MATERIALS TESTING LABORATORIES FEBRUARY 2014 CONFIRMED CONFIRMED MINUTES FEBRUARY, 24-27, 2014 LONDON, UNITED KINGDOM These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency. MONDAY, FEBRUARY 24 to THURSDAY, FEBRUARY 27 1.0 OPENING COMMENTS – CLOSED/OPEN 1.1 Call to Order / Quorum Check The Materials Testing Laboratories Task Group (MTL) was called to order at 9:00 a.m., 24-Feb2014. It was verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion of the meeting. A quorum was established with the following representatives in attendance: Subscriber Members/Participants Present (* Indicates Voting Member) NAME * * * * * * * * * * * * * Bruno David Thomas Arielle George Herve Doug George Dan Stephen Stuart Hongping Muriel Jennifer Angelina Olivier Tim Amanda Gary Verl COMPANY NAME Addivinola Bale Brendel Corne Coste Courreges Deaton Doviak Graves Haines Hunt Li Malhomme McKeegan Mendoza Molinas Myers Rickman Winters Wisehart Alenia Aermacchi S.p.A. Pratt & Whitney Canada MTU Aero Engines AG Spirit AeroSystems, Inc. SAFRAN Group Airbus GE Aviation Goodrich (UTAS) Goodrich (UTAS) Honeywell Aerospace Airbus COMAC Airbus Cessna Aircraft Company Goodrich (UTAS) Airbus Helicopters Honeywell Aerospace Raytheon Co. Northrop Grumman Corporation Rolls-Royce Other Members/Participants Present (* Indicates Voting Member) NAME * COMPANY NAME Vanesa Aragón Soorena Ariaie Pedro Astola Umberto Corwyn Baratta Berger TITANIA, Ensayos y Proectos Industriales S.L. Triumph StructuresFarnborough, Ltd. TITANIA, Ensayos y Proectos Industriales S.L Bytest SRL Exova, Inc. Chairperson Vice-Chairperson Acting Secretary MATERIALS TESTING LABORATORIES FEBRUARY 2014 CONFIRMED Greg Peter Bermel Bittner Michael Massimo Eric Matthew Gail Julien Chris Niall Chris Eric Kay David Michelle Mirko Luis Brandt Capriolo Chabault ChamberlainWebber Cole Corato Cowap Doods Downs Farley Fisher Fluck Glass Grotto Guelbenzu * Robert Bryan Johanna Christoph Don Eric Angelique Roger Annette Bob Marcus Larry Bill James Haldane Hall Harrer Henkel Huffman Kissell Lornage Ng O’Connell Olevson Owens Phipps Rogers Rossi * Peter Scrimshire * David Michal Tsunao Ed Donna Serbousek Szmidt Terzuka Walters Warner * * * * * * * * * Monogram Aerospace Fasteners Constellium Rolled Products Ravenswood, LLC Alcoa Inc. Bytest SRL Bureau Veritas Laboratoires Timet UK Limited ( Witton ) Howmet Corporation Exova, Inc. Exova s.r.o. Exova (UK) Limited Instron Calibration Laboratory Alcoa, Inc. Bohler Edelstahl GmbH & Co KG Haynes International, Inc. Kennametal Stellite LP RTM Breda S.r.l. APPLUS LGAI TECHNOLOGICAL CENTER S.A. Alcoa, Inc. NSL Analytical Services, Inc. Bohler Edelstahl GmbH & Co KG AMAG Rolling GmbH Lisi Aerospace Materion Brush, Inc. Bureau Veritas Laboratoires Sulzer Metco (Canada), Inc. Haynes International, Inc. Element Materials Technology Timken Aerospace Alcoa Fastening Systems Alcoa, Inc. Westmoreland Mechanical Testing Special Metals Wiggin Ltd. – IncoTest Olympic Scientific, Inc. Institute of Aviation IHI Corporation Laboratory Testing, Inc. Heartland Precision Fasteners PRI Staff Present Robert Jim Joe Kevin Hoeth Lewis Pinto Wetzel 1.2 Introductions 1.3 Code of Ethics/Antitrust and Meeting Conduct The PRI video regarding the Code of Ethics, Antitrust and meeting conduct was shown. The meeting rules and meeting voting protocol were also reviewed. MATERIALS TESTING LABORATORIES FEBRUARY 2014 CONFIRMED 1.4 Review Agenda Please refer to eAuditNet for more information: Resources → Public Documents → Materials Testing Laboratories → Nadcap Meeting Presentations → February 2014. These presentations contain the information reviewed in the meeting. 1.5 Review and Accept Minutes from October 2013 The minutes from October 2013 meeting were approved as written. 1.6 RAIL Review The Rolling Action Item List (RAIL). MTL RAIL 15-Feb-2014.xls For specific details, please see the current MTL Task Group Rolling Action Item List posted at www.eAuditNet.com, under Public Documents. 