Department of Intramural and Recreational Sports
2012-13 Annual Report
Department of Intramural and
Recreational Sports
New Student Recreation Center….coming
this Fall!
2012-2013
Annual Report
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Department of Intramural and Recreational Sports
2012-13 Annual Report
Table of Contents
I.
Executive Summary
II.
Collaborations
III.
2013-14 Departmental Goals
IV.
Intramural Staff
V.
Academic Unit Support
VI.
Staff Professional Development
VII.
Activities That Support Diversity
VIII.
Informal Sports
IX.
Cardinal Corner
X.
Health Science Campus Facility
XI.
Intramural Sports
XII.
Marketing and Promotions
XIII.
Assessment
XIV. Technology
XV.
Safety
XVI. Fitness
XVII. Sports Club Federation
XVIII. Special Events / Programs
XIX. Activity Evaluations
XX.
Facility Usage Statistics
XXI. List of Facility User Groups
XXII. Intramural Sports Statistics
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Department of Intramural and Recreational Sports
2012-13 Annual Report
XXIII. All Campus Points Totals
XXIV. Intramural Champions
XXV. 2013-2014 Intramural Schedule
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Department of Intramural and Recreational Sports
2012-13 Annual Report
2012-2013 Annual Report
Edited by:
Dale Ramsay
Prepared by:
David Rice
Contributors:
John Smith
David Hatfield
Debby Woodall
David Rice
Justin Peterson
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Department of Intramural and Recreational Sports
2012-13 Annual Report
2012-2013
Department of Intramural and Recreational Sports
STAFF
Dale Ramsay
Janice Day
David Hatfield
John Smith
Debby Woodall
David Rice
Justin Peterson
Roger Metry
Michael Richeson
Frank Nuxoll
Greg Johnson
Jerry Barry
Tim Lynch
Rusty Michalski
Justin Lucas
Chelsea Cook
Liam Corley
Abby Jacob
Mary Elise Schlich
Tad Porter
Christian Rick
Alycia Dukes
Kylie Wrenn
Ryan Ramsay
Michael Wernert
Matthew Daunis
Director
Student Affairs Business Center Liaison
Assistant Director- Facilities
Assistant Director- Marketing, Technology, Safety
Assistant Director- HSC Facility and Fitness
Coordinator of Sports Clubs and Facilities
Coordinator of Intramural Sports
Program Assistant
Facility Supervisor- Humana/SAC/Crawford
Facility Supervisor- SAC
Facility Supervisor- SAC/Humana
Facility Supervisor- Humana
Facility Supervisor- HSC
Facility Supervisor- HSC
Undergraduate Assistant- Game Room
Undergraduate Assistant- Intramurals
Undergraduate Assistant- Intramurals
Undergraduate Assistant- Intramurals
Undergraduate Assistant- Intramurals
Undergraduate Assistant- Intramurals
Undergraduate Assistant- Intramurals
Undergraduate Assistant- Facilities
Undergraduate Assistant- Facilities
Undergraduate Assistant- Facilities
Undergraduate Assistant- Facilities
Undergraduate Assistant- Facilities
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Department of Intramural and Recreational Sports
2012-13 Annual Report
I.
Executive Summary
2012-13 was both an exciting and very challenging year for the Department of IntramuralRecreational Sports. Significant work was performed as IMRS plans for the opening of the
new Student Recreation Center, which will open this fall.
The IMRS staff has worked tirelessly on the planning of the SRC. From creating the
specifications for the bid for the weight and fitness equipment, to selecting recreational
equipment, to working on the budget, the IMRS staff is performing the myriad of details that
are essential in the successful opening of the SRC. We were also able to successfully select
and implement our software platform. The CSI system has increased the ability for IMRS to
manage facility access
A great deal of time was spent on working out the details of the various arrangements that the
University has with students outside of UofL (Duel-Credit, Ultra students, Metropolitan
College, PACT, etc.). The communication and arrangement has been completed with all of
these groups so that they are paying the appropriate recreation fee. Also, an agreement was
worked out so that student taking online classes are paying an appropriate share of the
recreation fee.
One difficult situation that we had to deal with was the closing of Humana Gym. We
received word that the University had made the decision to close the facility in July. We were
also informed that we had 19 days to remove all of our equipment. This was an incredibly
difficult task. Thanks to Assistant Director David Hatfield, we successfully cleaned out
Humana Gym, which had been in operation for our department for over 30 years. Humana
Gym has been renovated and is now a dedicated facility for the University’s Get Healthy
Now program.
Another difficult challenge that IMRS endured was the loss of long-time staff. Garry Baker
and Jerry Barry, who were the longtime facility managers at Humana Gym, both retired this
year. Janice Day, our Unit Business Manager, was transferred to the new Student Affairs
Business Center. This fall we are going to lose longtime employees, Facility Manager
Michael Richeson and our Program Assistant Roger Metry. They are both taking advantage
of the University’s Voluntary Separation Plan, which provides significant financial
incentives for employees who are close to retiring. We deeply appreciate the contributions
that all of these individuals made to the Department of Intramural-Recreational Sports. We
are currently working to get some of these positions filled as well as creating some new
positions as we need to have an appropriate staffing level when we open the Student
Recreation Center.
With the loss of our UBM, our existing staff was forced to take on the task of performing the
departmental business functions. Given the high level of responsibility the staff already has
in administering the program, plus the additional duties they have in the planning of the SRC,
this made for a very difficult situation. None of our staff are trained UBMs. This is a
situation that needs to be rectified with the opening of the SRC.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
While we endured some difficult challenges in 2012-13, we rose to the challenge and
managed them as we always do. We are excited to be a part of UofL history as the new
Student Recreation Center will open in the Fall of 2013. The SRC will transform student life
on UofL’s campus for generations to come. We are excited about the new ways we are going
to be able to serve our students. With the opening of the Student Recreation Center, the
future is bright for the Department of Intramural-Recreational Sports.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
II.
Collaboration
One of the primary strengths of our program is the volume and quality of collaborations that
Intramural-Recreational Sports has with different departments across campus. These
collaborations serve to enhance the department’s ability to effectively serve our various
constituency groups. The following is a summary of our numerous collaborations:
SGA / Cardinal Corner Game Room - SGA contributes $10,000 to the IntramuralRecreational Sports Department. In return, students get to use the room for free. This
is an outstanding collaboration that enables the Cardinal Corner to be extremely
popular with our students.
Welcome Weekend - Intramural-Recreational Sports was actively involved with
Welcome Weekend. We provided an open house where incoming freshmen
participated in Fitness classes, met with various representatives of our Sports Clubs,
played Dodgeball, and worked out in our weight room. This program allowed for the
freshmen to familiarize themselves with our various programs and services.
Athletics - We work closely with Athletics in cooperatively sharing the use of each
other’s facilities. Our students benefit from getting to compete in outstanding venues
such as Cardinal Arena (Basketball Championships), Bass/Rudd Tennis Center
(Tennis Tournaments), Wright Natatorium (Swim Meet), and the Trager Stadium
(Track Meet). Participating in these venues enhance the experience of participating in
Intramurals for our students.
Yoga Classes - Intramural-Recreational Sports collaborated with Student Health and
the Get Healthy Now program on establishing yoga classes for the University
community. Each department shared in the cost, hiring the instructors, and providing
the space for the classes. The yoga classes were extremely popular and we are
planning to offer them again this year.
Financial Aid Office - Our department works closely with Charlie Schnell in the
Financial Aid Office to recruit College Work Study students to work in the Intramural
Department. Our department is the most popular place for CWS students to work on
campus. By developing this relationship with Financial Aid, it assists us
tremendously with our student wage budget by having a large number of CWS
students.
