Test Coordinator Training
Winter 2016
Overview
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Joslyn Overby
Asst. Director of Assessment
Joslyn.Overby@state.nm.us
505-827-6570
505-827-9294
Assessment Policies
PARCC State Lead
Graduation Requirements
Contracts
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Gabe Martinez
Assessment Coordinator
Assessment and Evaluation
Gabriel.Martinez3@state.nm.us
505-827-6509
SBA
PearsonAccess Next
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Severo Martinez
Assessment Coordinator
Severo.Martinez@state.nm.us
505-827-6553
EoCs
ACCESS for ELLs
Spanish Assessments
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Dottie Arnao
Assessment Coordinator
Dottie.Arnao@state.nm.us
505-827-6747
NMAPA
Accommodations
Spring 2016: Graduation
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Mike Fitzgerald
Assessment Coordinator
Michael.Fitzgerald@state.nm.us
505-827-6702
PARCC Professional
Development Coordinator
Testing Irregularities
Forms
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Roles in Assessment
DTC—District Test Coordinator
STC—School Test Coordinator
• Acts as DTC for Charter/BIE Schools
• All schools within a district have STCs
TA—Test Administrator
Proctor
Others involved in testing
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DTC, STC, TA Requirements
• Professionally licensed
• Employee of district or
school
• DTC/Charter STC: appointed
by superintendent (public)
or director of school
(charter and BIE)
• Officially signed up with
PED.
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Training
PED
DTC
STCs
TAs
Charter/BIE STC
TAs
DTCs/STCs communicate with all
staff and families!
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Test Coordinator Training
Responsibilities
• Provide training to STCs, Principals, and TAs 2x year.
• Provide clear directions on what is allowed/not allowed.
• Provide manuals/links to staff in advance of training.
• REVIEW ONLINE TRAINING PROCEDURES AND HAVE ALL
TAs PRACTICE ON COMPUTERS!
• Provide and review testing schedules and calendars.
• Ensure availability of allowable support materials/tools
(calculators, rough draft paper, No. 2 lead pencils, etc.).
• Develop and enforce local secure tracking procedures.
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Test Coordinator Administration
Responsibilities
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COMPLETE DATA MANAGEMENT SYSTEM REQUIREMENTS FOR
ALL ASSESSMENTS.
Ensure accommodations are assigned and administered
appropriately.
Ensure schools have posted conspicuous signs near copy
machines, entry doors, office and classroom doors.
Ensure TAs and Proctors have appropriate certification and
training.
Inspect schools to ensure secure storage of assessment
materials and check tracking procedures.
Report irregularities to the PED/conduct investigations.
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Test Coordinator Documentation
Responsibilities
• Ensure assessment records are organized and filed
properly for 5 years
• Maintain STC training agendas and TA signatures
• Account for all confidentiality forms for individuals
involved in handling assessment materials (5 years)
• Submit completed Verification Forms to PED
• Principal and Superintendent’s Verification Forms
must be signed within 10 days AFTER
testing is completed
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TA Responsibilities
• Administer assessments to assigned students according
to directions and manuals
• Offer accommodations as directed
• Maintain security of assessment materials
• Protect confidentiality of students
• Read the DFA script as written
• Strictly monitor students during testing
• Maintain an appropriate and fair testing environment
• Report irregularities immediately to STC and principal
• Set standard for professionalism
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Proctor Qualifications
• Any staff or community
member who has
been trained in proper test
administration
and test security
• Must sign Confidentiality
Agreement
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Proctor Responsibilities
• Assist TA, but not act as test
administrators*
• Hall monitor/restroom escort
• No parents in child’s or
relative’s classroom
* Trained proctors (preferably EAs/IAs)
may administer 1-on-1
accommodations.
