DE2016 PICTORIAL TEMPLATE
FORMATTING GUIDELINES FOR PAPER SUBMISSIONS
For blind review do not fill in your name(s) here
For blind review do not fill in your affiliation(s) here
For blind review do not fill in your e-mail address(es) here
Abstract
This document presents the guidelines for DE2016 pictorial submissions. The maximum length of the abstract is 150 words.
The total length of the paper should be maximum 2,000 words. The deadline for submissions is 1 February 2016.
Keywords: please supply five keywords.
Introduction
This document presents the guidelines for DE2016 pictorial submission. Note that there are separate guideline
documents for the Full paper, Short paper and Special session submissions. All submission templates can be
downloaded from the website (http://designandemotion.org/de2016).
For DE2016, we invite you to submit your work in the form of pictorials or annotated portfolios. This format is
particularly suitable for design cases, and design process submissions, however we do welcome other
submissions in this format in which visually-oriented material leads.
Pictorials should be submitted in the D&E pictorial format and not exceed 10 pages. The first page of
submission should include the submission's title, author(s) and their affiliation(s), and the written abstract of no
more than 150 words including the knowledge contribution to the D&E community. Further written parts known
from other formats to convey and support the academic contribution are optional up to 2000 words. The main
part should be an annotated visual composition and we encourage submissions to use the pictorial format
creatively. Visual communication should be leading in the pictorial submission.
Please follow the instructions below when setting up your document, or preferably, compose your pictorial in
this document template. This document shows how the textual elements of the pictorial should look. It has been
created in accord with the publishing guidelines; authors are encouraged to use it as the basis for their
manuscript. The program committee aims to publish the DE2016 conference proceedings following high
academic standards.
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Figure X: This is an example of a full-page image with annotation. Replace the image with your own. Feel free to use other image sizes and
arrangements. Use this caption text to clearly explain what the picture shows and what the relevance is for the design case.
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Figure X: This is an example of a half-page image with annotation. Replace the image with your own. Feel free to use other image sizes and
arrangements. Use this caption text to clearly explain what the picture shows and what the relevance is for the design case.
Figure X: This is an example of a half-page image with annotation. Replace the image with your own. Feel free to use other image sizes and
arrangements. Use this caption text to clearly explain what the picture shows and what the relevance is for the design case.
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Figure X: This is an example of a quarter-page image with
annotation. Replace the image with your own. Feel free to use other
image sizes and arrangements. Use this caption text to clearly
explain what the picture shows and what the relevance is for the
design case.
Figure X: This is an example of a quarter-page image with
annotation. Replace the image with your own. Feel free to use other
image sizes and arrangements. Use this caption text to clearly
explain what the picture shows and what the relevance is for the
design case.
Figure X: This is an example of a quarter-page image with
annotation. Replace the image with your own. Feel free to use other
image sizes and arrangements. Use this caption text to clearly
explain what the picture shows and what the relevance is for the
design case.
Figure X: This is an example of a quarter-page image with
annotation. Replace the image with your own. Feel free to use other
image sizes and arrangements. Use this caption text to clearly
explain what the picture shows and what the relevance is for the
design case.
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Title and authors
On the first page, give the full title and subtitle of your paper. The paper uploaded for blind review must not have
any hint of the author name(s), email address(es) or affiliation(s). If the pictorial is accepted by the program
committee after the blind review, you must replace the lines below the subtitle with the author name(s), email
address(es) and affiliation(s) and upload the final version to the conference’s online submission system.
Removing metadata from the paper
The double-blind review process requires that the paper is free of any information that could identify the
author(s). Note that in addition to the text, the document’s metadata can also contain identifying information. For
example, word documents automatically save author information based on the owner of the computer on which
the file is edited and saved. Remove all metadata from the document file just prior to submission, using the
following steps:
PC Windows (Word 2010, Word 2013)
1. Within Word, while having the document open, click the File tab, and then click Info
2. Click Check for Issues, and then click Inspect Document.
3. In the Document Inspector dialog box, make sure the check box for Document properties and
personal information is checked
4. Click Inspect
5. Click Remove All next to Document properties and personal information
Mac OS X (Word 2011)
1. In the Word menu, click Preferences.
2. Under Personal Settings, click Security.
3. Under Privacy options, select the Remove personal information from this file on save checkbox.
4. Save the document.
The layout of the paper
The manuscript should use the embedded styles, and otherwise contain as little formatting as possible. The
following guidelines should be adhered:

Language of submission is English.

The paper size adopted is A4 portrait (29.7 cm height X 21cm width).

The document margins are set to: top 2 cm; bottom 2 cm; inside and outside 1.75 cm; header 0.75 cm;
footer 1 cm. The text area is 17.5 by 25.7 cm.

The standard font to be used for running text is Arial 10 pt.