2.0 AUDIT REPORT REVIEWER DELEGATION OVERSIGHT – CLOSED The Metrics tab on the eAuditNet Dashboard and the t-frm-07 for all reviewers were reviewed. All current delegated reviewers (Kevin Wetzel, Jim Lewis, Rob Hoeth, and Bob Lizewski) continue to meet the requirements defined in NOP-003. All reviewers maintained their delegated status. 3.0 AUDITOR EVALUATIONS – CLOSED Auditor Evaluations were presented along with the Dashboard on eAuditNet; no action was required. Supplier Feedback per auditor was presented. The majority of the evaluations showed favorable feedback on the auditor performance. The limited negative feedback pertaining to auditor conduct/professionalism was reviewed. Task Group agreed monitor the auditors with no further action required at this time. Only one observation was conducted since the last meeting. The Audit Report Observation Report was reviewed and discussed. NOP-007 was reviewed as this procedure describes the process for scheduling and participation for an audit observation. The Task Group reviewed currently scheduled observations and highlighted auditors for future consideration. Larry Weller, Mehmet Demir (observation scheduled), and Masashi Tanaka need observations scheduled. It was also reiterated that NOP-012 section 4.3.2 Audit Observation contains requirements for Subscriber audit observation. ACTION ITEM: MTL Subscribers to review Masashi Tanaka audit schedule and coordinate observation. (Due Date: 07-May-2014) 4.0 MATTERS OF ACCREDITATION – CLOSED NOP/NIP/NTGOP documents where Subscribers have responsibilities were discussed to ensure Subscriber understanding of responsibilities. MTL Subscriber Responsibilities 2013.pdf MATERIALS TESTING LABORATORIES FEBRUARY 2014 CONFIRMED Kevin Wetzel reviewed the action item from IRR #770 in regards to the allegation against a Nadcap accredited testing laboratory. ‘The Subscriber voting members to investigate internally and report back to the Task Group’. Two Subscribers have noted they conducted their own investigations and have declined further comment due to advice of legal authority. This item is considered complete and closed by PRI. Kevin Wetzel discussed the recent revision to NOP-011, Audit Failure Process, and NOP-012, Auditor Consistency, pertaining to the new requirements being placed upon the subscribers and to raise Task Group awareness items. No other actions are required at this time. ACTION ITEM: Tim Myers to update the MTL Subscriber Responsibilities to include the responsibilities described within NOP-011 and NOP-012 (Due Date: 02-May-2014) Muriel Malhomme - Airbus brought a question to subscribers regarding the acceptance of ISO 17043 qualified Proficiency Testing (PT) providers. Does MTL accept all ISO 17043 qualified PT providers as an option for suppliers? General discussion followed in regards to aerospace requirements and some deficiencies that might be within the ISO 17043 systems. (See also agenda item 9.0.) ACTION ITEM: All Subscribers are to review their PT requirements with flow down and thoroughly review the ISO 17043 requirements. Subscribers are to report back June 2014 and answer the question: do ISO17043 accredited providers meet your company requirements (including test type/material) and do you have concerns that need to be addressed? (Due Date: 23-June-2014) 5.0 MEMBER PARTICIPATION PRESENTATION – OPEN MTL TG Participation February 2014.ppt All Voting members have been contacted concerning their participation. All Subscribers met the requirements. Four (4) Suppliers have missed two (2) consecutive ballots. Three (3) Suppliers have been removed from Task Group voting status: Ray Schiltz – AADFW, Mary Lee Bogensperger – PCC Airfoils, LLC., Bryan Engel - Consolidated Precision Products CPP – Syracuse. One (1) Supplier has been approved by the Chairperson to be maintained as a voting member Jennifer Tret – Sherry Laboratories of Indiana LLC (Element). Two (2) Suppliers have missed three (3) consecutive meetings. These Suppliers have been removed from Task Group voting