Fire Safety Inspection Management F/SUPT HERBERT B CEZAR Fire department inspections will be of value to members of the department by: Aiding in rescue work Determining the fire fighting procedure Preventing spread of fire Aiding in the self-preservation of the fire fighters Providing knowledge of private fire protection equipment Aiding in fire prevention Determining causes of fires Stimulating cooperation between owners and occupants and the fire department Each of the preceding will be discussed in the following sections. The first duty of any fire department is the protection of life. It is generally not difficult to determine the value of value of buildings and materials of occupancy, but no board of appraisers can set the value of a human life. In order that the fire fighters may best protect the lives in the community, 1. 2. 3. Where people live Where people work Where people assemble No department can cope efficiently with its rescue problem unless it’s thoroughly familiar with the preceding factors. Inspections are the best means of obtaining this knowledge. Conditions under which people live, work and assemble, in some instances, are of a hazardous nature to the human safety. As protectors of life, fire departments have a neither responsibility they cannot avoid nor delegate to others. In carrying out this responsibility, it will greatly assist them to know in advance where people live, work and assemble and how they may escape or be rescued. The best way to secure this information is to make periodic inspections and surveys. It is difficult for a department to attack a fire intelligently without first knowing the building and its occupancy. It is too late to plan procedure and attack after the fire has occurred. It is highly desirable to have a predetermined course of action to follow when the alarm is received. For successful firefighting the following information, which can be acquired through inspection, is necessary: 1. Type of building and occupancy Life hazard Rescue problems Entrance and exit facilities Methods required for forcible entry Exposure protection 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Location of hydrants and water supply Sprinklers and other protective devices Hose lines probably needed Ventilation Salvage requirements Potential starting point of fire Potential extension of fire The natural course of a fire is to follow the line of the most highly combustible material. Fire that has originated in the basement may travel several floors above before all the combustible materials in the basement have been consumed. Such travel is made possible through open partitions, elevator shafts, chutes and ducts. Other instances show that fires have started in one building and have traveled to adjoining buildings through unprotected windows, doors and other openings. The travel of fire can be anticipated and in a great many cases prohibited by familiarity with building construction, occupancy, exposures, connecting passageways, vertical and roof openings and similar features through inspection practices. The general public has the little appreciation of the great value which structural features, such as stair and elevator enclosures, fire doors and fire partitions have in preventing rapid spread of fire. The fire department, with its added knowledge, should take advantage of every opportunity to emphasize the importance of these factors to owners and occupants. No building is worth a fire fighter’s life. In many instances fire fighters have been killed by walking into open elevator shafts, coming in contact with live wires or falling walls, being cut off from exits and other circumstances which could be due to the fact that fire fighters were unfamiliar with the building involved. Inspection will enable fire fighters to avoid life hazards in a great many buildings in time of fire. Private fire protection equipment such as extinguishers, standpipes, hose systems, sprinkler systems, private water supplies and alarm systems are installed both as an aid to the fire department and to extinguish fires automatically. Under normal conditions this equipment is not used very often. Since mechanical equipment is apt to be idle for many months at a time, frequent inspections are necessary to keep it in good working order. Safety of the lives of the occupants may also depend upon the effectiveness of the fire protection equipment. Many times such equipment renders the job of fire fighting much less difficult if it is in good condition. If this equipment does not work when the need arises, it is worse than none at all because the fire department, as well as the owner or occupant of the building depends upon its correct operation. While fire extinguishment is of vital importance to all fire departments, the trend in a vast majority of departments is to stress the fire prevention. A