University of the West of England
Tender Name: XXXXXXXX
Tender Number: UWE/0XX/20XXE
PRE-QUALIFICATION
QUESTIONNAIRE
Pre-qualification Questionnaire
(PQQ) for Services
CONTENTS
PAGE NO
Instructions for completion
3-4
Introduction
5
A.
Company Information
6-12
B.
Financial Information
13-45
C.
Mandatory Exclusion
15-16
D.
Insurance and Risk
17-18
E.
Technical Capacity and Resources
19-24
F.
Health and Safety
25
G.
Equality and Diversity
26-30
H.
Sustainability
30-34
I.
Declaration
35-36
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INSTRUCTIONS FOR COMPLETION
The information disclosed in this form will be used in the selection of tenderers.

Please note that whenever used in this questionnaire, the term organisation refers to a sole
practitioner, partnership, incorporated company, co-operative, charity or analogous entity
operating outside the UK, as appropriate, and the term ‘officer’ refers to any director, company
secretary, partner, associate, trustee or other person occupying a position of authority or
responsibility within the organisation.

Answer the questions specifically for your organisation not for the group if you are a part of a
group of companies. Where, however, group policies, statements etc. are normally used in your
firm, please answer accordingly.

Where a question requests a YES/NO answer please make it clear which answer is indicated and
include further information necessary to clarify that answer. The University may interpret any
ambiguous replies in its favour.

If you are proposing to tender as part of a consortium, you will need to lodge a statement explaining
the corporate or other structure under which the consortium will tender. Each participant must
complete a questionnaire and you must demonstrate which participant will be responsible for which
part of the contract. You should also note that the University will only accept bids from consortia
where all participants accept full joint and several liabilities for the whole contract.

Where the spaces given for any answer is insufficient then please continue your answer on a
separate page, again clearly marking your firm’s name, the tender reference and the question to
which it relates.

This questionnaire must be fully completed even if you have previously submitted a questionnaire
to the University. It is not acceptable to cross reference to earlier or other questionnaires.

Applicants should note that they may be asked to clarify or provide additional information before
the University is able to determine its select list of tenderers, and that the provision of false
information may disqualify an applicant from inclusion. Also, that in accordance with the
provisions of the Data Protection Act 1998, the name of a person dealing with an application will
be a matter of record.

Non UK based organisations should attempt to answer each of the questions in this questionnaire
substituting where relevant the appropriate legislation, code of practice or professional
qualifications which are applicable within their domestic jurisdiction.

Guidelines on completing the questionnaire can be found on our website
www.uwe.ac.uk/finance/purchasing/welcome.

Please complete all parts of this questionnaire fully providing all the necessary supplementary
information before returning it to us by no later than the date on the PQQ.
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Pre-qualification Questionnaire (PQQ)
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
The provision of false or misrepresented information will result in your tender being rejected.
This is covered under The Fraud Act.

Please ensure all information is provided, we are unable to chase up any missing information
and it may invalidate your tender.
o See court case JB Leadbitter & Co Ltd v Devon County Council http://www.bailii.org/ew/cases/EWHC/Ch/2009/930.html

You should complete all of the answers in the questionnaire. You should not refer to general
promotional literature or policies. Nor should you include these unless the University has
specifically asked you for them.

Accreditations – please ensure that all accreditations cover the office that is providing the
service and the service for which you are applying.
Selection Process
This questionnaire is the first stage in a possible three stage process.
The questionnaire will be analysed and assessed on receipt and the University will produce a
short-list of applicants. All applicants will be advised of their status and those short-listed will be
advised of the requirements and timescales of further stages.
Short-listed applicants will then enter the next stage of the selection process, which will require
the completion of a more specific tender document. After this stage, a final short-list of applicants
may be then requested to provide a presentation or to support a site visit from the University’s
evaluation team to support the tender submission.
Contracting Parties
Suppliers should note that the primary customer of this contract is the University of the West of
England. However, this contract may also be used by any local authority in the South-West region
of England, a list of which can be found at http://www.rcoe.gov.uk, including educational
establishments and Hartpury College. It may also be used by the Avon and Somerset
Constabulary, the Avon Fire and Rescue Service, the University of Bristol, the University of Bath
and NHS trusts in the Bristol area, a list of which can be found at http://www.bwpc.nhs.uk.
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Pre-qualification Questionnaire (PQQ)
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INTRODUCTION
Every year the University of the West of England spends millions of pounds on various works, goods and
services. The University wishes to use that spending power to select the best suppliers to provide those
goods and services.
It is looking to secure, best value for money, not just in the short-term, but also via longer-term benefits
for the University and/or students.
The University requires that a supplier demonstrates its ability to carry out the work applied for, and
recognises its responsibilities in respect of:





