Basingstoke Nearly New Sale Seller
Guidelines
Please read all of the following guidelines if you wish to sell goods at the
sale. These have been put together to help maximise your profits & to
ensure the sale runs smoothly.
If after reading these guidelines you decide not to sell then please email us ASAP. Your seller place
will be appreciated by another on the waiting list.
**Please note: there are several changes to
the April 2013 Sale**(Listed below)
Contents (Press ‘Ctrl’ and Click on the Section link below for a direct link)
Who is allowed to sell? ........................................................................................................................... 2
What can I sell? ....................................................................................................................................... 2
What can’t I sell? .................................................................................................................................... 2
Why do I have to label my items? .......................................................................................................... 3
How do I label my items? ....................................................................................................................... 3
How do I prepare my clothes for sale? ................................................................................................... 4
How do I prepare shoes/slippers and wellies for sale? ........................................................................... 5
How do I prepare my toys? ..................................................................................................................... 5
How do I prepare books? ........................................................................................................................ 5
How do I prepare DVDs, CD-ROMs, DS/PSP/PS/Wii/XBox? .............................................................. 6
How do I sell a pram or pushchair? ........................................................................................................ 6
When can I drop off my items to QMC? ................................................................................................ 6
Want to donate your unsold items to NCT?............................................................................................ 7
When can I pick up my items? ................................................................................................................ 7
When will I receive my monies?.......................................................................................................... 7
CHANGES TO THE APRIL 2013 SALE
- Due to popularity, seller spaces will now be limited to 120. FIRST COME, FIRST SERVED
(VOLUNTEERS GET PRIORITY SPACE) when registration opens.
- ALL items will now be double labelled, due to poor quality issues in recent sales.
- Items sold for over £50 will only be subject to a 10% commission fee. Existing rates of
under £10 remains at 30% and £10.00-£49.99 will remain at 15%
- Sale items MUST be delivered in a suitably sized box- which you may not get back.
- Children's clothes will be up the age of 8.
- Very good quality Maternity clothes can now be sold.
4 MOST IMPORTANT THINGS OF SELLING




All items must have a label securely attached. NO LABEL = NO SALE
If an item has multiple parts each part must be securely attached to
another
Check the lost property table when you pick up unsold items
NCT accepts no responsibility for lost items (see terms and conditions)
If after reading these guidelines you decide not to sell then please email us ASAP. Your seller place
will be appreciated by another on the waiting list.
Who is allowed to sell?
Both NCT members and non-members are welcome to sell at the sale. However you MUST register
as a seller for THIS sale. Each seller’s pack has its own unique number, which corresponds to a
registered name. If you do not have the correct Seller’s Registration Form for the Sale then you
will not be permitted to sell at this sale.
What can I sell?
You can sell








Nearly new quality children's items
Children's clothing up to age 8
Baby and Maternity equipment
Toys
Books
DVD's
Jigsaws
Door bouncers (with instructions inc. weight limit), baby walkers and sit-in activity
centres
What can’t I sell?
You cannot sell

Unsafe, dirty, not nearly new quality or out of season items (March sale – this is our
spring/summer sale. October – this is our Autumn/Winter sale)

 Car seats or car booster seats or car seats from travel systems (even if brand new)

Second hand mattresses from cots, cribs or Moses baskets, although you can sell travel
cots with mattresses
Breast pumps manual, battery or mains (other than brand new unopened manual
pumps)
 Riding hats or crash helmets
 Plastic bottles, baby food and formula milk.
 Hand knitted toys or any items of children’s clothing with a drawstring around the neck

Bikes where the saddle height is more than 635mm from the ground with tyres fully
 inflated. (these are not covered by toy legislation and NCT could be fined up to £5000
and/or 6 months in prison if displayed)
Buggies and pushchairs manufactured prior to 1995 cannot be sold and all others must
conform to guidelines. (see further for more details)
Return to Contents page

