Academic Institution (AI) Portal and Air Force
Virtual Education Center (AFVEC)
Leveraging Technology for our Military Community
CCME, Jan 2015
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Agenda
• Our Customers
• AI Portal Benefits
• AI Portal Upgrade
• Jun 2014
• Oct 2014
• 31 Jan 2015
• DoDI 1322.25
• Base Access Demo
• AFVEC Benefits
• AI Portal Requirements and Airman Impact
• Questions
Our Customers
• Air Force Education Centers
• Academic Institutions
• Air Force Active Duty, Air
Force Reserve, Air National
Guard, and Civilians
AI Portal Benefits
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Electronic submission of invoices
Current status of submitted invoices
Faster payment
Real time grade submissions
Update school information
Load degree programs
Load term dates
Load credit cost
Submit degree completions
View school ratings
Register for Associate to Baccalaureate Cooperative (ABC) Program
Register for General Education Mobile (GEM) Program
AI Portal Upgrade
Jun 2014
• Redesign of AI Portal
• Action items (displays # of missing grades, overdue grades, invoicing, school ratings,
pending authorization letters)
• Input credit costs and term dates
• Students select from what school input
• Can “require” students to use, removes manual input
• Update Directory information (mandatory)
• Degree completions, Invoicing, & Grades
• Degree programs & Policy director (Oct release)
AI Portal Upgrade
Jun 2014
• Example of Action Items
AI Portal Upgrade
1 Oct 2014
• Degree programs required to be loading in AI Portal
• Students must select from degree programs loaded in AI Portal. No free type
• Input credit costs and term dates.
• Mandatory requirement postponed until 1 Oct 15. Feature can be used now.
• Reduces errors on TA documents
• Forums
• Allow information sharing (policy / new updates)
• Ask questions (no student Personally Identifiable Information (PII)
• Base Access Request
• Required to visit Air Force bases
• Submit requests, view status, upload student attendee list
• Messaging System
• Allows secure messaging to be sent between academic institutions and bases
• Science, Technology, Engineering, and Mathematics (STEM)
• Ability to identify STEM degrees so Airman can search
• 524 currently loaded in the AI Portal
AI Portal Upgrade
31 Jan 2015
• AI’s will be able to add + / - when updating grades
• AI’s will have the ability to change grades
• For courses conducted at their school
• Student education goal responsibility will remain at base education centers
• AI’s were scheduled to be responsible for education goals 1 Oct 2014
• Streamlined Base Access Request
• School refund process
• Submitted in AI Portal, identify student(s), attach refund receipt
• No more emailing refund receipt to Central Office or MyCAA billing
DoDI 1322.25
MOU Addendum for Education Services between Educational Institutions
and the U.S. Air Force. Page 49
b. Institutions will:
(5) Register and use the AI Portal to input Institution basic information,
degree offerings, tuition rates, invoice submission, course grades
submission, degree completions, and to pull pre-established educational
institution reports while conducting business with the USAF.
(6) Submit one consolidated invoice per term via the AI Portal for each class
in which active duty military airmen are enrolled using Mil TA. Submission
will be made during the term, no earlier than after the final
add/drop/census date, and no later than 30 calendar days after the end of
the term.
(7) Submit course grades via the AI Portal for each class in which active duty
military airmen are enrolled using Mil TA. Submission will be made no later
than 30 calendar days after the end of the term.
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Base Access
© BAMTechnologies, LLC - Confidential
Base Access
© BAMTechnologies, LLC - Confidential
Base Access
© BAMTechnologies, LLC - Confidential
Base Access
© BAMTechnologies, LLC - Confidential
Base Access
© BAMTechnologies, LLC - Confidential
Base Access
© BAMTechnologies, LLC - Confidential
Base Access
© BAMTechnologies, LLC - Confidential
AFVEC Benefits
• One Stop Shopping for AF Active Duty, AF Reserves, Air National Guard, and
Civilians
• Search for schools
• Search for degree / certification programs (56,052 Programs currently loaded via
AI Portal)
• View enrollments / GPA (2.0 for undergrad, 3.0 for grad)
• Apply for TA (Automatically shows on AI Portal when approved)
• View CCAF Web Progress Report
• Request CCAF transcript
• Rate their school / View school ratings
• View posted grades (from AI Portal)
• View GEM and AU-ABC schools
AI Portal Requirements and Airman Impact
AI Portal Requirement
Airman Impact
Load Degree programs
Cannot submit education goal
Submit grades
No further TA and possible
reimbursement
Update directory
Grades cannot be updated (See
above)
Report degree completions
Education Levels not updated
Manage term dates
Airman cannot apply for TA
Manage course catalog (course
listing)
Airman cannot select course during
TA application
If you have any questions, comments
or feedback, please contact us:
aiportal@bamtech.net
or call 334-517-6172
Questions