Wrap up and the road to
formulation
Brussels, 29 January 2016
Contents
1. Wrap up
2. Way forward
Feedback from the meetings with
Flemish academics
• Feedback / Overview per IUC/NETWORK
• Meetings as compared to proposed projects
– Interdisciplinary interest
– Not encountered match
– Need for reorientation
– General comments
Programme cycle – 5 year strategic planning
phases / Annual Activity programmes
Country level Institutional University Cooperation
Program Phase In Phase 1 – Capacity
Phase II PP:
me Cycle Pre Partner
Building
Consolidation and
Programme
valorisation
Year
Partner
ships
O
1
2015-16
2017
2
3
4
5
6
7
8
9
Phase Out
10
11
12
4
‘To do’s’ linked to next steps in the process
1. Appointment of Flemish coordinators, project leaders
–
–
–
–
Open call : 16 December 2015
Deadline : 4 February 2016
Overview candidates => south universities: at the latest by 08/02
Advice & feedback (ranked) requested by: 15/02: AM
• Take into account, if possible, collaboration with different Flemish universities
– Decision by the Bureau UOS : 26 February 2016
2. Local teams confirmed / programme manager to be
appointed: early March 2016
Pre-partner programme proposal and contract
1. Agreement on pre-partner programme
– South: draft version pre-partner programme
by end of February 2016 (documents
delivered on Monday 25/01)
– Contracting (administrative): 1st week of
March 2016 contract vlir-uos=> flanders +
South university
– Reflection on set-up of a management
structure needs to take a start:
•
What kinds of needs for PSU installation??
Step 3 - Formulation mission
• Define the data a.s.a.p. after appointment
Flemish team
• First contacts North/South
• Proposal of Mission programme outline (see
examples given on 25/2) – by 2nd week of
March 2016
• Reflect on need of preparatory workshops
(PCM, broad stakeholder consultations,
other universities in case of network)
7
Formats for formulation of Phase 1 (2017-2021)
• VLIR-UOS sends formats 1st week of Feb
2016
• To be used during formulation mission
•
Will be explained again at start of formulation
mission, but you can already start preparing text,
stakeholder analysis and risk analysis
• End of formulation mission: logframe, OP,
risk analysis, budget and draft text
8
Important elements for consideration
• Partner Programme concept notes are proposals from the
South and as such indicative or pre-match
– Basis for formulation
– there is room for change and improvement within the strategic
boundaries (institutional, country strategic)
– Flemish teams and formulation mission with project level workshops
will bring new input
• Aim for and build upon a win-win concept!
• Think about synergies and complementarities
• Be receptive but dare to be critical and assist in shaping ideas
jointly
• There is a programme behind the project: strive for synergy
between the various projects
Preparatory year is a learning process
• Flemish coordinators and local
coordinators encouraged to visit other
institutions and exchange experience and
systems
• Manage the expectations
• Prepare good communication guidelines,
crucial for success
• Prepare the PSU staff and management
procedures
• Guarantee high level university support
Timeline IUC / Networks – formulation phase
Action
Open call for Flemish interest on the basis of
South concept notes
Actor
VLIR-UOS
Date
16 December 2015
VLIR-UOS and Flemish
universities/university colleges
25– 29 January 2016
Submission candidacy for Flemish mandates
(Coordinator and project leader)
VLIR-UOS
4 February 2016
Submission of advice by the local universities
regarding the proposed Flemish candidates
VLIR-UOS and local universities
At the latest by Monday 15 February
Bureau UOS
26 February 2016
Orientation and matchmaking event
Appointment of Flemish Coordinator and
project leaders
Administrative session with Flemish
VLIR-UOS
coordinators and ICOS / preparing pre-partner
programme
Start pre-partner programme (standard format ) VLIR-UOS + Fl. University /local
university
Orientation session North for Project Leaders
1st week of March 2016
1st week of March 2016
VLIR-UOS
2nd half of March 2016
Formulation missions
Local universities and Flemish
delegation
April 2016 (at the earliest Easter
holidays)
Submission of partner programme proposals
Local universities and Flemish
delegation
6 May 2016
Selection commission and
Bureau UOS
VLIR-UOS
2nd half of May/ early June 2016
Programme stakeholders
1 January 2017
Selection advice
Funding decision (inclusion in multiannual
framework/ country programmes)
Start of programme implementation
June-September 2016