Office Timesheets Tool
https://www.officetimesheets.com/OTS/fmwra.login
Or go to www.imcomacademy.com and click on the Office Timesheets link in the footer.
https://www.officetimesheets.com/OTS/fmwra.login
Ignore the warning , click on
the link to continue
How to login
How to login
Notes: Remember to Bookmark this page BEFORE you login!
If your browser does not let you bookmark this site, please go to the Academy portal
(www.imcomacademy.com) and click on the Office Timesheets link in the footer
How to login
Your login is NOT casesensitive. The system
will also display
suggestion as you’re
typing. You may accept
the suggestion or you
may just click
anywhere on the white
space to close the
suggestion and
continue with your
password.
Overview
Interface
Default tab:
timesheet
Default view:
VIEW SHEETS
Reports
Password change
Line item (task)
Time Entry
Overview
How to read your timesheet
Line item (task)
Budget
Category
Task
Project
Time Entry
Time Entry Daily total
Time Entry Weekly total
How to add a new line item
(task) to your template
You only have to do this once for each new task.
Once added, it will be permanent in your template.
(to remove a line in your template, please contact Thanh)
Scenario: Ann has been recently assigned to teach the OPEX class so she needs to enter
her time spent on delivering the class. In our ADDIE model, delivering a course falls
under “implementation”. Ann has never done this task before, therefore OPEX course is
not on her current template. So first, Ann has to find the budget category
(Classroom/Virtual); then find the project (OPEX Classroom); then the task.
-Category: Classroom/Virtual
-Project: OPEX Classroom
-Task: Implementation
Add a new task
Click on “Add Task” to add a
new line item to your
template (see next slide)
DO NOT USE THIS!
This option is not very intuitive, only use it if
you know what it does.
Make sure this is your timesheet! If you’re
viewing another employee’s timesheet, you
won’t be able to add a new line item.
Add a new task
Select a category
Make sure your name is here!
1. Select a category
2. Select a project
3. Select a task
Add a new task
Select a category
1. Select a
category from
the dropdown
and click “OK”
Add a new task
Select a project
2. Click here to select a
project
Add a new task
Select a project
Add a new task
Select a project
Add a new task
Select a project
Click OK when done
Add a new task
Select a task
3. Click here to
select a task
Add a new task
Select a task
Add a new task
Select a task
Click OK when done
A general classroom
project template
includes these tasks.
Select a task and
click “OK”.
Each task will be a
line item. So you’ll
need to repeat this
process for each task
that you want to add
to your template.
Add a new task
Complete
A new line item (task) has been
added to your template in
alphabetical order.
Enter/Edit/Delete your time
Add/Edit/Delete time entry
Click here to delete the selected cell
Quick edit mode: select a cell
and type the number of hours
(1:30) to record new time or to
overwrite existing time.
Notes: Time format will be
HH:MM or H:MM. If MM>60, the
system will convert minutes to
hours accordingly.
For quick edit mode, the system
will automatically save your
entries
Double click on the cell to go to full
edit mode (see next slide)
Add/Edit/Delete time entry
Full Edit Mode
Click here to delete this time entry
(1:30), it will not remove your line item.
Click here to add notes
Time entry
Click here to save your edit
and close this window
Please ignore these fields, they
don’t apply to us.
Running Reports
Running Detail Reports
Running Detail Reports
Click here to run
reports
Running Detail Reports
There’s no report templates
listed here if this is the first
time you view this page.
If your list is
empty, click
here to load
report
templates
Running Reports
Select these
2 options
and click
OK
Running Detail Reports
Select the template and
Click RUN
Level 1: Categories
Level 2: Projects
Level 3: Tasks
Running Detail Reports
Click here to edit your
viewing criteria
Default date range
Default
template will
show all
employees
Running Detail Reports
Select employee,
account category,
project, or task
Running Detail Reports
Running Detail Reports
Running Detail Reports
select date
range
select date
range
Running Detail Reports
Running Detail Reports
Running Detail Reports
You must
click here to
apply your
new criteria
Running Detail Reports
Your new
criteria has
been applied
Running Detail Reports
Export options
Running Summary Reports
Running Summary Reports
click here to
run summary
reports
Running Summary Reports
DOUBLE CLICK
On this cell to define
your column
Running Summary Reports
Select “Time Spent”
Running Summary Reports
Select your start date
Running Summary Reports
Select your start date
then click “OK”
Running Summary Reports
1. Select your end date
like previous step
2. Enter Column Label
3. Click OK when done
Running Summary Reports
Click here to
edit criteria
Running Summary Reports
5. Click OK
when
done
1. Select a user form the list
3. Uncheck “Employee”
2. Select
categories/projects/tasks
you want to see
4. Check these items
as needed
Running Summary Reports
You Must click
“Recalculate” to apply
your settings
Export to CVS (flat file)
as needed
Best Practices
• Open in the morning and minimize
• Make it part of any task
• Front load leave, travel, training events,
meetings
• If not at computer, put it in ASAP
• Use productivity reports