Standards of Work
That it will be done well and both supervised and carried out by
suitably qualified, competent personnel.
Health and Safety
Commitment including the safety policy statement of intent,
organisation and arrangements to meet the policy and agreement to
comply with legislation, codes of practice and safe working systems.
Your previous record will also be taken into account.
Business Continuity The University requires that suppliers providing essential services are
able to maintain service in the event of a major emergency.
Sustainability
The University is committed to improving the environment and
quality of life in the work it does and the services it provides whether
itself or through others.
Equalities
The University is committed to ensuring that our students and
employees are not discriminated against because of age, disability,
sex, sexuality, race, colour, ethnic origin or religion.
This commitment extends to suppliers working on our behalf and we expect suppliers to promote equality
and remove discrimination, providing services for all. If you work with the University you will be expected
not to discriminate and to comply with all statutory obligations such as under:











The Sex Discrimination Act 1975, as amended 1986
The Disability Discrimination Act 1995, as amended 2005
The Equal Pay Act 1970
The Employment Equality (Age) Regulations 2006
The Employment Equality (Religion or Belief) Regulations 2003
The Employment Equality (Sexual Orientation) Regulations 2003
The Employment Equality (Sexual Discrimination) Regulations 2005
The Equality Act (Sexual Orientation) Regulations 2007
The Equality Act 2006
The Race Relations Act 1976, as amended 2003
Or equivalent legislation if you employ staff in any other country
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Pre-qualification Questionnaire (PQQ)
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BACKGROUND
Insert here some background to the tender. INCLUDING MANDATORY REQUIREMENTS
1. QUESTIONNAIRE
UWE/0XX/200XE TENDER
To be returned by: Insert date and time
Which of the following services / sizes of project do you wish to be considered for?
(Please tick relevant boxes)
Lot 1 – Description 1
Lot 2 – Description 2
A. COMPANY INFORMATION
A1.
Name of firm/company making
application.
A2.
Trading name if different from
above.
A3.
Contact Details:
Name:
Position within organisation:
Address:
Telephone:
Mobile Phone:
Fax No:
E-mail:
Web Site:
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A4.
Registered office (if different from
A3).
A5.
Are you or is your organisation a:
Sole Trader?
Partnership?
Private Limited Company?
Public Limited Company?
Registered Charity?
Other?
Please specify:
A6.1
Date of the organisations formation
(please provide brief history on a
separate sheet)
Date
A6.2
Date of incorporation in UK if
different from 6.1
Date
A6.3
What is your organisations VAT
number?
A7.1
Is your organisation registered under the Data
Protection Act 1984?
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Yes:
No:
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A7.2
If you answered yes to 7.1, please state your DPA
registration number
A7.3
Please enclose details of your organisation structure, e.g. organisation chart.
A7.4
Is your company a subsidiary (as defined by the
Companies Act 1989) of another company?
A7.5
If you answered yes to A7.4, please provide the name and registered office address of
the holding or parent company and the ultimate parent (if applicable).
Yes:
No:
Please also state which of your employment policies are determined by you and which
of the policies apply to all firms/organisations within the organisational structure.
A7.6
Is your company affiliated or associated with any
other company which would be capable of
tendering for these Services?
A7.7
If you answered yes to 7.5, please provide the name and registered office address.
A7.8
Is your parent company or ultimate holding
company prepared to guarantee the
performance of your company?
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Yes:
Yes:
No:
No:
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A8.1
Please give the number and locations of the premises from which your
organisation provides services similar to those required by the University
(continue on separate sheet if necessary).
Number of Offices:
Head office address :
Address service to be provided from:
A8.2 Please give the names and responsibilities of the Executive
Directors/Partners of your organisation:
Name:
Responsibility:
Health and Safety
Name:
Responsibility:
Equal Opportunities
Name:
Responsibility:
Sustainability
A9.1
Has any person involved in the management of the Company:
1. Been on the Board of Governors of the University or employed by the University in
the last 3 years?
Yes:
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No:
Pre-qualification Questionnaire (PQQ)
for Services
2.
Have a relative who is either on the Board of Governors of the
University or is employed by the University at a senior level?
Yes:
3.
No:
Have any involvement in other firms that provide services to the
University?
Yes:
4.
No:
Have any involvement in other firms that provide similar services to those
for which you are applying?
Yes:
A9.2
A9.3
No:
If you answered yes to A9.1,2,3 or 4, please give details (maximum 150 words):
Is the applicant in administration or subject to
bankruptcy proceedings at the present time, or
are the directors/principals aware that this is
likely to be the case?
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Yes:
No:
Pre-qualification Questionnaire (PQQ)
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A9.4
If you answered yes to A9.3, please give details (maximum 150 words):
A9.5
Has either the organisation or any directors,
partners, associates or the company secretary
been convicted of a criminal offence relating to
the conduct of their business or professions, or
committed an act of grave misconduct in the
course of their business profession?
A9.6
Yes:
If you answered yes to A9.5, please give details (maximum 150 words):
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No:
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A9.7
A9.8
A9.9
Have any of the senior members of the firm (e.g.
sole trader, partner, director or company
secretary) been involved (in a similar position) in
a firm that has been liquidated or gone into
receivership?
Yes:
No:
If you answered yes to 9.7, please give details (maximum 150 words):
As the Government has set targets for the amount of business that the public sector
places with SME’s we need to be able to indentify if your business is an SME in
accordance with the definition contained in sections 382 and 465 of the Companies Act
2006, i.e.

