Week 7: Six Sigma and Performance Excellence - Discussion Implementing TQM (graded) Over the last six weeks, you have been gaining insight into the ultimate question for this course: How do we implement TQM? Where do we begin? What key areas do we need to address first? Once we get our implementation started, what do we need to do in order to sustain our momentum? Responses Response Author Implementing TQM Herman Shelton Date/Time 10/9/2011 6:48:28 PM Well everyone, Here we are the final week. It went by pretty fast. Professor, thanks for your time, I really like this class and I really like this topic. One of the reasons I like this topic is I use to conduct Root Cause investigations and Common Cause Analysis for Human Failure Modes as it relates to organizations, processes and systems. It was and is very difficult to get managment to buy into admitting there are issues in their area when they will not be in their position long enough to fix anything but yet they are very focused on their next preplanned fast tracked promotion. How do we implement TQM? We implement TQM when it is a management initiative. Management will sponsor the initiative when there is a visionary at the helm or the business is in a kelm and it needs to raise up out of the ashes like Motorola. In other words, there has to be an emotional event requiring the need for change such that the cost benefit is crystal clear. What have I learned to support such a cynical point of view? Well, this concept was made in America. However, America didn't buy it then and we are not buying it now. If we as a nation were focused on quality, then we would not have had an Enron. We would not have had a financial debacle that infected our housing market and almost every family in the U.S. If we were concerned about quality instead of planned obsolescence, our nation would not have had to bail out our auto industries. Unfortunately, we as a nation do value quality when it comes to our superior weapons systems and techniques for being a super power. We are second to none. TQM makes perfect sense to me. I wished my company embraced it in its entirety and I wish our nation embraced this concept to better our people, our nation, our environment and our world. I have so many ideas how I can begin to improve processes one process at a time. However, I can only pray that someone in my organization will notice and ask the question that will open the door to a better way and ultimately a better tommorrow. How do we implement TQM? Instructor Thomas 10/9/2011 10:36:55 PM How do we implement TQM? Where do we begin? What key areas do we need to address first? Once we get our implementation started, what do we need to do in order to sustain our momentum? RE: How do we implement TQM? Thomas Humphrey 10/12/2011 7:18:55 PM The way to implement TQM is to start with the management. If the management does not try to induce TQM then how can you expect the employees to. The main areas to address is the quality of products and the quality of employees. If you have poor workers with porr work ethic then that will reflect in your products. When you achieve the quality you want then you have to keep your employees enthused about it to maintain the quality of the products. RE: How do we implement TQM? John Donnellan 10/16/2011 1:54:03 PM I completely agree Thomas. Implementing TQM must start at the top of the organization. Emphasizing quality and getting employees to buy into the idea is crucial to success as well. Sustaining momentum will be accomplished by continually receiving employee and management feedback on what is and is not working. Subsequent changes will then have to be made to accomodate unforseen variables that present themselves. RE: How do we implement TQM? Jonathan Burt 10/12/2011 8:18:22 PM First when analyzing how to implement TQM, one must first look at what is working and what is not working. The processes that are working do not need attention right away, rather the focus should be on the processes that are not. Once the problems have been recognized, they should be statistically analyzed to see where & when the process fell off and what changes if any were made over the coarse of time. RE: How do we implement TQM? Brandon Krauklis 10/12/2011 6:13:29 PM Modified:10/12/2011 6:13 PM To be effective, the TQM philosophy must begin at the top. From the board of directors to the hourly line employees, TQM must be supported at all levels if the firm is to realize any real improvements in quality. In addition to commitment from the top, the organization must meet these requirements if TQM is to succeed: A change in corporate culture about the importance of quality Forging of internal team partnerships to achieve quality, process, and project improvements, and the creation of external partnerships with customers and suppliers Audits to assure quality techniques Removal of obstacles to successful implementation, such as lack of time or money in the short run