Test
Coordinator
Training
Fall 2015
Overview
1
Joslyn Overby
Asst. Director of Assessment
Joslyn.Overby@state.nm.us
505-827-6570
505-827-9294
Assessment Policies
PARCC State Lead
Testing Irregularities
Graduation Requirements
Contracts
2
Gabe Martinez
Assessment Coordinator
Assessment and Evaluation
Gabriel.Martinez3@state.nm.us
505-827-6509
SBA
PearsonAccess Next
3
Severo Martinez
Assessment Coordinator
Severo.Martinez@state.nm.us
505-827-6553
EoCs
ACCESS for ELLs
Spanish Assessments
4
Dottie Arnao
Assessment Coordinator
Dottie.Arnao@state.nm.us
505-827-6747
NCSC/NMAPA
Accommodations
5
Mike Fitzgerald
Assessment Coordinator
Michael.Fitzgerald@state.nm.us
505-827-6702
PARCC Professional
Development Coordinator
6
Roles in Assessment
DTC—District Test Coordinator
STC—School Test Coordinator
• Acts as DTC for Charter/BIE Schools
• All schools within a district have STCs
TA—Test Administrator
Proctor
Others involved in testing
7
DTC, STC, TA Requirements
• Professionally licensed
• Gainful employee of district
or school
• DTC/Charter STC: appointed
by superintendent (public)
or director of school
(charter and BIE) and must
be officially signed up with
PED.
8
Training
PED
DTC
STCs
TAs
Charter/BIE STC
TAs
DTCs/STCs Communicate with all
staff and families!
9
Test Coordinator Training
Responsibilities
• Provide training to STCs, Principals, and TAs 2x year
• Provide clear directions on what is allowed/not allowed
• Provide manuals to staff in advance of training
• GO THROUGH ONLINE TRAINING PROCEDURES AND
HAVE ALL TAs PRACTICE ON COMPUTERS!
• Provide and review testing schedules and calendars
• Ensure availability of allowable support materials/tools
(calculators, rough draft paper, No. 2 lead pencils, etc.)
• Develop and enforce local secure tracking procedures.
10
Test Coordinator Administration
Responsibilities
•
•
•
•
•
•
COMPLETE ALL DATA MANAGEMENT SYSTEM REQUIREMETNS
FOR ALL ASSESSMENTS.
Ensure accommodations are assigned and administered
appropriately
Ensure schools have posted conspicuous signs near copy
machines, entry doors, office and classroom doors
Ensure TAs and Proctors have appropriate certification and
training
Inspect schools to ensure secure storage of assessment
materials. Check tracking procedures
Report irregularities to the PED/conduct investigations
11
Test Coordinator Documentation
Responsibilities
• Ensure assessment records are organized and filed
properly for 5 years
• Maintain STC training agendas and TA signatures
• Account for all confidentiality forms for individuals
involved in handling assessment materials (5 years)
• Submit completed Verification Forms to PED
• Principal and Superintendent’s Verification Forms
must be signed within 10 days AFTER
testing is completed
12
TA Responsibilities
• Administer assessments to assigned students according
to directions and manuals
• Offer accommodations as directed
• Maintain security of assessment materials
• Protect confidentiality of students
• Read the DFA script as written
• Strictly monitor students during testing
• Maintain an appropriate and fair testing environment
• Report irregularities immediately to STC and principal
• Set standard for professionalism
13
Proctor Qualifications
• Any staff or community
member who has
been trained in proper test
administration
and test security
• Must sign Confidentiality
Agreement
14
Proctor Responsibilities
• Assist TA, but not act as test
administrators*
• Hall monitor/restroom escort
• No parents in child’s or
relative’s classroom
* Trained proctors (preferably EAs/IAs
may administer 1-on-1
accommodations.
