Emergency Procedures
for the
Department of Anthropology
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Department of Anthropology
IIPP
Question:
What is the IIPP and how does it concern me?
Answer:
The “IIPP” is the Injury and Illness Prevention
Plan.
It outlines and identifies your job hazards and
contains documentation of training and
department inspections to ensure safe
performance within the workplace. It is required
by both state and federal law.
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Department of Anthropology
IIPP
Where is it?
There is a copy maintained in the
Anthropology Main Office (328
Young Hall) at all times.
There is also a copy maintained by
the Department Safety Coordinator,
Elizabeth Guerra, and the Alternate
Department Safety Coordinator, Lisa
Deitz in Room 119 Young Hall.
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What hazards am I
exposed to
and what can I do
to prevent
injuries/illness?
Ergonomics
Emergency
situations
Tools
&
Safety
Paper
cutter
Slips,
Trips
& Falls
Violence
Chemicals
Ozone
Asbesto
s
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Hazards
1. Reduce risk factors from ergonomicrelated injuries by completing the
Computer Ergonomics Workbook
(See the Safe Work Practices Manual
in the main office for more information.)
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Hazards
2. Avoid common office injuries by
reviewing the Office Safety Checklist
and Resource Guide at the EH&S
website.
(http://ehs.ucdavis.edu/ergo/office/ofc_sfty1.cfm)
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Hazards
3. Personnel in the main office are more
likely to be asked for assistance in dealing
with an emergency situation such as a
bomb threat or other acts of violence, fire,
earthquake, serious injury, or building
evacuation.
Plan how you would personally react to
these situations. Become familiar with the
Dept. Emergency Plan.
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Hazards
4. If you encounter a letter or package
that appears to have been tampered
with, damaged, or looks suspicious,
do not touch, move, smell, or tamper
with it. Notify your supervisor, the
Principal Investigator, and/or UC
Davis Police immediately.
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Hazards
5. Some copy machines, laser printers
and fax machines emit small amounts
of ozone.
These low levels of ozone can cause headaches and
eye, nose, and throat irritation. Care should be taken in
locating ozone-emitting devices. Filters on devices
equipped with ozone filters should be replaced
annually. Those with sensitivity to ozone may need to
take additional precautions including breaking up work
with ozone-emitting equipment with other tasks.
Consider any hazards that other equipment you work
with might pose.
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Hazards
6. Small hand and electric tools are
occasionally used to assemble furniture
and office partitions. Tools used include
hammers, wrenches, screwdrivers, and
power drill. Care must be used in using all
hand tools, including use of appropriate
safety equipment.
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Hazards
7. The paper cutter can cause lacerations.
Make sure the lever is down before leaving
the cutter.
8. Young Hall has been identified as having
asbestos in every classification (ceiling
tiles, walls, pipe wrappings, floors, etc.).
None of these surfaces should be disturbed
if its asbestos content is unknown.
Discovery of new disturbances should be
reported to EH&S.
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Hazards
9. To reduce your exposure to hazardous
materials, food, beverage, medicine,
tobacco, chewing gum, and
cosmetics are forbidden in animal
areas and laboratories where
chemical, biological and radioactive
materials are used or stored.
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Hazards
10. Become familiar with the proper
procedures of storing personal items (ex.
bags, bikes, etc.) in or around your work
area. Do not store your belongings in
common areas. All hallways and corridors
must remain free of storage or obstacles at
all times.
If you are required to share workspace or perform work in
someone else’s personal work area, be aware of obstacles, and
be mindful and considerate of those around you. If you
recognize a hazardous working condition, report it immediately
to your supervisor.
Do not reenter the area until you have been instructed that it is
safe to do so.
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Hazards
11. Be familiar with the campus fire nets that relate
to your workplace. For instance, it is against the
fire code to make permanent use of extension
cords or temporary power taps in any campus
building.
These fire nets can be found
online at
http://fire.ucdavis.edu/firenets.php.
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What do I do in the event of an
EMERGENCY ?
IF YOU HEAR A FIRE ALARM, EVACUATE IMMEDIATELY.
THERE ARE NO FALSE ALARMS.
Use stairways to evacuate the building. DO NOT USE THE ELEVATOR. If time permits,
collect your valuables (e.g., car keys), turn off all laboratory / office equipment, lock away
sensitive items, leave the lights on, and close, but do not lock your door. If you see or
smell smoke, drop to the ground to exit as there may be toxic paint and plastic fumes in
the smoke.
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What do I do in the event of an
EMERGENCY ?
In the event of an emergency,
evacuate to the Building
Assembly Area, which is the
lawn south of Young Hall,
between Voorhies and Young.
Building Assembly Area
BUILDING
ASSEMBLY
AREA
Remember to stay as far away
from the building as the
building is tall. DO NOT
LEAVE. Roll call will be taken
to ascertain whether anyone
seen in the building that day
might be trapped inside. DO
NOT RETURN TO THE
BUILDING to find others. The
safety coordinator will inform
the fire personnel which
persons are missing and
where they were last seen.
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What if there is a
FIRE ?
If you see a fire, go directly to the nearest alarm and pull the alarm. There will be
no sound, only a silent alarm to the fire department.
Call 911 to confirm that it is a true alarm. The first fire official on the scene will
determine whether evacuation of the building is necessary. If so, the building
alarm will be activated.
Contact the Department Office (752-0745/ Room 328)
so the safety coordinator can assess the situation.
Do not attempt to fight the fire unless you know how to
