Attendee Webinar: Onsite Preparation
Wednesday, January 23 at 3:30 pm ET / 2:30 pm CT /
12:30 pm PT
Presented by:
ATIA Chief Operating Officer: Caroline Van Howe
ATIA Events Manager: Sara Haukap
Audio Conference Details: (Optional)
Conference Number: +1 8775272344
Conference Code: 3073468090#
Agenda
1.
Travel and Lodging
2.
Hotel & Convention Center Layout
3.
NEW! Conference Mobile App
4.
Conference Schedule
5.
Special events onsite
6.
Exhibit Hall and how to book appointments/mark favorites exhibitors
7.
Conference Educational Program and CEUs
8.
Conference Printed Materials
9.
Accessible Materials and Services
10. Closing / Questions?
2
Travel and Lodging
• Hotel reservations (http://www.atia.org/i4a/pages/index.cfm?pageid=4261)
• Wireless Access
• SSID: ATIA
• Encryption code: ATIA2013
• Ground transportation (http://www.atia.org/i4a/pages/index.cfm?pageid=4262)
• Local information (http://atia.orlandomeetinginfo.com/)
• Attire
• ATIA encourages business casual dress. The meeting rooms may be cold, so
a light sweater or jacket is recommended. Don’t forget to check the weather in
Orlando before packing at http://www.weather.com.
• Parking
• The Caribe Royale offers complimentary parking for all hotel guests and
conference participants.
• Dining Options
• Concessions: Tented Pavilion and Caribbean III
• Hotel Outlets: The Venetian Room, The Tropicale, Vista Bistro, Café Largo,
Calypso’s, The Falls Lounge, Parrot Isle Lounge and Java’s Coffee Cafe
3
Conference Venue
Conference Venue - Locations
• Conference Venue
• 1/2: Board Rooms
• 3: Boca Rooms (I – IV session rooms; VI – VIII ancillary meetings)
• 4: Caribbean Rooms (I hands-on lab; II and V BYOD rooms; III My Planner
Area; VI and VII session rooms)
• 5: ATIA Headquarters Office
• 6: Exhibit Hall
• 7, 8 and 9: Session Rooms
• 10: Concessions / Seating
Click on view and follow link to header & footer to enter
Copyright and Author information
6
NEW! Conference Mobile App
• A mobile app has been created for the conference to allow
attendees to do the following:
• Get quick access to the conference schedule
• View conference sessions and speaker profiles
• View exhibitor listings and exhibit hall floor plan
• Build your own My Planner by tagging favorite sessions and exhibitors
• Connect with friends with Twitter feature
• For iPhone (plus, iPod Touch & iPad) and Android phones: visit your App
Store or Android Market on your phone and search for “ATIA 2013”.
• For All Other Phone Types (including BlackBerry and all other web browserenabled phones): While on your smartphone, point your mobile browser to:
www.atia.org/mobileweb.
• For more information visit: www.atia.org/mobile
7
Conference Schedule
•
Registration is located in the Sierra Foyer:
• Monday, January 28, 4:00 PM – 6:00 PM
• Tuesday, January 29; 6:00 AM - 7:00 PM
• Wednesday, January 30; 7:00 AM - 7:00 PM
• Thursday, January 31; 7:00 AM - 5:30 PM
• Friday, February 1; 7:00 AM - 5:30 PM
• Saturday, February 2; 7:00 AM - 12:00 PM
•
Pre-conference seminars
• Tuesday, January 29: 8:00 AM – 4:00 PM
• Wednesday, January 30; 8:00 AM – 4:00 PM
•
Conference Schedule-at-a-Glance
(http://www.atia.org/i4a/pages/index.cfm?pageid=4267)
Special Events Onsite
•
Exhibit Hall Sneak Preview Reception - sponsored by Microsoft
•
•
AAC Town Hall Meeting
•
•
•
•
20 minute AT product demonstrations will be taking place in the back of the Exhibit Hall during open hours
Thursday - Saturday
Schedule can be found at: http://www.atia.org/i4a/pages/index.cfm?pageid=4301
Apps Station
•
•
•
Computers with Internet access and a multi-function printer (sponsored by Canon)
Concessions with snacks for purchase and for use of lunch vouchers purchased in advance
Product Demonstration Center
•
•
Thursday, January 31, from 11:45 AM – 12:45 PM in Caribbean VII
RSVP: http://www.atia.org/aacmeetingrsvp
My Planner Area – Caribbean III
•
•
•
Wednesday, January 30, from 5:30 PM – 7:30 PM
Located on right side of exhibit hall
Companies showcasing AT Apps
Poster Sessions
•
Thursday, January 31 and Friday, February 1 from 3:00p.m. – 5:00 p.m. in Caribbean Foyer
9
Exhibit Hall
•