International Center - Intramural-Recreational Sports works with the International
Center and offers two “International Nights” in the SAC, one in the Fall and one in
the Spring. The purpose of these programs is to expose International students to IMRec Sports. Many of the participants are part of our Badminton Club, which has a
high percentage of International students.
Orientation - We are very involved in Orientation. We have a table at the information
fair and are part of the presentation on campus involvement. After several attempts,
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Department of Intramural and Recreational Sports
2012-13 Annual Report
we now have the correct situation within the Orientation program where we are able
to reach out to a high volume of students. We believe it is important to have a strong
presence at Orientation to expose the incoming freshmen to our program.
Marching Band - With the development of the “Extreme Home Makeover” project of
renovating the Intramural Field, we were thrust into collaboration with UofL’s
Marching Band. We worked well with them in scheduling and field maintenance. We
have made it very clear to them that they are a full financial partner in the expense of
maintaining the Intramural Field. They were extremely cooperative and while it is not
our ideal situation, we are making the best of it.
Nelligan- Our arrangement with Nelligan continues to be a financially successful one
for our department. In this time of financial stress, Nelligan has done an excellent job
in providing our department with additional revenue that we need to operate our
program. Our partnership is unique in that we continue to be the only recreational
sports program in the country with an agreement with a sports marketing firm. We
look forward to the future with the opening of the SRC and the new marketing
opportunities that will develop.
University Emergency Medicine - We have a partnership with University Emergency
Medicine to enable us to have Automatic External Defibrillators in our facilities. Dr.
Price wrote our prescriptions on our AED protocols. This relationship is important
because of the necessity for our staff to be able to respond to a cardiac emergency.
Student Affairs Collaborations
Housing Move-In Day
We assist with Housing Move-In Day in August.
Field Days
Our department participated in Welcome Week
programs for the Dean of Students Office.
Student Athletic Tickets
Dale Ramsay assists SGA with the Student Athletic
ticket registration process and chaperoned the
student trip to the Sugar Bowl in New Orleans.
First Aid Classes
John Smith teaches First Aid Classes to both the
Intramural Sports and Student Activities staff as
well as other university employees.
Speech / Literature
Distribution Policy
Dale Ramsay, under the auspices of the Dean of
Students Office, works with off-campus groups to
ensure they are in compliance with the University’s
Speech/Literature Distribution Policy.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
Welcome Tents
Dale Ramsay, David Hatfield, and Justin Peterson
assist with the setup of the Dean of Students
Welcome Tents for the first two days of classes.
This was extremely successful, as the students
appreciated the fact there were people available to
assist them during the hectic time at the beginning
of the academic year.
Physical Plant
We have an excellent relationship with the various
trades in the Physical Plant. We have spent a great
deal of time cultivating these relationships. We
receive excellent service from the Physical Plant. In
an effort to show our appreciation to them we work
closely with them on our extremely popular
Faculty/Staff Golf Outing. Many Physical Plant
employees participate in the tournament. They
assist us in obtaining sponsorships for the event as
well.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
III.
2013-14 Departmental Goals
1. Finalize the planning of all aspects associated with the impending opening of the SRC in
the Fall of 2013.
2. Collaborate with Student Health to continue Fitness Assessment for students and
coordinate their presence in the SRC.
3. Continue to recruit student interns to help implement the Fitness Coaching program.
4. Continue to collaborate with Financial Aid in recruiting Cardinal Covenant students to
work as student employees.
5. Collaborate with the Athletic Department to assist with the maintenance of our IM Field
complex.
6. Continue to increase efforts to get more Residence Hall participation in the Intramural
component of our program.
7. Implement mock emergency training to enable our staff to respond more effectively in
emergency situations.
8. Continue to work on the recruitment and retention of officials in our various Intramural
Sports.
9. Continue to reinforce Department safety protocols with each of our Sports Clubs.
10. Continue to work with Nelligan Sports Marketing in securing sponsorships for the
Department of Intramural-Recreational Sports.
11. Meet with staff on a monthly basis to review First Aid/Safety protocols.
12. Work with University Archives to digitize previous year’s All-Campus Champions
Boards as we transition into the SRC.
13. Have each of our eligible Sports Clubs attain RSO status.
14. Continue to conduct criminal background checks on Sports Club volunteers and
instructors.
15. Coordinate the transition of the administration of the Cardinal Corner Game Room to the
Department of Student Activities.
16. Facilitate the full implementation of IM Leagues online software in all divisions of the
intramural sports competitive leagues.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
IV.
Intramural Staff
The Department of Intramural Sports has 12 full-time employees. During 2012-13 we also
employed 155 student employees who served as facility workers and sports officials. The
strength of our staff is their dedication and loyalty to the Department. The full-time staff has
in excess of 200 years of service to UofL in the Intramural Sports Department.
Jerry Barry, longtime Facility Manager at Humana Gym, retired this year after 30 years of
service. We appreciate Jerry’s dedication to our program and wish him well in his future
endeavors.
We continue to have a close working relationship with the Department of Financial Aid to
ensure we are able to get an ample number of Federal College Work Study students to fill our
need for hourly student employees.
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Department of Intramural and Recreational Sports
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V.
Academic Unit Support
We have an outstanding relationship with the Health and Sports Studies Department (HSS).
HSS uses the SAC Gym for their activity classes during the Fall and Spring semesters. We
currently provide space for over 20 classes. These classes benefit our program due to the fact
that the HSS students use our facilities and get exposure to our program. We also provide
valuable internship opportunities for the HSS students. Dale Ramsay is also an HSS faculty
member, teaching classes in Recreational Sports Management and Sports Officiating.
Debby Woodall was involved with several academic units (Nursing, Exercise Physiology,
and HSS) with the “Fit Into College” program.
We also provide our facilities for many academic units who wish to have recreational
programs.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
VI.
Staff Professional Development
Dale Ramsay
Taught two classes for HSS (Rec. Sports Management and Sports
Officiating)
High school and college basketball official
Served as Clinician for Mid-South Basketball Officials Camp
Served as Clinician for KIAC Basketball Officiating Camp
Attended NIRSA Conference, NIRSA Region II Conference, and
KIRSA State Conference
John Smith
Taught First Aid/ CPR Classes
Red Cross Instructor
Conducted clinics for Kentucky High School Athletic Association
Assigning Secretary for High School Volleyball and Softball in
Jefferson County
Served on Advisory Board for Louisville Area Red Cross Chapter
Attended NIRSA Conference, NIRSA Region II Conference, and
KIRSA State Conference
Justin Peterson
Assigned officials for St. Xavier High School Intramural Sports
Assisted Jefferson County Public Schools with establishing a Flag
Football League
Debby Woodall
Great Places to Work Committee
“Fit Into College” Leadership
ACE Personal Training Certification
Attended NIRSA Conference, NIRSA Region II Conference, and
KIRSA State Conference
David Hatfield
Attended NIRSA Conference and KIRSA State Conference
David Rice
Student Awards Committee
KIRSA State Conference
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Department of Intramural and Recreational Sports
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VII.
Activities That Support Diversity
One of the strengths of our program is its diversity of participants. Our motto of “A Sport For
Everyone and Everyone In A Sport” promotes inclusiveness in all aspects of our program.
In Intramurals, there are a high percentage of African-American students who participate in
Flag Football and Basketball. The student group Porter Scholars became very active in the
Intramural Sports program this year. Our student staff is extremely diverse in both gender
and ethnicity. The majority of our Intramural Sports supervisors and officials were AfricanAmerican students.
In Informal Recreation, the number of users of the recreational space in the SAC is
approximately 20% African-American. It is apparent that African-American students are
active participants in all phases of our program.
Our program is also popular with International students. We host International Nights in both
Fall and Spring semesters in the SAC. The majority of the members of our Badminton Club
are International students. A large number of International students also participate in our
Soccer Leagues.