use an extinguisher and the fire is small.
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What if there is an
EARTHQUAKE ?
In a severe earthquake, you will find
standing or walking almost
impossible. If you can, crawl under a
desk to protect yourself from falling
objects and flying glass. If you are
near an open doorway, stand beneath
it to protect against ceiling collapse.
After the tremors have stopped, leave
the building if possible and report to
the Building Assembly Area.
Be aware of potential hazards such as falling glass, objects
stored up high, broken chemical containers, dangling power
lines or ruptured water/sewer pipes. Aftershocks might also
occur as you attempt to evacuate.
Initial rescue efforts will be concentrated on saving lives
rather than property and you should be prepared to perform
first aid and otherwise assist those who have been injured.
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What if there is a
BOMB THREAT ?
If you receive a threatening phone call or a bomb threat on your telephone, signal a co-worker via a
pre-arranged signal. The co-worker should immediately call 911 to notify the University Police.
Keep the caller talking as long as possible and make written notes. Get as much information as
you can on the location of the caller and the bomb. Use the form on the next page as a guide
and to write down information.
As soon as the caller hangs up, call 911 if this has not already been done, then contact the
Department Office (752-0745/ Room 328). Always give the name of the building, the room
number, your name, and telephone extension number.
DO NOT SEARCH FOR THE BOMB, but be sure to report any unusual or suspicious looking
objects in your work area. Do not touch any unfamiliar objects.
Do not attempt to initiate a building evacuation. The decision to evacuate will be made by the
Police Department and the Department Head. If the decision is made to evacuate, go to the
Building Assembly Area and wait for roll call.
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What do I do after hours?
Night, Weekend, and Holiday Operations
During night, weekend or holiday operations, all department employees will follow the guidelines
discussed here and in the departmental Emergency Action Plan. However, Safety Coordinators are
often absent during these periods, so individuals and shift supervisors must report injuries directly to
the on-scene incident commander.
In addition to calling 911, persons working during the night,
weekends, and holidays please contact at least one of the
following department personnel in case of an emergency:
Dept. Safety Coordinator: Elizabeth Guerra at 707-246-4503
Alternate Safety Coordinator: Lisa Deitz at 530-383-2080
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Persons with Mobility Impairment
The following guidelines will assist differently abled employees with emergency evacuation.
Visually Impaired:
1.
Describe the nature of the emergency to the person.
2.
Offer to guide the person and ask if he/she prefers to take your elbow.
3.
Advise the person about the evacuation route.
4.
Take the person to the Building Assembly Area.
Hearing Impaired:
1.
Never assume a hearing impaired person can lip read.
2.
If the person did not hear the warning or alarm, write down the type of emergency and direct them to the emergency exit.
3.
Offer to walk with the person to the exit.
4.
Take the person to the Building Assembly Area.
Persons using Crutches, Canes, or Walkers:
1.
Describe the nature of the emergency.
2.
Offer to guide the person and ask if he/she prefers to take your elbow.
3.
Advise the person about the evacuation route.
4.
Take the person to the Building Assembly Area.
Persons using Wheelchairs:
1.
Describe the nature of the emergency.
2.
Ask the person how you can help him/her to exit the building.
3.
Always follow the instructions of the wheelchair user.
4.
Do not remove a person from a wheelchair unless they agree to such a procedure.
5.
Some electric wheelchairs can weigh 400 lbs. If needed, use a minimum of four injury-free employees with strong backs to move
the chair without the battery. Follow correct lifting techniques.
6.
Take extra care for wheelchair users attached to a respirator. Detach and test the portable respirator unit prior to disconnecting
the battery operated respirator.
Unconscious Person in a Wheelchair:
1.
Call 911.
2.
Give your name, department, and phone number.
3.
Describe the situation and where you will meet emergency personnel.
4.
If you are unable to meet emergency personnel outside, ask someone in your unit to escort emergency personnel to your location.
5.
If immediate evacuation is required, do what is required to exit safely.
6.
Follow all instruction from the emergency dispatcher.
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Meanwhile…
What can I do
to prepare for an emergency?
What are my responsibilities?
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What you can do:
Safeguard your research
In 1994, the CSU Northridge campus was immensely damaged by an earthquake of a
magnitude of 6.7 and several significant aftershocks. Regardless of the emergency plans and
precautionary tactics taken by the campus, a disaster such as this one could not have been
avoided or predicted.
To view a clip from the documentary movie of the Northridge earthquake, Academic Aftershocks, click on the chapter title
(for those who do not have RealPlayer, follow the link below to the video and view the chapter, “What a Disaster!”)
RealPlayer:
"What a Disaster!"
OR
The full video can be viewed at:
http://safetyservices.ucdavis.edu/emergency-management/additional-emergency-planning-documents/academic-aftershocks-how-csunorthridge-worked-through-the-aftermath-of-the-northridge-earthquake/?searchterm=northridge%20earthquake
In the event of such an emergency, it is difficult to predict WHEN or IF AT ALL you will be
allowed back into the building. Protect yourself from such a disaster by keeping regular
backups of your work in a safe offsite location. Try to avoid storing irreplaceable possessions
and research in your office, and maintain documentation in a safe and secure location.
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What should I backup?
At a minimum, you should backup your most important work and other files
that would be difficult to replace.
For example:
-Theses
-Research Data
-Final Papers
-Pending Publications
-Address Books, etc.
DON’T LET THIS HAPPEN TO YOU
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It is your responsibility to:

be aware of the potential occupational hazards in general in the work area
and associated with your job assignment.

be familiar with the Department emergency and evacuation procedures.

be familiar with the safe work practices which indicate the work conditions,
practices, and personal protective equipment required for your job title.

be familiar with chemical spill procedures (if applicable), and the hazards of
any chemicals to which you may be exposed.
(It is your right of access to information contained on material safety data sheets for those
chemicals, and your responsibility to know how to understand this information.)
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It is your responsibility to:

train employees and students under your supervision (if applicable), in the
appropriate areas of safety and precautionary tactics, and to make your
employees and students familiar with the Department IIPP (Illness and Injury
Prevention Program), Emergency Plan, and Safe Work Practices Manuals
available in the Department office (Room 328 Young Hall).

be familiar with the disciplinary procedures the employer will use to enforce
compliance with safe work practices.
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It is your right to ask any questions, or provide any
information to the employer on safety either directly
or anonymously without any fear of reprisal.
Training Subject: Annual Departmental Emergency and Job Safety Training
Resources: The Anthropology Department Emergency Plan, The Anthropology Department
Injury and Illness Prevention Program (IIPP), and the Safe Work Practices Manuals, all of
which are available for review in the Department Office (Room 328 Young Hall) and in 119
Young Hall.
Please direct any questions regarding this training to
the Department Safety Coordinator, Elizabeth Guerra at 752-8280 or
enguerra@ucdavis.edu
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