DRAFT
Level 2
2014-2020 HTCSD Outcome Plan: Operational Education Spending
TITLE: Operational Education Spending
Primary Owner: Lisa Wonsiak
Secondary Owner: Michael Douglas
Which organization hoshin, sector hoshin or sector outcome does this project plan
support?
By 2017, the increase in operational education spending will not exceed the general wage
increases and inflationary costs within the sector while being responsive to the challenges
of student need, population growth, and demographic changes.
Lead Unit/Branch:
Expert Advisor: Geri Hall
Team Lead(s): Sandy McDonald & Gerry Gieni
Other Team Members: Budget Holders
Date of Original Draft: March 17, 2014
Date Last Updated: June 5, 2014
1. Problem Statement (Current state and the reason for action.) [Explain what and how big
the problem is and why strategic action is required to address it.]
1. Overall problem … operating grant funding to school divisions has increased to
levels that may not be sustainable in the future.
2. Necessity to have LEAN events
3. Necessity to review expenditures and look for efficiencies and reduce waste
4. Necessity to review budgeting practices and GL accounts to improve budget
strategies.
5. Necessity to work with other school division to improving purchasing power.
2. Root Cause Analysis (What is causing the problem and what evidence can be provided
to support the analysis?) [Highlight baseline data and analysis that helps clarify the
magnitude of the problem statement and narrow the focus for the future state statement.
What are the barriers impeding change or success?]
4. Implementation Plan (What are the high-level actions that will be taken to address the problem within the given timeframe? How will the future state be
achieved?) [More detail can be included in the Detailed Implementation Plan.]
Actions
Deliverables
Establish a LEAN culture
Create a LEAN committee that will
establish a communication plan,
training, and coordinate LEAN events
LEAN event #1 … Caretaking
supplies & services.
5 day value stream mapping
(coordinate with Chinook re – facility
operator)
LEAN event #2 … Division and
School office supplies.
5 day value stream mapping
Establish efficiencies in
transportation services.
Establish Service Contracts for
Moose Jaw Busses, Moose Jaw
Passenger Vans and Board Vehicles.
Increase purchasing card usage.
As stakeholders, we are accountable to the provincial strategic plan and therefore need
to act in order to address the problem statements above
The Ministry has mandated that our Division find $89,000 in new efficiencies
Inefficiencies … non-standard product use, multiple vendors, overstock & under-utilized
products
Increase utilization of
Purchasing Card to achieve the
rebate (million dollar threshold)
and decrease processing costs.
Increase Electronic Funds
Processing
Transparency & efficiency in
budget planning and budget
program management with
budget holders.
Establish consortia
opportunities with other school
divisions for common
purchases.
Lead
Start
Completion Resources Required
Date
Date
(Human and Financial)
Lisa
Sept 2014 June 2020
Division Office resource
time redeployed. Possible
sub coverage for a group
meeting.
Lisa & Doug Dec 2014 July 2015
Sub coverage for
caretakers during VSM
Lunch costs
Facility required
Lisa & Mike Dec 2014 June 2015
Sub coverage for Admin.
Assistants during VSM
Lunch costs
Facility required
Gerry &
Dec 2014 June 2015
Division Office resource
Mike
time redeployed.
Lisa & Mike
Spring
2014
June 2017
Division Office resource
time redeployed.
Require all vendor payments not
paid via credit card to receive
payments electronically.
Provide a detailed budget plan and
chart accounts manual and coaching
to budget holders.
Lisa & Mike
Spring
2014
June 2017
Division Office resource
time redeployed.
Gerry &
Lisa
Spring
2014
Sep 2014
Division office resources
Consult with Prairie South, Chinook,
and Regina school divisions on
purchases such as furniture and
technology.
Gerry
Spring
2014
Dec 2014
Division Office resource
time redeployed.
Risk/
Mitigation
DRAFT
Level 2
3. Future State (How will the situation will be different because of the actions taken to
improve it?) [List targets that address the problem(s) in the problem statement.]
To be in alignment with the Ministry of Education’s strategic plan
5. Metrics (How will you know a change has been an improvement?) [Identify outcome and process
metrics that will indicate the project success and include balancing measures to ensure the project
doesn’t negatively affect other metrics. These should relate to the actions noted above in the
implementation plan. Identify measures that are anticipated to change monthly.]
6. Engagement (How is this plan informed by the lens of
Student First? How will children, parents, and stakeholders,
etc., be engaged in this work?) [Name any target groups
required for success.]