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Principal & Superintendent
• Verify that procedures are followed
correctly
• Sign Verification forms
• Superintendent’s Verification—send to
the PED
• Principal’s Verification—maintain at
school/district
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Regulation NMAC 6.7.10
• Definitions
• Roles and Responsibilities
• Confidentiality
• Testing Irregularities
• Corrective Measures
Maintain standard of professionalism
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NMSAP Components
PARCC: Partnership for Assessment of
Readiness for College and Careers
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Accountability Assessment in spring
Fall semester block and retests available Nov/Dec
English Language Arts and Mathematics
Grades 3 – 8 and High School
CCSS-aligned
Test Development/Policies: PARCC Consortium of 8 States
Vendors: PARCC, Inc. and Pearson
Online platform: TestNav
Student Data Management System: PearsonAccessnext
Reports: Online in PAN
Helpdesk: 888-493-9888, parcc@support.pearson.com
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NMSAP Components
SBA/HSGA: Standards Based Assessment/
High School Graduation Assessment
• Science
• Grades 4, 7, 11 (and fall 12 retakes)
• Spanish Language Arts (SLA)
• Grades 3-8, 10 and 11 (and fall 12 retakes)
• Vendor: Measured Progress
• Online platform: iTester
• Student Data Management System: iServices
• Reports: iServices
• Helpdesk: 866-676-6722, nmhelp@measuredprogress.org
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NMSAP Components
NMHSCE: New Mexico High School
Competency Exam
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Reading, Writing, Math, Science, Social Studies
For students in cohorts of 2011 and earlier
Accountability and Graduation
Vendor: Measured Progress
Paper only
Student Data Management System: iServices
Reports: iServices
Helpdesk: 866-676-6722, nmhelp@measuredprogress.org
Final administration: January 2016
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NMSAP Components
Alternate Assessment: NMAPA
• Accountability Assessment for students with significant cognitive
disabilities
• Eligibility criteria – impairments must affect students in multiple
settings
• Grades 3-8, 10, 11, 12/12+: English Language Arts and Mathematics
• Grades 4, 7, 11, 12/12+: Science
• Grade 11, 12+: Social Studies
• Grades 12/12+: Fall retests
• Vendor: TBD
• Online platform/paper option: TBD
• Training: TBD
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NMSAP Components
W-APT, ACCESS for ELLs 2.0 and alt-ACCESS:
English Language Proficiency Assessment
• Grades K-12
• W-APT should be administered during students’ first 20 days in
school if home language survey indicates the need.
• Students must W-APT into EL status prior to taking ACCESS.
• ACCESS determines level of proficiency. Under 5 (cum) is EL status.
Over 5 still requires language support services.
• Vendors: WIDA and DRC
• Online 2016
• Test Helpdesk: 866-267-7735, help@wida.us
• Platform Helpdesk: 855-787-9615, WIDA@datarecognitioncorp.com
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NMSAP Components
EoCs: End of Course Exams
• Graduation:
• Primary Demo of Competency for Social Studies
• ADC for Reading, Writing, Math, Science and Social Studies
• Educator Effectiveness
• Grades 4 – HS
• Core, elective, and CTE
• Upcoming: CTE certification tests
• Paper – download from SOAP, copy, track for security measures,
input scores into STARS
• Online – Blackboard, no copying, auto-scored (MC), delegated
grading (ER), rosters immediately available, PED received data, no
cost!
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NMSAP Components
WINTER
• ACCESS for ELLs for English learners (ELs) K-12
• DIBELS Next benchmark assessment for K-3
• NMHSCE for H9+ in reading, writing, math, science, social
studies
• EoC HS retests
• Interim assessment in ELA and math, required for grades
9 and 10 only
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NMSAP Components
SPRING
• DIBELS Next benchmark assessment for K-3
• NMAPA in ELA and math (3-8, 10, 11), science (4, 7, 11),
social studies (11)
• SBA in science (4, 7, 11)
• EoCs as HS retests for graduation (March)
• EoCs as final exams (April/May)
• PARCC in ELA and math (3-11)
• Interim assessment in ELA and math, required for grades
9 and 10 only
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Assessment-Specific Manuals
PARCC, SBA/HSGA, NMHSCE, NMAPA, ACCESS:
TCM: Test Coordinator’s Manual
DFA: Directions for Administering
Available on Test-specific Sites.
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Assessment-Specific Websites
PARCC: www.parcconline.org, www.pearson.parcc.com
SBA/HSGA, NMHSCE: http://iservices.measuredprogress.org
ACCESS: www.wida.us
EoCs, NMAPA:
www.ped.state.nm.us
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Specific Training Requirements
PARCC/SBA/HSGA/EoCs
DTC/STC attends PED trainings 2x annually.
TAs must be trained by DTC/STC 2x annually.
NMAPA
TAs must attend training.
ACCESS 2.0 and W-APT
TAs must complete online training checklists and quizzes. DTCs can
track TA progress/quiz scores.
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PARCC/SBA/NMAPA Participation
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All public school students must participate in assessments:
Grades 3−8 and HS.
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General students (in HS on the career and standard graduation
options) take PARCC ELA/math in grades 3-11 and SBA Science
in grades 4, 7, and 11. Accommodations are allowed for
students with IEPs.
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Students with significant cognitive disabilities (in HS on the
ability graduation option) take the NMAPA grades 3-8, 10 and
11.
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BIE schools may use for these tests for federal accountability.
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According to federal and state law, students
may not refuse accountability testing.
Federal and state laws require all students to participate in state
accountability assessments (ESEA; HR1, Title1, Part A, Subpart 1,
Section 1111, (b), 3, C
http://www2.ed.gov/policy/elsec/leg/esea02/pg2.html and
Section 22-2C-4 NMSA 1978
http://ped.state.nm.us/ped/GradDocs/requirement/NMSA%2022
-2C-4.pdf).