15
Principal & Superintendent
• Verify that procedures are followed
correctly
• Sign Verification forms
• Superintendent’s Verification—send to
the PED
• Principal’s Verification—maintain at
school/district
16
Regulation NMAC 6.7.10
• Definitions
• Roles and Responsibilities
• Confidentiality
• Testing Irregularities
• Corrective Measures
Maintain standard of professionalism
17
NMSAP Components
PARCC: Partnership for Assessment of
Readiness for College and Careers
•
•
•
•
•
•
•
•
•
•
•
Accountability Assessment in spring
Fall semester block and retests available Nov/Dec 2015
English Language Arts and Mathematics
Grades 3 – 8 and High School
CCSS-aligned
Test Development/Policies: PARCC Consortium of 8 States
Vendors: PARCC, Inc. and Pearson
Online platform: TestNav
Student Data Management System: PearsonAccess Next
Reports: Coming Fall 2015
Helpdesk: 888-493-9888, parcc@support.pearson.com
18
NMSAP Components
SBA/HSGA: Standards Based Assessment/
High School Graduation Assessment
• Science
• Grades 4, 7, 11 (and fall 12 retakes)
• Spanish Language Arts (SLA)
• Grades 3-8, 10 and 11 (and fall 12 retakes)
• Vendor: Measured Progress
• Online platform: iTester
• Student Data Management System: iServices
• Reports: iServices
• Helpdesk: 866-676-6722, nmhelp@measuredprogress.org
19
NMSAP Components
NMHSCE: New Mexico High School
Competency Exam
•
•
•
•
•
•
•
•
•
Reading, Writing, Math, Science, Social Studies
For students in cohorts of 2011 and earlier
Provided until 2016
Accountability and Graduation
Vendor: Measured Progress
Paper only
Student Data Management System: iServices
Reports: iServices
Helpdesk: 866-676-6722, nmhelp@measuredprogress.org
20
NMSAP Components
NCSC: National Center and State Collaborative
• Accountability Assessment for students with significant cognitive
disabilities
• Eligibility criteria – impairments must affect students in multiple
settings
• English Language Arts and Mathematics
• CCSS-aligned
• Grades 3 – 8 and 11
• Grades 12/12+ retests in fall
• Test Development/Policies: NCSC Consortium of 24 States in 2015.
NM is a Tier 2 state.
• Vendor: TBD
• Online platform: TBD
21
NMSAP Components
NMAPA: New Mexico Alternate
Performance Assessment
•
•
•
•
•
•
Science (Grades 4, 7, 11)
Social Studies (Grade 11)
Grade 12/12+ retests in fall
Vendor: AIR
Paper only for fall 2015
Online beginning spring 2016
22
NMSAP Components
W-APT, ACCESS for ELLs and alt-ACCESS:
English Language Proficiency Assessment
• Grades K-12
• W-APT should be administered during students’ first 20 days in
school if home language survey indicates the need.
• Students must W-APT into EL status prior to taking ACCESS.
• ACCESS determines level of proficiency. Under 5 (cum) is EL
status. Over 5 still requires language support services.
• Vendors: WIDA and DRC
• Online beginning 2016
• Test Helpdesk: 866-267-7735, help@wida.us
23
NMSAP Components
EoCs: End of Course Exams
• Graduation:
• Primary Demo of Competency for Social Studies
• ADC for Reading, Writing, Math, Science
• Educator Effectiveness
• Grades 4 – HS
• Core, elective, and CTE
• Upcoming: CTE certification tests
• Paper – download from SOAP, copy, track for security measures,
input scores into STARS
• Online – Blackboard, no copying, auto-scored (MC), delegated
grading (ER), rosters immediately available, PED received data, no
cost!
24
NMSAP Components
FALL
•
•
•
•
•
•
DIBELS Next benchmark assessment for K-3
W-APT for potential English learners (ELs) K-12
NMAPA retests in science and social studies
NMHSCE for H9+ in reading, writing, math, science, social studies
SBA Science senior retests
HSGA retests in reading and math for career grad. option students
and H5+
• PARCC HS retests/HS tests for 1-semester courses in ELA and math
• EoC HS retests and finals for 1-semester courses
• Interim assessment in ELA and math, required for grades 9 and 10
only
25
NMSAP Components
WINTER
• ACCESS for ELLs for English learners (ELs) K-12
• DIBELS Next benchmark assessment for K-3
• NMHSCE for H9+ in reading, writing, math, science, social
studies
• EoC HS retests
• Interim assessment in ELA and math, required for grades
9 and 10 only
26
Assessment-Specific Manuals
PARCC, SBA/HSGA, NMHSCE, NCSC, NMAPA, ACCESS:
TCM: Test Coordinator’s Manual
DFA: Directions for Administering
Available on Test-specific Sites.
