Lesson 12
Getting Started with Word Essentials
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Create a new document.
Change Word settings.
Enter text in a document.
Show nonprinting characters in a document.
Use the click-and-type setting.
Change views and magnification in the document
window.
• Navigate through a document.
OBJECTIVES
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• Default: Preset options or variables automatically
in effect when the document is created.
• Normal.dotm template: A file containing default
styles and customizations that determine the
structure and page layout of a document.
• Toggle: Alternating between the off and on states
by repeating a procedure, such as clicking a button.
• Word wrap: A feature in Word that automatically
wraps text that extends beyond the right margin to
the next line.
Vocabulary
3
• Word is the full-featured word processing
application of the Microsoft Office suite.
• Used to create:
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Letters
Reports
Tables
Memos
Faxes
Blogs
Etc
Word Essentials
4
• When you first start Word, a new blank document appears,
titled Document1.
• Default settings are the preset options or variables
automatically in effect when the document is created.
• Default settings for Word are stored in the Normal.dotm
template.
• Using the Normal.dotm template increases the speed and
efficiency of your work, because you do not need to spend
time setting up the details of the document formats.
Creating a New Document
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• You can open additional documents on top of Document
1. New blank documents will be numbered sequentially
during the session that Word is opened.
• Filenames remain the same until you assign a new
filename.
• When Word is closed and then reopened, the new blank
document begins again with Document 1.
• Quick Tip: You can also create a new blank document by
double-clicking the Blank document icon in Backstage
view.
Creating a New Document
(continued)
6
• Figure 12-1
New command
options in
Backstage view
Creating a New Document
(continued)
7
• Word Options
dialog box:
• Allows you to
customize settings to
fit your preferences
and meet your needs
• Such as the Save
feature:
Save AutoRecover
Changing Word Settings
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• “Behind the
scenes”
application
settings in the
Word Options
dialog box are
designed to
protect your
work and
improve your
efficiency.
Changing Word Settings
(continued)
9
• Users of previous versions of Word are unable to open
files saved in the new format, unless they have installed
compatibility software. If you often share your
documents with users working with previous versions of
Word, you should consider changing the file format
setting so all documents are saved in the Word 97-2003
(*.doc) format. The drawback to this is that some of the
new Word 2010 features are inaccessible in such a
document.
Changing Word Settings
(continued)
10
• As you enter text in a document, the insertion point
moves to the right, and the information in the status bar at
the lower-left corner of the document window changes to
reflect the page number for the current position of the
insertion point.
• Status bar continually changes to reflect total number of
words in the document.
Inserting Text and Numbers
into a Document
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• Entering Text in a Document
• Word automatically checks the spelling and grammar in a
document as you enter text, and the red or green wavy lines
suggest there may be spelling or grammar errors.
• If text extends beyond the right margin, Word will
automatically wrap the text to the next line. This is known
as “Word Wrap”
• Pressing the Enter key will start a new line/paragraph.
• Using the “Normal.dotm” template (Default Setting), Word
will add spacing between paragraphs and the lines within
the paragraph. This makes the document easier to read.
Inserting Text and Numbers
into a Document (continued)
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Inserting Text and Numbers
into a Document (continued)
13
• Showing Characters and Using Click and Type
• The Show/Hide ¶ button enables you to toggle the
option to show these “nonprinting characters.” Using
these special characters makes editing your document
easier.
• Nonprinting characters include:
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Paragraph Markers
Blank Spaces
Page or Section Breaks
Tab Markers
Inserting Text and Numbers
into a Document (continued)
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Inserting Text and Numbers
into a Document (continued)
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• Show/Hide button is located on the Home Tab under the
Paragraph group.
• When you toggle an option, you alternate between the off
and on states by repeating a procedure, such as clicking a
button.
• Click and type is a Word setting that enables you to quickly
position the insertion point within a blank area of a
document.
Inserting Text and Numbers
into a Document (continued)
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Inserting Text and Numbers
into a Document (continued)
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• Mouse pointer changing to an I-beam
indicates text can be entered in that area
of the document.
