MS Project Management
Management & Development of Complex Projects
Course Code - 706
Project Management Framework
Lecture # 3
Summary of Previous Lecture
In previous Lecture, we have discussed about
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The process
Complex Projects
Triple Constraint concept
Triple constraint concept with quality
Project constraints
Basis of the complexity of projects
Factors of project management complexity
The Project Management Body of Knowledge
The Project Management Institute’s Body
of Knowledge – PMBOK – is perhaps the
most widely acknowledged and popular
project
management
standard
in
existence. It is the basis for the PMI’s
coveted PMP certification examinations.
Presently in its fifth version (2013),
PMBOK offers a comprehensive and
sophisticated best practices and processbased standard which can be applied to
different categories of projects. At the
heart of the PMBOK are the ten areas of
knowledge and five process groups which
find application over the project life-cycle.
The 9 PMBOK Areas & 5 Process Groups
Project Management Knowledge Areas (PMBOK)
Integration Management
Scope Management
4
7
Initiation
Time Management
Cost Management
Quality Management
Human Resource Management
Communication Management
P
R
O
C
E
S
S
E
S
Planning
Implementation
Closure
Risk Management
Procurement Management
Stakeholder Management
Monitoring, Evaluation
& Control
The Five Project Process Groups
Initiation
Defines and authorizes the project (or a
phase of the project).
Planning
Refines the project goal, scope,
requirements etc. and develops the project
master plan.
Implementation
Brings together all required resources to
undertake the project in accordance with
the master plan.
Closure
Formalizes acceptance of the project
output by the project customer and brings
the project to its end.
Monitoring, Evaluation
& Control
Monitors the project to identify and assess
shortfalls and variances and initiate
corrective action if needed.
PMBOK Area: Integration Management
Project Integration Management includes the
processes which are needed to identify,
define, combine, unify and coordinate the
various project management processes in the
project process groups ( processes include
develop the project charter, develop project
management plan, direct and manage project
execution, monitor and control project work,
perform integrated change control & close
project or phase).
Integration is crucial for project completion,
meeting stakeholder expectations and needs,
making choices where to concentrate
resources over time, dealing with issues and
coordinating project activities.
PMBOK Area: Scope Management
Project Scope Management includes the
processes required to ensure that the
project includes all – and only the – work
needed for its successful completion. In
other words, scope management asks what
is included in the project.
Completion of the
measured against the
plan where the
specifications of the
given.
project scope is
project management
requirements and
project output are
Processes covered under Project Scope
Management are Plan Scope Management,
Collect Requirements, Define Scope,
Create WBS, Validate Scope & Control
Scope.
PMBOK Area: Time Management
Project
Time
Management
includes the processes required to
ensure the completion of the
project within the time-frame which
has been allocated for it.
Processes covered under Project
Time Management are Plan
Schedule Management, Define
Activities, Sequence Activities,
Estimate
activity
Resources,
Estimate
Activity
Durations,
Develop Schedule & Control
Schedule .
PMBOK Area: Cost Management
Project
Cost
Management
includes the processes which
are required to plan, manage
and control costs so that the
project can be completed within
the budget allocated for it.
Processes
covered
under
project Cost Management are
Plan
Cost
Management,
Estimate Costs, Determine
Budget, Control Costs.
PMBOK Area: Quality Management
Project Quality Management includes the
processes for ensuring that the project
satisfies the needs and requirements for
which it was undertaken in the first place.
Project Quality Management addresses both
the project output (goal-focus) as well as the
management of the project (process-focus).
It recognizes the importance of customer
satisfaction, prevention over inspection,
management responsibility and continuous
improvement.
Processes covered under Project Quality
Management are plan quality, perform
quality assurance, and perform quality
control.
PMBOK Area: Human Resource Management
Project
Human
Resource
Management
includes
the
processes needed to organize
and manage the project team.
Human resources are considered
an organization’s “most important
asset” and the same applies to
projects.
Processes covered under Project
Human Resource Management
are develop human resource
plan, acquire project team,
develop project team & manage
project team.
PMBOK Area: Communications Management
Project
Communications
Management
includes the processes needed to ensure
timely and appropriate generation, collection,
dissemination,
storage,
and
ultimate
disposition of project information.
Considered the “life-blood” of a project,
communication is often a challenging
undertaking and difficulties in (or a total
breakdown of) communication can severely
impede a project.