http://www.cliffsnotes.com/study_guide/The-Implementation-of-TQM.topicArticleId8944,articleId-8933.html RE: How do we implement TQM? Jose Jimenez 10/11/2011 6:48:25 PM Planning Process Using the information gathered from their customer-focused strategy, companies will plan their business processes to meet the desires of customers. Changing production materials, correcting product flaws and creating new product features are part of the planning process of TQM. Process Management Once the planning process is complete, management can focus on the actual production process of TQM. Process management includes reviewing products and services to ensure they are consistent in quality standards, to ensure products continue to meet customer needs, and to ensure products are available in all markets Process Improvements Improving processes to reduce costs, finding cheaper raw materials or reducing labor costs Total Participation Total participation from all employees of the company must be kept. Managers must train, educate and develop the customer focus strategy in each employee and solid communication.http://www.ehow.com/about_5414945_steps-total-qualitymanagement.html#ixzz1aWVkulDJ RE: How do we implement TQM? Bradley Burgess 10/10/2011 8:39:21 AM I think that TQM always starts with the idea. The idea about how you want to improve. It is up to the individual company to determine what area they focus on first, but there should always be a plan of how to progress. I think the main piece to have in the beginning is the right attitude from management. Management must be 100% behind TQM, especially in the beginning. If the management is only lukewarm the implementation will only be lukewarm. RE: How do we implement TQM? Robert Spurlock 10/10/2011 7:55:11 PM I agree, the first thing you want to do is get upper management involved the are the key to the implementation of the whole system. RE: How do we implement TQM? Eric Mendez 10/14/2011 9:03:04 AM TQM starts as an Idea, but the Idea my flourish into a philosophy or the culture of the company. One persons idea must grow to consume everyone from management to employees RE: How do we implement TQM? Adam Oney 10/10/2011 11:09:16 AM I think the first step in instituting Total Quality Management is to understand how a business operates and who will be the key players in the implementation. Top management must be committed to TQM and providing an environment where all levels of the organization have support to implement TQM. The first areas that need to be addressed would be communication barriers and quality process systems that need to be evaluated and changed. Management's methods of communication are critically important to evaluate as communication must be two way. Once the implementation is started the organization must take credit for the work that they have done and use this success to inspire further changes on the journey to TQM. Failing at TQM Instructor Thomas 10/10/2011 10:44:40 PM Many companies have tried and failed to implement TQM. Where do you think they are having the biggest problem? RE: Failing at TQM Jose Jimenez 10/12/2011 8:44:47 PM The biggest problem they have is understanding the concept, the methods and how to involve it. When TQM is improperly applied it is criticized. another reason is when software fails to interpret errors because of software engineers. RE: Failing at TQM Eric Maynard 10/15/2011 12:39:53 PM The biggest problem, hands down, would have to be getting everyone on board with the philosophy, thereby facilitating the long-term perspective of TQM! From custodial all the way through VPs, CEO, and everyone in between, TQM is a practice that requires due dilligence from everyone within the organization. If the employees do not believe in the mission of the respective organization, then failure is a forgone inevitability! RE: Failing at TQM Herman Shelton 10/11/2011 7:02:31 PM Theoretically, initiatives fail because of a few basic reasons: 1) Initiatives are not fully supported by Senior Management. Sometimes organizations say that they support an initiative. However, without the proper framework initiatives slip away. Our text gives us an example of initiatives not being fully supported: However, after four years the quality management initiative failed. Initial training had been limited, and implementation was unfocused and not directly related to the strategic objectives of the organization. (Evans & Lindsay, 2011, p. 489) On page 495 we have an example of not providing an operational framework for implementing a learning organization. 