large number of cities maintain a fire prevention bureau in connection with the fire department. There are very few departments that do not assume this responsibility to some extent. The only way to prevent fires is by eliminating fire hazards and causes. In order to accomplish this, it is necessary to inspect all buildings in the community and make recommendations for the removal of, or protection from such hazards. Every fire teaches a lesson and for this reason is worthy of study. Knowledge of fire causes, especially of conditions which permit a small fire to become serious, is essential to effective fire prevention. Without such knowledge, inspections become mere routine and waste good effort. Once a fire occurs, it is often too late to determine the cause, since the hazardous condition has been consumed as well as the evidence itself. A better and more definite method of determining fire causes is to be thoroughly familiar with existing hazards to anticipate causes. A good way to accomplish this is by thorough inspections. The ends achieved by determining the cause of fires are the discovery of signs of arson and the preservation of all convicting evidence. Also, if the fire departments are thoroughly informed as to the cause of a certain fire, it will greatly assist them in their inspection work in prevention of future fires from the same cause. STIMULATING COOPERATION BETWEEN OWNERS AND OCCUPANTS AND THE FIRE DEPARTMENT Nothing will assure closer cooperation between owners and occupants of buildings and the fire department than the interest of the department in not only preventing fires but in being better prepared to handle the fires when they occur. The inspector should inform the owners and occupants that the fire department is rendering a service in the prevention and control of fires, and it is to the owners’ and occupants’ advantage to call the department immediately in case of fire The inspector should also give in connection with problems of fire protection and prevention. These additional efforts will bring about closer cooperation between the public and the department and will serve to increase the standing of the department in the community. Then President Ferdinand Edralin Marcos approved and signed Presidential Decree Nr 1185, otherwise known as the Fire Code of the Philippines on 26 August 1977. Sec. 8 - Inspections, Safety Measures, Fire Safety, Const. And Protective And/or Warning Systems As may be defined and provided in the rules and regulations, owners, administrators or occupants of buildings, structures and their premises or facilities and other responsible persons shall be required to comply with the following, as may be appropriate; A. Inspection Requirement A fire safety inspection shall be conducted by the director general or his duly authorized representative as a prerequisite to the grants of permits and/or licenses by local governments and other government agencies concerned for the: • • (1) use or occupancy of buildings, structures, facilities or their premises including the installation or fire protection and fire safety equipment, and electrical system in any building structure or facility; (2) storage, handling and/or use of explosives or of combustible, flammable, toxic and other hazardous materials; Division-2 - ENFORCEMENT AND ADMINISTRATION • Sec.-1.201-Inspection of all building shall be done by Fire Safety Inspectors of the Fire Service. • Sec. 1.202 - Inspection Requirements- Fire Safety Inspection shall be conducted as a pre-requisite to grants of permits and/or licenses by local government or other government agencies. Sec. 1.203 - Periodic Inspection by Fire Safety Inspectors The chief of the Local fire Service or his duly authorized representative shall conduct periodic inspection of any building, structure, facility or premises for the purpose of determining compliance with the provisions of this Fire Code. SECTION-1.206 - FIRE SAFETY INSPECTION FEES Fire Safety Inspection Certificate shall be issued upon payment by the applicant of a fee equivalent to ten (10%) percent of all fees charge by the building official or by the Local Government or by other local government concerned in the granting of pertinent permits or Licenses. RULE 1 – GENERAL PROVISIONS FIRE CODE OF THE PHILIPPINES SECTION 1.102 - GENERAL SAFETY REQUIREMENT FOR BUILDING, STRUCTURE OR FACILITY The owner of any building, structure, facility shall install, provide, incorporate, adopt and maintain under operable and usable conditions the following: A. Fire Suppression Devices, Equipment or Systems As provided in subsequent Rules for all types of occupancies, except in detached single- or two-family dwelling units of not more than two storeys; RULE 1 – GENERAL PROVISIONS FIRE CODE OF THE PHILIPPINES SECTION 1.102 - GENERAL SAFETY REQUIREMENT FOR BUILDING, STRUCTURE OR FACILITY