It is obvious that all segments of our program are popular with the rich and diverse student
population of UofL. It is also apparent that these students view our facilities as a place where
they feel comfortable participating in our various programs.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
VIII. Informal Sports
The Department of Intramural and Recreational Sports operates five different facilities:
Humana Gym, Crawford Gym, Health Sciences Campus Fitness Facility, Cardinal Corner
Game Room, and the Student Activities Center Gym. These facilities are open a combined
325 hours/week to provide recreational opportunities for the UofL community. The 2012-13
facility participation totals are as follows:
Student Activity Center
*Humana Gym
Crawford Gym
Cardinal Corner Game Room
Health Sciences Fitness Center
322,359
10,922
12,285
39,424
50,322
475,890
When you take Humana Gym out of the participation totals, the overall usage in our other
facilities increased nearly 5%. This type of usage is more evidence of the need for the new
Student Recreation Center.
* Humana Gym was closed in August 2012. The usage numbers only reflect the use from
May 2012 to August 2012.
Student Activities Recreational Center
The Student Activities and Recreational Center attendance again saw our numbers reaching
above three hundred thousand users. The following is usage breakdown from each area.
Strength and Fitness Center
Weight Room Annex
Multi-Purpose Floor
Racquetball and Squash Courts
Aerobics Studio
101162
18305
165236
12989
15992
(+7948)
(+5134)
(+8675)
(-1208)
(+1059)
Strength and Fitness Center
The numbers for the Strength Fitness Center rose by about seven percent this past year. After
spectacular growth early on, the last few years have hovered at around 100,000 users per year
in the Strength and Fitness Center. Much of the increase this past year is likely due to the loss
of Humana Gym and the migration of those users to the SAC. Physical Education class sizes
remained relatively constant so this seems to be the only factor that was different from past
years to account for the relatively large increase.
Currently the weight room consists of a full line of Nautilus Nitro weight stack machines and
plate loaded machines, Hampton rubber coated dumbbells, Hampton rubber coated weight
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Department of Intramural and Recreational Sports
2012-13 Annual Report
plates, a full line of free weight benches, and racks. We also have an extensive collection of
cardio equipment, including: 5 True treadmills, 4 True recumbent bikes, 9 Precor cross
training elliptical machines, 2 Cybex Arc Trainers, and 2 Concept II rowing machines, 3
CycleOps spin bikes, 2 Tetrix stair climbing machines, and 4 Octane cross training
machines.
Ellis J. Mendelsohn Multi-Purpose Courts
The user numbers are up a bit from last year on the Multi-Purpose Courts, due at least in
small part to the loss of Humana Gym. This very versatile space has hosted a wide variety of
events, tournaments, and gatherings. In addition to hosting a huge array of intramural events,
we regularly play host to badminton tournaments, local science fairs, graduation night lockins, and national volleyball tournaments to name a few. We also host numerous camps
throughout the summer including girls’ individual and team basketball camps, volleyball
camps, cheerleading, and dance camps. This turns what would normally be our slowest time
of the year into the busiest, and fosters great community good will, as well as introducing
campus to a huge number of prospective students. The number of requests for gym space is
almost endless, but we are always conscious of whom we are here to serve, and that is the
students. We do our best at scheduling rentals and events in off-peak hours when the
university community user base is lowest and affects the fewest people. In doing this we
strike a nice balance of giving the students as much usage time as possible while still
generating additional revenue in order to purchase equipment and supplies to keep our users
satisfied.
Racquetball and Squash Courts
The Racquetball and Squash Court numbers were down slightly again this year which is
precisely why we dropped our number of courts in the new SRC down to just 3. The
Racquetball Club still has a small but dedicated following and hopes to increase its numbers
in the coming years, but it too has remained constant.
Weight Room Annex
The Weight Room Annex numbers were up quite a bit. Much of this is due to several
physical education classes that used multiple areas of the gym but spent a good deal of the
time in the annex. The addition of a full lineup of cardio pieces which were moved to this
area from Humana Gym also contributed to the increase. We were able to add several
treadmills, some Precor ellipicals, some upright bikes, and a Step Mill stair climber. These
two factors accounted for much of the growth in the annex. We also replaced the Trotter
weight equipment that was in the annex with the Cybex weight equipment that was at
Humana Gym. While that Trotter equipment was still functional it was a bit dated so we
replaced it with the newer Cybex equipment. We also added 2 Bosu balance balls to the array
of workout accessories in the annex.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
The Annex now consists of a full line of 9 Cybex selectorized weight machines and over 230
square feet of mats for stretching, abdominal, and general floor work. Additionally there are
7 medicine balls and 3 fitness balls, a set of body bars, a set of kettle bells, and a set of small
dumbbells, as well as an ab wheel.
Aerobics Studio
The aerobic room boasts three racks of 32 fitness balls, an array of hand weights, stretchy
bands, jump ropes, stretching mats, yoga mats, steps, and risers. This area is still a very
popular space for us and the number of activities and uses for this area has increased over the
years. Our user numbers were up quite a bit, over 25% from last year. Most of this can be
attributed to several new and well-attended aerobics classes. The aerobic room is a very
versatile space that gets a steady stream of requests for this dedicated space. In the last year
this space has hosted fencing practice, martial arts practice, numerous dance practices, ping
pong tournaments, SAB functions, meetings for camps and other events, a sleeping area for
the graduation lock-in, physical education classes, self-defense classes, swing dancing
classes, salsa dancing classes, ballroom dancing classes, as well as all of our Intramural and
HSS aerobic and fitness classes. All of this activity accounted for an increase of about 7 %
this past year.
Additional Improvements & Purchases
This past year we replaced all of the weight equipment in the Annex with the newer
equipment that we brought over from Humana Gym. On a smaller scale we purchased two
Bosu balls and have been happy with the amount of use they get. With a lot of aging
equipment, and the unknown factor of the SRC and whether or not we will still have a
presence in the SAC, we have been in limbo as far as new purchases go. We have tried to
keep everything we have in good working condition without purchasing new equipment. We
have been and will continue to demo new pieces of cardio and weight equipment to try and
get a feel for what we and our customers like as we move forward.
Recommendation
If we are able to keep all or part of this facility once the new SRC opens, the weight room
will need to be revamped dramatically. The majority of the paint in the room is the original
paint from over 20 years ago. We will also need to update all the cardio equipment as in
another year all of the treadmills will be out of warranty, along with all of the cardio
equipment currently in the facility.
There will also need to be some construction issues to address in the weight room and the
entry way into the center if we have a presence in the SAC. There should be an ID counter
instead of a booth and that should be on the other side of the hallway where one person could
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Department of Intramural and Recreational Sports
2012-13 Annual Report
oversee both the ID area and the weight room at the same time. There will need to be an
update of the music system, security cameras installed, an updated check-out system (towels
etc.) and revamping of the equipment room. This is just speculation, as if we will not be
maintaining this center, then obviously none of this will need to be addressed.
International Night
The Intramural Sports Department once again hosted two International Nights this year.
Friday evenings are a popular time amongst the International Students who use our facilities,
and it was decided to market specific events toward this population during these times. This
year’s version were similar in format to previous International Nights, which included setting
up the gym for different unstructured activities, including basketball, volleyball, badminton,
and Wallyball, as well as providing a table for information concerning all areas of our
program. We again worked with the International Center, who helped us market the event
directly to the various international clubs, which was well received. Once again our
Badminton Club provided a strong international presence, as it is the most diverse of all of
our sports clubs. These evenings were appreciated by the participants and are good outreach
efforts for our department towards our International student population.
User Guide in Foreign Languages
The department continues to provide the Intramural Sports User Guide in several different
languages and made them available to students during the International Nights. The
languages included Italian, Spanish, German, French, and Chinese, in addition to English.