A small company is one that has a turnover of not more that £6.5 million, a
balance sheet total of not more than £3.26 million and not more than 50
employees.

A medium sized company has a turnover of not more than £25.9 million, a
balance sheet total of not more than £12.9 million and not more than 250
employees.
Based on the above definition how would you class your company?
Micro
<10
Small
<50
Medium
<250
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Large
250+
Public
Body
Pre-qualification Questionnaire (PQQ)
for Services
B. FINANCIAL INFORMATION
Please indicate the annual turnover as defined in your accounts in (£ sterling) of your organisation
over the last 3 years. If your organisation is part of a group, please give figures for both your own
organisation and the group.
B1. Organisation:
B2.
B3.
Year
Annual Turnover
Profit
20__
£
£
20__
£
£
20__
£
£
Year
Annual Turnover
Profit
20__
£
£
20__
£
£
20__
£
£
Group
In the last full year, what proportion of your organisations turnover refers to the
supply of the services which you now propose to the supply to the University?
%
B4. Please enclose a set of the last 3 years full audited accounts
for your own company and the holding and/or ultimate
parent (if applicable). (Or for the period of your
incorporation or trading if less than 3 years). Modified
balance sheets, without trading account summaries and
details of turnover are not acceptable.
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Enclosed?
Yes:
No:
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B5. Please give details of your Bankers:
Name:
Branch Address:
Account Name:
Account Number
Sort Code:
Number of years account has
been open:
May bankers be approached
for a reference?
No
Yes
B6. Please provide a brief outline of how your organisation would obtain any required funding
for this contract (only insert if third party finance is being specifically provided for this
contract).
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C.
MANDATORY EXCLUSION
The new public sector and utilities procurement Directives, as implemented by the Public
Contracts Regulations 2006, include a mandatory requirement for contracting authorities to
exclude economic operators (suppliers, contractors and service providers) from public
contracts where they have been convicted of certain offences.
C1 Please indicate whether your organisation, or any of its directors, partners or any
other person who has powers of representation, decision or control, have been
convicted of any of the following offences (including those which are spent within the
meaning of the Rehabilitation of Offenders Act 1974):
C1.1 Conspiracy within the meaning of section 1 of the
Criminal Law Act 1977 where that conspiracy
relates to participation in a criminal organisation
as defined in Article 2(1) of Council Joint Action
98/733/JHA
C1.2 Corruption within the meaning of section 1 of the
Public Bodies Corrupt Practices Act 1889 or section
1 of the Prevention of Corruption Act 1906;
C1.3 The offence of bribery;
No
No
No
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Yes - details
enclosed
Yes - details
enclosed
Yes - details
enclosed
Pre-qualification Questionnaire (PQQ)
for Services
C1.4 Fraud, where the offence relates to fraud affecting the financial
interests of the European Communities as defined by Article 1 of
the Convention relating to the protection of the financial interests
of the European Union, within the meaning of –
No
Yes details
enclosed
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968 and the
Theft Act 1978;
(iv) fraudulent trading within the meaning of section 458 of the
Companies Act 1985;
(v) defrauding the Customs within the meaning of the Customs and
Excise Management Act 1979 and the Value Added Tax Act 1994;
(vi) an offence in connection with taxation in the European
Community within the meaning of section 71 of the Criminal
Justice Act 1993; or
(vii) destroying, defacing or concealing of documents or procuring
the extension of a valuable security within the meaning of section
20 of the Theft Act 1968;
C1.5 Money laundering within the meaning of the Money
Laundering Regulations 2003;
C1.6 Any other offence within the meaning of Article 45(1) of the
Public Sector Directive as defined by the national law of any
relevant State.
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No
Yes –
details
enclosed
No
Yes –
details
enclosed
Pre-qualification Questionnaire (PQQ)
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D.
D1.
INSURANCE AND RISK
Please provide details of your organisation’s insurance protection in respect of:
Insurance Category
Insurer
Indemnity Value (£)
Public Liability
Employer Liability
Professional Indemnity Cover
