NEIC Perpetual Planning Calendar
January (In-person)
Council/District
Ownership
Community Forum
Unit
Identify District
Membership members
still needing to be
recruited
District Key
3/Membership Chair
Fresh Rosters of the
community units
Plan Religious event in
February
Webelos begin crossing
into troops
Units/Boy Scout
Recruitment
Review Spring Boy Scout
Recruitment by schools
Plan Blue / Gold or Scout
Dinner – invite friends and
family
Set District Goals
Membership
Goals/District Key 3
Schedule Family Fun Day
Schedule Camp Presentation
Identify new unit
communities
Membership
Committee/New Unit
Committee
Activities – what is
planned?
Schedule FOS Presentation
Celebrate Membership
success
Council Membership
Committee
Spring Webelos to Scout
programs
Schedule OA Election
Planning Spring New
Scout/recruitment
Events
Membership/Activities
Committee
Spring Recruitment – date
proposals
Record Service Project
Identify recognitions for
membership dinner
Membership
Committee
Plan for Scout Religious
Celebration
Relationship
Committee
Identify Week units
needing Charter Partner
engagement
Membership/Relations
hips Committee
Summer Activities –
narrow list – what can we
handle
Identify shared community
service projects/eagle
projects, scouting for food
Blue & Gold/Crossover
support
Arrange cross-over for
Webelos
Determine adult recognition
Complete Unit Recruitment
Plan
Identify upcoming
community events through
June
Spring recruiting plans –
support needed
Promote Summer camp
Present eagles to the town
board
Troop collaboration – e.g.
fill high adventure spots,
scouting for food
Promote others
fundraising, post pics to
Facebook
2/16/2015
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NEIC Perpetual Planning Calendar
February
Council/District
Ownership
Community Forum
Unit
Communicate district
membership goals
Membership Committee
Summer Activities –
who is doing what
Peer-to-peer
recruitment
Determine action steps to
meet goals
Membership Committee
Spring Recruitment
Final Details
Sign-up for Cub Scout
Camp
Identify Units Participating in
Spring Recruitment
Cub Scout Recruitment
What Webelos have
not crossed over
Follow-up on Webelos
Cross-over
Finalize promotion pieces for
Spring New
Scout/Recruitment Events
Marketing Committee
Hand out Unit
Membership Plan
Worksheet
Schedule spring
Webelos interaction
Distribute the 7 Touch
Marketing plan (membership
Plan)
Membership Committee
How to pump up Peer
to Peer recruitment
Communicate summer
plans and encourage
peer-to-peer
Distribute Unit Membership
Plan to Commissioners
Membership
Committee/Commissioners
Complete Summer Promotion
Plans
Membership Committee
Identify New Unit Prospects
Membership/Relationships
Committee
Direct Communication to all
Webelos Parents - have they
picked a troop
Boy Scout Recruitment
Committee
Identify Community
Promotion Events
Roundtable Topic - Unit
Membership Plan
Membership/Roundtable
Staff
Reach Out to Week Charter
Partners to determine if unit is
salvageable and create plan of
action
Relationships/Membership
Committee
Update Communication Pieces
to be used to potential
parents
Marketing Committee
Fall Webelos Woods Chair
Recruited
District Key 3/Activities
Order materials for
recruitment for the year
Pro Staff/Marketing
Committee
Be A Scout - is it up to date
with all of the latest
leadership changes
Commissioners
2/16/2015
Leveraging Family Fun
Day
Spring Boy Scout
recruitment from
schools
Review 7-Touch
Membership Plan
Share Unit
Recruitment Plans
Work on Unit
Membership Plans
Be A Scout
Review Webelos Not
Crossed
Plan Summer Time
Activities
Be A Scout
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NEIC Perpetual Planning Calendar
March
Council/District
Ownership
Community Forum
Unit
Set dates for Community Mtgs
& confirm rally dates
Membership Committee
How to do a good
parent night
Finalize Spring
Recruitment
Training for Recruitment
Season
Membership Committee
Spring Recruitment
action steps
Follow-up on Webelos
Prepare Spring recruitment
packets
Marketing Committee
Summer Activities
Action Steps
Plan community
summer events
Bring a Friend to Camp
Materials Distributed
Marketing Committee
Fall Recruitment Plans
Finalize Summer
Activities
Cub Scout Roundtable Topic
for recruitment talks using
your events as peer to peer.