This was an excellent effort designed to reach out to our international community that drew
praise from these groups. In the future we will look to update these user guides and perhaps
expand the number of languages we can offer.
Suggestion Boxes
The suggestion boxes placed in our various facilities continued to be a valuable means of
communication without users. Most suggestions that concerned the facility or our policies
were posted on a bulletin board outside the SAC Equipment Room for all users to view. This
has evolved into an educational process, whereas users would ask a question or enter a
comment, and the staff would use the opportunity to respond with answers that informed our
users as to the reasoning behind departmental policies, scheduled maintenance and
improvements, and other programmatic issues. Users also enjoyed the opportunity to less
formally or anonymously contact the department with comments and suggestions. This
program was a successful one and should definitely be continued well into the future.
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Department of Intramural and Recreational Sports
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Student Employee Picture Board
The Student Picture Board in the SAC facility was updated again this year to reflect the
current student staff. This served the dual purpose of informing our users of the identities of
our student staff as well as recognizing these individuals. This was again met with praise
from both student and staff alike and should be continued into the future. This board was a
significant feature of our new student recognition program.
Crawford Gym
Crawford gym usage numbers were down for the 2012-2013 school year due to a change in
operation status for the facility. Starting in July 2012, the closing of Humana Gym
necessitated moving the Sports Club program to Crawford. As a result, the facility’s
availability for RSO and special event usage was drastically reduced.
This year’s total usage was 12,285 for the gym floor space. This is based on an operational
schedule of 24 hours, Monday through Saturday. This is down from last year’s total of
20,155, a decrease of 7,850. These numbers do reflect a healthy Sports Club program and
consistent usage.
The clubs using the facility are the Fencing Club, the Aikido Club, the Kempo Club and the
Tae Kwon Do Club. Numbers may have increased slightly due to a slight over-lap with a
HSS TKD class and a Get Healthy Now zumba class.
Crawford was supervised this year by Facility Manager Michael Richeson, with weekend
supervision by Kedrick Davis. Additional coverage was provided by Marshall Matthews and
Kylie Wrenn.
With the opening of the new SRC building in the fall, departmental operations at Crawford
will cease. All Sports Clubs will make the move to the new facility by the end of the
semester and will have a dedicated space for their activities.
Cardinal Corner Game Room
“This Games On Us!” the SGA promotion that paid for the game room to be free for
students, faculty and staff has completed its 7th year. The program continues to be
consistently popular with our students. We had 40,932 visitors to the room last year. This
year we had 39,424 total visitors. While this is down from the previous year it is not an actual
indicator of the room’s use when the closing of the TV Lounge area in August is considered.
Use in the billiard and ping pong areas is still very strong.
We had a good student staff this year. A majority of them were very dependable and
conscientious. It was a benchmark year for us from a graduation standpoint as we had 7
students finish their studies this year. Five of those worked for us in the game room for their
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Department of Intramural and Recreational Sports
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entire UofL career. That is a pretty special thing to have just a single student work their
entire time at UofL for us but to have 5 was pretty amazing. We had 15 students from our
partnership with the Cardinal Covenant program on staff this year, continuing our good
relationship with that program.
Table tennis continues to enjoy a high level of popularity. It is not uncommon to come into
the room and see every table of every kind being used when it used to be quite rare to have
more than 4 or 5 billiards tables going at once and hardly ever more than 1 table tennis table.
On the year we had over 13,000 table tennis patrons.
Billiards remains the main draw for the room. We had 21,193 total billiard users for the year.
That area of the room consistently enjoys over 20,000 participants every year. The tables are
in good shape and with their regular re-covering in August, will be set for another year of
use.
The room is showing signs of its popularity and is need of some repair and renovation work.
The cabinets and counters in the control booth area need replaced or repaired. Some are
bowing and must be replaced. Others can be re-surfaced. The carpet is the main thing in the
room that needs attention though. It is past the point of being able to clean. We had it
agitated, shampooed and extracted this year and the next day you could hardly tell anything
had been done to it. The flooring has been down since the day the room opened and the areas
around the pool and table tennis areas are simply worn out.
On July 1, 2013 we will hand off the administration of the room to the Student Activities
Department as part of our move to the new Student Recreation Center. While this is without
question the correct way to proceed, it is still a little bittersweet to be doing so. To the best of
our knowledge, we are one of only two intramural departments in the nation (Georgia Tech),
who were involved with administering their campus game room. Being involved with the
Cardinal Corner allowed us the opportunity to work with a group of students that most
intramural departments never have and it has been beneficial for our department.
HSC Fitness Center
Now in our eleventh year of operation the HSC Fitness Center is growing in numbers but not
size. We surpassed the 50,000 mark in annual visits, which was an increase of more than
2800 visits over last year’s totals. That is about 5000 more visits over the previous 2 years for
the facility. Over the last 2 years we have replaced a majority of the cardiovascular
equipment however the strength equipment is in need of replacement and repairs. We
continue to inspect the equipment on daily, weekly and monthly schedules to ensure our
patron’s safety. We purchased an iPad this past year to assist with our monthly inspections
and reporting of equipment repairs but have not been able to utilize it in this capacity as yet.
We are still working out the programming issues associated with the iPad and hope to roll
that out this summer.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
One major change we implemented this year was the installation of a new software system to
assist with facility access, equipment check-in/out, semester locker renewal, facility ID cards
and memberships as well as a cash register system. We are slowly implementing the system
one phase at a time as there is a great deal to learn. We evolved from no operating system to
an elaborate, very involved system, hence a big learning curve for the staff. We are making
the adjustments and learning more every day to implement new phases of the software. One
bonus feature with this software program is the ability to make membership IDs at a lower
cost and the ability to update the same ID without having to print out a new card. We can go
into the system, call up the membership information, and change the expiration date of the
card without having to print a new card. Additionally we can now allow students, faculty and
staff 3 grace visits per semester if they forget their ID cards. We simply ask for their ID
number and pull them up in the system and add a comment to their account indicating they
have used a grace visit. This benefit has been well received by the students, faculty, and staff
at the facility and is better customer service from our department as we no longer have to
turn people away because they forgot their ID.
We did make another upgrade last summer by installing new transmitter boxes on all the
televisions and receiver boxes on the cardio machines so users may plug in their headphones
and listen to the televisions. We had the system previously; however, the boxes were all 10
years old and most were no longer working properly. Now that all the machines are equipped
with working receiver boxes our patrons are much happier.
One big challenge this past year has been with custodial service as personnel has changed,
therefore the level of service varies based on who is scheduled on any given day. Some of the
custodians are more thorough than others and it often falls on our staff to pick up the slack in
lieu of having a dirty facility for our patrons. We continue to work with the custodial staff on
these issues so we are getting the service we require.
A final challenge we face going forward is hiring a new assistant director in the department
to oversee operations at the HSC Fitness Center, which we anticipate in October of 2013.
The current assistant director will move to the new SRC once it is completed to oversee
fitness programming in the department. Once the budget is approved for this fiscal year, we
will be able to advertise for this position and begin the hiring process. Current student staff
will change minimally as only 2 student staff members moved on at the end of the academic
year and will be replaced over the summer.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
XI.
Intramural Sports
Program Overview
The Intramural Sports program continued to grow in participation again this year, seeing a
record number of teams in all of the major league sports. Our mix of new sports along with
smoothly-run league sports helped to keep students interested in our program. Being
accommodating to student’s wishes with the Intramural schedule every year has gone a long
way toward maintaining student interest in our events year in and year out.
We welcomed two new Undergraduate Assistants this year, joining our four returning
Undergraduate Assistants on this year’s staff. This meant that we had a very veteran staff
which made running events a lot easier. It is always a luxury to be able to keep a recurring
staff from year to year, especially in years when we have a young group of officials as we did
this year. We continued using both our Facebook and Twitter accounts, which made
communication a lot easier.
