ESL Department
Beginning of the Year Procedures
• Use the attached checklists to monitor
completion of the ESL Department beginning
of the year procedures.
• ESL Beginning of the Year Procedures Checklist - Current
Students
• ESL Beginning of the Year Procedures Checklist - New Students
TOP 6 MUST Dos
1.
2.
3.
4.
5.
6.
Determine Student Status
PIMS
Parent Letters
Update Database
Send tests to Troxell
List of Immigrants
1. Determine
Student Status
Current Students
and
New Students
New Students
After receiving HLS and registration form from school office,
determine student’s assessment needs
• Review HLS Home Language Survey
• Screen previous records/Complete green ESL Screening
Checklist ESL Screening Checklist
• Contact parents before testing
• Administer W-APT
 Beginning of year -within 30 calendar days
 During school year – within 14 calendar days
 Kindergarten students
• Attach W-APT results and/or ESL Screening Checklist to HLS
in cumulative folder
Current Students
Review State Exit Criteria
Criteria for ESL Students to move to Monitor Status
• ACCESS results
• Report Cards
• PSSA/Keystone results
(Grades 4-12)
• STAR Level (Grades K-3)
• Lead 21 Reading Level (Grades K- 3)
Send ACCESS results and Parent letters.
2. PIMS
A PIMS form must be completed and sent to Troxell
for any change of status.
PIMS
• Current Students to 1st year Monitor
• 1st year Monitor to 2nd year Monitor
• 2nd year Monitor to Former Student
• New students entering the program
• Non LEP Immigrant Students
3. Parent Letters
Continues to Qualify
•
•
•
•
Parent Letter Continues to Qualify
Current Students
Original sent home
Copy attached to HLS in CUM folder
Copy placed in ESL White Folder
Monitor
•
•
•
•
Parent Letter Monitor
Current students moving to monitor
status
Original sent home
Copy attached to HLS in CUM folder
Copy placed in ESL White Folder
Qualifies
•
•
•
•
Parent Letter Qualifies
New Students
Original sent home
Copy attached to HLS in CUM folder
Copy placed in ESL White Folder
Does Not Qualify
Parent Letter Does Not Qualify
• Students who were tested, but did not
qualify for ESL program
• Original sent home
• Copy attached to HLS in CUM folder
4. Database
Update ESL District Database
• Current and To Be Screened
• Inform database manager of any necessary
movement between databases.
5. Send tests to
Troxell
•
•
Forward original W-APT with cover sheet
OR
Evidence of current ESL status from previous school
**NOTE: Only forward tests for Kindergarten students
who qualify. All other Kindergarten tests are kept on
file in individual buildings.
6. Immigrants
• Maintain a list of LEP and non LEP immigrants in
your school.
• Update the number of years in U.S. schools of
immigrants from previous years to keep list accurate.