2) Short term gains without roots to sustain performance. Sometimes organizations are able to achieve results because of the excitement and the energy from the initial results of the organization’s effort. However, maintaining and sustaining can be boring and difficult. According to the text this is called “Limitation or stagnation.” This is a result of quality not being strategically driven and/or aligned (Evans & Lindsay, 2011, p. 489) 3) Other reasons would be a resistance to change. Organizations may be fully committed, have the framework in place and working toward implementation. However, resistance to change can be crippling. Example: In 1997 Zion Nuclear Station had the emotional event that was a catalyst for change. The organization spent a ton of finances and resources to facilitate change. However, the organized labor force was resistant to change. They truly believed that management had to acquiesce or else. They did not believe that management would shut down the power plant. It had never been done in America. After the union publicly embarrassed management, management went along to get along. Three months later, in January of 1998, Senior Management closed Zion Station. RE: Failing at TQM Adam Oney 10/11/2011 10:46:17 AM With any major change i think that communication can be the biggest driver or biggest failure. TQM is a cultural change and the communication of the vision and purpose of the change is critical. If top management can't clearly articulate the change and its purpose then it can create hurdles to implementation. I would also say that problems could arise if trying to implement change based on the size and scope of the company. I think that the larger the company implementation would be harder. RE: Failing at Sarah Sikes TQM 10/12/2011 8:39:55 PM Adam, I agree with you that TQM is a cultural change and the communication of the vision and purpose of the change is critical. Say for example that top managemnt cant clearly articulate the changes then the company would be doing poorly. RE: Failing Jonathan Burt at TQM 10/14/2011 3:33:51 PM Agreed, More often than not it is very difficult to implement TQM or processes that change the organization due to lack of effective communication and integration. Expecting employees to reprogram their M.O. takes persistence and its success relies on a majority of the employees to follow the new processes. RE: Failing at TQM Sarah Sikes 10/16/2011 12:59:55 PM Jonathan, you are right that it is hard to adapt to TQM but the companies that can successfully do it than they make more money. RE: Failing at Eric Mendez 10/11/2011 9:21:49 PM TQM Yes, especially is with big corporation where implementing TQM may actually cause lose profits at first do to the changes being implementing, for instants workers getting used to new techniques and/or procedures. Making management reluctant to do the changes because of fear of losing this initial profit. RE: Failing Bradley Burgess at TQM 10/12/2011 3:04:42 PM Adam and Eric, I think you are both getting at a critical point: TQM is a long term project. Too often management gets so preoccupied with the short term that they lose sight of the long term. The reversals that you point out will happen in the short term and too many people in the leadership fear that they will lose their jobs because of the short term losses. Then the gains will be made after they got canned, leaving it looking like they were the cause of failure. To me, a good example of this is some of your high level college football coaching jobs. They fire the old head coach and bring in a new (think old method to TQM). But things don't drastically improve after a couple of seasons so they fire the new coach. A third coach is brought in and does very well, because the second coach laid the foundations. RE: Failing at TQM Robert Spurlock 10/12/2011 1:36:52 PM I think the biggest thing they have is getting that management team to correctly convert the news system without still focusing on the money side of the organization. Money and understanding is part of the main reasons TQM fails in those companies. RE: Failing at TQM Thomas Humphrey 10/16/2011 7:48:31 PM I think the biggest problem is the management itself. If the management does not believe in it then how can you expect the employees to. RE: Failing at TQM Kyle Tennant 10/16/2011 8:34:07 PM I believe that one of the major reasons that many companies have tried and have failed to successfully implement TQM into their organization is the reasons why many companies fail in general, communication breakdowns. Total Quality Management within in organization is achieved from the top to the bottom and every employee taking an active role to ensure that quality is constantly improving and the organization is moving forward. Many managers find it hard to relinquish a bit of their control and allow for everyone to take an equal role while also performing their ordinary duties. Implementation Angela Ashford 10/11/2011 9:28:17 PM Before getting to implementation one must get through planning and identify the risk, get a plan together to address them and then move forward to implementation Devil's advocate Instructor Thomas 10/12/2011 6:06:53 PM Let me be the devil's advocate for a moment. Doesn't conducting an internal assessment, even if the talent is there to do such a thing, presume everyone at the top wants this thing called TQM? RE: Devil's advocate Richard Joyce 