27
NMSAP Manuals and Rules
•
•
•
•
•
•
NMSAP Procedures Manual: Outlines all procedures,
regulations, and special circumstances with regard to all
statewide assessments
PARCC Accommodations Manual: Provides details about
allowable accommodations and coding for PARCC tests
PED Accommodations Manual: Provides details about
allowable accommodations and coding for tests
ADC Manual: Gives options for students to meet graduation
requirements through Alternative Demonstrations of
Competency
EoC DFA: Provides information about End-of-Course Exams
(for graduation and educator effectiveness)
6.10.7 NMAC: State rules for Test Security & Administration
28
Assessment-Specific Websites
PARCC: www.parcconline.org, www.pearson.parcc.com
SBA/HSGA, NMHSCE: http://iservices.measuredprogress.org
NCSC: www.ncscpartners.org
ACCESS: www.wida.us
EoCs: www.ped.state.nm.us
29
Specific Training Requirements
PARCC/SBA/HSGA/EoCs
DTC/STC attends PED trainings 2x annually.
TAs must be trained by DTC/STC 2x annually.
NCSC
TAs complete online training modules and pass quiz.
NMAPA/AAHSG
TAs must attend training once every 3 years.
ACCESS and W-APT
Training modules online at www.wida.us. DTCs can track TA progress
in online training and quizzes.
30
PARCC/SBA/NCSC/NMAPA Participation
•
All public school students must participate in
assessments: Grades 3−8 and HS.
•
Students on the career and standard graduation options
take PARCC in HS and SBA Science in 11th grade.
Accommodations are allowed for students with IEPs.
•
Students on the ability graduation option (with severe
cognitive disabilities) take the NCSC/NMAPA grades 3-8
and 11.
•
BIE schools may use for federal accountability.
31
According to ESEA and NMSA, students
may not refuse accountability testing.
Federal and state laws require all students to participate in state
accountability assessments (ESEA; HR1, Title1, Part A, Subpart 1,
Section 1111, (b), 3, C
http://www2.ed.gov/policy/elsec/leg/esea02/pg2.html and
Section 22-2C-4 NMSA 1978
http://ped.state.nm.us/ped/GradDocs/requirement/NMSA%2022
-2C-4.pdf).
These laws do not offer an exemption or right of refusal to test.
Questions? See http://ped.state.nm.us/ped/PARCC_info.html.
32
If Students Do Not Test…
Counts against school in
A – F School Grading.
Federal Law requires 95%
participation rate.
http://ped.state.nm.us/ped/Ass
essmentEvalDocs/Assessmen
t%20Participation%20FAQ.pdf
ACCESS Participation
•
All students who are potential ELs baed on their home
language survey must be administered the W-APT.
•
All ELs based on W-APT or previous placement must take
ACCESS.
•
Students are EL status in their ACCESS composite score is
below 5.
•
Students must be tracked and provided services when EL
status and for 3 additional years.
34
Test Mode
• All districts and charter schools are expected to test online.
• A CBT waiver will be available for 2016. Expectation: at least
90% online testing.
• For CBT, schools may create their own schedule.
• For PBT, Districts and charters may create their own schedule
within allowed testing window. Schedule must follow 11
requirements outlined in Secretary Skandera’s memo dated May
2012.
35
CBT Waiver
All assessments are online in 2015-2016 (except “sunset” tests).
Students may test PBT if they:
•
•
have a disability that disallows computer use
are a recent transfer and lack adequate computer skills
A school may administer PBT to a grade/course of students with
an approved waiver. Reasons may include:
•
•
Device #
Infrastructure
36
PBT Scheduling
1. Test within PED-designated window.
2. No testing on materials-packaging day.
3. All materials must be returned on/by designated
shipping day.