status: Anil Joshi - Praxair Surface Technologies, Andrew Cantrel - Jorgensen Forge Corp 6.0 NEW VOTING MEMBERS – OPEN Stuart Hunt of Airbus was proposed as an Alternative Subscriber Voting Member. Motion made and seconded to accept Stuart Hunt as an Alternative Subscriber Voting Member. Subscriber meets the background requirements of NTGOP-001 App MTL. Motion passed. Robert Haldane of Alcoa, Inc. was proposed as a Supplier Voting Member. There were no objections. Robert Haldane is accepted as a Supplier Voting Member. Massimo Capriolo of Bytest SRL was proposed as a Supplier Voting Member. There were no objections. Massimo Capriolo is accepted as a Supplier Voting Member. MATERIALS TESTING LABORATORIES FEBRUARY 2014 CONFIRMED Eric Chabault of Bureau Veritas Laboratories was proposed as a Supplier Voting Member. There were no objections. Eric Chabault is accepted as a Supplier Voting Member. Peter Scrimshire of Special Metals Wiggin Ltd. – IncoTest was proposed as a Supplier Voting Member. There were no objections. Peter Scrimshire is accepted as a Supplier Voting Member. Don Huffman of Lisi Aerospace was proposed as a Supplier Voting Member. There were no objections. Don Huffman is accepted as a Supplier Voting Member. Ben Ransom of RTI Int’l Metals, Inc. Tradco, Inc. was proposed as a Supplier Voting Member. There were no objections. Ben Ransom is accepted as a Supplier Voting Member. An m-frm-01 has been completed by all new voting members. 7.0 PRESENT FEEDBACK FROM PITTSBURGH – OPEN Bryan Hall gave a brief presentation concerning the Supplier Support Committee. This was an effort to increase MTL supplier attendance at the SSC meeting scheduled for February 25 th. Tim Myers gave a review of feedback received from the Pittsburgh October 2013 MTL meeting. Meeting comments Very little feedback provided (only 6 written comments) Good balance of info for first day Ballot resolution is best done in small groups and/or on the phone Small group activity is still useful to encourage more participation, allow new ideas, avoids cumbersome feeling of large groups. Perhaps TAGs can meet as small groups for checklist revision activities. Interested in technical presentations of test methods Perhaps TAGs can report on top NCRs in some useful manner. No action is required. 8.0 NADCAP TUTORIAL – OPEN An MTL Task Group Tutorial was presented. No further discussion followed. MTL TG Tutorial February 2014.ppt Review presentation ‘Ineffective NCR Responses or 60 ways to add a cycle’. No further discussion followed. 9.0 ACTIVITY REPORTS – OPEN 9.1 TECHNICAL ADVISORY GROUPS (TAGs) TAGs reported on TAG function and a summary of activity/challenges AC7101/1 – No Updates or Requests AC7101/2 – No Updates or Requests AC7101/3 – No Updates or Requests AC7101/4 – No Updates or Requests AC7101/4 – No Updates or Requests MATERIALS TESTING LABORATORIES FEBRUARY 2014 CONFIRMED AC7101/4 – No Updates or Requests AC7101/5 – No Updates or Requests AC7101/6 – No Updates or Requests AC7101/7 – No Updates or Requests AC7101/9 – No Updates or Requests It was discussed to use the TAGs to report on the Top NCRs in the open meetings. It was decided to hold off this TAG activity until enough data has been generated with the latest checklist revision. Motion Made by Kay Fisher to accrue top NCR data for 18 months after checklist revision release by ad hoc committee. Bryan Hall seconds motion and also moves to amend motion to include TAG representation in the ad hoc committee. Motion passed unopposed. PRI staff stated the top NCR data will be generated annually as required. As checklists are released for use, the data will be reviewed A presentation was given on “How to Use a TAG”. How to use a TAG Send an email request with subject “Nadcap MTL TAG/Handbook Action” for TAG consideration to the TAG Chair, PRI Staff Engr (Kevin Wetzel), and TG Chair (tim.myers@honeywell.com). The TAG Chair is expected to take action appropriately in accordance with the MTL Audit Handbook Appendix A. The