting
and Coordination (12
pages)
Element 4: Systematic
Monitoring: Indicators
and Data (4 pages)
Element 5: CRC
Compatibility of Laws
and Treaty Status (6
pages)
Element 6: Advancing
CRC Knowledge and
Expertise (6 pages)
Element 7: CRC
Reporting Process (5
pages)
Includes:
- Introduction narrative
- Steps for NACC Management and Coordination
- Sample NACC Committee Members Coordination Matrix
- How to use the management and coordination matrix
- Information about Budgeting for Human Rights –
narrative
- Information on Monitoring Government Budgets –
includes general guidelines from Committee on the Rights
of the Child – narrative and boxed copy of text
- Links for CRC Implementation Planning, Budgeting and
Coordination – list of websties
- Sample Implementation Framework – table
- Central CRC Themes / Issues & Possible NACC
Subcommittee Pairings
Includes:
- Introduction narrative
- Beginning with Available Data to Designate Indicators –
narrative and lists
- Sample Indicators for Children’s Rights Implementation –
narrative and tabulated list of indicators and data sources
Includes:
- Introduction narrative
- Opportunities for Law Reform and Adoption of Treaties
- Country examples of Legislative review and reform
initiatives
- Major International Instruments for Ratification - lists
- Steps for NACC Review, Reform and Development of Laws
- Legal and Treaty Terms Glossary – and list of websites for
further information
Includes:
- Introduction – narrative and summary of CRC references
- Expectations for NACC Activities on Knowledge and
Expertise – list of references (text) drawn from Official
Guidelines from Committee on the Rights of the Child
- Steps for a National Professional Staff Training Plan
- Advocacy and Communication Strategies – narrative with
sub-headings
- Steps for a National CRC Awareness Action Plan
- Discussing the Rights of Children in Pacific Cultures –
short paragraph and 16 number points
Includes:
- Introduction – narrative
- Diagram (flow-chart) of CRC Reporting Process Cycle
- Links to Official Reporting Guidelines and Sample Reports
– list of resources and websites
- Basic Steps for Preparing CRC Reports
- Presenting Reports before the Committee on the Rights of
the Child – narrative with sub-headings
8
Less than 2 pages
½ page
2 pages
1 page
1 page
2/3 page
1/3 page
2 pages
2 pages
½ page
1 page
1+ pages
2/3 page
½ page
2/3 page
1+ pages
½ page (8 steps)
1.5 pages
1.5 pages
1+ pages
1/3 page (9 steps)
1.5 pages
1/3 page (9 steps)
1+ pages
1+ pages
Less than 1 page
1+ pages
½ + page (13 steps)
2/3 page