• If a graphic is visible next to the I-beam,
it indicates the format for the text.
The I-beam, shown at the right, indicates
that the text will be aligned at the left,
beginning where you positioned the
insertion point.
Inserting Text and Numbers
into a Document (continued)
18
• When you reposition the insertion point, by double-clicking
the mouse, within a blank space in the document, Word
automatically adds blank paragraphs or tabs to the position
of the new location of the insertion point. Therefore new
nonprinting markers and tab markers indicate how many
blank paragraphs and tabs were created to move the insertion
point to the new location.
• Quick Tip: When entering numbers in a document, you can
use the numbers in the top row on the keyboard or you can
use the numbers on the number keypad. If the numbers are
not displayed on the screen when you use the keypad, press
the Num Lock key on the keypad.
Inserting Text and Numbers
into a Document (continued)
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Inserting Text and Numbers
into a Document (continued)
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You can change the way you view your document, and you can
also change the magnification to control how much of the
document is shown on the screen.
• Changing the Document View
• You can change the view by selecting options from the
Document Views group on the “View” tab. You can also
change the view by clicking one of the view buttons in the
status bar in the lower right corner of the application
window.
Changing Views and
Magnification
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Changing Views and
Magnification (continued)
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Changing Views and
Magnification (continued)
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• View Options menu in Full
Screen Reading view.
• The orange background indicates
the option is enabled.
Changing Views
and Magnification
(continued)
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• Document
displayed in
Full Screen
Reading view
Changing Views and
Magnification (continued)
25
• Changing the Zoom Settings
• Zoom options enable you to increase and
decrease the size of text and graphics on the
screen.
• You can show an entire page or multiple pages
at the same time.
• You can change the zoom settings using options
in the Zoom group
on the View tab or controls
on the status bar.
Changing Views and
Magnification (continued)
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• When opening a new or saved document, the document is
displayed with the default zoom setting for the current
document view.
• Default view settings vary because of:
• Screen Size
• Screen Resolution Settings
• Number of Panes displayed on screen
• Additional option to Zoom:
• Use Mouse Scroll Wheel plus the Control Key to zoom in or
out of document.
Changing Views and
Magnification (continued)
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• Additional option to
Zoom:
• Click on the View tab,
then select the Zoom
group and click on the
Zoom button to open the
Zoom dialog box. Select
from options listed
in the dialog box.
Changing Views and
Magnification (continued)
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• View and Zoom settings are saved with the document.
Usually when document is opened, it is displayed in
the view and zoom setting in which it was saved.
• Two exceptions to above:
• Open document and change zoom setting, and then
save the document without making any changes to
the content of the document, the zoom settings will
not be saved.
• Save document displayed in either Full Screen
Reading or Draft view, the document will reopen in
Print Layout view.
Changing Views and
Magnification (continued)
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• Using the Navigation Pane
• Allows you to move through
long documents easily. In the
Navigation Pane, you can
choose the option to view
thumbnails for each page in
the document. To go to a
specific page, click the
thumbnail for that page.
Navigating Through the
Document
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• Thumbnails identified by page
numbers and current page
identified in status bar
• Graphics or headings can help to
identify the page you are looking
for
• Clicking on Thumbnail will take
you to that specific page.
Navigating Through
the Document
(continued)
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• The Windows Control Panel provides options for
changing the settings for your mouse or other pointing
devices to fit your preferences. For example, you can
change the appearance and size of the mouse pointer, or
you can change how fast the mouse pointer moves around
the screen. If your left hand is your dominant hand, you
can change the settings so the right button is the primary
button. Then you can more easily manipulate the mouse
with your left hand.
Navigating Through the
Document (continued)
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• Scrolling and Browsing
• If the part of the document you want to navigate to is on the
screen, simply position the mouse pointer there and click.
• If the part of the document you want to navigate to is currently not
visible, you can use the scroll bars to navigate to that part of the
document.