The owner of any building, structure, facility shall install, provide, incorporate, adopt and maintain under operable and usable conditions the following: B. Fire Safety Construction As provided in subsequent Rules for all types of occupancies mentioned therein; and This to the design and installation of walls, barriers, doors, windows, vents, means of egress, etc integral to and incorporated into a building or structure in order to minimize danger to life from fire, smoke, fumes or panic before the building is evacuated. These features are also designed to achieve, among others, safe and rapid evacuation of people through means of egress sealed from smoke or fire, the confinement of fire or smoke in the room or floor of origin and delay their spread to other parts of the building by means of smoke-sealed and fire resistant doors, walls and floors. It shall also mean to include the treatment of building components or contents with flame retardant chemicals. RULE 1 – GENERAL PROVISIONS FIRE CODE OF THE PHILIPPINES SECTION 1.102 - GENERAL SAFETY REQUIREMENT FOR BUILDING, STRUCTURE OR FACILITY The owner of any building, structure, facility shall install, provide, incorporate, adopt and maintain under operable and usable conditions the following: C. Fire Protection and Warning System As provided in subsequent Rules for all types of occupancies mentioned therein. These are devices intended for the protection of buildings or persons to include but not limited to built-in protection systems such as sprinklers and other automatic extinguishing systems, detectors for heat, smoke and combustion products and other warming system components, personal protective equipment such as fire blankets, helmets, fire suits, gloves and other garments that may be put on or worn by persons to protect themselves during fire. If you can answer YES to every question I congratulate you! FIRE SAFETY INSPECTION MANAGEMENT IN OTHER COUNTRIES In the United States …Business Inspection Information Fire Department personnel visit businesses each year to perform a routine annual Fire Safety Survey. The purpose of the survey is to verify that the use and maintenance of buildings comply with the important fire and life safety requirements of the International Fire Code, as adopted by the City. Special attention is given to hazards that pose a serious fire and life safety threat to buildings, its occupants and its neighbors. The survey also provides firefighters with the opportunity to become familiar with buildings and businesses in order to respond to an emergency in a fast, safe and efficient manner. Inspection Checklist A partial list of frequent International Fire Code violations commonly found during Fire Safety Surveys. Other important requirements may apply to a business and will be discussed during the survey. Item keep exits clear – remove all trash, furniture and other items that are blocking aisles, hallways and doors. Remove chains, bars, slide bolts, dead bolts, or other latches that prohibit an occupant from easily exiting through a door. Replace burned out EXIT sign and emergency light bulbs. Building addresses and suite numbers must be posted with large numbers & letters that are visible from the street. Fire protection systems (fire sprinklers, fire alarms, etc.) must be inspected at least annually by a licensed contractor – check for a current inspection tag. Required fire extinguishers must be inspected at least annually by a licensed contractor – check for a current inspection tag. Commercial cooking hoods and ducts must be clean and free of grease accumulations. Keep combustibles out of boiler, mechanical, and electrical rooms. Keep the top of storage at least 18 inches below fire sprinklers or 2 feet below ceilings without fire sprinklers. Storage areas, warehouses, and similar areas where the top of storage can exceed 12 feet in height may have special requirements. Check with Thornton Fire Department personnel to find out if your building is approved for high storage. Most electrical appliances should be plugged directly into a wall outlet. Extension cords are allowed in limited circumstances, generally with small, portable appliances. Use a power strip with over current protection instead. All Fire Prevention Inspectors have been certified by the State Fire Marshals Office as Resident Deputy Fire Marshals. This allows the fire inspectors to conduct state licensing inspections for foster homes, daycares, schools and other facilities licensed by the state. Resident Deputy Fire Marshals are required to receive continuing education to maintain their state certification. The Inspection Division also conducts site and building plans review for new construction projects. These reviews include but are not limited to: o o o o o o o o fire alarms systems fire sprinkler systems commercial kitchen hood fire suppression