LSTA Digital Imaging Grants Presentation Projects Workshop
September 13, 2002
~ Workflow for cataloging/metadata creation
Wendy Sistrunk Music Catalog Librarian University of Missouri—Kansas City
Metadata is commonly
divided into three types:
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DESCRIPTIVE - that which describes the
object, relating to what the object contains or
is about
ADMINISTRATIVE - that which indicates
the who, what, where, how aspects
associated with the object’s creation and
preservation
STRUCTURAL - that which relates to the
formal set of associations within or among
individual information objects, i.e., how a
system functions
Structural metadata is embedded in the SADiE
Workstation and in the way the MARC records
are parsed in the online catalog (Innopac)
SADiE PQ PRINTOUT
Date: 06.09.02
PQ Processed on SADiE v4
Sampling Rate 44.1kHz
Output Resolution 16bps
Input Resolution 16bps
Source:
Recorded: ADD
Mastered by: SM
Mode 2: 0000000000000
Recorded by: SM
Cat. No:
File: c:\projects\War5B\War5B.edl
Offsets used:
75 CD frames before the first track
12 CD frames before other tracks and indices
5 CD frames after track end
150 CD frames after the end of CD
(All times printed in CD frames - 75fps)
Tno Ind Start Time
PQ Duration CD Time
PQ Time
1 Goldin40092May10_1942side1
000000000000
0 00:00:08.48 00:00:02.00 00:00:00.00 00:00:07.48
1 00:00:10.48 00:08:51.22 00:00:02.00 00:00:09.48
Administrative Metadata embedded in the
bibliographic record
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Data captured on May 3, 2002, as a .WAV file using a SADiE
digital workstation, version 4.1.
Grant funded in part through the Library Services and
Technology Act, administered by the Missouri State Library,
Secretary of State's Office. Presented by the UMKC University
Libraries Department of Special Collections and the Marr Sound
Archives, in partnership with the Truman Museum & Library.
Provenance: Arthur B. Church.
Originally issued as a 16-inch instantaneous-cut disc.
Title supplied by Special Collections staff.
Broadcast date: Sept. 4, 1942.
System requirements: RealAudio Basic Player; Internet Explorer
or Netscape version 4.0; Macromedia Flash player, version 6.0;
sound card.
Mode of access: Internet.
MARC Tags
(008)
02x
041
1xx
24x
260
300
4xx
5xx
6xx
7xx
856
Fixed fields
Reference number (ISBN, ISSN, manufacturer’s no.)
Language code
Main entry (author, composer, corporate name)
Title
Publication info.
Physical description
Series
Notes (general, summaries, contents, access, etc.)
Subjects
Added entries (additional authors, titles, relational works)
Electronic location and access
Dublin Core
Metadata Elements
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Identifier
Language
Creator
Title
Publisher
Date
Source
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Format
Description
Contributor
Subject
Rights
Relation
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After the digitization process, the
Catalog Librarian creates the descriptive
metadata for the original item (disc),
cataloging it directly into the OCLC
Online Computer Library Catalog
national database (Passport).
Example of record in Passport
Example of record in Worldcat
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This descriptive metadata record
(bibliographic record) is then exported
into the local database, MERLIN, where
it is also directly accessible to any
MOBIUS library within Missouri.
Example of record in MOBIUS
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The OCLC / MERLIN bibliographic
record numbers are e-mailed to the
Special Collections student assistant. A
Dublin Core template has been set up in
OCLC’s Connexion database to describe
the digitized version of the original
objects.
Dublin Core template in Connexion
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Cutting and pasting from the original
record in MERLIN, the student assistant
adds information and access points
specific to the item (such as listing of
contents).
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The Dublin Core “save numbers”
describing the digitized version are emailed back to the Catalog Librarian,
who reviews the metadata record in
Connexion.
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The Catalog Librarian “crosswalks” the
record from Dublin Core to MARC,
corrects any anomalies, and adds
authoritative access points (such as
Library of Congress Subject Headings
and names from the OCLC Name
Authority File)
Dublin Core crosswalked to MARC template
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The record is updated into the OCLC
database (Worldcat).
The OCLC record is then exported into
MERLIN.
Example of record in MERLIN
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The OCLC / MERLIN bibliographic
record numbers are given to the Library
Assistant in the Cataloging Department,
who adds the URLs for the
corresponding .RAM sound files into the
MERLIN
bibliographic records.
.RAM sound files added in MERLIN
Example of record in MERLIN