Cub Scout Recruitment
Share summer activity
program plans
Promote Fun Days
Distribute List of Webelos Not
crossed into troops
Boy Scout Recruitment
Committee
Meeting with Schools on
Recruitment Plans
Pro Staff/Relationship
Committee
Distribute List of Boy Scout
Leaders to Cub Scout Leaders
and
Boy Scout Recruitment
Committee
Boy Scout Roundtable Topic Recruiting Boys that were
never Cubs
Boy Scout Recruitment
Committee
Scout Fun Day Materials
Distributed to Units
Cub Scout Recruitment
All Spring Recruitment Dates
Finalized
Cub Scout Recruitment
Summer Marketing
Opportunities Finalized and
unit engagement begun
Membership Committee
1st qtr. JTE check Point
Identify shared
community service
projects/eagle
projects (publicity)
Identify upcoming
community events
through end of
summer
Summer program
Troop collaboration –
e.g. rides to camp
Promote others
fundraising, post pics
to Facebook
Meet with new/struggling
charter partners
Be A Scout Website - is our
information up to date
2/16/2015
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NEIC Perpetual Planning Calendar
April - In Person Meeting
Council/District
Ownership
Community Forum
Hold Rallies
Membership Teams
Spring Fun Day materials
distributed to the public
Membership/Marketing
Plans for Summer Promotion
continue
Membership
Family Fun Day – bring
a friend
Promote Fun Days have Scouts identify
who they are bringing
Webelos to Scout Analysiswho didn’t cross over –phone
not follow up
Boy Scout Recruitment
Identify potential
Charter Organizations
Troops - follow up on
new Webelos not
attending
School Visits on Fall
Recruitment/Update on
Scouting
Relationship Committee
Following up on leads
Troops sign up new
Webelos for
MaKaJaWan
Boy Scout Recruitment
promotion to 5th Graders
Boy Scout Recruitment
Reminder – Check
BeaScout.org pin
Update Be a Scout Pin
Community Meeting held in
each community
Membership Committee
Fall Recruitment Plans
Monthly You are interested in
Scouting Email Sent
Marketing Committee
Are Webelos visiting
Troops
Check on Boy Scout Cub Scout
Spring Summer interaction
plans
Boy Scout Recruitment
25% of Charter Partner Visits
made
Relationship
Committees/Commissioners
Summer Marketing
Final Plans
How is Spring
Recruitment going is
everyone in a den
Unit
Hold Rally
Follow up on New
Scouts
Direct Email to all 4th Grade
Webelos on the fun of Boy
Scouts/Promote Webelos
Woods
Be A Scout updates continue
Be a Scout promotional pieces
completed
2/16/2015
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NEIC Perpetual Planning Calendar
May
Council/District
Ownership
Community Forum
Unit
2nd Chance Recruiting Rally
Following up on Leads
Work on
Membership/Program
plan
Summer Opportunities for
Community Events
Promote peer to peer
– take a friend to
camp
Hold Rally
Review Status if new units
Summer Activities
Follow up on
unregistered/inactive
Scouts
Cub Scout Fun Day
Fall Fun Day
Follow up on aps
Fall Recruitment Plans
Follow-up on Charter
Organizations
recommendations
Be A Scout promotional
materials distributed to units
to distribute
2/16/2015
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NEIC Perpetual Planning Calendar
June - In Person Meeting
Council/District
Ownership
Community Forum
Unit
Celebrate
Go To Camp
Execute Summer Plans
Family Camp Communication
Review Fall
Recruitment Plans
Promote Unit Planning
Webelos fall Activity
Plans
Units work on program plan
and marketing plan
Do we have Den
Leaders for the fall
Community Event Promotion
gather leads
Join Scouting Signage out to
community groups
2/16/2015
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NEIC Perpetual Planning Calendar
July
Council/District
Ownership
Community Forum
Unit
Camp Pictures /
Documentation
Lake County Fair