systems fire hydrant locations fire apparatus access roads high piled combustible storage requirements other fire and life safety requirements in the 2003 International Fire Code Other task of the inspection division: Enforcement Enforcing life safety codes is accomplished through the Fire Safety Inspection Program. Each year the Fire Safety Management Division inspects all commercial businesses, excluding State and Federal property, and multi-family residences within the City limits to eliminate hazards which contribute to the risk of fire or injury. Our goal is to provide inspections where human occupancy is the greatest, and in areas with substantial hazards. It is essential that the means of egress and other safeguards, including the building's features of fire protection systems and fire protection equipment, are maintained. Engineering The Fire Safety Management Division reviews plans for all new construction and renovations within the City limits to ensure code compliance. Site plans are also checked to make sure the department has the ability to gain access to buildings on site and have the proper water supply. The Fire Inspection Department is responsible for new construction plan review and inspection to ensure the proper installation of life safety requirements, extinguishing systems, and fire alarms, and to assist with pre-fire scene planning for the volunteer firefighters. The Fire Inspection Department also conducts routine fire inspections of commercial, industrial, and apartment buildings to ensure public safety and health and to obtain updated information on hazardous materials for the safety of the building occupants, the volunteer firefighters, and for our community. In Canada…. Fire inspections are to be carried out by Labor Canada on behalf of Treasury Board to monitor compliance to codes and standards, to evaluate the danger to life from fire and to determine ways for minimizing fire danger to properties, contents and Government operations. Fire protection items and fire protection systems to be inspected by Labor Canada include, but are not necessarily limited to, the following: a. b. c. d. e. f. Building design and construction; building exposures; building services; hazardous materials, processes and operations; materials storage and handling; fire detection and alarm systems; f. g. h. i. j. k. l. water supply and fire suppression systems; portable fire extinguishers; special extinguishing systems; fire emergency systems; fire emergency procedures, organizations and evacuation plans; fire department response and equipment; and measures to minimize loss or damage subsequent to fire. Priorities and frequencies for fire inspection services In order to establish priority and frequency of inspection, the FC will take the following items into consideration for each property/building and associated occupancy: 1. The fire inspection is requested by a federal government department or agency and the nature of the request is considered urgent and important for the safety of the building occupants, protection of the property, or protection of operations; 2. there is a high number of fire significant protection deficiencies identified in previous inspections not rectified, or re-occurring, which are resulting in an undue hazard to building occupants, property, or operations; 3. the type of building and occupancy has a fire loss frequency and severity above the normal or acceptable level; or 4. a fire risk analysis of the property identifies: potential large life risk; potential for large property fire loss, where a fire could result in a loss of more than $1,000,000 to buildings and/or contents; potential for loss of an historic or heritage building; or an unacceptable interruption of essential government operations or services. Properties falling into any one of the four items identified are to be given a high priority in conducting fire inspections on a periodic basis. In Hongkong… A building safety inspection system for fire safety issues in existing buildings The majority of the population in Hong Kong live in multi-storey high-rise buildings. The safety conditions of these buildings are a major concern of the Government and the public. Fire safety is one of the major concerns especially after several large fire tragedies in the past few years. The Hong Kong Government has introduced a mandatory safety assurance requirement which is called the "Building Safety Inspection Scheme". Under this scheme, building owners are required to appoint appropriate building professionals to assess the safety level of their buildings and to recommend appropriate actions. One of the major aspects relates to the fire safety. In order to ensure uniform standards and easy administration, the Hong Kong Government intends to publish a Code of Practice on the assessment for use by building