Exhibitor Listing (http://s3.goeshow.com/atia/orlando/2013/exhibitor_list.cfm)
•
Exhibit Hall Hours
• Wednesday, January 30 (paid attendees)
• 5:30 PM - 7:30 PM: Exhibit Hall Sneak Preview Reception, sponsored by Microsoft;
featuring Outta Sight band
• Thursday, January 31 (paid attendees)
• 10:15 AM – 1:00 PM: Exhibit Hall Open / Product Demonstration Center
• 2:00 PM - 5:00 PM: Exhibit Hall Open / Product Demonstration Center
• 3:35 PM: Exhibit Hall Passport to Prizes prize drawings / Complimentary Beverage Break
• Friday, February 1 (free access)
• 10:15 AM – 1:00 PM: Exhibit Hall Open / Product Demonstration Center
• 2:00 PM - 5:00 PM: Exhibit Hall Open / Product Demonstration Center
• 3:35 PM: Exhibit Hall Passport to Prizes and Microsoft prize drawings / Complimentary
Beverage Break
• Saturday, February 2 (free access)
• 9:00 AM – 12:00 PM: Exhibit Hall Open / Product Demonstration Center
•
Networking Appointments with Exhibitors
• Attendee Service Center
Exhibit Hall Floor Plan
11
Pre-Conference Seminar Program – still time to register
• Tuesday, January 29 from 8:00 AM – 4:00 PM
• Wednesday, January 30 from 8:00 AM – 4:00 PM
• NEW! Two-day offerings
• $300 for one-day; $520 for two-day
• More information about offerings available at:
http://atia.org/i4a/pages/index.cfm?pageID=4272
12
Conference Educational Program and CEUs
•
Session directory (http://s3.goeshow.com/atia/orlando/2013/session_directory.cfm)
•
Session handouts
• Online access (No CD-ROMs)
• My Planner area for internet access and printer
•
Daily updates (send email to: dailyupdate@atia.org to sign up)
• Electronic Session Change Updates
•
CEUs
General CEUs/CPDUs: Via AAC Institute, IACET provider, available online after event.
Visit AAC Institute desk outside Exhibit Hall or www.aacinstitute.org
Specialist CEUs: Forms available at Accessible Materials desk to be completed onsite or
mailed within 5 days of event:
• Academy for Certification of Vision Rehabilitation & Education Professionals
(ACVREP) CEUs via American Foundation for the Blind
• American Speech-Language-Hearing Association (ASHA) via USSAAC
• NEW: American Occupational Therapy Association (AOTA) CEUs ($15 fee applies)
13
Conference Marketing Materials
• Electronic versions of the following marketing materials can be
found online at:
http://www.atia.org/i4a/pages/index.cfm?pageid=4301 (in the
General Information section):
• Education Program
• Session Grid (including Product Demonstration Schedule)
• Exhibitor Listing
14
Accessible Materials
• Accessible Material Resources USB Drive – sponsored by gh, LLC
• eBraille files of Conference Program, Exhibitor Listings and Session Grid
• Accessible HTML files of Education Program, Exhibitor Listings and
Session Grid
• WORD/Excel docs of Conference Program, Exhibitor Listings and
Session Grid
• Session Evaluation WORD doc and link to online session evals
• Printed Braille and Large Print– sponsored by gh, LLC
• Education Program
• Exhibitor Listings
• Session Grid
• Tactile Maps (Exhibit Hall)- sponsored by American Thermoform
• Copies of Braille Hotel Restaurant Menus
15
Accessible Services
• Sighted Guides
• 1-2 hours per day
• Animal Relief Areas
• West end of convention center
• Outside of Tower 2 across from parking on field side
• Charging Stations
16
Accessible Services and Devices from our Partners
• ClickAndGoWayfinding Maps by InTouch Graphics
• http://www.clickandgomaps.com/atia
• Audio directions by calling 888.617.7451
• CCTVs – Sponsored by Freedom Scientific
• At hotel check-in and Accessible Materials & Services desk in the ATIA
Registration area to provide magnification
• Refreshable Braille displays- Sponsored by APH
• Interpretype device
• At hotel check-in and front desk
• Enables communication between Deaf and hearing individuals
• Screen Reader and Magnification Software – Sponsored by GW Micro and
Freedom Scientific
• Available in hands-on lab
• Printer – Sponsored by Canon
• Available in MyPlanner area
17
Closing
• Q&A
• Thanks for your time, we look forward to seeing you in Orlando!
For further questions email conference@atia.org or call 877-OURATIA (687-2842)