Why do I have to label my items?
When an item is sold at the sale, the label is removed at the paying table for two reasons: to
enable the buyer to be charged the correct amount for their purchase and to enable the NCT to
remit the net sale proceeds to you, the seller. With over 10,000 items we need to ensure that the
proceeds of the sale goes to the correct seller.
How do I label my items?
We have introduced a new double labelling system for ALL items. You should have received an
excel spreadsheet called “Label Template April 2013” with your seller registration mail along with
your seller number. There are complete instructions on the first tab on how to label your items
using the Label Template spreadsheet. Your sellers code number will need be populated by you
with the number that you were sent by email. This number will then be populated into the excel
spreadsheet with your labels, and is our way of being able to identify your items to pay you.
Below are some extra tips on how to then physically label your items once you have printed them
off. (Please let us know if you have difficulty in doing this)
List all items of clothing first to a maximum of 40 - followed by the other items. Clothing needs to
be competitively priced in order to sell, including maternity clothing.
All prices must be in multiples of 50p
 no
 no
 no
 no
sticky labels
sellotape to be used to attach labels
dressmaker (straight) pins
sewing labels onto items with cotton
Please complete all the details on the labels. Sometimes part of the label comes astray
(particularly if sellotape is used!) Please ensure that all the details on the label match those on the
Seller’s sheet.
Ideal ways to label your items include:
 Hole punch the label in the top corner and attach using string. This is perfect for larger
items such as buggies, cots etc.

Using crosses string (parcel style) or a clear plastic bag to keep several items such as books
together

safety pins to keep items such as slings and clothes bundles together.
Buyers will pull things apart, try things on and take things out of boxes to see what is included, if
selling items with multiple parts please make sure each part is very well secured to another. Once
you attached the items together double check you cannot shake or pull it apart.

For clothes tie the label through the care label, a belt loop, or buttonhole or use a safety
pin.
We prefer you not to use sellotape as it sticks to other items, damages items such as book covers
and can be difficult to remove quickly during the sale.

Please do not laminate your labels or use card, as we need to cut the label of each sold
item, and this is difficult to do when laminated.
When labelling your items, please ensure that all parts of your item are firmly fastened together –
for example, if you are selling a Moses basket and a stand as one item, tie them together with
string. Do not use two labels.
A label is our only record of whether an item has sold or not, so each label is extremely valuable to
you. It is important that labels remain intact after they are removed at the tills, and that they do
not stick to other labels, otherwise they can become lost.
Remember, if we have no label, we cannot pay you!
NEW As mentioned, we have introduced a new style label to ensure the quality of items in the
sale. It consists of a two part label, as shown in the example below. If your item is sold the NCT
will retain the larger part of the label so we know who and how much to pay and the buyer will
retain the smaller part. This is in response to some items not being sold in “nearly new condition”
and buyers being disappointed as well as buyers wanting a record of the item price. The double
label spreadsheet contains full instructions of how to electronically complete, on the first tab in the
Excel Spreadsheet.
Return to Contents page
Seller ID
500/01
Description
M&S pink and white
dress
Price
£1.00
Detach along dotted line
Seller ID
500/01
Description
M&S pink and white dress
Size
0-3 Mths
Price
£1.00
How do I prepare my clothes for sale?
Children’s clothes for ages up to and including 8yrs can be sold
There is a 30 item limit per seller on clothes. This can be made up in any combination of
sized clothes.
Your clothes should be:
 clean and ironed
 items should be split into
Newborn
0-3 mths,
3-6 mths,
6-9 mths,
6-12 mths,
9-12 mths,
12-18 mths,
18-24 mths,
2-3 yrs,
3-4 yrs,
4-5 yrs,
5-6 yrs,
6-7 yrs,
7-8 yrs,
If your item size is e.g. 5-7 months, please label as 3-6 months and if it says 3
years on the label it’s 2-3yrs not 3-4yrs etc. This will prevent it being placed in the
wrong size.
 all clothes must be on hangers (if not, your items will not be displayed)




only underwear, sleep suits and accessories may be in sealed clear bags
all same age range on hanger
maximum of 4 garments on 1 hanger or 3 hangers tied together
label on front of garment - top right
 use safety pins to thread through string/wool loops to attach labels to item


 Label the garment not the hanger
 no stains, no holes or missing buttons
no multi age ranges on same hanger


Return to Contents page
How do I prepare shoes/slippers and wellies for sale?




clean and scrubbed
up to size 5 adult
attached together with string or elastic band
label attached to footwear not the elastic band (these can come detached)
 no more than 20 pairs
 no dirty or worn out heels or toes
How do I prepare my toys?
There is a 40 item limit per seller on toys
Please ensure that parts of toys cannot become separated from each other during the
sale
 attach the label to a rubber band and secure around a suitable part of the toy. Labels with
string can be passed through themselves around a thin part of a toy
 soft toy – use a safety pin on to the ear of a character, or other suitable part
 jigsaw or boxed game - attach the label to a rubber band and pass it round the box. This
helps to secure the box but still allows buyers to look inside
 all small parts and detachable parts in a clear plastic bag and secure to the item (in this case
you can use tape as long as it will not damage the item or label when removed)
 only complete jigsaws
 item label must state if there are missing parts (this must not be structural to the toy) e.g.
acceptable - hand bag for a Barbie. Unacceptable - a wheel for a Lego car
 soft character toys (Teletubbies, Bob the Builder or collectables e.g. Bear Factory, Beanie
Babies)
 no incomplete jigsaws (this only disappoints buyers and children)
 no incomplete items that have major missing parts. E.g. A wheel for a Lego car
 no generic fluffy toys. E.g. seals, rabbits, elephants
How do I prepare books?
There is no limit on books
 attach label to rubber band and pass it round the front cover, so that buyers can
still look through the pages
 sell books in small bundles e.g. 4 baby books, one price