Facility space continued to be a challenge again this year. It would have been very difficult to
schedule our leagues if we had attracted many more teams. There were times that we had to
use extra basketball courts just to get our regular season wrapped up. We also ran our
outdoor fields to their maximum capacity throughout most of the year because of the large
growth we saw in our outdoor events. The open communication that exists within our
department allowed us to pull this off without any issues.
This year we also launched our new on-line registration system, ran through IMLeagues.com,
for our Fraternity and Sorority participants. With these two groups making up most of our IM
Council, it was a good group to test-drive the system with. The launch of the system was
very successful and we hope that it will help us with our campus-wide launch next school
year.
All-Campus Points Championship
This year we only had one points race come down to the wire, which was a departure from
the last several years. The fraternity race was still up for grabs in the last week of the season
and it ended up being decided by one of the smallest margins ever. It is amazing that after 8
months of events that the race would not be decided until the very last week. The
organizations that were able to put together consistent performances all year ended up
beating out all of the other competitors.
The Fraternity Division had two organizations that separated themselves from the rest of the
groups early on. These two organizations competed all year with both finishing first or
second in almost every event down the stretch. This year’s point race was not decided until
the last event of the year. Sigma Chi won the point race over Beta Theta Pi by a mere 22.5
points.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
The Campus Division saw a few very competitive teams but we saw one organization rise
above all others this year. Due to this outstanding commitment, this year’s winner won by
over 670 points and had the points race locked up by the time the second semester started.
This year’s Campus points champion was Sigma Alpha Epsilon for the second straight year.
The Women’s Closed points race was decided a lot earlier than in years past. The
organization and commitment shown by the winning organization was amazing all year.
They always tried to put the best team out there for every event. Delta Zeta won the point
race by over 650 points for their second consecutive championship.
Sportsmanship
As with every year the department strives to encourage sportsmanlike acts while enforcing
rules set in place to discourage unsportsmanlike conduct of the participants. Many protocols
have been put in place to make participants aware of the standards the department has set for
sportsmanship. Participants must sign a sportsmanship contract and are read a sportsmanship
statement at every game prior to taking the field in order to remind them of their pledge to
remain positive participants. Ultimately the department would like to have zero ejections
over the course of the year and this year was not too far off with only three ejections for the
entire year, with all three occurring in Flag Football. These participants are always dealt with
in a firm but fair manner and in all cases this year they returned to action without any further
incident. The hope is that the trend of good sportsmanship that we have seen over the past
several years will continue going forward.
Intramural Handbook
The Intramural Handbook continued to be a valuable tool for the participants. This handbook
gave participants answers to most of their questions and allowed them to become informed
participants. The handbook serves as a measure of checks and balances for the participants in
order to be certain that the Intramural program is upholding the responsibilities set in place in
the handbook. The Intramural Handbook is a living document and will continue to evolve
and adapt to the changing time the same as it has over the many years since first being
developed.
Officials
This year was a little challenging at first with officials. We saw many of our officials
graduate last year and we had to train several new officials in almost every sport. The
challenge that we had at first turned into a very rewarding year. Once these new officials had
some live game experience they never looked back. Even the participants were impressed
with the way this crew improved over the course of a season. The Intramurals Sports
Department is excited for this group and the seemingly limitless potential they have as sports
officials.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
Championship Nights
The Intramural Sports department has made it a point to create exciting events when possible
for not only the participants but the spectators as well on “Championship Night”. This year
we continued our tradition of playing our basketball championship night in Cardinal Arena.
The participants love the opportunity to play in a Division 1 arena for their championship
matchups. This is something that we hope to continue in the coming years. Not everyone can
say they played in a major Division I sports venue like the students who participated in the
Swim Meet, Track Meet, and Basketball. Thanks to a great working relationship with the
Department of Athletics our participants have been afforded these opportunities.
Intramural Sports Awards
This year saw the 26th edition of the annual Intramural Sports Awards, as always celebrated
at the world famous George J. Howe Red Barn. We continued the tradition started last year
of giving out official’s awards in honor of Dale Orem, Lou Frankel, Frank Nuxoll, Alfred
Smith, Tony Crush, and James Breeding. We also named the Rookie Official of the Year
Award after Chris Brawner this year. Qdoba sponsored our meal for the fourth straight year.
As is the tradition for this event various students and organizations were recognized for their
achievements throughout the school year. This year the awards were heavily discussed
among the intramural staff to ensure the top candidate would receive each award.
Ellis J. Mendelsohn “Mendy” Awards
Female
Male
Sports Club
Mary Molony- Sigma Kappa
Austin Everett- Sigma Alpha Epsilon
Petey Cautilli- Baseball Club
Other Departmental Awards
Dale Ramsay Sportsmanship Award
Outstanding Male Chair Award
Outstanding Female Chair Award
Outstanding Sport Club
Lou Frankel Softball Umpire of the Year
Dale Orem Flag Football Official of the Year
Frank Nuxoll Volleyball Official of the Year
Alfred Smith Basketball Official of the Year
Tony Crush Soccer Official of the Year
Chris Brawner Rookie Official of the Year
James Breeding Official of the Year
Most Improved Fraternity
Most Improved Women’s Closed
Most Improved Campus Points
Beta Theta Pi
Matt Paras- Beta Theta Pi
Heather Luce- Delta Zeta
Baseball Club
Brian Johnston
Brian Ebenschweiger
Gina Prosperi
David Meyer
Omar Ching
Andrew Baldridge
Nick Zelano
Tau Kappa Epsilon
Pi Beta Phi
Beta Theta Pi
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Department of Intramural and Recreational Sports
2012-13 Annual Report
IM Service Awards
Teresa Smith
Mike Winkenhofer
Intramural Council
Each year the Greek organizations, along with other campus organizations, elect one or two
members to represent their groups at Intramural Council meetings.
These council meetings provide our department with a way to communicate directly to the
organizations and for them to talk directly to us. The council members have an opportunity to
make changes to the Intramural schedule, address any issues that might have occurred during
a sport, and become informed about upcoming events. As in years past, this year’s council
consisted of a very dedicated group of individuals who took it upon themselves to help with
decision making and provide a voice for the students. These students had a great impact on
the program this year by making insightful suggestions and working with the program to
provide the best experience possible. Council members took on an added responsibility this
year with the launching of our on-line registration system.
Changes Implemented in 2013-14
After council recommendations and with the impending opening of the new Student
Recreation Center, the Intramural Sports Department has made several changes to the
Intramural Schedule for next year.
After examining participation numbers and considering the coordination of certain events
going forward, we have decided to take the following events off of the schedule: Badminton
Tournament, Fall Soccer Tournament, Corn Hole Tournament, Halloween Basketball
Tournament, 1-on-1 Basketball Tournament, Free Throw Competition, and the Racquetball
Tournament.
With the opening of the new center we have also decided to add a few events. With the new
MAC Court we will finally have a place to play indoor soccer. Indoor Soccer will be a
tournament for this upcoming year with the goal if it becoming a league event in succeeding
years. The second event is Floor Hockey. We currently offer Floor Hockey as a Women’sonly event. With the new MAC Court we will finally have the correct place to play Floor
Hockey and are going to expand it to a regular league event with league opportunities for all
students.
In order to better balance the schedule as well we have moved the 3-on-3 Basketball
Tournament from the Spring to the Fall and the Golf Tournament from the Fall to the Spring.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
Recommendations
Continue to develop partnerships with outside corporations to provide the best experience
possible for the participants of the program.
Continue to develop methods to recruit and retain sport officials.
Research additional avenues to market the program to a very tech savvy student body.