10/12/2011 6:25:31 PM I wouldn't think that everyone "at the top" would desire TQM in the business. I would tend to lean towards this notion for the fact that if a company was to have a perfect TQM, then there would be less need for certain individuals within the organization. This would effect business decisions, to include who, what, where, and why thing should be evaluated. This reminds me of the movie Office Space when they have internal audits of employees. RE: Devil's advocate Eric Maynard 10/15/2011 1:05:15 PM The desire for TQM notwithstanding, one could only hope that every organization conducted internal assessments! A good business practice, in my opinion, is to discover any weaknesses or flaw(s) and correct it/them, well before it/they are discovered by the customer. The desire to look inwards is not looked upon favorably simply because of fear. An organization is afraid of what they may find and are therefore reluctant to look. But it is those organizations who summon the courage to look inwards and possess the integrity to admit,"yes, we are deficient in certain areas and we aim to repair our deficancies by the next quarter", that successfully implement TQM and prosper among society. RE: Devil's Jonathan Burt advocate 10/15/2011 2:08:15 PM The SWOT analysis is an excellent way to look at an organization internally and evaluate its relation to the market. I find the benchmarking other companies within a particular organizations market lets you understand where you stand and predict where you will stand in the future. RE: Devil's advocate Adam Oney 10/12/2011 9:18:32 PM As with all things I don't believe that everyone would be bought into Total Quality Management. Some may think that it may take too much effort to implement. Others may think that it may take too long to implement. Members of upper management may also believe that the expected gains in efficiency and productivity may not outweigh the cost of resources such as time and money. RE: Devil's advocate Angela Ashford 10/13/2011 3:16:48 PM Some of the people at the top can care less about TQM and that's why most project managers have to sale the idea of it to the stakeholdres and senior executives. RE: Devil's advocate Jose Jimenez 10/13/2011 6:59:55 PM I believe those on the top want TQM but some are not well informed of how to go about it and others are afraid if it works or not. From the top level managers and executives want there organization to improve but they want it by introducing their own quality. initiatives More Six Sigma Instructor Thomas then TQM 10/12/2011 6:07:28 PM Why do you think we see more Six Sigma than TQM implementations? RE: More Six Sigma Roberta Pereira then TQM 10/12/2011 9:51:17 PM In my opinion we see more six sigmas than TQM, therefore both emphasize the importance of support and leadership but Six Sigma focuses more the objectives as a total and extends the use of the improvement tools to cost, cycle time, and other business issues and also integrates the goals of the organization as a whole into the improvement effort. Definitely Quality is important, but not independent of other business goals with supporting high level oversight to assure that the interests of the entire organization are considered. RE: More Six Sigma then TQM Robert Spurlock 10/13/2011 7:17:30 PM I agree , to also add to that , the sigma six is somewhat of a similar system to implement than TQM. The trade of is a somewhat similar system that is effective with a higher success rate. RE: More Six Sigma Bradley Burgess then TQM 10/14/2011 3:15:05 PM I think the main reason you see Six Sigma more than TQM is that Six Sigma has much more concrete goals than TQM. With Six Sigma you have a definite goal: less than 3.4 defects per million opportunities. You can measure how close you are, and how far you have came. TQM is much more nebulous. There are fewer definite milestones. I think this leads management teams to lean towards Six Sigma, as it makes planning and evaluation much easier. RE: More Six Sigma then TQM Kyle Tennant 10/16/2011 8:38:27 PM I think Bradley did a wonderful job of explaining one of the major reasons that in the modern day business world we see more much more Six Sigma organizations that Total Quality Management. Most companies are very numbers oriented and that is what drives them, being able to set these concrete goals and analyze periodically how close or how far away they are. Most organizations are not willing to measure their success on simply customer feedback because they are afraid that equation comes to late and they may not be able to make adjustments in a reasonable amount of time. Definition of Quality Instructor Thomas 10/13/2011 8:11:26 PM How would you define quality now? How has your definition changed over the past few weeks? RE: Definition of Quality Sarah Sikes 10/14/2011 10:32:23 AM High grade; superiority; excellence: wood grain of quality. http://dictionary.reference.com/browse/Quality My definition of quality changes