professionals. This paper proposes a fire safety assurance approach including the fire safety assessment method which may form the basis of the Code of Practice. MANDATORY BUILDING INSPECTION SCHEME The Buildings Department (BD) will continue to step up its enforcement efforts against non-compliance with the Buildings Ordinance. However, a permanent solution to the building neglect problem lies in owners actively taking up their maintenance responsibility. We have now worked out the implementation details of the long-term measure, i.e. the proposed mandatory building inspection scheme for deliberation with the public. Key Features Requiring owners of private buildings aged 30 years or above to engage qualified inspectors (i.e. Authorized Persons or Registered Structural Engineers) to inspect their buildings and undertake the necessary repair works as specified by the inspectors Inspection to be done every seven years, counting from the date when the owners were notified of the last round of inspection Inspection items to mainly cover those in the common areas like structural elements, drainage, building fire safety elements, external walls and unauthorized building works posing imminent danger. Owners of properly managed and maintained buildings may apply for exemption Roles of Owners, Inspectors and Buildings Department Owners Engage inspectors to inspect their buildings Undertake necessary rectification works as specified by the inspectors Inspectors Inspect and submit inspection reports to owners and specify necessary rectification works Supervise and certify completion of rectification works in accordance with the law Buildings Department Notify owners to inspect their buildings within a specified timeframe Set standards for inspection and rectification works Conduct random audit check on inspection reports Enforce against non-compliance MEASURES TO ENHANCE WINDOW SAFETY In response to the spate of window failures this year, the Government has promptly stepped up efforts to promote window safety. Even with the enhanced efforts, there are public calls for some form of mandatory measure to ensure window safety. We have drawn up for public discussion, two options involving different levels of Government regulation to be imposed on building owners - Regular Inspection - owners of all private buildings aged 5 years or above to engage qualified persons to inspect and repair their windows (located in both common parts and private premises, openable and fixed) once every 3 years and to submit reports to BD One-off inspection - main features similar to regular inspection above, except that this is a one-off, rather than recurrent requirement. The success of this option depends on owners' willingness to maintain their windows regularly on a voluntary basis thereafter The systematic and logical study of a given threat, its likelihood of occurrence and the severity of its impact, purposely for the formulation and implementation of an effective and efficient security program to detect, control or prevent losses. the probability that an undesirable event or threat may actually take place and inflict adverse consequences, including the failure to achieve goals and objectives. One is at RISK when: there is a threat the threat is probable to occur consequences if threat occurs 4TH STEP 3RD STEP 2ND STEP 1ST STEP The 1st Step of Risk Analysis involves the identification and profiling of a threat. Who offers the threat? Why the threat? THREAT Objectives of the source of threat? Likely specific targets? Modus Operandi? Helps in designing an effective and efficient security or protective program. are specific conditions that identify a threat. Also, they directly or indirectly influence the potential of a threat to exist or be present. Criticality or Nature of the Subject of Threat Internal & External Environment Historical Incidents/Events Nature & Criticality of Facility Operational Significance Financial or Business Significance Security Classification Work or Input-Output sensitive areas processes and Critical infrastructures and key assets (plus costs) Financial Status and Financial Operations Implications to national economy, politics, etc. security, Environment EXTERNAL Politico-socio-economic situations Geography, topography, etc Demography Presence of PNP, AFP and Emergency Response Agencies and their capabilities Presence of sources of threats in the area Global Situation INTERNAL Structural Design Landscaping Facility Occupants Facility Contents Security Personnel & their capabilities Presence of sources of threats inside the facility Organization Historical Event Historical Event Internal Incidents Security Dept External Incidents Government Private • Near-miss events • Actual events Other Depts RATING LEVEL 1 – 2 Very Low 3–4 Low 5–6 Medium 7–8 High 9 – 10 Very High Example: RATING 1. The facility provides