 no sellotape to be used when attaching labels to books
How do I prepare DVDs, CD-ROMs, DS/PSP/PS/Wii/XBox?
There is no limit on any of these items
 DVDs (U or PG only), CD-ROMs (3+, 5+ and 8+ only) and DS/PSP/PS/Wii/Xbox games
must be suitable for up to age 10 yrs only.
 check all DVD's and games for play modes
Sellotape may only be used with labels with string, and must only go over the string, not
 the tag.
Return to Contents page

 non checked DVD's and games (broken or non functioning games will disappoint children)
How do I sell a pram or pushchair?
Wheeled child conveyances must conform to British Standard 7409 (or an equivalent European
Standard) and must be permanently marked BS 7409:1996, together with the name or trademark
of the manufacturer or importer. The label with these details is usually found on the frame or seat
covering.
A permanent notice on the vehicle must state:
“Children should be harnessed in at all times and should never be left unattended. The
child should be clear of moving parts while making adjustments. This vehicle requires
regular maintenance by the user. Overloading, incorrect folding and the use of nonapproved accessories may damage or break this vehicle. Read the instructions.”
Instructions in English must be supplied with each vehicle. These are to be headed:
IMPORTANT, KEEP FOR FUTURE REFERENCE
and must include instructions relating to operation, assembly, use and maintenance.
If the original instructions are lost, replacements may be able to be downloaded from the internet.
When can I drop off my items to QMC?
Please bring your goods to QMC on Saturday in your allocated times:
Sellers ID's 001 to 050 drop off between 15:30-16:00
Sellers ID's 051 to 120 drop off between 16:00-16:30
If you are volunteering for the set up on Saturday you will still need to wait to drop off. We have a
new venue, so these are the new rules.
Goods will not be accepted later than these times. Please bring along your copy of the registration
form and sign in your goods along with the form. Only goods from pre-registered sellers will be
accepted.
Want to donate your unsold items to NCT?
This will no longer be possible as we do not have the space to store them, so any unsold items will
have to be collected.
When can I pick up my items?



Upon arriving at the hall you must tell the seller sign out coordinator who you are and
whether you are picking up someone else’s items.
Sign out your items and any other seller items that you are picking up (this allows us to know
who has collected).
Return to Contents page
Make sure you check the lost property, before leaving, as labels often get separated
from their items. A lost property list will be sent after the sale.
It is the sellers’ responsibility to re-claim unsold items.
If the items are not collected by 16:00 the seller will incur a £5 charge which will be collected
through the proceeds of the goods sold and will be left at QMC for disposal as volunteers do not
have room in their cars to take items home.
When will I receive my monies?
The NCT will take
30% commission from the price of each item sold under £10 (70% to the seller)
15% commission from the price of each item sold from £10 to £49.99 (85% to the seller)
10% commission from the price of each item sold over £50 (90% to the seller)
Monies will be posted to sellers as a cheque accompanied by the labels of the goods sold, about
two to three weeks after the sale. The name and address supplied at registration will be used,
unless requested otherwise.
DISCLAIMER
Although every care will be taken with the security of
your sale goods, the NCT cannot accept responsibility
for labels that become detached and lost, or for lost
and damaged items. All items are left at the owner’s
risk.
And finally - please display the following poster in a
prominent place to advertise the sale
Return to Contents page
th
Sunday 14 April 2013
Queen Mary’s College
Cliddesden Road, Basingstoke, RG21 3HF
11.30am – 2pm
(15 mins earlier for NCT members with
membership card)
Entrance by £1 donation (in aid of NCT Charity)
Please note that in the interest of Health & Safety, buyers will
not be able to enter the sale with any kind of wheeled
conveyance (e.g. pram, pushchair) except in special
circumstances
Free Car Parking available
Items for sale: children’s clothes up to age 8, toys and
equipment.
For more details check the website www.nct.org.uk
Basingstoke NCT is supported by