requester is responsible for any follow-up necessary. Topics for TAG support may include: • Clarification of audit criteria before or after an audit (TAGs should not be used to resolve issues between a supplier and an auditor during an audit) • Request for audit criteria change • Request for Handbook change or content addition • Issues of perceived auditor inconsistent interpretations of audit criteria • Conflicting opinions about audit criteria interpretations • Questions about your planned objective evidence (example: “My cert says “per ASTM E 18”, is that good enough for AC7101/1 Para X?”) Note: TAG response is not short-term: a response can take a week or longer TAG Roster is available in eAuditNet, Documents/Public Documents/Materials Testing Laboratories/TAG Tim Myers made a motion to adopt the revised “How to use a TAG” into the Audit Handbook, App A. This is to align with “How to use a TAG” presented in February 2014 Task Group meeting and 22-Jan-2014 email. Motion seconded. Motion passed. ACTION ITEM: Audit Handbook coordinator to revise method for how to use the TAG process (Due Date: 09-May-2014) TG adopted proposal to create Handbook Supplements for each checklist which will link the new criteria to the old criteria along with applicable source requirements (satisfying NOP-002), auditor guidance, and reasons for change. Ad-hoc team was created to generate Excel files. Tim Myers made a motion to accept the AC7101/1 Handbook Supplement entitled “AC7101-1F Handbook supplement approved by TG” and embed that file into the Audit Handbook. Motion seconded. Motion passed. ACTION ITEM: Audit Handbook coordinator to add ‘AC7101-1F Handbook supplement’ to the Audit Handbook upon release of checklist AC7101/1F (Due Date: 31-Aug-2014) MATERIALS TESTING LABORATORIES FEBRUARY 2014 CONFIRMED 9.2 PT/IRR ad hoc committee – Muriel Malhomme-Airbus, team lead The requirement for Internal Round Robin (IRR)/PT for test code L code was removed. It was reiterated to the suppliers that it is not required to use the exact alloy/shape which is used daily in the laboratory. PT is to confirm the testing process. It is recognized that due to sample preparation sometimes different alloys/shapes cannot be utilized. An ongoing effort is being made to provide a list of qualified ISO 17043 providers for PT. It was noted that ISO 17043 was acknowledged by motion at the Pittsburgh 2013 meeting as an acceptable PT provider when accredited by an ILAC source. General discussion concerning this approved motion followed. It was noted from prior discussion (see agenda item 4.0) that the subscribers have committed to a review of their PT requirements flow down and to the review of ISO 17043. The subscribers are to report back on their requirements and opinions at the June 2014 meeting. Julien Corato presented Exova (AGSPTP) 2014 offering. Complete listing of AGSPTP offerings can be found at www.proficiency-testing-programs.com. 9.3 SAE Technical Committee AMEC/MTL Progress on the development of the SAE Industry Standard for Aerospace Materials Testing was reviewed. Initial meeting held Feb 12, 2014. AMEC/MTL website live http://www.sae.org/servlets/works/committeeHome.do?comtID=TEAAMECMTL Draft charter reviewed in meeting and to be presented for comment/adoption through the SAE ballot process Next steps: designate officers, acknowledge support, adopt charter. Update to NMC Oversight Committee in London ACTION ITEM: MTL Subscribers to contact Tim Myers to describe support for or against SAE industry standard development (Due Date: 09-May-2014) The ad-hoc committees were reviewed to ensure all committees were identified, leaders and participants were identified, and objectives were understood (verbally). 10.0 AGENDA REVIEW – OPEN The agenda for the balance of the meeting was reviewed and adjusted. 11.0 TECHNICAL PRESENTATIONS – OPEN Thomas Brendel MTU Aero Engines GmbH gave a presentation on Strain controlled Low Cycle Fatigue (LCF): Typical Deviations in Test Process. 