37
PBT Scheduling
4. Make-up testing must
occur during testing
window.
5. Test sessions must follow
required order. (Makeups may have
exceptions.)
6. All schools in district must
follow same schedule.
38
PBT Scheduling
7. No breaks during a session.
8. For SLA grades 5-8 writing
sessions must be administered
consecutively—only a short
stretch/bathroom break in
between.
39
PBT Scheduling
9. Test on any school day,
Monday to Friday.
10. Test in mornings,
afternoons, or both.
11. Schedule up to three (3)
SBA sessions or two (2)
PARCC sessions per day.
40
CBT Scheduling
1. For computer-based testing (CBT), schools may create their
own schedules.
2. For CBT, schedule each unit/session within a grade/course as
close together as possible.
3. No more than 3 units/sessions per day.
4. A school may schedule as many units/sessions a day as
needed for multiple groups of students.
5. Schools may schedule units/sessions back-to-back for
students, but must give students a short break between
units.
41
PARCC Test Units for FALL
Same as spring 2015
Grades 6-High School: 9 units total
ELA/L
Mathematics
PBA
3 units
2 units
EOY
2 units
2 units
Total
5 units
4 units
42
Unit Testing Time
English Language Arts/Literacy
PBA Unit 1 (LA)
ELA 11
75
PBA Unit 2 (RS) PBA Unit 3 (NW)
90
60
EOY Unit 1
EOY Unit 2
60
60
LA: Literary Analysis • RS: Research Simulation • NW: Narrative Writing
Mathematics
PBA Unit 1 PBA Unit 2
EOY Unit 1
EOY Unit 2
Alg I, Geo, Int Math I, Int
Math II
90
75
80
75
Alg II, Int Math III
90
75
90
75
43
Administration Time – Guidelines for Scheduling
Task
1. Students enter lab and settle.
2. Complete preliminary test preparation
after students arrive (includes reading
instructions to students and answering
questions).
2. Distribute test materials to
students/help students log-in.
3. Administer unit (times vary by unit).
4. Complete end-of-unit activities,
including closing units and collecting test
materials.
Total
Approximate Time
5 minutes
15 minutes
10 minutes
60-90 minutes
10 minutes
100-130 minutes
44
Test Assignment Guidance
PARCC and SBA Science : Students should retest if
indicated on the Pass Fail Report, which will be available
in early October 2015.
Students will be pre-registered. You will need to
alter/add/remove registrations.
Students may retest on the test they took in spring.
Schools must administer using the same mode they
used in the spring.
Testing Order
SBA Science: Follow the order in the test book.
PARCC: There is no specific order for content area –
schools may administer ELA/L or Mathematics first.
Within PARCC content areas, units must be administered
in sequential order (except for make-up testing).
For example: Unit 1 -> Unit 2
Students may alternate between content areas.
For example: Unit 1 ELA/L EOY -> Unit 1 Mathematics EOY
-> Unit 2 ELA/L EOY -> Unit 2 Mathematics EOY
46
Make-Up Testing
•
If students miss a unit, they may skip the unit to
continue testing with their testing group and make up
the unit at another time.
•
Schools must schedule make-up testing within the
testing window.
•
Schools may combine students for content areas if the
unit testing times and administration scripts are the
same.
47
For More Information
For more information and resources on scheduling, please
view the Scheduling Tool Kit on PARCC Online:
http://www.parcconline.org/assessment-administrationguidance.
Resources include scheduling FAQs, schedule templates,
and sample schedules.
PARCC test sessions must be scheduled in PAN.
See “Step-by-Step Guide to Creating PARCC Test
Sessions in Pearson Accessnext.”
48
Accommodations
•
Differ from test to test.
•
PARCC: Accommodations and Accessibility Features
Manual
SBA: PED Accommodations Manual and TCM for
assigning online accommodations
EoCs: PED Accommodations Manual
ACCESS: ACCESS for ELLs Accommodations Manual
NMAPA: PED Accommodations Manual and TCM
NCSC: NCSC Accommodations Manual and TCM
•
•
•
•
•
49
Questions?
50