Prepare for the change in programming that will occur with the completion of the new
student recreation center.
Consider how to successfully launch the on-line registration system to the entire campus.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
XII.
Marketing and Promotions
With the continued association with Nelligan Sports Marketing, our marketing program
continues to evolve into two distinct operations. One is marketing in the sense of program
promotion. The other is the sponsorship area. From a marketing standpoint, our annual
marketing project planning meeting continues to as a master plan development project for the
upcoming year. This is of particular importance because every program area is involved with
the development of the project calendar and it gives each of our program areas a chance to
see how they can impact the operation of all other program areas. We make a concerted
effort at promoting our various programs and facilities. We also are very involved in revenue
generation from a marketing standpoint through membership programs. This year we
completed 55 different marketing projects. The projects included every program area and
featured many instances of “cross promotion” that included more than one program area.
Marketing has become a cornerstone of our department.
Visix Television
We have made significant strides in our use of the Visix digital monitor system. Throughout
the year we featured event champions, upcoming registration dates, videos of current
programs, various UofL releases and a daily ticker that carried the previous evening’s game
results. The update of the Visix system we installed during the year continued to upgrade the
system although we did experience some problems with items that were timed to
automatically roll off the schedule continue to show up which caused us to have some dated
material up a few times. We were very diligent in changing the content on a regular basis.
One of the best things we did with the system was feature regular photo updates of the new
SRC construction. These usually took place on a weekly basis. We have tried to keep our
loop of information at 2 minutes or under so all material receive at least 30 exposures per
hour.
Summer Orientation
Orientation was a mixed bag. It is hard to tell if the change to the Red Barn setting was better
for us or not when compared to the lunch information fairs. Our numbers were huge as the
entire session of orientation students were brought directly to the Red Barn by their SOSers
on their way to dinner but that put so many people in front of the Red Barn at the same time
that most of the people were never able to work their way from the middle of the line to a
table. The actual number of people we talked to probably wasn’t more than we have before
during the traditional lunch information fair.
Web Page
Our web page had 48,880 visitors and 158,434 page visits making it one of the more active
and utilized pages of the University. The average visitor to our site visits 3.24 pages per visit
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Department of Intramural and Recreational Sports
2012-13 Annual Report
and spends 1.52 minutes on site. Those are all very solid numbers in the realm of IT
analysis.
One thing we are learning is that the page is viewed by many high school students and
programs like ours are becoming more important in the collegiate choice process than before.
Most students we talk to at various Orientation activities tell us they have already visited our
pages and know something about our program.
We launched our re-designed department page in January and it has been a tremendous
improvement over the older design. It now more closely resembles other, newly designed
sites within Student Affairs which promotes cross-promotion, especially to high school
students investigating potential collegiate choices.
In addition, we also launched a new web site dedicated to the new SRC. That site features
rotating photos on the front page that are being changed regularly to track the actual
construction process. It also contains information on the history of the project, contents of the
new center, and artist’s renderings of different facility areas as well as the outside of the new
building. Though not as busy as the department page, the SRC site still generated a
significant amount of traffic with 5,012 visits, 25,047 page views and an average time on the
site per user of 2.28 minutes. The impressive thing with the SRC site is the fact that 44.7% of
the users are “new” or unique. This is solid evidence that the page is being viewed by a high
number of high school students, showing the impact of the new SRC on recruiting already.
Nelligan Sports Marketing
We continue to push the envelope nationally via our relationship with Nelligan Sports
Marketing. We still know of no other intramural sports department that has professional
representation from a firm like Nelligan that is usually exclusively tied to an athletic
department. It looks like everything we anticipated about our relationship with that firm is
coming to fruition. Nelligan is very connected to the Big East Conference and is a national
player in terms of sports marketing. It is especially gratifying now to look back at when we
decided to get into the marketing/sponsorship end of things with little knowledge about it and
then to see us doing something ahead of everyone else in the nation.
With the agreement we have entered into with Nelligan comes a whole new area of sponsor
program compliance. John Smith has a regular meeting with the Nelligan representative
responsible for our program to insure both our compliance and to investigate potential
corporate partners.
Our partnership with Qdoba could not possibly be going any better. There is still
considerable buzz around campus about the coupons and overall sponsorship. Jaime Cryan
has taken over as Regional Director of Marketing for Qdoba, and has attended a number of
department functions to promote our partnership. We have established good relationships
with several other corporate agencies and continue to develop those.
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Department of Intramural and Recreational Sports
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We are positioned well to increase our corporate partners with the development and opening
of the new SRC. We have entertained a number of possible partners with tours of the center
and information about marketing opportunities available.
In addition to the Nelligan-related marketing, we have been working closely with Glenn
Gittings from the Vice President of Student Affairs Office in procuring naming partners for
the new SRC. To date we have met with five different companies and have entered into two
agreements to have areas of the new center named after a corporate partner. We continue to
be active in identifying and pursuing further opportunities.
Electronic Message Boards
These continue to receive good visibility and are seen by many people who are not regular
users of ours. The boards are still a good means of promoting special events and informing
people of hours of operation, special situations etc. Every intramural event registration
deadline was displayed on the boards as were every change in any facility hours of operation.
Special events also were featured on the boards. Several of our sponsors through the various
Nelligan Sports Marketing arrangements also had messages on the board so they are valuable
for us from a revenue generation standpoint as well. The board located in the lobby outside
our office is in a particularly good location as it provides exposures to many people utilizing
the shuttle which drops off in front of the SAC.
Market Source LED Board
We receive a glass-enclosed bulletin board with an LED screen from Market Source in
exchange for posting their ads in one section of the board. The board is currently located in
the Cardinal Corner Game Room. The board is in a good location and receives attention from
a group of potential users who are not part of our traditional program. It is a good outreach
tool for us.
Advertising Banners
Banner locations have been turned over to Nelligan per their agreement with the department.
Banners are displayed in accordance to the specific contract but some are displayed in our
indoor facilities and others during specific outdoor intramural seasons such as flag football.
We received a considerable number of new banner partners this year through our partnership
with Nelligan Sports Marketing and the entire racquetball lobby wall of the SAC is now full.
Currently on display we have Qdoba, The Bellamy, University of Louisville Properties,
United States Marine Corps, Margaret’s Moving and Storage and Class Act Federal Credit
Union.
We have informed Nelligan Sports Marketing that we need to start transitioning our current
advertisers to a digital format system in their renewal packages as we will not display
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Department of Intramural and Recreational Sports
2012-13 Annual Report
banners in the new SRC. The digital monitor system allows us to display a much more
professional and attraction garnering message for our corporate partners as well as prevent
the new facility from having a “cluttered” appearance.
Sun Grant
John Smith applied for and was awarded a Sun Grant as part of his involvement with the I2a
collaborative Learning Community project. That project was a two year study in the area of
critical thinking. We had four banners produced and displayed at the outdoor field area as
part of the grant. Also, slides were made of the banners and are currently on the Visix digital
display system. Another portion of the award has been used to purchase software that will
enable us to produce online training modules that will be very beneficial in training student
staff.
Alumni Memberships
The alumni program is doing well. We moved all of our memberships to the new CSI
software platform in January. The system is working well and has moved our ability to
process memberships to a higher level. We now have a much higher level of flexibility than
we had with the previous system and will be able to customize our membership programs in
many new ways heading into the new SRC.
Our renewal rate remains strong and we continue to work with the Registrar’s Office in
promoting the program to every graduate of the university. This year we were able to
distribute almost 5,000 pieces of information to current graduates.
Dependent ID Validations
This program continues to be popular and appreciated by students, faculty and staff. In a
period of time when cost of living raises are small, benefits cost more and more, and general
inflation eats up more of everyone’s discretionary income, a real value like this is a very
strong public relations tool for our department. We have had a strong response from families
at the Health Science Campus Fitness Center and have more intentionally marketed the
program to families on that campus. We released information through the UofL Today email
feature at the start of each semester.