12.0 HT/MTL HARDNESS MOU – OPEN Rob Hoeth coordinated the following MOU between the Heat Treating and Materials Testing Laboratories Task Groups. The purpose of this MOU is to clarify responsibility and audit criteria for laboratory furnaces. The outcome of this MOU is as follows: MATERIALS TESTING LABORATORIES FEBRUARY 2014 CONFIRMED 1. When the supplier has both a MTL accreditation to AC7101/9 for Materials Testing Laboratories - Specimen Heat Treating and a HT accreditation to AC7102 for Heat Treating, MTL auditors will audit laboratory furnaces. If the supplier uses a laboratory furnace with load thermocouples, MTL auditors will use AC7101/9. If the supplier uses a laboratory furnace without load thermocouples, the MTL auditor shall perform an audit to AC7101/9 and AC7102/8. HT auditors will only audit laboratory furnaces when they are also used for production hardware acceptance. 2. When the supplier has only MTL accreditation and uses a laboratory furnace without load thermocouples, the MTL auditor will perform the audit using AC7101/9 and AC7102/8. ACTION ITEM: Tim Myers to sign the MOU between HT and MTL as outlined above. (Signed: 25Feb-2014) ACTION ITEM: Rob Hoeth to provide training on the AC7102/8 checklist at the October 2014 Auditor Conference. (Due Date: 19-Oct-2014) 13.0 MTL VISION GROUP WORK – OPEN The attendees broke out into small groups to perform a review of the vision statement in response to identified barriers. Groups worked to determine the most important items and present potential short/long term actions in this regard. Suggestions for short term and long term actions were collated. 14.0 CONCURRENT WORK BREAK OUT SESSIONS – OPEN Break out groups formed: 15.0 AC7101/1 ballot comment were resolved AC7101/1 Audit Handbook was revised AC7101/11 revision continuation - ballot to follow NTGOP-001 APP MTL REVIEW – OPEN Kevin Wetzel reviewed the latest revision of NTGOP-001 App. MTL which was in the final stages of approval. It is currently in NMC affirmation ballot. The addition of how to handle a main and satellite facility for audit failure was reviewed. No other action is required. 16.0 GROUP WORK – OPEN Small groups were organized to discuss the MTL Auditor Conference. The discussions focused on: how to better engage the Task Group; how can the Auditor Conference support the MTL Vision; what is your vision of the best auditor conference. The groups presented the results of their discussions; these were collated for future analysis. Auditor Conference Group Report.docx Small groups were also organized to discuss the MTL Checklist Vision. The discussion focused on: what checklist characteristics/process elements are important to achieve the MTL Vision; does the checklist facilitate good audits; how can they be better; what post ballot activity needs to be completed prior to checklist release. The groups presented the results of their discussions; these were collated for future analysis. MATERIALS TESTING LABORATORIES FEBRUARY 2014 CONFIRMED Checklist Vision Group Report.docx Checklist Revision Implementation was discussed by the Task Group. Various ideas were discussed on best practices for communicating changes to the checklist. This would be both for suppliers and MTL auditors. These ideas included making a video, a powerpoint presentation, and handbook additions. It was agreed to form an ‘Implementation Sub-Team’ This subteam is to develop the required information to be presented to the MTL auditor. The Checklist TAG would be a part of this sub-team along with the Task Group Chair and Audit Handbook coordinator. The sub-team would be established with the release of each checklist revision. The AC7101/1 TAG has been tasked with creating training material for AC7101/1F to be presented to the MTL auditors via WebEx, with future auditor training to be conducted through the PRI LMS system. Pilot audits were also discussed. The Task Group elected to have volunteers conduct self-audits utilizing the most recent draft version of AC7101/1F. ACTION