Please include valid copies of all Insurance.
A minimum of £5million is required for each insurance category
If less than < £5 million please confirm if you are willing to increase this Yes/No
D2.
Have any claims in excess of £50,000 been made under your organisation’s Employers,
Public or Professional indemnity policy within the last three years?
Yes:
If yes please give details (Maximum 150 words):
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No:
Pre-qualification Questionnaire (PQQ)
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D3. Please provide details of your organisation’s policy in respect of Business Continuity/Risk.
D3.1 Does your organisation have a risk register which
identifies the main operating risks to your
business?
Yes:
No:
D3.2 Does your organisation have a business continuity
plan?
Yes:
No:
D3.3 Does the plan detail how the risks identified will
impact on your business and how you will
mitigate their impact should they occur?
Yes:
No:
Yes:
No:
D3.4 Have you tested your plan?
D3.5 Please add here any further comments relating to your organisation’s Business
Continuity/Risk Policy.
D4.
If your insurance does not currently meet the minimum requirements of Bristol UWE (as
stated above) please confirm whether you will be prepared to increase the levels
accordingly to meet these required levels in the event that you are appointed to this
framework?
Yes:
No:
Please note that evidence of such insurance being in force will be required by the University prior
to any appointment to this framework.
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E.
E1.
TECHNICAL CAPACITY AND RESOURCES
Please indicate below the principal areas of business activity of your company (not
geographical) and how long you have been undertaking them.
Activity
E2.
Period
Please provide names, addresses and telephone numbers of 3 relevant references
(for each lot that you are applying for) who may be contacted by this University for
contracts in excess of £XXXX. Wherever possible the referees should be public
bodies. Each referee should be a named individual, giving both forename and
surname.
Lot 1:
XXXXX
Referee 1
Referee 2
Contact Name
Organisation Name
Full Postal Address
E-mail
Phone number
Annual value of contract
Title/Description of
Contract:
Type of Goods, Services
or Works provided.
Contract start date
Length of contract
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Referee 3
Pre-qualification Questionnaire (PQQ)
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Lot 2:
XXXXX
Referee 1
Referee 2
Referee 3
Contact Name
Organisation Name
Full Postal Address
E-mail
Phone number
Annual value of contract
Title/Description of
Contract:
Type of Goods, Services
or Works provided.
Contract start date
Length of contract
E3.
Please state the number of similar contracts that are current or have been carried out
within the last 3 years.
Name of Client
Type of Contract
Extend this section as
necessary
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Value of Contract/Annual Value of
Contract
Under
£250,000
£250,000 to
£1,000,000
Over
£1,000,000
Pre-qualification Questionnaire (PQQ)
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E4.
E5.
Please describe on a separate sheet (maximum 400 words), your previous experience of
providing services similar to those required by the University
Has your organisation:
E5.1 Had penalties, default notices or liquidated damages awarded
against it during the last 3 years in respect of comparable services.
Yes:
No:
E5.2 Had either a contract terminated or its employment determined
under the terms of a contract during the last 3 years in respect of
comparable services.
Yes:
No:
E5.3 Had a contract that was not renewed for failure to perform to the
terms of that contract.
Yes:
No:
E5.4 Withdrawn from a contract after the contract award but before its
completion.
Yes:
No:
If you have answered yes to any of the above please give details:
(Maximum 150 words)
E6.
Please confirm whether you are or have been or are currently registered on any select
lists or any OJEU pre-tendered framework agreements.
Awarding
Body:
E7.
Expiry
Date:
Number of staff employed within the company providing the service:
Permanent:
Casual:
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E8.
Of the staff detailed in E7, which hold the following skills:
Company Wide
Number of staff in the proposed
office to service this contract
Management/Supervision
(i.e. Chartered, Degree or
membership level of professional
institution)
Clerical/Support
Operational
Directors
Project Managers
Admin & Clerical
Technical
Other
E9. Please give details of staff turnover as a percentage of your workforce for the
last 3 years.
%
E10. Do you run, or are you willing to run CRB (Criminal Records Bureau) checks on all