Community Event Promotion
units work on program plan
and marketing plan
2/16/2015
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NEIC Perpetual Planning Calendar
August
Council/District
Ownership
Community Forum
Unit
Review / Coordinate Fall
Recruitment Plans
Community Chairs
Coordinate Fall
Recruitment Plans
Define Fall Recruitment
Plans
Request Unit Committee
Meeting visitation
Commissioner
Community Meeting
Promote Fun Day
Fun Day
Educate Units on Popcorn
sales
Back to School nights
District Membership
Committee Manpower Needs
Identified for Nominating
Committee
How to run a parent
night
Boo Camp Peer to Peer Plan
distributed to units
Webelos Joint activity
plans
Finalize Fall recruitment nights
Unit program plan and
marketing plans turned into to
district
Identify shared
community service
projects/eagle
projects (publicity)
Promote others
fundraising, post pics
to Facebook
Troop collaboration –
share a campsite/trip
Den chiefs, troops
support packs with
skits, songs, etc.
Identify upcoming
community events
(through year-end)
and coverage of them
2/16/2015
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NEIC Perpetual Planning Calendar
September
Council/District
Verify that all units had
recruiting events
Hold second chance rally
Boy Talks / Flyers
Ownership
Community Forum
Fall recruitment follow
up
Second Chance Rally
Plans
Fun Day follow up
plans
Fire Safety Flyers
Webelos Woods
Prepare Trick or Treat
materials
Prep for re-charter
2/16/2015
Unit
Page | 9
NEIC Perpetual Planning Calendar
October - IN Person Meeting
Council/District
Webelos to Scout Transitions
(90 days Heads-up)
Ownership
Community Forum
Unit
Review Pack/Troop
visitation Plans
Pack Halloween open
house / Event
Celebrate successful
fall recruitment
Boo Camp
Cub Scout Program Continuing
Education
Kick off Camp Promotion
Application Turn-in party
Boy Scout / Tiger Cub Support
Event
2/16/2015
Webelos visits – how
are they going
Prep for re-charterhow many are we
dropping
Identify shared
community service
projects/eagle
projects (publicity)
Report results of
spring recruiting,
plans for additional
recruiting tactics
Identify upcoming
community events
through spring
Re-charter (dropped
youth report, make
sure no scouts are lost
in transition, contact
scouts who did not recharter last year or
who dropped from a
troop – try another
troop).
Troops – collaboration
opportunities (e.g.
Klondike)
Promote others
fundraising, post pics
to Facebook
Page | 10
NEIC Perpetual Planning Calendar
November
Council/District
Recharter / Process new
Applications
Ownership
Community Forum
Unit
Re-Charter follow up
Webelos to Scout
Transition Starts
End of year JTE reconciliation
Community Service Project
Opportunity / PR Marketing
Review Unit Membership
plans for year, make tweaks
for next year
90 days for winter training day
2/16/2015
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NEIC Perpetual Planning Calendar
December
Council/District
Community Forum
Unit
Gather end of year data for
analysis to project next year
Community based
recruitment event
Winter Unit
Recruitment Event
Schedule 60 day out P/R for
community reports
Where do units sit in
membership post recharter
Celebrate GTE success
End of Year Holiday message
Ownership
Have all Webelos 2
visited troops are they
making decisions
Spring Recruitment
who is doing it what
are the preliminary
plans?
End of year review of
community event. Assess
what was great and what
wasn’t very good. Prep for
next year’s community
calendar
Have we done all we
can do to bring back
dropped kids – would
a different unit maybe
bring them back
Scouting 4 Food Door Hangers
Finalized
Scout Religious
Celebration – how do
we leverage
2/16/2015
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