These laws do not offer an exemption or right of refusal to test.
Questions? See http://ped.state.nm.us/ped/PARCC_info.html.
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If Students Do Not Test…
Counts against school in
A – F School Grading.
Federal Law requires at least
95% participation rate.
http://ped.state.nm.us/ped/Ass
essmentEvalDocs/Assessmen
t%20Participation%20FAQ.pdf
ACCESS Participation
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All students who are potential ELs based on their home
language survey must be administered the W-APT.
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All ELs based on W-APT or previous placement must take
ACCESS.
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Students are EL status in their ACCESS composite score is
below 5.
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Students must be tracked and provided services when EL
status and for 3 additional years.
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Test Mode
• All districts and charter schools are expected to test online for PARCC,
SBA, and ACCESS 2.0.
• 2016 expectation: at least 90% online testing. Waivers have been
returned.
• PED is monitoring paper orders and revoking orders not backed with a
waiver.
• For CBT, schools may create their own schedule.
• For PBT, districts and charters may create their own schedule within
allowed testing window. Schedule must follow 11 requirements
outlined in Secretary Skandera’s memo dated May 2012.
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PBT Allowances
Students may test PBT if they:
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have a disability that disallows computer use
are a recent transfers and lack adequate computer skills
A school may administer PBT to a grade/course of students with
an approved waiver. Reasons may include:
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Device #
Infrastructure
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PBT Scheduling
1. Test within PED-designated window.
2. No testing on materials-packaging day.
3. All materials must be returned on/by designated
shipping day.
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PBT Scheduling
4. Make-up testing must
occur during testing
window.
5. Test sessions must follow
required order. (Makeups may have
exceptions.)
6. All schools in district must
follow same schedule.
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PBT Scheduling
7. No breaks during a session.
8. For SLA grades 5 and 8 writing,
sessions must be administered
consecutively with only a short
stretch/bathroom break in
between.
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PBT Scheduling
9. Test on any school day,
Monday to Friday.
10. Test in mornings,
afternoons, or both.
11. Schedule up to three (3)
SBA sessions or two (2)
PARCC sessions per day.
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CBT Scheduling
1. For computer-based testing (CBT), schools may create their
own schedules.
2. For CBT, schedule each unit/session within a grade/course as
close together as possible.
3. No more than 3 units/sessions per day.
4. A school may schedule as many units/sessions a day as
needed for multiple groups of students.
5. Schools may schedule units/sessions back-to-back for
students but must give students a short break between units.
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PARCC Test Units for Spring
Number of Units
ELA/L
Mathematics
3 units
4 units
Grades 4-11 3 units
3 units
Grade 3
See attachment for unit times.
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Administration Time – Guidelines for Scheduling
Task
1. Students enter lab and settle.
2. Complete preliminary test preparation
after students arrive (includes reading
instructions to students and answering
questions).
2. Distribute test materials to
students/help students log-in.
3. Administer unit (times vary by unit).
4. Complete end-of-unit activities,
including closing units and collecting test
materials.
Total
Approximate Time
5 minutes
15 minutes
10 minutes
60-90 minutes
10 minutes
100-130 minutes
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Test Assignment Guidance
See “Test Assignment Procedures for Enrolled Students
Spring 2016” attached.
High school students may also test to meet graduation
requirements.
Testing Order
SBA Science: Follow the order in the test book.
PARCC: There is no specific order for content area –
schools may administer ELA/L or Mathematics first.
Within PARCC content areas, units must be administered
in sequential order (except for make-up testing).
For example: Unit 1 -> Unit 2
Students may alternate between content areas.
Ex: Unit 1 ELA -> Unit 1 Math -> Unit 2 ELA -> Unit 2 Math
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Make-Up Testing
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If students miss a unit, they may skip the unit to
continue testing with their testing group and make up
the unit at another time.
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Schools must schedule make-up testing within the
testing window.
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Schools may combine students for content areas if the
unit testing times and administration scripts are the
same (see attachment).
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For More Information
For more information and resources on scheduling, please
view the Scheduling Tool Kit on PARCC Online:
http://www.parcconline.org/assessment-administrationguidance.
Resources include scheduling FAQs, schedule templates,
and sample schedules.
PARCC test sessions must be scheduled in PAN.
See “Step-by-Step Guide to Creating PARCC Test
Sessions in Pearson Accessnext.”
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Accommodations
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Differ from test to test.
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PARCC: Accommodations and Accessibility Features
Manual
SBA: PED Accommodations Manual and TCM for
assigning online accommodations
EoCs: PED Accommodations Manual
ACCESS: ACCESS for ELLs Accommodations Manual
NMAPA: PED Accommodations Manual and TCM
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Questions?
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