your staff, including employees and sub-contractors?
E10.1
Already run
E10.2
Willing to run
E10.3
Not applicable
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Yes:
No:
Yes:
No:
Yes:
No:
Pre-qualification Questionnaire (PQQ)
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E11. Do you have any evidence of quality assurance accreditation that your
company holds e.g. BS EN ISO 9001 or equivalent standard? Please list
and include copies.
Enclosed?
Yes:
E12.
If no accreditation held, please attach an outline of your quality assurance
policy.
No:
Enclosed?
Yes:
No:
E13. Please detail how you measure your performance, maintain standards and report this to
your customers. This should include measurement of response times and set targets.
E14. What other procedures do you have in place to ensure that the
products/goods/services/works are delivered to agreed quality standards?
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E15. Please detail how you seek to measure customer satisfaction and improve your services for
customers.
E16. Please list details of all professional or technical certification / association or
guarantee schemes of which your organisation is a member (e.g. CORGI, NICEIC, or
equivalent etc). Please include Occupational Safety groups. Note: copies of relevant
certificates will be required.
E17.1
Do you propose to sub-contract any part of the
delivery of this service?
E17.2
If you answered yes to E17.1, please detail which of the services will be sub-contracted
and how they will be managed.
Yes:
No:
E17.3 Please include details of your subcontract procedures even if currently they are
not proposed for this contract..
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E18. Tender specific questions
F. HEALTH AND SAFETY
F1.
Is there a Health and Safety Policy in place at all
relevant locations in the supply chain and is
appropriate training provided?
F2.
Please provide a copy of your organisation’s Health and Safety at Work Policy (not the
Policy Statement).
F3.
Are written risk assessments and method
statements in place for areas of significant
risk?
Yes:
Yes:
No:
No:
N/A
F4. How many accidents (that should be notified to the HSE) have you had in the last 3 years?
YEAR
NUMBER OF ACCIDENTS
Year 20XX
Year 20XX
Year 20XX
F5.1 Have you had any enforcement notices or
prosecutions by the Health and Safety
Executive or Environment Agency (or
similar bodies in countries in which you
operate) in the past 3 years?
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No:
Yes:
Pre-qualification Questionnaire (PQQ)
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F5.2 If you answered yes to F5.1, please provide details:
F6.1 What external safety accreditations do you hold? For example CHAS, Safe Contractor
OHSAS18001.
F6.2 If not accredited to SAFE Contractor are you
willing to become accredited?
Yes:
No:
G. EQUALITY AND DIVERSITY
Please note that supporting evidence will be required for all the questions in section G
G G1. Is it your policy as an employer to comply with your statutory obligations under the Race
Relations Act and Amendment Act 2000 (which applies in Great Britain) or equivalent
legislation which applies in the countries in which your firm employs staff?
Yes:
No:
G2. Do you observe as far as possible the Statutory Code of Practice on Racial Equality in
Employment (2005), or a comparable code or statutory guidance issued under
equivalent legislation in another member state?
Yes:
No:
G3. Do you comply with the following UK legislations or equivalent in the countries
in which you employ staff:
G3.1
Sex Discrimination Act 1975 (Amended 1986)
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Yes:
No:
Pre-qualification Questionnaire (PQQ)
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G3.2
Disability Discrimination Act 1995 and 2005
G3.3
Equal Pay Act 1970?
G3.4
Employment Equality (Age) Regulations 2006?
G3.5
Employment Equality
Regulations 2003?
(Religion
or
Belief)
G3.6
Employment Equality
Regulations 2003?
(Sexual
G3.7
Employment Equality (Sexual Discrimination)
Regulations 2005?
G3.8
Equality Act 2006?
G3.9
Equality Act (Sexual Orientation) Regulations
2007?
Orientation)
Yes:
No:
Yes:
No:
Yes:
No:
Yes:
No:
Yes:
No:
Yes:
No:
Yes:
No:
Yes:
No:
G4. Is your approach on race relations and racial equality set out in recruitment
advertisements or other literature?
Yes:
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No:
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G5. Are your members of staff with managerial responsibilities required to receive
mandatory training on equal opportunities?
Yes:
No:
G6. Please provide details of any social or ethical procedures/information you have to ensure
