A Special Thanks To…
Alternatives
Artisan’s Guild
August Moon Market
Book Gallery West
Chipotle
Sweet Dreams
Gold Star Thanks To…
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Barbara Hood
Facilities
Documents Department
All of our Wonderful Convocation Volunteers
Elegance of Science Contest
Amy Buhler and Valrie Davis planned and implemented the first
annual Elegance of Science contest.
Library Mini Grants Awarded 2008-2009
The Mini Grants program awarded five grants, totaling $24,535.
• Richard Phillips, Latin American Collection (Principle Investigator), John
Freund, Conservation, and Randall Renner, DLC: "Cuban & Mexican Film
Poster Digital & Conservation Project", $4,538.
• Hikaru Nakano, Cataloging and Metadata (Principle Investigator), Nancy
Poehlmann, Cataloging and Metadata (Co-PI), and Alena Aissing, Library
West: "Cyrillic Character Inclusion in UF Bibliographical Records", $5,000
• Laura Jordan, Library West (Principle Investigator), Melissa Shoop, Library
West, and Stacey Ewing, Library West: "UF Virtual Library", $4,997
• Tom Caswell, AFA (Principle Investigator): "Historic St. Augustine Block and Lot
Files Digitization", $5,000
• Kenneth Herniman, Map & Imagery Library (Principle Investigator): "Exposing
Kennedy Space Center Film Collection, $5,000
Grants
The Libraries Grants Program assisted with 14 external grant proposal
submissions in 2008-09, totaling $2,543,664. Of those, two grants have
been awarded thus far, totaling $75,150.
Rita Smith was Principal Investigator on a $285,000 National Endowment
for the Humanities grant project that ended June 30, 2009. Jane Anne
Carey and the cataloging team cataloged 4,750 Baldwin Library titles.
The DLC digitized and made available via UFDC 1,750 items with color.
John Nemmers and Laurie Taylor received a grant from the National
Historical Publications & Records Commission of $72,650 for “America’s
Swamp: The Historical Everglades Project” to digitize 99,690 pages from
six archival collections relating to the exploration, development and
conservation of the Everglades.
Grants
Chelsea Dinsmore (PI), Colleen Seale (Co-PI), and Shelley Arlen.
$2,500 award to host a national tour of the traveling exhibition Lincoln,
The Constitution and the Civil War (produced by ALA and National
Constitution Center), at Smathers Libraries Jan.-March 2012.
Alena Aissing. UF Center for European Studies: Abroad Travel
Competition for Faculty. Digital Library of Roma Project – preliminary
meetings and collection assessment at the Museum of Romani Culture,
Czech Republic. $2500. Fall 2008.
John Nemmers served as steering group chair and lead trainer for
“Opening Archives: Improving Access to Primary Sources In Florida.”
Library Services and Technology Act (LSTA) continuation grant. 2008
($35,000). Partnering with FCLA and other state universities.
Chelsea Dinsmore was awarded an ALA/PBS Frontline program grant.
Events supported by PR &
Marketing discretionary funds
• TechExpo (Library West Info Commons)
• ArtBash (AFA)
• GIS Day (Map Library/GIS Unit)
• Faculty-author reception for Debra Walker King in conjunction with
Black History exhibition (Faculty Author Series/Special Collections)
• Digital Literacy Contest (Library West Info Commons)
• Elegance of Science contest reception (Marston)
• Author Paul Harris book signing
Projects and Cool Stuff
• UFDC records have been loaded to Endeca with thumbnails. Made
possible by the DLC, IT, Cataloging & Metadata, Josh Greben and
Jean Phillips at FCLA, Rich Bennett, and many others.
• Valrie Davis and Sara Russell Gonzalez launched GatorScholar (a
former Libraries Mini Grant project)
• IT migrated staff and public computers to UFAD (almost 800
workstations), and moved all staff email to UF Exchange.
• AFA completed processing and moving 2200 linear feet of Dewey
classified material to Storage, reclassified the remaining 1000+ linear
feet of Dewey materials to LC, and shifted the entire AFA Collection
(ca. 125,000 volumes.)
• Access Support processed 15,510 unique items in ARES (a 15%
increase).
• IT released GROVER in Summer 2008 and have made several major
updates since then.
Info Commons Events
Above: Paul Fishwick Lecture in
Second Life
Right: Tech Expo
Building Improvements
• Marston Renovations
o Completed a major renovation of the 2nd floor, including the
addition of 5 study rooms and a new service desk
o Renovated the 3rd and 4th floors (new carpet and painting)
o Completed waterproofing repair of the ground floor
• AFA Renovations
o New flooring (including asbestos tile abatement), electrical
upgrades, paint, reading room furniture.
