NYS Forum
Project Management Work Group
NYS PM Community of Practice
Update on 2011 Initiatives
March 15, 2011
Agenda
• Welcome
•
Dina Pinto – NYS Workers’ Compensation Board
• Initiative
•
Business Analyst Community of Practice
Jonathan Blake, Keane Inc.
•
•
NYS Project Management Guidebook Revisions
Barbara Ash, NYS OSC
•
•
Updates
Rhonda O’Brien, NYS CIO/OFT
•
•
and Introduction
Project Triage Helpdesk
David Salway, NYS CIO/OFT
•
NYS Enterprise Portfolio
• Close
2
Update on 2011 Initiatives
Rhonda O’Brien, NYS CIO/OFT
Project NYS Project Management Guidebook
Revisions
3
NYS Project Management Guidebook Revisions Project
Objective:
• Ensure the quality of Release 3 of The Guidebook will meet or
exceed the current version
• Enhance or revise sections to incorporate new processes or topics
that are now industry standard
• Provide methodology improvement which when applied to projects
will realize increased project success and measurable savings
Scope: Section I: Project Life Cycle
• Review the entire section to ensure the information presented
is accurate & current
• Modify or add sections
• Revise all templates, add samples of completed templates
• Improve usability – electronic and print versions
• Perform general cleanup (typos, grammar, etc.)
We Know IT … IT’s What We
Do! ®
NYS Project Management Guidebook Revisions Project
Project Team:
Representing:
6 - State Agencies
3 - Consulting Firms
1 - University
We Know IT … IT’s What We
Do! ®
NYS Project Management Guidebook Revisions Project
Guidebook Section I: Project Life Cycle
Currently Active Sub-Teams
•
Editor Team (2 SUNY Interns & 1 Advisor)
•
Supplemental Information Team (6)
•
Initiation Reading Team (3)
•
Planning Reading Team (4)
We Know IT … IT’s What We Do! ®
NYS Project Management Guidebook Revisions Project
Guidebook Section I: Project Life Cycle
Guidebook Revisions Project
Approach
Step 1: Read and Edit the Text
Overview
Origination
Initiation
Planning
Done
Done
In Process
In Process
Step 2a: Editor Review Text
In Process
Step 2b: Review Supplemental
Information: e.g. Templates, Tips,
Pitfalls, Tables, etc.
Step 3: Project Team Review
Editor Changes and Supplemental
Information
Step 4: Editor Review Supplemental
Information
Step 5: Graphic Artist Formatting
In Process
In Process
Step 6: Final Review Project Team
We Know IT … IT’s What We Do! ®
NYS Project Management Guidebook Revisions Project
To
Volunteer
To Ask
Questions
Contact:
Rhonda O’Brien, CIO/OFT, EPMO
518.473.5030
Rhonda.Obrien@cio.ny.gov
We Know IT … IT’s What We Do! ®
Questions
Rhonda O’Brien
NYS CIO/OFT
Rhonda.OBrien@cio.ny.gov
9
Update on 2011 Initiatives
Barbara Ash, NYS OSC
Business Analyst Community of Practice
10
Capital District Business Analysis
Community of Practice (BA COP)
•
Next meeting – Thursday, April 7, 2011, 2:00 – 4:00 at
Department of Transportation Headquarters, 50 Wolf
Road, Presenter: Miranda Herrington, CGI, followed by
a facilitated discussion
•
Please contact Kelly.Smith-Lawless@dmv.ny.gov if
you plan to attend, would like to be added to the
mailing list, and/or would like to be given “write”
permission to the wiki
•
BA COP Wiki http://capitaldistrictbacop.pbworks.com/
11
Capital District Business Analysis
Community of Practice (BA COP)
meeting – Thursday, April 7, 2011, 2:00 – 4:00 at
Department of Transportation Headquarters, 50 Wolf Road,
Presenter: Miranda Herrington, CGI, followed by a facilitated
discussion
•Please contact Kelly.Smith-Lawless@dmv.ny.gov if you plan
to attend, would like to be added to the mailing list, and/or
would like to be given “write” permission to the wiki
•Next
•BA
COP Wiki - http://capitaldistrictbacop.pbworks.com/
Questions
Barbara Ash
NYS OSC
BAsh@osc.state.ny.us
13
Update on 2011 Initiatives
Jonathan Blake, Keane Inc.
Project Triage Helpdesk
14
Project Management Help Desk
• Charter:
“Facilitate a forum for PMs to collaborate real time
solutions on active projects with their peers”
• Promote Project Management Best Practices across the
State
•
• Vision:
•
Leverage the PM COP to
•
•
•
•
Promote alliances among the PMs from different agencies
Facilitate knowledge transfer
Provide additional avenue for professional growth
Demonstrate value of Project Management
15
Roles and Approach
• Project
Management Help Desk Roles
Requestor – NY gov’t employee needing assistance
• Advisor – PM COP member (self-selected volunteer)
providing assistance
• Monitor – PM Workgroup member coordinating activities
•
• Operational
principles
Self-sustaining – benefits realized must drive participation
• All-volunteer – no budget outlays
• Streamlined – minimal effort, maximum result
• Professional – exchanges focused on the issue and topic
•
16
Process Alternatives
Public
•
•
•
Targeted
Request goes to the whole PM
COP membership (email)
If nobody responds within X
days, Advisors step in
Pros:
•
•
•
•
Everybody has the benefit of all
exchanges
• Greater population to solicit
opinions/advice from
•
Cons:
Request goes just to Advisors
and the Monitor (email list)
If nobody responds, Monitor
takes action
Pros:
•
Request goes specifically to
PMs who volunteered to help
• Less exposure, more orderly
•
Cons:
•
•
Universal exposure to problems
• Potential overlapping threads
PM COP in general has no
visibility into exchanges
• Fewer potential solutions
•
Private
Request goes to the Monitor
• Monitor forwards to specific Advisor(s)
• Private response from the Monitor
17
Questions
Jonathan Blake
Keane, Inc.
Jonathan.Blake@Keane.com
18
Update on 2011 Initiatives
David Salway, NYS OFT/CIO
NYS Enterprise Portfolio
19
Enterprise IT Portfolio Management &
Independent Verification and Validation
(IV&V) Reporting
NYS-P008-001 Enterprise Plan to
Procure
 Executive Order 117
 NYS Technology Law §103

We Know IT … IT’s What We Do! ®
Federal Government – Project
Reporting
Championing Transparency
We Know IT … IT’s What We Do! ®
Enterprise IT Portfolio
Management Benefits of Redesign





Increases Collaboration Between State
Agencies and Stakeholders
Increases Transparency
Showcases Agency Project Successes and
Accomplishments
Increases Opportunities for Sharing Best
Practices and Lessons Learned
Recognizes Data Trends and Proactively
Mitigate Project Related Issues and Risks
Early
We Know IT … IT’s What We Do! ®
Enterprise IT Portfolio
Management Current Status






ATPs Submitted by All Agencies – CIO/OFT
and DOB Review and Approve
DOB Approves Winter Update Projects of >
$10M and Identifies them as “Large Projects”
Large Projects Form the Enterprise IT Portfolio
Quarterly Reporting to CIO/OFT EPMO
NYS Enterprise Portfolio Management Process
and Standards in Development
Metrics Will be Managed Using Actuate
We Know IT … IT’s What We Do! ®
Questions
David Salway
NYS CIO/OFT
David.Salway@cio.ny.gov
518-408-2224
24