Summer ID Validations
The summer validation program allows students to use intramural facilities over the summer
if they were enrolled in the spring. This is very popular with our students as so many of them
live in the Louisville area. In addition to being a good revenue stream to us, it is a good value
and appreciated service to those student
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Department of Intramural and Recreational Sports
2012-13 Annual Report
XIII.
Assessment
For the year we completed 26 assessment projects that were included on our annual master
plan. Most of our assessment efforts of the year were focused on the decision-making process
relating to the new SRC. Those decisions impacted every program area and will be critical
pieces in the smooth transition to the new center. As such, many of our projects this year
were research and discussion based and not traditional “tools” with a lot of statistical results
to show in spreadsheets, etc. This does not mean that a significant amount of assessment was
not performed; rather it was just done in a different manner than we have done before. A
tremendous amount of assessment was done during the year.
Document participating students in the Cardinal Covenant program
Strategy meeting: Completed
Planning team: John Smith, David Hatfield, Debby Woodall, Justin Peterson, David Rice
Implementation date: Start of fall semester
For the year we had 24 Cardinal Covenant students on our staff. That represents over
$93,000 in student wages. Obviously our relationship with the Cardinal Covenant and Reach
programs will continue to be important areas for us.
Document releases to the UofL Today email feature
Strategy meeting: Completed
Planning team: Tuesday morning staff meeting staff
Implementation date: Start of fall semester
The UofL Today goes to faculty and staff only so it is only applicable to programs that are
aimed at that audience. We did promote the group fitness classes, dependent ID program and
faculty staff golf outing through the UofL Today. Group fitness and the dependent ID
program were done two times each semester.
Research IT implications of new SRC
Strategy Meeting: Ongoing
Planning Team: John Smith, David Hatfield, Dale Ramsay, David Rice, David Horrar
Implementation Date: Pending SRC schedule
We know that the new SRC will require substantial IT considerations. Our team must
investigate those, research options, and be able to make recommendations for design and
construction. Items such as monitors, software platforms, individual staff requirements,
printing, wireless services, communications and more must be included in the planning
process of the new center.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
We have met with the project manager of the SRC and laid out locations for the monitors,
computers etc. We have been informed that the building will be wireless and have made
appropriate plans for a printing center. Implementation of a software management platform
and a digital promotion system will be the major projects to be completed. We have
conducted numerous meetings with television signal providers and have made a decision on
the best provider for us to partner with. We have also made a decision on our digital
television promotion company and have plans for the implementation of that system into the
SRC through the selected signal provider. We have compiled a master list of needed
computer systems and have begun the purchasing procedure for those. We have also had
several meetings with the University IT Department to line up the massive mac address
registration we will have to go through for over 180 locations within the facility.
Research and select weight and cardio equipment for the new SRC
Planning Team: David Hatfield, Debby Woodall
Strategy Meeting: Completed
Implementation Date: Summer of 2012
28 separate bid packages for weight and fitness equipment have been released. We are now
waiting for the prices and proposed equipment pieces to come back from the numerous
vendors interested in providing those for us. There has been a tremendous amount of research
completed on the selection process of identifying our preferred pieces in every area. That has
been done through visits to other facilities both with our staff and focus groups, meetings
with representatives from a number of companies, attendance at trade shows, gathering
recommendations and information from facilities with the equipment already installed and
the review of published materials.
Continue to document monthly facility inspections
Strategy meeting: Completed
Planning Team: John Smith, David Hatfield, Debby Woodall, David Rice
Implementation Date: Ongoing
Thorough monthly inspections of every facility are an important piece of our risk
management plan. The inspections need to include every piece of weight and cardiovascular
equipment as well as all other pertinent equipment. The inspections must be in writing so we
are able to provide documentation regarding what was checked, when it was checked and
what action was taken to correct any problems. All inspections are to be sent to John Smith
for storage and review.
Each facility has completed their monthly inspections and those are on file with John Smith.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
Continue Informal focus group
Strategy meeting: May 20, 2012
Planning team: John Smith, Dale Ramsay
Implementation date: start of fall semester
The continued emphasis with this group to focus on customer service is good for us as it
provides us with a “watchdog” group to assist us with assessing our customer service.
Nobody other than John Smith and Dale Ramsay know the members of this group so they are
able to use our facilities without receiving special attention given their membership status.
They are able to make recommendations or provide input relating to customer service from a
genuine standpoint. We also want this group to be very active in a recommendation role
given the many physical changes we would like to implement in our facilities. We always
offer those spots to students in the CSP and SPAD program to provide a legitimate
experience in facility management to them. With the advancement of the SRC project, the
focus group has the opportunity to be involved in new areas and the potential to provide us
with valuable feedback. Our goal for this year is to expand the number of people
participating in the focus group. With the new SRC project, it will be important to seek
input/feedback from a wider range of participants than in the past.
The focus group met three times with the final meeting being a tour of the new SRC. From
“what should be in the building” to recommendations on specific pieces of equipment, all of
the meetings throughout the year were themed around the new facility. Across the board, the
entire focus group is on board with everything regarding the new center to this point. Some
members with “special interests” would like to see things like more racquetball courts, etc.
but they all understand the rationale behind everything that has been done. One of the most
important areas the group reviewed was the proposed membership rates for faculty/staff and
alumni. All agreed that the proposed rates were very reasonable and understood the rationale
behind having memberships for faculty/staff when that has never been required before.
Establish capability to capture information from ID system
Strategy Meeting: Completed
Planning Team: John Smith, Dale Ramsay, David Hatfield
Implementation Date: Ongoing
We want to be able to capture different pieces of information from our current ID card
system. Being able to again capture information on distinct users would be the most
beneficial. Ideally, we would like to be able to collect other information such as on/off
campus, year in school, gender, ethnicity and more. We have had initial meetings with the
Card Office staff and will continue that relationship.
With our new CSI software platform, we are able to capture many more pieces of
demographic information than we have been able to pull from the University system. There
is much more the system is able to do and becoming more proficient with that program is one
of our goals for the upcoming year.
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Department of Intramural and Recreational Sports
2012-13 Annual Report
Keep a log of changes to LED Boards
Strategy Meeting: Ongoing
Planning Team: John Smith, Dale Ramsay
Implementation Date: current
Every roster due date was promoted on the LED board system. All changes in facility hours
of operation were posted as well as a number of promotional pieces from various partners
though our program with Nelligan Sports Marketing.
Continue web statistics study
Strategy Meeting: Ongoing
Planning Team: John Smith, David Horrar
Implementation Date: Current
We are now utilizing Google Analytics to track hits, page visits and duration of visits. A
pageview is a record of the individual pages someone visited while in our total site. Those
records will help us shape the look, feel and function of our page in the future.
The numbers below are very strong in the context of web site visits. The “pages per visit”
and “time on site” areas are much higher than other pages within the louisville.edu realm. It
is encouraging to see our web sites receiving such good use after its complete re-design and
implementation of another completely new site.
Department Site
SRC Site
Visits
48,880
5,012
Pages Per Visit
3.24
5
Time
1:52
2:28
Unique Views
158,434
25,047
Document the installation of critical updates and virus protection installations
Strategy Meeting: July 8, 2012
Planning Team: John Smith, David Rice
Implementation date: Current
We changed our machines to update automatically, which means we no longer maintain a
record of the updates. Previously, when updates were released John and David R. would
manually come around to each machine in the office to complete the updates. Having them
done automatically is safer for the department as it protects the machines during the time that
John and David would have been coming around to perform the updates. The important thing
is that we did not lose a machine to a virus or preventable problem during the year.