• Scroll bars allow for quick maneuvering throughout the document
• As you drag the scroll box, a ScreenTip tells you what page you
are viewing.
Navigating Through the
Document (continued)
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• Zoom settings affect Scroll bars:
• Zoom settings set to Page Width (Default) or smaller
percentage, the horizontal scroll bar will not appear because
entire width of document is already visible
• Scrolling through document does not change the insertion
point in the document.
• After scrolling to a new page of document, to reposition the
insertion point on that page, simply click mouse where you
want to place it.
Navigating Through the
Document (continued)
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Navigating Through the
Document (continued)
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• When navigating a multipage document, the Go To
command can be very useful, because you can go directly
to a specific page,
a specific line, or a specific
type of content in the
document.
• You can also quickly open
the Go To tab in the Find
dialog box by pressing
Ctrl+G.
Navigating Through the
Document (continued)
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• Browsing is another
option. When you
browse, you focus
on an object such as
a specific page or a
footnote.
Navigating Through the
Document (continued)
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• Using the Keyboard
• Using the keyboard
eliminates the need to
move your hand back and
forth between the
keyboard and the mouse.
• Use the arrow keys on the
keyboard to move the
insertion point one
character at a time or one
line at a time.
Navigating Through the
Document (continued)
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• You can find a comprehensive list of links for
information about keyboard shortcuts by
searching for the keywords “keyboard shortcuts”
in the Word Help dialog box.
Navigating Through the
Document (continued)
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In this lesson, you learned:
• New blank documents are created based on a template
with default settings.
• There are many “behind the scenes” settings in Word that
can be changed to meet your preferences.
• Word automatically wraps text to the next line when the
line of text extends beyond the right margin.
• Showing the nonprinting characters, such as tab markers,
blank spaces, page breaks, and paragraph markers can be
very useful as you create and edit a document.
Summary
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• The click and type setting enables you to position the
insertion point in a blank area of a document.
• Word provides several options for viewing a document.
• You can use zoom options to increase or decrease the size
of the text and graphics on the screen.
• You can view thumbnails of the document pages in the
Navigation Pane to make it easier and faster to navigate
through the document.
• You can also use the mouse, the Go To command, the
Select Browse Object button, and keyboard shortcuts to
navigate through a document.
Summary (continued)
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1) __________ settings are preset options or variables
automatically in effect when the document is created.
Answer: Default
2) True or False? You can open additional documents on top of
Document1.
Answer: True
3) Where can you find the setting to schedule an automatic save
of a document?
Answer:
Word Options Dialog Box
4) To access the Word Options dialog box, click the
__________ tab, then click Options.
Answer: File
QUICK QUIZZES
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5) As you enter text in a Word document, the
__________changes to reflect the page number for the
current position of the insertion point and continually
changes to show the current total number of words in the
document.
A. word wrap feature
B. status bar
C. Zoom slider
D. Click and Type feature
Answer:
B. status bar
6) True or False? If the text you are entering extends beyond the
right margin, Word will automatically wrap the text to the
next line.
Answer:
True
QUICK QUIZZES (continued)
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7) True or False? Print Layout view shows the document how it
will appear in a Web browser.
Answer: False
8) True or False? Full Screen Reading view maximizes the
screen space for reading.
Answer: True
9) The __________setting in the Zoom dialog box allows you
to view all the pages in the document at once.
A. Page width
B. Whole page
C. Text width
D. Many pages
Answer:
D. Many pages
QUICK QUIZZES (continued)
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10) To enable the Navigation Pane option, click the Navigation Pane
checkbox in the Show group on the __________ tab.
Answer:
View
11) In the Browse the pages in your document tab of the Navigation Pane,
click the __________ to go directly to that page.
Answer: Thumbnail
12) True or False? As you drag the scroll box, a ScreenTip tells you what
page you are viewing.
Answer:
True
13) When navigating a multipage document, the __________
command can be very useful, because you can go directly to a
specific page, a specific line, or a specific type of content in the
document.
Answer:
Go To
QUICK QUIZZES (continued)
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