• Library West Improvements
o Study table anchor design and installation
o Magnetic door holder
o Study room/stairwell repainting
o Desensitizer relocation
Development
• Iona Malanchuk with Sam Huang and Bess de Farber wrote a
successful proposal that resulted in a $500,000 Burres Family Library
Endowment to enhance the special education materials collection.
• John Nemmers worked with Sam Huang and Development staff to
establish an Alfred Browning Parker Endowment to support the
Architecture Archives, 2008. Raised $36,542 by December 2008.
• From July 1, 2008 to May 30, 2009, the Library Development Team
raised $1,473,538.
• As of June 30, 2009, the capital campaign total for Smathers Libraries
was $11,456,393.
Master’s Degrees
• Joe Baca, MLS.
• Matthew Daley, MLIS.
• Nathan Davies, MLS.
• Janice Kahler, MLS (Janice received a tuition scholarship from
Librarians Serving the Public).
• Raimonda Margjoni, MLIS.
• Melody Royster, MLS.
• Lourdes Santamaria-Wheeler, Master's in Museology.
• Kelli Schoneck, MLIS (Kelli was awarded a Florida Library
Association scholarship for 2009)
Certifications / Leadership Programs
• Steve Carrico - UF Academy, a university-wide leadership
program.
• Chelsea Dinsmore completed the Sunshine State Library
Leadership Series.
• Patrick Reakes and Ben Walker were accepted as Fellows in the
Research Library Leadership Fellows Program of the Association
of Research Libraries.
• Jay Wiese received his MCDST (Microsoft Certified Desktop
Support Technician) certification.
• UF Supervisory Challenge Certificate recipients: Raimonda
Margjoni, Paul Lightcap, and Steve Carrico.
Human Resources & Financial
Services
Centralized Human Resources
and Fiscal Services Offices
established to integrate
Smathers Libraries and
Health Science Center Libraries.
Additional Funding
• $100,648 in UF-funded staff employee pay
increases
• $112,600 in UF-funded merit pay increases for
faculty employees
• $300,000 in additional funding from DSR for
acquisitions
• Funding from the provost for the new Curator
of Book Arts position
Launched Student Assistant Scholarship
• The Libraries established the James and Leslie Rutherford
Student Assistant Scholarship and the first award was presented
to Sara Danker, Libary West Circulation
• Establish additional funding for two awards each year (fall and
spring semesters)
The second annual GIS Day was held in November. This event was organized by Carol
McAuliffe and Hesham Monsef. 50 students from P.K. Yonge attended presentations and
received instruction on the use of GPS units and GIS software.
Projects and Cool Stuff
• IT and Human Resources updated the Instruction and Training System
(ITS), including an email reminder system, a class roster, and
educational credentials and language proficiency.
• Acquisitions & Licensing implemented Blackwell as the new primary
domestic vendor (including a virtual approval plan and e-forms).
• For the Preservation department's retrospective dissertation project,
1,400 permission slip requests were sent out; 270 dissertations were
scanned at DLC and are in UFDC; 200 dissertations are prepared to
go to Internet Archive for external vended scanning.
• Access Support developed a new lost book policy.
• The Books on Demand program was instituted as a permanent
service, with 241 books purchased from August to May.
• UF Libraries began using Serials Solutions to manage access to eresources for all UF Libraries.
Training / Courses Taught
• Priscilla Williams, Name Authority Cooperative Program (NACO)
Regional Trainer, conducted two NACO workshops at the University of
North Carolina, Chapel Hill (five days) and the Tampa Bay Library
Consortium (three days).
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• Dan Reboussin and Peter Malanchuk taught the graduate African
Bibliography course AFS5061 for the 10th consecutive year during Fall
2008.
• Mark Sullivan, Lourdes Santamaria-Wheeler, and Will Canova
conducted training in the Dominican Republic and Haiti for the Digital
Library of the Caribbean (dLOC)
• John Nemmers, Jim Cusick, Carl Van Ness, and Flo Turcotte taught
“Preserving History: An Internship in Historical Archives” (HIS 4944):
Fall 2008, Spring 2009.
New in UF Digital Collections
• Dan Reboussin worked with DLC to digitize the Martin Rikli
Photographs, 1935-1936 a collection of 900 historic photographs
of Ethiopia taken at the time of the Italian invasion.