Processes
covered
under
Project
Communication Management are plan
communication
management,
manage
communications & control communications.
PMBOK Area: Risk Management
Project Risk Management includes the
processes needed to manage the risks
on the project with a view to reducing the
likelihood of a negative impact on
attainment of the project goal, the project
cost and time, and the project
stakeholders.
Processes covered under Project Risk
Management are plan risk management,
identify risks, perform qualitative risk
analysis, perform quantitative risk
analysis, plan risk responses & monitor
and control risks.
PMBOK Area: Procurement Management
Project Procurement Management
includes the processes for acquiring or
purchasing the materials, products,
goods and services which are needed
to perform the project work.
Project Procurement Management
includes the contract management and
change control processes required to
administer contracts or purchase
orders issued by the project team.
Processes covered under Project
Procurement Management are plan
procurements, Conduct procurements,
administer procurements & close
procurement .
PMBOK Area: Stakeholder Management
Project
Stakeholder
Management
includes the processes required to
identify the people, groups, or
organizations that could impact or be
impacted by the project, to analyze
stakeholder expectations and their
impact on the project, and to develop
appropriate management strategies for
effectively engaging stakeholders in
project decisions and execution.
Processes covered under Project
Stakeholder Management are Identify
stakeholders,
plan
stakeholder
management & control stakeholder
engagement.
Construction
The way in which something is built or
put together.
The Project Management Body of Knowledge
Construction Extension
While the PMBOK Guide provides a
generic foundation for managing projects,
this extension addresses the specific
practices found in construction projects.
This extension to the PMBOK describes
the generally accepted principles for
construction projects that are not common
to all project types.
Four more Knowledge Areas are added to
this Construction Extension in addition to
nine common Knowledge Areas of project
management.
The Project Management Body of Knowledge
Government Extension
While the PMBOK Guide provides a
generic foundation for managing projects,
this extension addresses the specific
practices found in public sector projects.
This extension to the PMBOK describes
the generally accepted principles for public
projects that are not common to all project
types.
The number of Knowledge areas are 9 in
this guide however number of processes
in each knowldge area varies from the
PMBOK standard.
The Project Management Body of Knowledge
Software Extension
While the PMBOK Guide provides a
generic foundation for managing projects,
this extension addresses the specific
practices found in software projects.
This extension to the PMBOK describes
the generally accepted principles for
software projects that are not common to
all project types.
This Extension is underway and will be
released soon by PMI
PMBOK Area (Construction Extension)
Project Safety Management
Project Safety Management processes
include all activities of the project
sponsor/ owner and the performing
organization which determine safety
policies, objectives,
and, responsibilities so the project is
planned and executed in a manner that
prevents accidents, which cause, or have
the potential to cause, personal injury,
fatalities, or property damage.
Processes covered under Project Safety
Management are Safety Planning,
Perform Safety Assurance & Perform
Safety Control
PMBOK Area (Construction Extension)
Project Environmental Management
Project
environmental
management
processes include all the activities of the
project sponsor/owner and the performing
organization
which
determine
environmental policies, objectives, and,
responsibilities, the purpose of which is to
minimize the impact on the surrounding
environment and natural resources and to
operate within the limits stated in legal
permits.
Processes
covered
under
Project
Environmental
Management
are
Environmental
Planning,
Perform
Environmental Assurance & Perform
Environmental Control.
PMBOK Area (Construction Extension)
Project Financial Management
Financial
management
includes
the
processes to acquire and manage the
financial resources for the project and,
compared to cost management, is more
concerned with revenue sources and
monitoring net cash flows for the
construction project than with managing
day-to-day costs.
Processes covered under Project Financial
Management are Financial Planning,
Perform Financial Control & Financial
Administration & Records.
PMBOK Area (Construction Extension)
Project Claim Management
Claim
management
describes
the
processes required to prevent construction
claims, to mitigate the effects of those that
do occur, and to handle claims quickly and
effectively.
Processes covered under Project Claim
Management are Claim Identification, Claim
Quantification, Claim Prevention & Claim
Resolution.
Summary of This Lecture
In this Lecture, we have discussed about
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PMBOK
10 Knowledge Areas & Processes groups
PMBOK Extensions
Useage of documents in relation to complexity of project
End Note
Good judgment comes from experience, and
experience comes from bad judgment
THANK YOU!