your products come from socially and ethically responsible organisations (e.g.
organisations avoiding the use of child labour, etc).
G7. Do you have a process in place to allow for tailoring your offering of goods and services to
meet the needs of different racial/social groups?
G8. Do you consider your company to be an ethnic minority business, which is defined by
the Commission for Racial Equality as “a business 51% or more of which is owned by
members of one or more ethnic minority groups, or, if there are few owners, where at
least 50% of the owners are members of one or more ethnic minority groups”? For this
purpose, ethnic minority means groups other than “white British”.
Yes:
No:
G9. Please provide examples of up to three equality and diversity initiatives that your business
has undertaken in the last 12 months.
Example 1
Example 2
Example 3
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G10. Please detail what workforce monitoring you have carried out ( Not health surveillance )
G11.1 Are there any courts actions and/or industrial
tribunal hearings (including environmental
enforcements)
outstanding
against
your
organisation, including any findings of unlawful
racial discrimination, equal pay, sex or disability?
Yes:
No:
Yes:
No:
G11.2 If you answered yes to G10.1, please give details:
G12.1 In the last three years has your organisation been
the subject of any formal investigation, court
action, industrial tribunals and/or environmental
enforcements, including alleged unlawful
discrimination in the employment field?
G12.2 If you answered yes to G11.1, please give details:
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G13.1 In the last 3 years has any contract with your
organisation been terminated on grounds of you
failure to comply with either or both of:
Yes:
a) Legislation prohibiting discrimination, or
b) Contract conditions relating to equal
opportunities in the provision of goods,
facilities or services?
No:
G13.2 If you answered yes to G12.1, please provide details of each occasion and state the
corrective action you have taken.
H. SUSTAINABILITY
H1.
Does your company have a sustainability policy?
Enclosed?
Yes:
No:
H2. Please provide details of any environmental accreditation, e.g. IS014001, EMAS. If no
accreditation held please provide a copy of your environmental policy.
Enclosed?
Yes:
No:
H3. Please provide details of any environmental accreditation, e.g. IS014001, EMAS. If no
accreditation held please provide a copy of your environmental policy.
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Pre-qualification Questionnaire (PQQ)
for Services
H4.
Does your company produce a public document, which reviews your company’s
recent environmental performance?
Yes:
No:
H5.
What are the key environmental impacts of the services that you would offer
and what action have you taken to minimise these?
H6.
Please describe any special arrangements you have for waste disposal which ensure
minimisation of environmental pollution (if none, state ‘none’).
H7.
Please describe any measures taken by your company to preserve or protect natural
resources (if none, state ‘none’).
H8.
Do you use environmental standards to assess your suppliers & contractors?
Yes:
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No:
Pre-qualification Questionnaire (PQQ)
for Services
H9.
Do you give preference to suppliers who meet environmental standards?
Yes:
H10.
No:
How do you design in ‘sustainability’? Please provide supporting evidence.
H11. Can you provide any of the following for a good or service potentially being procured:
H11.1 A relevant Carbon Reduction Label for the good or service?
H11.2 A certified product carbon footprint, for example PAS2050 or
equivalent?
http://shop.bsigroup.com/browse-by-sector/energy-utilities/PAS-2050/
H11.3 Another form of product carbon footprint?
H11.4 No product carbon footprint?
Please enclose copies/details for all answers in H11
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Yes:
No:
Yes:
No:
Yes:
No:
Yes:
No:
Pre-qualification Questionnaire (PQQ)
for Services
H12.
Does your company have a carbon management policy?
Yes:
No:
If you answered yes please attach a copy and detail how you apply this policy to achieve
carbon reductions.
If you answered no please detail how your company will comply with the carbon
reduction commitment (CRC)
(For further information see www.carbontrust.co.uk)
Please also see ‘Carbon Management a Practical Guide for Suppliers’:
http://www.cpi.cam.ac.uk/pdf/Carbon%20Management%20%20A%20practical%20guide%20for%20suppliers.pdf
H13.
Please provide details of your carbon footprint for the last 2 years
Year
Tonnes per unit*
Year
Tonnes per unit*
*Please confirm your unit of measurement
H14.
