Project Management
Chapter 5
Project Integration Management
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Project integration management
• Definitions of project integration
management
• Why this is important
• Processes in integration management
– Project plan development
– Project plan execution
– Integrated change control
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Project integration management
Project integration
management is about
making sure that all the
various elements of a
project are properly
co-ordinated
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Project integration management
Involves making trade offs
amongst competing
objectives and alternatives
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Making sure that these stages of the
project are ‘integrated’
Project
Initiation
Project
Planning
Project
execution
and
control
Project
closing
Scope
identification
Team set up
Project
definition
WBS
OBS
Scheduling
Network
diagrams
Reporting
Hand over
Commission
Project life cycle
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Project Integration management
• Project plan
development – taking
results of other planning
processes and putting them into
one coherent document
Project Integration
Management
Project plan
development
Project plan
execution
Integrated
change
control
• Project plan
execution – carrying out
the project plan by performing the
activities contained in it
• Overall change
control – co-ordinating
changes across the entire project
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Integration
– The project must be integrated with the
ongoing operations of the performing
organisation
– Product scope and project scope must
be integrated
– Deliverables from different functional
specialties must be integrated
No decision about the project
can be taken in isolation
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Project Integration management
Project
Integration
Management
Project plan
development
Project plan
execution
Project plan
Supporting detail
Work results
Change requests
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Integrated
change
control
Project plan updates
Corrective action
Lessons learned
Project Integration management
Project
Integration
Management
Project plan
development
Project plan
execution
Project plan
Supporting detail
Work results
Change requests
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Integrated
change
control
Project plan updates
Corrective action
Lessons learned
Project plan development
• A project planning methodology is used for
developing the plan, includes:
• project planning software like MS Project
• facilitated meetings with project team
• contributions from stakeholders
• The main output is the Project Plan which
guides project execution and control
• Supporting detail - sometimes an output
can be an organisation chart for the project
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Project plan development
• A project plan is a document or
collection of documents that should be
expected to change over time as more
information becomes available about
the project
GANTT chart or time schedule
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
The best laid
schemes o'
mice an' men
often go
astray
Stopped for
FT students
on
Wednesday
1/4/15
What does a Project plan do?
• Guide project execution
• Document project planning assumptions
• Document project planning decisions
regarding alternatives chosen
• Facilitate communication between
stakeholders
• Define key management reviews on content,
extent and timing
• Provide a baseline for progress measurement
and project control
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
What’s in a project plan?
•
•
•
The project charter or reference to it
A description of the project management approach
A scope statement – what is in and what is out
•
Work breakdown structure to the level at
which control will be exercised
Cost estimates, scheduled start dates and
responsibility assignments
Major milestones and target dates
Key staff required to conduct the project
•
•
•
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Project Integration management
Project
Integration
Management
Project plan
development
Project plan
execution
Project plan
Supporting detail
Work results
Change requests
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Integrated
change
control
Project plan updates
Corrective action
Lessons learned
Project plan execution
Most of the budget and the time spent on
the project will be in the
Cost and staffing level
Project Execution Stage
Initiation Planning
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Execution and control
time
Closing
Project plan execution - tools &
techniques include:
• General management skills
• Specialist skills/knowledge about the
project
• Status review meetings
• Project management information system
• The outputs are the work results (the
product) and possibly change requests to
expand or change the project scope
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Project Integration management
Project
Integration
Management
Project plan
development
Project plan
execution
Project plan
Supporting detail
Work results
Change requests
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Integrated
change
control
Project plan updates
Corrective action
Lessons learned
Integrated Change Control
This is concerned with:
- influencing the factors that create change
to make sure that changes are beneficial
- determining that change has occurred
- managing the actual changes when and
as they occur
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Integrated Change Control
performance reporting
Integrated change control
Subsidiary change control
Scope change control
Schedule change control
Cost change control
Quality control
Risk change control
Contract administration
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Integrated Change Control – Tools &
Techniques
Change control system
(collection of procedures that define the steps by which
official project documents may be changed)
Sometimes a change control board (CCB) will
exit to enforce change control and to make
provision for emergency situations.
Configuration management
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Integrated Change Control – Output
Outputs form change control are :
• updated project plans
• corrective action taken
• lessons learned
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Mock Test
Q1: What are the 3 main phases to Project
Integration Management?
Q2: Name 3 things that need to be integrated in a
project
Q3: What does a Project Plan do?
Q4: What is integrated change control?
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Mock Test
Q1: What are the 3 main phases to Project
Integration Management?
Project plan development – taking results of other planning processes
and putting them into one coherent document
Project plan execution – carrying out the project plan by performing
the activities contained in it
Overall change control – co-ordinating changes across the entire
project
Q2: Name 3 things that need to be integrated in a
project
The project must be integrated with the ongoing operations of
the performing organisation
Product scope and project scope must be integrated
Deliverables from different functional specialties must be
integrated
Dr. Jana Jagodick Polytechnic
of Namibia, 2012
Mock Test
Q3: What does a Project Plan do?
Guide project execution
Document project planning assumptions
Document project planning decisions regarding alternatives chosen
Facilitate communication between stakeholders
Define key management reviews on content, extent and timing
Provide a baseline for progress measurement and project control
Q4: What is integrated change control?
This is concerned with:
influencing the factors that create change to
make sure that changes are beneficial
- determining that change has occurred
managing the actual changes when and as they
occur
Dr. Jana Jagodick Polytechnic
of Namibia, 2012