electricity in entire Luzon. - 7 2. The facility is located in an NPA-infested area. - 9 3. The facility was attacked by NPA’s in 2003. - 8 = 8 Average Threat Potential The 2nd Step of Risk Analysis involves the identification and measurement of the weaknesses of the existing security or . protective program of a subject of a threat, as against the strength of the same security or protective program. Allows risk owners to know the strength of their existing Security Program, what needs to be corrected and what more are necessary to be put in place in defense against an identified threat. Vulnerability directly influences the probability of a threat to actually take place. WEAK SECURITY STRONG SECURITY Increases probability of threat occurrence Reduces probability of threat occurrence are specific security conditions that weakens or strengthens the security/protective program of a target of threat. absence of security or protective measures inadequacy of security or protective measures defective security or protective measures to empirically estimate the vulnerability of a target of threat. RATING Example: LEVEL 1–2 Very Low 3–4 Low 5–6 Medium 7–8 High 9 – 10 Very High RATING 1. No security guards are employed. - 7 2. Perimeter fence is below standard of 8 feet. - 9 3. Personnel Control Policy is not strictly enforced. - 8 Average Vulnerability = 8 The 3rd Step of Risk Analysis The probability that an identified threat is going to actually take place is measured using empirical parameters and tool. specific conditions that influence the probable occurrence of an identified threat. Threat Factors (Threat Potential) Vulnerability Factors PROBABILITY = Average Rated Threat Factors X Average Rated Vulnerability Factors 100 EXAMPLE: Probability of Terrorist Attack to occur THREAT FACTORS RATIN VULNERABILITY G RATI NG 1. Facility located in NPA - 7 1. Facility does not have - 9 2 . - 8 2 . - 7 = 8 area Facility already attacked once AVERAGE = 7.5 fence PROBABILITY = PROBABILITY = Facility does not have guards 7.5 XAVERAGE 8.0 100 0.60 or 60% PROBABILI TY LEVEL 0.00 Improbable 0.01 - 0.20 Very Low 0.21 - 0.40 Low 0.41 - 0.60 Moderate 0.61 - 0.80 High 0.81 - 1.00 Virtually Certain DESCRIPTION Given no changes, threat will not occur. Least chance of occurrence. Occurrence is less likely. There is 50:50 chance of occurrence. Occurrence is much greater. Given no changes, threat will certainly occur. The 4th Step of Risk Analysis The possible impact of a threat occurrence and their severity are identified and measured. GENERAL IMPACT Failure to achieve organizational goals & objectives Loss of lives Destruction or loss of infrastructures & key assets Destruction, disruption or loss of systems/operations Income losses Loss of information and competitive edge Loss of image, goodwill and reputation Adverse implications to all or any aspects of National Security OTHER IMPACTS THAT NEED TO BE CONSIDERED Geographic dispersion of potential damages Temporal extension of potential damages Requirements of restoring the situation to the state before the damages occurred (i.e., reforestation and detoxification of water) Violation of individual, social or cultural interests and values generating social conflicts and psychological reactions from those who feel inflicted by the risk consequences systems/operations PUTTING VALUE TO IMPACT Quantitative Lives lost & Cost Downtime period & cost Lost income Replacement Cost Restoration Cost Cost of property destroyed Qualitative Reputation Goodwill Patronage loss Morale loss Effects to others IMPACT SEVERITY = Average (Quantitative + Qualitative) X SAMPLE CASE QUANTITATIVE RATING 1. Building destruction worth P10.0M - 5 2. Income loss/day equal to P2.0M - 4 3. Death & injuries - 5 QUALITATIVE 1. Stoppage of services - 5 2. Loss of reputation/image - 4 3. Patronage loss - 5 AVERAGE IMPACT/LOSS RATING = 4.70 PROBABILITY = 0.60 IMPACT SEVERITY = (14 + 6 14) X 0.60 = 3.0 Probability RATI NG 1 2 3 4 LEVEL DESCRIPTION Improbab Effect is insignificant. le Can be covered by normal contingency services. Low Short discontinuance of operation. Noticeable impact on earnings. Moderate Requires attention of top management. Very Serious Major impact on balance sheet account. Requires changes in investment policy. Prolonged discontinuance of operation. Threat Potential Rating 8.00 Threat TERRORIST ATTACK Level: HIGH Vulnerability Rating Threat Probability Impact 0.60 4.70 Level: MODERATE Level: FATAL 8.00 Level: HIGH Impact Severity 3.00 Level: MODERATE In a complex and rapidly changing world, the day can instantly turn from friendly to hostile in a least expected time and with serious consequence … …thus, constantly “penetrating the fog of the future”, and managing the dangers beyond is a vital priority for all of us! F/SUPT HERBERT B CEZAR Director Fire National Training Institute (FNTI)