The full title and subtitle is provided on the first page, and an abstract of max. 200 words.

Authors use APA reference citation style.
Working with styles
Styles in MS Word provide a convenient way to structure the style of your document. In the Styles panel (see
Figure 1), you can see which style is applied to the text at the current cursor position. For instance, this piece of
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text has the style ‘Normal’, while the heading above this text has the style ‘Heading 1’. If you click around
different elements of the document, you will see that every element has a certain style.
Figure 1: The MS Word Styles panel
All the styles that you need for your manuscript have already been embedded in this document. This makes it
quick and easy to apply the right formatting to the right text, without having to think about font, text size, etc.
Clicking on the style button will convert the currently selected text to that style. This allows two ways of working:
1. Format before typing. For example, before you start writing the caption underneath a picture, with the cursor
at the right position, you click the ‘Caption’ style button and start writing your caption.
2. Format after typing. For example, after writing the caption underneath a picture, select the entire caption
and click the ‘Caption’ style button.
Section headings
Please do not number sections or subsections. Hierarchy should arise by using different font sizes. Please do
not use all-caps text in headings. For first-level section headings use the style ‘Heading 1’ (Arial bold 14 pt).
Subsection headings
Subsection headings are the second-level headings. For Subsection headings use the style ‘Heading 2’ (Arial
bold 12 pt).
Sub-subsection headings
Ideally the manuscript should not have more than two section levels. However, if you need to use third-level
heading, use style ‘Heading 3’ Arial bold 10 pt.
Figures and tables
Figures and tables should appear within the text. Figures and tables should be enumerated and referenced:
(Figure 1) or (Table 1). All tables and figures should have a caption and source indication, using the appropriate
styles: ‘Figure Caption’, ‘Table Caption’, ‘Table Cell’, and ‘Table note’. Tables should be editable (i.e. no image
formats). Figures should be both inserted in the text and sent separately as high-resolution .jpg or .tif files. A
maximum of 20 figures is allowed for full papers, 10 for short papers and 10 for case studies.
Table 1. Conference keydates
Date
Event
February 1
Deadline for all submissions (full papers, short papers, design cases,
and special sessions).
April 1
Notification of acceptance
May 1
Submission of camera-ready manuscripts
July 15
Deadline for early registration - required for authors to be in
proceedings
September 27-30
Conference in Amsterdam
Source: The DE2016 website (DE2016 organizing committee, 2015).
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Table captions go above tables and figure captions go below figures. All figures and tables are aligned to the
left of a page and appear either on the same page as the first reference to the figure or table or on the first page
after the first reference.
Figure 2. The DE2016 conference flyer
Source indications for tables go below the table, source indications for figures should be part of the caption. In
case any images from third parties are used, send a permission statement from the copyright holder(s) to
publish the image. Together with the camera-ready submission of your paper, you will be asked to fill in a
copyright permission statement form. Images that potentially infringe copyright cannot be published.
Citations and references
In the references section at the end include the bibliographic sources used in the running text organized in
alphabetical order. For every in-text citation there should be a full citation in the reference list and vice versa.
References should follow the APA writing style. Please use footnotes only for explanatory notes, not for source
citation.
The reference list at the end of this template shows examples of a conference paper (Bucolo and Matthews,
2011), a journal article (Evans, 2011), a book by Norman (2004), a book chapter by Jones (2003), and a
website (DE2016 Organizing committee, 2015).
For a list of APA reference examples, see http://guides.is.uwa.edu.au/c.php?g=324904.
Acknowledgements
These may be included – only if necessary – at the end of the text (60 words max).
Submitting your paper
Create a compressed zip file with your paper together with tables and images. For the paper, only MS Word
files (preferably .docx) are accepted. Images must be .jpg, .png, or .tif files. Please make sure you check your
paper thoroughly and have removed all the metadata (see above) before uploading it to the conference system.
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References
Bucolo, S., Matthews, J. (2011) Design-led Innovation – Exploring the synthesis of needs, technologies and business models. In J. Buur
(Ed.), Proceedings of the Participatory Innovation Conference 2011 (pp. 351-354). Brisbane: QUT.
Evans, M. (2011). Empathizing with the Future: Creating next-next generation products and services. The Design Journal, 14(2), 231-252.
Jones, K. (2003). Emotion, Weakness of Will, and the Normative Conception of Agency. In A. Hatzimoysis (Ed.), Philosophy and the
Emotions (pp. 181-200). Cambridge: Cambridge University Press.
Norman, D.A. (2004). Emotional Design: Why we love (or hate) everyday things. New York, NY: Basic Books.
DE2016 Organizing committee. (2015). D&E2016. 10th International Conference on Design&Emotion. Retrieved from
http://designandemotion.org/de2016/
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