PEKING UNIVERSITY
CACGP and IGAC Conference in 2010
Bidding Proposal
Peking University,
Beijing, China
The fast development in China has caused serious air
pollution and worldwide concern about its impact on human
health, ecosystem and regional and global climate change.
BC emission inventory (Wang, 2004)
1.
2.
3.
4.
A joint IGAC&CACGP conference in Beijing, China will be
an excellent opportunity for international community
to express concerns to local governments;
to address societal needs through application of
atmospheric chemistry research;
to encourage young scientist in atmospheric chemistry
research;
to enhance the research capacity of atmospheric chemist
community in East and Southeast Asia.
PART I
Bidding Consortia：
Peking University, Beijing, China
1.1 Peking University
Peking University (PKU) is a national comprehensive university.
Founded in 1898, the university has been the premier institution of
higher learning in China.
The University consists of 30 colleges and 12 departments, with
93 specialties for undergraduates, 2 specialties for the second
Bachelor's degree, 199 specialties for Master candidates and 173
specialties for Doctoral candidates.
At present, Peking University has 216 research institutes and
research centers, including 2 national engineering research
centers, 81 key national disciplines, and 12 key national
laboratories.
Beautiful Campus of PKU
PKU West Gate
Nameless Lake and Boya Tower
University Hall
1.2 Local Organization Committee
Chair: Tong Zhu (Peking University)
Members:
Jianming Chen (Fudan University)
Maofa Ge (Institute of Chemistry, Chinese Academy of Science)
Min Hu (Peking University)
Min Shao (Peking University)
Wei Wang (Chinese Academy of Environmental Sciences)
Yuesi Wang (Institute of Atmospheric Physics, Chinese Academy of Science)
Zifa Wang (Institute of Atmospheric Physics, Chinese Academy of Science)
Xiaobing Xu (Chinese Academy of Meteorological Science)
Xiaoye Zhang (Chinese Academy of Meteorological Science)
Yuanghuang Zhang (Peking University)
1.3 Local professional conference organizer
The Overseas Exchange Center (OEC) is playing an important
role in PKU’s overseas exchange programs and has since its
establishment in 1993 built a solid reputation through its highstandards of service and the professionalism of its staff.
OEC has successfully organized and executed more than 300
international conferences since 1993.
 The Harvard World Model United Nations 2006
(1500 participants from 162 colleges of 38 countries and states )
 Beijing Forum
(prominent international guests include: former American President
George Bush Sr. and renowned Nobel Peace Prize winning
scholars. )
PART II Logistics
Two plans of different concepts and budget levels for
conference venue are proposed below, and logistics
will be specified respectively.
2.1 Plan 1: Conference Venue - Peking University
With its unique academic atmosphere as a top national university,
Peking University is definitely the first choice for the conference
venue.
 Conference Venue
Choice 1: Yingjie Exchange Center, Peking University
Main Conference room - Sunny Hall
 Location for posters - Press Hall & aisle
 Coffee break area - aisle
 Small meeting rooms - 8 meeting rooms on the 2nd floor
 Internet Access – Wireless internet is available
Choice 2: Peking University Hall
 Accommodation – Friendship Hotel and Youdian Hotel
 Luncheon - Nongyuan Restaurant, Peking University
2.1.1 Conference Venue
Appearance of Yingjie Exchange Center
Yingjie Exchange Center
Old Sunny Hall
New Sunny Hall Plan
Yingjie Exchange Center
Meeting rooms’ details in Yingjie Exchange Center
No.
Conference Rooms
Length (m)
Width (m)
Area (m2 )
Location
1
Sunny Hall
28
21
588
1st floor
2
Press Hall
18
14
252
1st floor
3
No. 1 Meeting Room
10.1
6.8
68
2nd floor
4
No. 2 Meeting Room
14.9
10.1
150
2nd floor
5
No. 3 Meeting Room
10.1
6.8
68
2nd floor
6
No. 4 Meeting Room
10.1
6.8
68
2nd floor
7
No. 5 Meeting Room
7.3
4.45
32
2nd floor
8
No. 6 Meeting Room
7.3
6.9
50
2nd floor
9
No. 7 Meeting Room
7.3
6.9
50
2nd floor
10
No. 8 Meeting Room
20
6.5
130
2nd floor
11
Aisle
100
6.5
650
1st floor
Yingjie Exchange Center
Yingjie Exchange Center
Peking University Hall
Appearance of the University Hall
main auditorium hall
aisle
2.1.2 Accommodation
Friendship Hotel
Youdian Hotel
Information
Guibin building
Jingbin etc. other
buildings
No. of Rooms
150
1100
300
Grade
★★★★★
★★★★
Equal to ★★
Website
http://www.bjfriendshiphotel.com
Distance to PKU
4 km
N/A
18 mins by walk
location of PKU, friendship Hotel and Youdian Hotel:
Friendship Hotel
2.2 Plan 2: Conference Venue - Beijing International Convention Center
Beijing International Convention Center (BICC), which is located in north
Beijing and next to the main stadiums of Olympics 2008, covers a
constructional area of 60, 000 m2 . It is a venue built for international and
domestic conferences, exhibitions, and large-scale activities.