ITEM: Volunteers to conduct self-audit to AC7101/1F (Element, Exova, NSL, LISI, Timet, Haynes, Alcoa EPS, Heartland) with feedback sent to Kevin Wetzel (PRI) and Kay Fisher (Bohler). (Due Date: 15-Apr-2014) 17.0 SUPPLIER TOPICS – OPEN Joe Pinto gave a brief account of a recent meeting between PRI and A2LA and the possibility of bundled audits for Nadcap and ISO/IEC 17025. There is no action for the Task Group at this time The Supplier feedback process was discussed. The current system is considered adequate to assess the Auditors, but does not provide any opportunity for feedback on the remainder of the process for root cause and corrective action, audit report reviewers or Task Group. This is already an NMC initiative with PRI staff already supporting this effort. The TG discussed the possibility of a MTL specific supplier survey, but no actions were proposed. 18.0 NOP-012 REVIEW – OPEN The recently implemented auditor consistency process was described. The key points discussed were: 19.0 A better defined Auditor evaluation process Improved emphasis using subscriber observations Improved effectiveness of the observation process PLAN DUBLIN MEETING – OPEN Open discussions established the following items to be included in the February Agenda: Discussion on redundant audits Group session report outs Auditor conference vision discussion and breakout group sessions Discuss Handbook for PT Gather feedback on /1 implementation A2LA – Nadcap relationship update Continue revision for NOP compliance Working sessions on AC7101/11 Technical presentation MATERIALS TESTING LABORATORIES FEBRUARY 2014 CONFIRMED The meeting will be four (4) days (Monday – Thursday). 20.0 MTL PROGRAM STATUS – OPEN Kevin Wetzel presented a review of the health of the MTL Task Group via the Dashboard in eAuditNet. The NMC metrics were reviewed by the Task Group. No action was required. Kevin Wetzel presented 2013 data for the Task Group to review concerning NOP-011, Audit Failure Criteria for Appendix A, Mode B Excessive Number of NCR’s. It is required to review this annually. General discussion followed on the failure criteria. MTL Failure Criteria Review 2013 data final feb 2014.docx Motion made by David Bale (Pratt & Whitney Canada) to accept the 95% data for failure criteria for mode B. Motion Seconded. General discussion. Bryan Hall (NSL) moved to amend to stipulate the 98% data for initial audits. Motion seconded. General discussion. Bryan Hall (NSL) withdrew his amendment. The original motion was called for vote. Motion Passed ACTION ITEM: Kevin Wetzel to send agreed MTL NOP-011 Audit Failure Criteria Appendix A to NOP-011 Document Owner for revision. (Sent: 3-Mar-2014) 21.0 FEEDBACK – OPEN Feedback of the current meeting was requested. 22.0 NADCAP MEETING REPORTS – OPEN Bryan Hall presented an overview of the SSC and items of interest from the SSC meeting. For complete details of the meeting, see the SSC Minutes posted on www.pri-network.org. Tim Myers reported on Planning and Ops meeting. For complete details of the meeting, see the Planning and Ops meeting minutes posted on www.pri-network.org. 23.0 CONCURRENT WORK BREAK OUT SESSIONS – OPEN Break out groups formed: 24.0 AC7101/2 revision continuation – Ready for ballot AC7101/12 revision continuation – Ready for ballot AC7101/5 revision continuation – Ready for ballot CONCURRENT WORK BREAK OUT SESSIONS This breakout was intended to be for AC7101/1, AC7101/3 and/or AC7101/4 guidance review. These breakout items were not needed. ADJOURNMENT – 27-Feb-2014 – Meeting was adjourned at (5:10) p.m. Minutes Prepared by: Verl Wisehart verl.wisehart@rolls-royce.com ***** For PRI Staff use only: ****** Are procedural/form changes required based on changes/actions approved during this meeting? (select one) MATERIALS TESTING LABORATORIES FEBRUARY 2014 CONFIRMED YES* ☒ NO ☐ *If yes, the following information is required: Documents requiring revision: Who is responsible: NOP-011 Appendix A Kevin Wetzel/Mike Graham Due date: March 31, 2014