over the past few weeks a little. I believe in giving out high grade product no matter what it is. RE: Definition of Quality Herman Shelton 10/14/2011 6:45:21 PM I would define quality as the pursuit of some set of standards in relation to products, goods and or services. I would say that my definition hasn't changed because I work in field where quality is important. RE: Definition of Quality Brandon Krauklis 10/15/2011 6:56:40 PM Modified:10/15/2011 6:56 PM Quality a measure of excellence or a state of being free from defects, deficiencies, and significant variations, brought about by the strict and consistant adherence to measurable and verifiable standards to achieve uniformity of output that satifies specific customer or user requirements. http://www.businessdictionary.com/definition/quality.html Is quality worth the time? Instructor Thomas 10/14/2011 6:35:43 PM Is quality worth the time and effort? Ideally, every company would use quality concepts, but few do more than talk about it. Why is this? RE: Is quality worth the time? Kyle Tennant 10/16/2011 8:42:03 PM When we talk about the cost of quality, we are talking about the overall picture of quality and what it takes to attain the quality that we strive for as an organization. You can not expect to build a car that is of extremely high quality, lets say a Lamborghini, for the price that it takes to build a Hyundai. There is absolutely nothing wrong with a Hyundai there are just two completely different levels of quality here and as the old saying goes, you get what you pay for. It costs Lamborghini a ton of money to higher top notch engineers, designers, software developers, brand managers, etc. and this is the cost of quality that they pay for so they can ask for a premium. RE: Is quality worth the time? Thomas Humphrey 10/16/2011 7:53:42 PM In my opinion quality is worth the time and effort. The company depends on its reputation and if the reputation is poor quality products then most peop;le will not buy them. If the company is worried about quality eating up to much time then this is booges. In my line of work as a carpenter building houses we can still make time on them and build good quality houses. It is possible to work fast and still make quality products. RE: Is quality worth the time? Angela Ashford 10/15/2011 8:28:39 PM I would say that it is worth the time and effort if the plan is to be in business for a longtime and be a company that everyone can trust in respect. Some people lack the qualified team that it would take to develop TQM and others do not want to pay an outside consultant or project manager to come in and help them with incorporating it into there business. RE: Is quality worth the time? John Donnellan 10/15/2011 2:07:25 PM Implementing TQM does not guarantee success, and some companies are not willing to risk excessive amounts of time, money and effort on the prospect. However, if well-planned and appropriate TQM processes are utilized, a company should see a number of positive effects. Better understanding of customer's needs, increased customer satisfaction, better problem-solving and communication, and optimized competitiveness are some of the ways in which TQM can positively effect a business. I believe quality is worth the time and effort, simply because the reward greatly outweighs the investment. TQM Stanley Blake 10/14/2011 11:13:31 PM The implementation of TQM begins with having all components of the system collectively involved in the process. Secondly, having a clear understanding of the strategic vision of the organization and the needs of the customer are essential in establishing a successful TQM implementation. To sustain the momentun, an organization must provide the proper resources and training along with maintaining the pulse of its customers. Implementing TQM John Donnellan 10/15/2011 1:49:54 PM Implementing TQM must being with an overall change in organizational philosophy. Upper management must realize the need, and convey their company-specific ideas to all employees. In my opinion, sustaining momentum relies heavily on success. When emplyees can see the positive effect TQM has on their company, they will continue to embrace it. Review for final Instructor Thomas 10/15/2011 9:03:44 PM Explain the three levels of quality and the key issues that must be addressed at each level. RE: Review for Roberta Pereira final 10/16/2011 10:14:17 AM Modified:10/16/2011 10:14 AM An organization that is committed to total quality must apply it at three levels of quality: 1) The organization level : Customer-driven performance standards should be used as bases for goal settings, problem solving, performance appraisal, incentive compensation , non financial rewards, and resources allocation. 