 Conference Venue - BICC
 Main Conference room - Convention Hall 2
 Location for posters – aisle
 Coffee break area - aisle
 Small meeting rooms - meeting rooms in BICC
 Internet Access – Wire accesses for internet could be provided
 Accommodation – Crowne Plaza Beijing, Beijing Continental Grand
Hotel and Huiyuan Apartment
 Luncheon - Restaurants in BICC or BCGH
Beijing International Convention Center
BICC and BCGH
Convention Hall 2
2.2.2 Accommodation
Three hotels within 5 minutes’ walk to BICC are recommended
Crowne Plaza Parkview
Wuzhou, Beijing
Beijing
Continental
Grand Hotel
Huiyuan Apartment
No. of
Rooms
477
527
300
Grade
★★★★★
★★★★
Equal to ★★
Website
www.parkview.crowneplaza.com
www.bicc.com.cn
www.huiyuangongyu
.com.cn
Distance to
BICC
Next to BICC
Connected to the
BICC
5 mins by walk
Locations of BICC, BCGH, CPPW and Huiyuan
2.3 Others
 Transportation
Airport Information
Locations
KM
MIN
(by taxi, no traffic)
Peking University*
36
50
Friendship Hotel
38
50
BICC#
20
40
Shuttle buses
Shuttle buses can be arranged in plan 1 to transport participants to and fro
from the hotel to the conference venue everyday during the conference.
2.3 Others
 Visa
A Visa is required for foreigners to enter The People’s Republic
of China. Participants are required to provide relevant
information, upon which the conference secretariat will send
him/her an official invitation letter for visa application.
2.3 Others
 Security and Health Aspects
The security in Beijing is quite good. Basic precautions and
common sense should be employed to make your stay here
more pleasant.
No requirement for vaccination is required to stay in Beijing.
Well-stocked pharmacies, nearby hospitals, good rescue
systems are available in case of emergency.
PART III
Conference Highlight
--Conference Banquet
Beijing Night Show
Beijing Night Show is the only dinner
theatre in Beijing that concentrates on
Chinese traditional arts. Every evening, a
luxurious artistic feast is presented there.
Beijing Opera, Chinese dancing, acrobatics
and Chinese Kongfu integrated with the
beautiful settings, pleasing music and
spotlights and other modern stage arts will
be a real shock of beauty and an
unforgettable experience in China.
Meanwhile, the delicious Beijing cuisine
served in the theatre will make the evening
more enjoyable.
Beijing Garden Buffet Dinner with Local cuisine
Buffet dinner with local cuisine at the beautiful grassland of
BICC would be another suitable option. Every food-spot will be
decorated in Chinese style and serving local food.
Performances, such as Chinese folk music, traditional dancing
and singing etc., will make the dinner more enjoyable.
Banquet in hotel
The banquet will be held in a luxury hotel with traditional Chinese
performances, such as KongFu, Chinese folk music, traditional dance
or singing etc.
Dinner at the foot of Great Wall
The Great Wall, one of the 7 wonders in the world, attracts thousands of
visitors from around the world annually. Holding the conference dinner at the
foot of the Great Wall would surely be a highlight of the conference.
As the Great Wall is a World Heritage Site, government approval would
however have to be sought in order to proceed. Should this become the option
of choice, we would endeavor to make it a reality for the benefit of the overall
event and the experience of the delegates.
PART IV
Financial Considerations
This part will show the estimated expenses and revenue
of CACGP & ICAC 2010, fundraising plan will also be
specified.
4 Financial Considerations
4.1 Conference Expenses
Item
Conference Hall
Equipment
Details
4.5 days, one unit per
half day
LCDs for projecting
presentations
Unit Price (￥)
PKU/BICC
Unit
PKU(1)
Sum(￥)
PKU(2)
Sum(￥)
BICC
Sum(￥)
4000 /20000
9
36,000
90,000
180,000
2000
5 days
10,000
10,000
10,000
20,000
20,000
55,000
Poster board
On-site office
Meals
Internet room, onsite
assistant
Welcome reception
(400 person )
Lunch (550 person,5
times)
Banquet (600 people)
800X3
6 days
14,400
14,400
14,400
250
400
100,000
100,000
100,000
65 /120
5 times
178,750
178,750
330,000
400
600
240,000
240,000
240,000
Coffee Break
550 person
20 /35
9 times
99,000
99,000
173,250
Transportation
Shuttle Bus 10 buses
Wireless and internet
room facility
Registration, call for
abstracts, website
1500
5 days
75,000
75,000
∕
15,000
15,000
15,000
10,000
10,000
10,000
15,000
15,000
15,000
5,000
5,000
10,000
19,250
19,250
19,250
20,000
20,000
20,000
5,000
5,000
5,000
5,000
5,000
5,000
80,000
80,000
100,000
60,000
60,000
60,000
1,007,400
1,061,400
1,361,900
Communication
Website
management
Pro-phase
Preparation
Venue
decoration
Conference
material
proceedings
printing
personnel time
Conference
organizer
Unpredictable
Total
Banners, backcloth,
flowers, etc.
