Emergency/Risk Management
Strategic Plan for the next 4 years
Prepared by: Robin Ebmeyer
Updated Sept/2014
Department:
Project Title:
Overall Goal:
EM/Written
Emergency
Operations Plan
Goal:
2014
Progress
2015
Progress
2016
Progress
2017
Progress
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90% complete
EOP available on website
Reviewed and updated
Work on Department/College
Specific Plans where that makes
sense
Complete Incident Specific Plans
and make available on website
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Update plan
Review Incident Specific Plans to
see if any changes need to be
made
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Update plan
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Review plan make changes
Review department plans
Review Incident Specific
Plans
Create Training Plan
Radio Checks Quarterly
Involved in disaster exercise
(Earthquake/ShakeOut)
Ensure all buildings have
representation
Ensure all building have radios
Encourage group to attend
CERT courses offered on
Campus
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Participate in Annual Training for
Bld. Marshalls/Floor Captains
Radio Checks Quarterly
Participate in Disaster Exercise
Review any written plan involving
the Bld. Marshals/Floor Captains
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Annual Training
Radio Checks Quarterly
Participate in Disaster
Exercise
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Training
Practice Response, radio
checks, exercises
Open EOC during a Disaster
Exercise
Continue Annual Training
Adjust plans as needed
Begin Planning for Community
Exercise that involves the
National Guard
Complete Active Shooter Phase
2 Exercise
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Open EOC during a Disaster
Exercise
Annual Training
Adjust plans as needed
Participate with off campus
community as possible
Participate with Utah
County/National Guard in an
exercise
Develop JAS/binders
Participate in a full scale exercise
involving the community
Provide needed training/table top
for Administration
Involve other appropriate
departments in exercises (EM,
Nursing, Paramedics, SHS, etc.)
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Open EOC during a
Disaster Exercise
Annual Training
Adjust plans as needed
Participate with off
campus community as
possible
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Continue training on
different scenarios that
may affect UVU
Adjust plans as needed
Update any written
documents regarding the
EOC
Participate in a full scale
exercise involving the
community
Provide needed
training/table top for
Administration
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To have a written updated
plan available to
employees/students.
To keep a relevant document
through updates annually
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EM/Building
Marshalls/Floor
Captain Plan
Goal:
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To establish a group of people
who are trained and able to
help with
evacuation, first aid, and
communication during a
disaster
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EM/EOC Training
Goal:
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To develop and train people
to operate in an EOC during a
disaster, improving the
response thereby saving lives,
property, business interests
EM/Disaster
Exercises
Goal:
To plan for and have a full
scale exercise coordinating as
much as possible with the
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Participate in a full scale
exercise involving the
community (Shake
Out/Earthquake)
Provide needed training/table
top for Administration
Involve off campus community,
Attend Emmitsburg Training
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Continue to participate in
full scale exercises either
on campus or in
conjunction with the
community (city or county)
Emergency/Risk Management
Strategic Plan for the next 4 years
Prepared by: Robin Ebmeyer
Updated Sept/2014
community inside and outside
UVU
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Department:
Project Title:
Overall Goal:
EM/Mass Text
Messaging
Goal:
To have a system that is able
to send out an immediate
message that warns, informs
those on campus of a
dangerous or evolving
situation.
RM/Minor’s On
Campus Policy
Goal:
2014
Progress
2015
Progress
2016
Progress
2017
Progress
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Work towards increasing the
functionality of mass texting
Text and improve ability
Ensure it is easy for dispatch to
deploy (active shooter) message
Implement Opt Out plan
Consider App for disaster with
push notices, work with IT
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Continue to test (once a semester)
Increase speed of sending message
(if needed)
Scripted messages for certain
events
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Test twice a year
Make changes as
necessary to increasing
speed of delivery of
messages
Explore possibility of
sending messages to those
on campus (visitors who
don’t have UVU disaster
app)
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Be aware of any changing
technology and update
system as needed or
required.
Get to Phase two on the policy
Develop training for adults
dealing with children
Work with organizations that
bring minors on campus
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Make changes as necessary
Implement policy
Provide training as needed
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Make changes as
necessary
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Review policy to ensure
relevance
Group continues to work on
plan
Written plan is completed
Post plan were needed
Provide training to those who
will need to know what to do
with their HAZMAT
Hire a person to help with this
issue on campus (FT/PT?)
Complete the creation of a
database that tracks all HAZMAT
while on campus to include how
much and where it is located
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Plan implementation complete
Training for those who may need
additional information
Maintain database
Maintain relationships with science
department as it relates to health
and safety regulations
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Make changes as
necessary
Maintain database
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Address any issue that
come up by way of reviews
of processes and plans
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Complete a needed policy
that keeps UVU and children
who come to our campus safe
from harm and accident
Campus wide
Hazardous
Material/Chemical
Safety Plan
Goal:
Complete and implement a
plan that manages HAZMAT
as it comes to campus, where
it is while on campus, and
how it is disposed of. This to
reduce any injury to our
campus community. Create a
database that assists in
tracking HAZMAT, easy access
with community, learn to
respond, plan, and recover
together
Figure out how to be an asset to
community. Agreements with
Utah Co. Health Department on
being a POD
Work specifically with Orem City
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Emergency/Risk Management
Strategic Plan for the next 4 years
Prepared by: Robin Ebmeyer
Updated Sept/2014
to City Fire/EMS
EM & RM/Develop
Website
Goal:
Create an electronic location
where pertinent information
can be found regarding RM
and EM on UVU campus
EMPG Grant
Goal:
Use money as long as it is
available to improve EM
efforts on campus.
Communications being a
priority for now
Department:
Project Title:
Overall Goal:
RM/Develop a
proactive Safety
Program
Goal:
To find and mitigate safety
issues proactively thereby
reducing poor outcomes
because of reacting to safety
issues
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Complete website
Advertise website
Update as needed
Assign a person to update
website
Content and changes will come
from EM/RM
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Apply for grant
Create a priority list of what is
wanted before so that
purchasing will be easier
Use EPAC group to do this
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Keep website updated with useful
information
Make changes as necessary
Apply for grant if still available
Purchase what is needed from
prioritized list developed by EPAC
2014
Progress
2015
Progress
2016
Progress
2017
Progress
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Spend more time with annual
self-inspection of buildings
Identify safety issues through
self-inspection and address then
as possible
Begin writing a campus safety
plan
Find out about other
University’s safety plans
Begin process of getting an
additional person to help with
Risk Management
Establish what general training
is needed across campus
Obtain, create, or develop
training materials that can be
used
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Continue to write safety plan
Complete plan
Post plan to website
Continue to implement a more
proactive program
Create a student intern program
Continue to make progress on
decreasing employee/student
injuries through training
Continue obtaining, creating and
developing training materials to be
used by employees
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Update safety plan
Continue to drill down on
self-inspection building
assessments
Continue to create culture
of proactive approach to
safety versus reactive
approach
Establish a training
program for employees on
safety and health
initiatives
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Review safety plan
Measure outcomes of
safety trainings and
culture change by
analyzing accidents,
injuries, amount of unsafe
area reports
Continue to refine training
materials for employees