Out of District
Vacancy Announcement
Search Number:
141
Job Title:
Payroll Clerk
Start Date:
Upon Completion of the Search Process
Appointment:
12 month Appointment
Duties and
Responsibilities:
 Serves as payroll clerk processing payroll two times per month.
 Monitors assigned payroll activities and/or program components (e.g. County, State, and Federal agencies, tax
laws, FMLA, etc.) for the purpose of ensuring compliance with established financial, legal and/or administrative
requirements.
 Assists Auditors for the purpose of providing supporting documentation and/or information on internal process
that is required for audit.
 Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g. payroll, benefit
provider/s, withholding versus W4, salary status, late hires, leaves of absence, separating employees, etc.) for the
purpose of ensuring accuracy of records and employee payments.
 Reviews payroll and a variety of insurance-related information (e.g. payroll reports, FMLA, requirements, etc.) for
the purpose of ensuring accuracy of payroll and insurance records.
 Processes a wide variety of payroll information, documents, completes data entry and responds to inquiries
regarding payroll (e.g. direct deposits, pre-notes, W-4s, leave balances, salary, levies, garnishments, investments,
voluntary and involuntary contributions, time sheets/payroll, salary adjustments, longevity pay, union dues,
benefits, leave balances, tax deposits, etc.) for the purpose of ensuring the availability of documentation and
compliance with established policies and regulatory guidelines.
 Prepares a variety of payroll related documents (e.g. invoices for overpayments, special pay from schools,
retirement plan transfers, ACH transfers, voluntary and involuntary contributions, W-2 controls, worker’s
compensation checks, budget, risk management, verification of employment and salary, etc.) for the purpose of
documenting activities, providing written reference, and/or conveying information.
 Reconciles payroll account balances (e.g. time sheets, direct deposits, wage attachments, benefits, voluntary and
involuntary contributions, etc.) for the purpose of maintaining accurate account balances and complying with
established guidelines.
 Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, salary,
supplements, longevity pay, stipends, FMLA, etc.) for the purpose of ensuring accuracy and adherence to
procedures prior to processing.
 Assists in implementing accounting procedures for the purpose of providing internal financial controls throughout
the district and ensuring compliance with established accounting practices and all applicable regulatory
requirements.
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Collaborates with other administrative personnel and/or outside agencies (e.g. district personnel, outside
agencies, community organizations, etc.) for the purpose of implementing and maintaining services and/or
programs in accordance with established financial policies, practices, laws and/or regulatory guidelines.
Compiles statistical and payroll data from a variety of sources (e.g. etc.) for the purpose of providing summaries to
other personnel and/or ensuring compliance with established guidelines.
Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing
transactions.
Recommends policies, procedures and/or actions on issues that relate to financial operations for the purpose of
providing direction and/or making decisions for the district.
Participates in workshops, in-service trainings, etc. for the purpose of conveying and/or gathering information
required to perform job functions.
Required
Qualifications:
1. Substantial experience working with and processing payroll.
2. Progressively responsible accounting experience.
Preferred
Qualifications:
1. Bachelor’s degree in Accounting from an accredited college or university.
2. Successful experience working with Governmental accounting.
3. Successful experience processing payroll and performing accounting functions in a school environment.
Successful Candidate Will Possess:
Knowledge of:
o Principles and techniques involved in payroll;
o Preparation, monitoring and control;
o Payroll related accounting practices;
o Labor contracts and their impact on payroll;
o State Education Codes State and Federal laws.
Ability to:
o Schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and
use job related equipment;
o Analyze data utilizing defined but different processes;
o Operate equipment using defined methods;
o Work with a diversity of individuals and/or groups;
o Work with a variety of data; and utilize job-related equipment;
o Problem solve to analyze issues and create action plans;
o Problem solve with data frequently requires independent interpretation of guidelines; and problem
solving with equipment;
o Perform basic math, including calculations using fractions, percent’s, and/or ratios;
o Read technical information and solve practical problems;
o Communicate with diverse groups;
o Maintain confidentiality;
o Meeting deadlines and schedules;
o Setting priorities; and
o Work as part of a team with detailed information/data and frequent interruptions.
Skill in:
o Performing single, technical tasks with a need to occasionally upgrade skills in order to meet changing job
conditions;
o Preparing and maintaining accurate records;
o Using pertinent software applications;
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Applying flexibility to work with others in a wide variety of circumstances.
Additional
Requirements:
 A valid Montana Driver’s license to perform the essential functions of the position.
 In accordance with School District policy, hiring will be conditional upon successful completion of a preemployment background check.
Application
Deadline:
May 26, 2015 at 4:00 p.m. MDT. Late applications will not be considered. Mailed applications must be
Postmarked by the deadline.
Application
Procedure:
To apply, submit the following:
(1) a letter of application addressing the above required and preferred qualifications, and
(2) a college transcript(s)
(3) a current resume or vitae, and
(4) a completed Classified District Application
(5) the names, addresses, telephone numbers and email addresses of three current professional references.
(6) a current Montana background check
An application packet addressing all of the above listed items is highly encouraged. Missing materials and/or
information may not be requested and may result in your application not being considered for the position.
Submit Materials to:
Send or e-mail your entire application to:
Kristii Lockart , HR Assistant
P.O. Box 166
Belgrade, Montana 59714
or
email to:
klockart@belgradeschools.com
A complete application packet can be mailed to you or you may download the application packet at:
http://www.bsd44.org/job-vacancies/
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An EOE/Vet/ADA Employer
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