Evaluating Transcripts
from Hell
UC Counselor Conference
September 2015
Agenda
• Discuss evaluation guidelines and rules
• Review sample cases
• Questions
COUNSELOR CONFERENCE 2015
Prior Term Applicants
 Accuracy of application information is important.
 We can review all applicants from prior terms to compare
with current application.
 Omitting schools and coursework (including non-US
schools/coursework) is a serious academic integrity issue.
 Example below:
COUNSELOR CONFERENCE 2015
Credit Limitations
 Two similar courses, each is transferable, but if a student takes both,
UC will award credit for only one course
 Always check TCA footnotes for any limitations
 UC works in student’s best interest when determining which course to
limit
COUNSELOR CONFERENCE 2015
Credit Limitations, Example
COUNSELOR CONFERENCE 2015
Partial Credit
How much credit will UC award for the 3 courses completed below? 10 units?
TCA Footnotes:
1. Maximum credit allowed for HIST 111 if taken after HIST 117 or SOC S 131:
One unit (per catalog)
2. No credit for SOC S 131 if taken after HIST 111,117 or 118.
Fall 2011 HIST 117
Spring
2012
HIST 111
SOC S
Fall 2012 131
COUNSELOR CONFERENCE 2015
History of the United States
3 units
The Woman in American History
Introduction to Social Science: History &
Sociology
3 units
4 units
Other Grades Besides A-F
Per the Foothill College website:
“Attempted Hours - Credit hours for which you earn a grade
(excluding Incompletes, P/NP, or Ws); note: WF is the same
grade as an F and counts in attempted hours.”
UC honors the grading system of the sending institution.
COUNSELOR CONFERENCE 2015
Incomplete Grade
 The I grade is assigned when a student’s work is of passing quality
but is incomplete for good cause. UC will honor the sending
institution’s policy for replacing the I grade in determining whether to
include it in the GPA computation.
COUNSELOR CONFERENCE 2015
Repeats & Duplication
 UC allows repeats of C-, D, and F grades only
 Repeat of C (2.0) grades not allowed
 Repeat of courses out-of-sequence not allowed
 UC courses must be repeated at UC
 Repeat of C grade is considered “duplication”
 Duplication is determined by course content, not course title
COUNSELOR CONFERENCE 2015
Successful Repeat of Coursework, Example
COUNSELOR CONFERENCE 2015
Duplication of Coursework, Example
COUNSELOR CONFERENCE 2015
Out-of-Sequence Coursework
 UC will not award credit for lower level courses after more advanced
course has been passed
 D- is lowest passing grade – still earns units toward 60 minimum
 Cannot repeat a lower-level course if D- or higher grade has already
been earned in higher-level course
 Applies to courses in chemistry, math, and language other than
English**
 **includes ESL
COUNSELOR CONFERENCE 2015
Out-of-Sequence Coursework, Example
COUNSELOR CONFERENCE 2015
COUNSELOR CONFERENCE 2015
Advanced Placement Credit
 UC awards up to 8 quarter units of credit per exam.
 Articulations vary by campus.
 UC articulations and placement do not necessarily mirror
those of the CCC.
COUNSELOR CONFERENCE 2015
Language of Instruction
 No credit for lower-division language courses in the high school
primary language of instruction (LOI)
 e.g. HS LOI = German; no lower-division German language
credit allowed toward units or GPA
 Limitation does not apply to students who study abroad for 1 year in
high school
 Lower-division literature courses are acceptable for credit
COUNSELOR CONFERENCE 2015
Language of Instruction, Example
COUNSELOR CONFERENCE 2015
Former UC student
 Former UC students must be in good standing at their previous UC
campus
 Bad standing = overall or last term GPA < 2.0
 Students may use UC summer courses to offset GPA deficit
 UC courses must be repeated at UC, but not necessarily at
original campus
COUNSELOR CONFERENCE 2015
Lower Division Credit Max
Effective for Fall 2014 Applicants:
All units of lower division (freshman/sophomore level) coursework will be
limited to a minimum of 70 semester/105 quarter units toward the UC
degree, regardless of the type of institution the credit was earned
(2 or 4 year).
 Transferable units beyond this limit earn subject credit only.
 AP, IB, and/or A-Level examinations units are not included in the limitation.
 UC units are added to the maximum lower division transfer credit allowed.
COUNSELOR CONFERENCE 2015
Lower Division Credit Max, Example
COUNSELOR CONFERENCE 2015
Sample Application, Example
COUNSELOR CONFERENCE 2015
COUNSELOR CONFERENCE 2015
COUNSELOR CONFERENCE 2015
COUNSELOR CONFERENCE 2015
Resources
Helpful Resources for Counselors
UC Counselor Pages: http://admission.universityofcalifornia.edu/counselors/
Guides for Counselors: http://preview.tinyurl.com/UC-Counselors-Guides
Ask UC: askUC@ucop.edu
ASSIST: www.assist.org
IGETC Standards: http://icas-ca.org/standards-policies-and-procedures-manual
COUNSELOR CONFERENCE 2015
Questions?
Thank you!