2) The process level: Organizational units are classified as functions or departments, such as marketing, design, product development, operations, finance, purchasing, billing, and so on. 3) The performer/job level : Standards for output must be based on quality and customer service requirements that originate at the organizational and process levels. Evans, J. R. & Lindsay, W. M. (2008). Managing for quality and performance excellence RE: Review for final Richard Joyce 10/16/2011 3:15:41 PM All of these qualities are very important and key in setting up, maintaining, and operating a business. I think each one intertwine with on another and that all three are needed in order to produce quality goods, as well as ethical decision making ideas. Review for final Instructor Thomas 10/15/2011 9:04:27 PM Explain Deming’s chain reaction. RE: Review for Roberta Pereira final 10/16/2011 10:01:22 AM The Deming's chain reaction is a theory which is that improvements in quality lead to lower costs because they result in less rework, fewer mistakes, fewer delays and snags, and better use of time and materials. Lower costs, in turn, lead to productivity improvements. With better quality and lower prices, a firm can achieve a higher market share and thus stay in business, providing more and more jobs. Deming stressed that top management must assume the overriding responsibility for quality improvement. Evans, J. R. & Lindsay, W. M. (2008). Managing for quality and performance excellence (7th ed.). Mason, OH: Thomson South-Western RE: Review for final Richard Joyce 10/16/2011 3:20:51 PM I believe that Deming's chain reaction is a very controversial, yet crucial aspect of business. To me it just makes since that a "chain reaction", should and hopefully would occur under these conditions. This is a series of steps, that if taken, should in turn lead to successful business making decisions. The methodology also provides a guide line as to what mangers should be doing. RE: Review for Logan Richard final 10/16/2011 7:49:27 PM Improve Quality,Costs decrease because of less rework, fewer mistakes, fewer delays, snags, better use of machine-time and materials, Productivity Improves, Capture the market with better quality and lower price, Stay in Business Provide jobs and more jobs. Review for final Instructor Thomas 10/15/2011 9:04:51 PM Summarize the four components of Profound Knowledge. How do they mutually support each other? Review for final Instructor Thomas 10/15/2011 9:05:29 PM Explain Juran’s Quality Trilogy. RE: Review for Angela Ashford final 10/16/2011 4:48:48 PM It's the concept of addressing the process in quality planning, improvement and control in a project. Such as addressing the issue and then the end result of ussue being addressed. RE: Review for Roberta Pereira final 10/15/2011 10:43:21 PM Juran’s Quality Trilogy consists of quality planning, quality control, and quality improvement. Quality planning is the process for preparing to meet quality goals. Quality control is the process for meeting quality goals during operations. Quality improvement is the process for breaking through to unprecedented levels of performance. RE: Review for Brandon Krauklis final 10/16/2011 7:31:08 PM Juran’s Quality Trilogy consists of quality planning, quality control, and quality improvement. Quality Planning provides a system that is capable of meeting quality standards. Quality Control is used to determine when corrective action is required. Quality Improvement seeks better ways of doing things. http://www.shsu.edu/~mgt_ves/mgt481/lesson13/tsld011.htm Review for final Instructor Thomas 10/15/2011 9:06:05 PM How is Juran’s philosophy similar and different to Deming’s? What are Crosby’s Absolutes of Quality Management and Basic Elements of Improvement? How are they similar to or different from Deming’s 14 Points? RE: Review for Logan Richard final 10/16/2011 7:42:52 PM Because his key elements in implementing company-wide strategic quality planning are in turn seen as Identifying customers and their needs Establishing optimal quality goals Creating measurements of quality Planning processes capable of meeting quality goals under operating conditions and Producing continuing results in improved market share, premium prices and a reduction in error rates in the office. Which is the basics of Deming. Review for final Instructor Thomas 10/16/2011 7:12:05 PM What is the Kano model? What are its implications for quality management? Review for final Instructor Thomas 10/16/2011 7:12:42 PM Define leadership. Why is it necessary for successful total quality management? Review for final Instructor Thomas 10/16/2011 7:13:18 PM Explain the traditional theories of leadership and their implications for total quality. implementation TQM Logan Richard 10/16/2011 7:40:29 PM Corporations that want to implement TQM needs to have a strong management team that is ready for the change that will be imposed onto them. Than key elements need to be analyzed in order for the process to begin. In others words you have to identify the problem. From there the team has to develop a process that well be controlled and analyzed every step of the way until the serve or product is complete, or until the process starts again.