• Lourdes Santamaria-Wheeler and Carl Van Ness completed
the Elmer Harvey Bone Photograph Collection.
• Dina Benson and Stephanie Haas worked on the Coastal
Engineering Archives. Cataloging & Metadata completed a two
year effort to catalog 4,500 print publications transferred from the
Coastal Engineering Archives.
• Jim Cusick worked with DLC to digitize the J.P. Anderson Civil
War Letters.
New in UF Digital Collections
• Richard Philips and Paul Losch worked with Randall Renner to
digitize Aymara Language Resources.
• Completed migration of three more DLXS PALMM collections to
UFDC: Eric Eustace Williams, US Virgin Islands History and
Culture, and Florida Historical Legal Documents.
• The Florida Digital Newspaper Library is now ingesting 12
newspapers as born digital.
• UF theses submitted as “Projects” are now digital for the first time.
Dina Benson, the IR Coordinator, established born digital ingest
procedures for departments with projects and works with
collection managers to receive electronic files from now on.
• UFDC saw many benefits from Mark Sullivan’s programming:
Embedded Flash views; Map-It views; Google-based map
searching; Embedded PDF views; and, usage statistics are now
available online for everyone to track usage and patron interests.
Info Commons Events
Below: National Novel Writing
Month Write-in Event
Above: Sleep from A’s to Zzzz’s
Brown Bag
Projects and Cool Stuff
• Staff from Acquisitions & Licensing, Cataloging & Metadata, and
Development developed virtual bookplates used for certain gifts. IT
created Javascripting and SQL queries for the virtual bookplates.
• IT created the Computer Availability Tool, allowing patrons to see the
availability of computers in the library from anywhere.
• Government Documents and Cataloging & Metadata completed two
pilot projects to establish procedures and workflows for cataloging
300,000 federal documents in storage. Seven staff cataloged over
1,000 titles and processed 6,500 items in 12 weeks, and laid the
groundwork for the multi-year cataloging initiative.
• Cataloging & Metadata collaborated with the DLC and FCLA to
successfully load over 9,000 UFDC titles into Mango.
• Jami Beserock, Michael Dietz, and Dee Hawes organized the Library
West microfilm collection, which was in disarray after the recent move
from Storage.
Employee Excellence Awards Nominees
Behind the Scenes
Aimee Barrett
Pat Haskins
John Nemmers
Innovation
Nathan Davies
Valrie Davis & Sara
Russell Gonzalez
Instruction/Training
Ryan Litsey
Angela Mott
Lourdes Santamaria-Wheeler
Outreach
James Cusick
Customer Service
Tina Pruitt
Hang Soohoo
Laurie Taylor
Activities Supported by the Employee
Recognition Committee
• Recognition event for the Libraries UF Capital Campaign
Committee fund raising activities in this year’s UFCC campaign.
• Recognition event for the IT Department for their efforts in resolving
issues related to a widespread virus on public computers at
Marston, which required extensive time/staff outside of normal
schedules to resolve.
• Recognition event for the completion of the Baldwin Library's NEH
grant for cataloging and digitization.
• A framed article recognizing Jim Liversidge as one of the most
interesting people in Gainesville.
• A framed article from the New York Times recognizing Iona
Malanchuk’s I Love My Librarian award.
More Cool Stuff
University Historian Carl Van Ness successfully undertook the difficult
task of identifying the first African-American graduates from each UF
college for the 50th Anniversary of Integration Committee. He also wrote
several PR announcements and gathered images for media and slide
presentations (including a segment on CNN's Black in America series).
John Freund and Matthew Daley created a video
on pop-up book conservation.
Conference Planning
• Denise Bennett - ACRL Science & Technology Section Conference
Program Planning Committee, 2008-09.
• Matthew Loving - Metropolis and Colony Conference (2009), UF
College of Liberal Arts and Sciences.
• Blake Landor - Program Planner for the 2009 ACRL program at the
Annual Conference in Chicago
• Peter McKay - Organized a Publishers Forum: “Future Directions in
Business Information” for the 2009 ALA Midwinter Conference.
• John Nemmers, Flo Turcotte, and Carl Van Ness – Society of
Florida Archivists Host/Program committee, Gainesville 2009
• Paul Lightcap & Steve Carrico - E-Books Summit Preconference,
Collection Development/Resources Sharing Conference.
• Jim Cusick - Program chair and coordinator for the 2009 Annual
Meeting of the Florida Historical Society.
• Flo Turcotte - Local arrangements coordinator for the 2009 Marjorie
Kinnan Rawlings Society meeting, Gainesville