File bags, notes,
pens, cards, etc.
Hard copy and CD
announcements and
posts
Students
35
550
(1) Conference Venue choice 1:Yingjie Exchange Center; (2) Conference Venue choice 2: Peking University Hall
* The exchange rate is: 1US$=7.5￥.
4.2 Revenue
Registration fee
US$
RMB(￥)
General Participants
US$300X350
105,000
787,500
Students
US$150X200
30,000
222,500
Accompanying person
US$100X50
5,000
37,500
140,000
1,050,000
TOTAL
* The exchange rate is: 1 US$=7.5 ￥.

•
•
•
•
For general participants and students the registration fee includes:
•attendance to all scientific sessions;
admission to the exhibitions;
one welcome reception and one banquet;
coffee breaks and lunches on weekdays;
a hard copy and a CD-ROM of the meeting program and the abstract volume.

•
For accompanying persons the fee includes
one welcome reception and one banquet
4.3 Expenses for invited speakers and support
for young scientists
Details
Invited
Speakers
(10 person)
Accommodation (6 days)
International Air tickets
($2000/per person)
Registration fee waiver ($300/person)
Unit price(￥) person
800
10
48,000
15000
10
150,000
2250
10
22,500
subtotal
Support for
Young
scientists and
Students
(￥)
220,500
Registration fee waiver ($150/person)
Registration fee ($150 person) and
accommodation(￥350X 6 days)
Registration fee, accommodation, and air
ticket($1000)
1125
20
22,500
1125+2100
15
48,375
1125+2100+15000
10
203,250
subtotal
274,125
TOTAL
494,625
* The exchange rate is: 1 US$=7.5 ￥
4.4 Fundraising Plan
Potential Local Sponsor
Likely amount
(RMB)
Natural Science Foundation of Conference fund
50,000
China
Ministry of Science and
Conference fund
50,000
Technology of China
College of Environmental
Young scientist support
150,000
Fisher Thermo
Conference fund
150,000
Thunder
Conference fund
100,000
Science and Engineering,
Peking University
TOTAL
500,000
4.5 Balance of budget
PKU(1) (￥)
Conference Expenses
Expenses for invited speakers
PKU(2) (￥)
BICC(￥)
-1,007,400
-1,061,400
-1,361,900
-494,625
-494,625
-494,625
1,050,000
1,050,000
1,050,000
500,000
500,000
500,000
47,975
-6,025
-306,525
and support for young scientists
Revenue
Fundraising
NET
The registration fee can cover the conference expenses when the
conference venue is in the campus of Peking University. Fundraising
should provide extra support to cover the expenses for invited speakers
and the support for young scientists and students.
PART V
Special Features
– City Excursion & Tours
City Excursion
 Line 1 (whole day):
The Great Wall- Forbidden City- Dinner with Beijing Duck - Acrobatic
shows
 Line 2 (half day):
The Great Wall- Dinner with Beijing Duck- Acrobatic shows
Accompanying persons’ city tours
 Day 1:
Visit to Tian'Anmen Square, and Wang Fujin Shopping Center
 Day 2:
Visit to Lama Temple and Liulichang Culture Street
 Day 3:
Visit to the Summer Palace and 798 art district
 Day 4:
Visit to the Temple of Heaven, and the Pearl Market
Post-conference Tours
 Line 1: (5 days and 4 nights)
Beijing – Xi’an – Suzhou – Shanghai
 Line 2: (6 days and 5 nights)
Beijing –Xi’an – Guilin– Lijiang – Guangzhou –to Hong Kong
PART VI
A Brief Introduction of the
Hosting City
Beijing – the Capital of China
 Located in the northeastern corner of China, Beijing is roughly the
same latitude as New York City. Though an increasing number of highrise buildings have shot up in the ancient Chinese capital, Beijing is
striving to avoid becoming another Tokyo, New York, or Hong Kong
symbolizing economic growth and modernization. The inner city still
maintains the structural pattern of the 14th century.
 The capital is steering a rapid course towards a unique metropolis
ahead of the 2008 Olympics, which will combine modern skyscrapers
with historical architecture, to distinguish itself from other cities of world
fame with its glorious culture, architectural traditions and amazing
wonders.
Conclusion
It is a great honor for Peking University to have the opportunity to
put forward this bid to host CACGP & ICAC 2010.
With the backing of China’s premiere educational institution in the
political and cultural capital of one of the fastest growing economies
of the world, we are confident that we can build and create an event
that will be memorable for all involved.
Thank You