Has your company developed a community investment strategy?
Yes:
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No:
Pre-qualification Questionnaire (PQQ)
for Services
H15.
If you answered yes to H14, please state the form of investment (e.g. cash, staff
time, gifts in kind, management time).
H16. Does your organisation have a fair wages policy?
Yes:
No:
If yes, please enclose a copy
H17. Please identify any social or poverty associated impacts relating to the provision of this
product or service
The following questions are applicable to companies who have supply chains extending
beyond developed countries:
H18. Does your company have a supply chain policy (or similar policy) that requires your
suppliers to uphold minimum commitment relating to labour standards which meet
core ILO Conventions on Labour Rights?
Yes:
No:
H19. Do you monitor your suppliers’ operations/facilities to assess their compliance with
your supply chain policy or directly with the ILO Conventions on Labour Rights?
Yes:
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No:
Pre-qualification Questionnaire (PQQ)
for Services
H20. If you answered yes to H19, please state how you monitor.
H21. Does your company have plans in place in the event that labour rights concerns are
identified in your supply chain?
Yes:
No:
Is H22 relevant to companies with supply chains beyond developed countries?...think it applies to
all.
H22. The University is committed to paying correctly rendered invoices on 30 day
payment terms and to ensure the sustainability of our supply chains we are
keen to ensure our suppliers adopt a similar policy.
Please confirm the following:
A. Current Payment Terms for your suppliers:
Days
B. Can you comply with our requirement for 30 day payment terms for your supply chain –
connected to the University:
All suppliers
SME & Local Suppliers
Yes:
No:
Yes:
No:
The Universities fair payment charter is available at:
http://www.uwe.ac.uk/finance/purchasing/documents/UWE%20Fair%20Payment%20Charter.pdf
See also Payment terms clause
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Pre-qualification Questionnaire (PQQ)
for Services
I
DECLARATION
Do you agree to abide by the contract under UWE standard Terms & Conditions (a
copy is available on our website)?
YES
NO
I certify that the information submitted within and appended to this questionnaire
is correct.
I understand that the information will be used to assess my organisation’s suitability
to become a prospective supplier to the University of the West of England and that
the information will be held on computer and manually for this purpose in
accordance with the Data Protection Act 1998.
A director or other authorised senior representative of your organisation must
complete this declaration. By completing this declaration, you are agreeing with the
comments above.
DETAILS OF PERSON COMPLETING THE DECLARATION:
NAME
POSITION
FOR AND ON THE BEHALF OF
TELEPHONE NUMBER
SIGNATURE
DATE
Please insert here any general comments you may wish to make:
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Pre-qualification Questionnaire (PQQ)
for Services
ENCLOSURES
Please check that you have enclosed the following details with your completed
questionnaire:








Details of organisational structure. (see A7.3)
Set of audited accounts for the last 3 financial years (where applicable). (see B1.4)
Copies of valid insurance policies (see D1)
Details of quality assurance accreditation and/or policy. (see E1.0)
Statement of previous experience. (see E15)
Health and Safety Policy. (see F2)
Information on procedures ensuring any products are obtained from socially and
ethically responsible organisation (see G6)
Environmental accreditation/policy (see H1)
Thank you for completing this questionnaire. The information it contains will be held in
confidence by the user for the purpose of determining your suitability for meeting our general
requirements for the provision of the Services. Further assessment and short listing may be
required before any indication can be given on the success of your application for inclusion on our
tender list.
The Pre-Qualification Questionnaire should be returned as a hard copy to the following address:
Helen Baker
Head of Procurement
University of the West of England
Frenchay Campus
Coldharbour Lane
Bristol.
BS16 1QY
All information contained in the document and supporting information will be covered by the
Freedom of Information Act 2000.
Submissions MUST be limited to one A4 ring binder and must be double sided.
FINAL NOTE
Failure to supply information by the pre-qualification questionnaire deadline will invalidate
your response.
Please take time to check your submission thoroughly.
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