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Consider implementation of Windows 7
Strategy Meeting: July 8, 2012
Planning Team: John Smith, David Rice, Dale Ramsay
Implementation date: Current
This was also part of last year’s plan but will continue to be included until Windows 7
becomes the prevalent operating system. When that happens, we may be looking at a mass
replacement of machines as many of ours do not support sufficient memory to allow the OS
to function properly. Windows 7 may become a required operating system in the near future.
Microsoft supports the latest two versions of their operating systems and the XP that we are
currently using may not be supported in the near future.
All of the machines we are ordering are now equipped with Windows 7. That will serve as
our transition to the current operating system. Once we are in the SRC all of our machines
will be on the same OS for perhaps the first time ever. One very beneficial feature of the new
machines will be the “virtual XP” that we have included which will allow us to be backwards
compatible with older software versions if we need to be.
Implement use of the CSI software platform
Strategy Meeting: Ongoing
Planning Team: John Smith, Dale Ramsay, Debby Woodall, Justin Peterson, David Rice
Implementation Date: December, 2012
We plan to implement the use of the CSI comprehensive software platform before the
opening of the new SRC. The platform will perform many duties that we still rely on paper
and pencil for and will greatly enhance our operation. The implementation of CSI will
represent a significant amount of work and a significant learning curve for everyone in our
department. Aside from the actual construction of the new SRC, this will probably represent
the single most significant change in our department for many years. The system will require
a lot of work and cooperation from IT to implement. Being able to use this for a period of
months prior to the opening of the new SRC will be a tremendous help to us making that
transition.
In January we launched our CSI platform. We began with the facility access, equipment and
membership platforms and are planning on adding point of sale, scheduler and possible other
areas in the near future. A great deal of work and research went into not only the selection of
CSI, but the configuration and launch of the system.
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Investigate digital monitor systems for the SRC
Strategy Meeting: Ongoing
Planning Team: John Smith
Implementation Date: Opening of the SRC
We know we want to utilize a number of digital monitors throughout the new SRC to
promote program areas. There are 3 major players in the digital monitor system market. We
are currently using Visix but currently they do not communicate with other systems to
populate room schedule monitors. We are researching Reach and Four Winds to select a
system for the new facility.
We have selected Reach for our new digital promotion system. To do that we visited other
campuses that were using the system and demoed the product at a trade show. Reach will
allow us to upgrade our visual promotion of all program areas. Reach will be “inserted” into
one of the channels of the television signal for the new SRC.
Implement Use of iPads for Inspections
Strategy Meeting: Ongoing
Planning Team: John Smith, David Hatfield, Debby Woodall
Implementation Date: Fall 2012 Semester
We want to improve the way we document our facility inspections. Currently we do an indepth inspection every month and those forms are turned into John Smith for documentation.
By purchasing a number of iPads, we will be able to develop a daily inspection spread sheet
that our managers can use when walking through the centers at opening. Those forms can
then be directly uploaded to our Google Docs or Cloud accounts. This will improve our
documentation and frequency of inspections.
We configured and began using some iPads in the facilities but ran into problems with the
available software not being able to do some of the things we wanted them for. We are
scheduling a visit with another university that is making outstanding use of them in their
setting this summer to explore how to make better use of the ones we have. The one problem
we have in the intramural area is the lack of wireless signal to the Intramural Fields.
Evaluate needs for SRC instructor staff
Strategy Meeting: December 2012
Planning Team: Debby Woodall
Implementation Date: Opening of new SRC
We anticipate our group fitness classes will change dramatically with the opening of the new
SRC. While they are now largely faculty/staff populated, that will probably change to a more
student-oriented base of participants when the fee for the classes is no longer required. The
change to a more student-based clientele will also result in the need for not only more but
different styles of instructors. We will need to assess the trends in group fitness to determine
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what staff we will need for the new facility. Classes like zumba and yoga are no doubt going
to gain in popularity and we will need to be prepared to offer what is going to be popular.
We have analyzed our anticipated needs for the new SRC. We understand that our clientele
for the group fitness classes is going to change from being mostly faculty/staff participants to
a majority of students. Our instructors will need to do the same. We are planning to host
various certification opportunities and have been actively recruiting a number of student
instructors.
Recruit and hire a Graduate Assistant for the fitness area
Strategy Meeting: Completed
Planning Team: Debby Woodall, Dale Ramsay
Implementation Date: Fall 2013
With the anticipated growth in the fitness program will come the need for additional staff.
We will add one graduate assistant in the area.
We have made the departmental decision to incorporate the use of departmental assistants
rather than graduate assistants. We are waiting approval to move forward with that process.
This applies also to the intramural and facility areas of the program.
Assess officials in all sports
Strategy Meeting, August 16, 2012
Planning Team: John Smith, Justin Peterson, Designated UGAs
Implementation Date: Concurrent with start of IM program
We want to continue the process of evaluating our officials both for our benefit and theirs. It
will help us with training and thus improve the level of officiating for the participants as well
as help individual officials improve to the point where they may be able to get some of the
officiating opportunities in the community we have access to.
Officials in every sport were observed, trained and evaluated by Justin Peterson and the staff
of Undergraduate Assistants. Their combined evaluations were used to make playoff
assignments as well as determine recipients of the Official of the Year award in each sport at
the year-end ceremony.
Continue to formalize/document Council agendas
Strategy Meeting: August 6, 2012
Planning Team: John Smith, Justin Peterson
Implementation Date: First council meeting
Three years ago we began keeping agendas from all council and IM Staff meetings. These
are helpful in the event of a problem after the meeting, we can go back to our agenda and
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Department of Intramural and Recreational Sports
2012-13 Annual Report
document that the topic was covered. It also helps us to document our efforts at building
community and our continued efforts at improving sportsmanship. We will continue to
formalize our Council agendas and document all topics covered. We also want to continue to
include one trait or fundamental and powerful concept from the I2a Critical Thinking
initiative.
We continue to have a documented agenda for every council and IM staff meeting. Those
have helped us to insure that information we need to have covered is planned for.
Conduct Team Sport Satisfaction surveys for each major team sport
Planning Meeting: two weeks prior to completion of each regular season
Strategy Team: John Smith, Justin Peterson, Dale Ramsay
Implementation Date: Second week prior to playoffs in each sport
We have been conducting a written team sport satisfaction tool for a number of years. Results
tend to be pretty close to the same from year to year. We usually get some comments on a
few of the surveys but have no way to follow up with people on them. Four years ago we
changed to a focus group type of setting. At the conclusion of every team sport we will have
an open forum discussion that all teams will be invited to attend. A member of the staff not
directly associated with the intramural program will serve as the moderator for the meeting
so the attendees will feel more open to discuss things that are important to them. We will
have a prepared list of talking points. This will allow for a more inclusive setting and
promote dialogue rather than limited written responses.
Our “town hall” meetings as they have become known were disappointing this year. The first
several years we had some good discussions and generated some good ideas through the
meetings. This year it was very difficult to get any of the groups to engage in any type of
discussion. It may be time to consider a change in the format again. With intramurals
becoming free next year and all of the anticipated changes in the program there should be a
number of new items that come to the forefront. We should consider a combination of a
written tool to generate the talking points followed up with the conversations at the meetings.
Conduct exit interviews with all UGAs
Strategy Meeting: Completed
Planning Team: Justin Peterson, John Smith, Dale Ramsay
Implementation Date: April, 2013
In addition to interviewing for prospective new UGA staff members, we want to begin
having a more formal exit interview or year-end evaluation with our UGA staff. These will
include not only individual reviews but seek their input into program changes or
improvements that can be made, changes in protocol, or just to get their input into the
program in general.
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Justin Peterson and John Smith have met with the outgoing UGA’s the past two years. The
meetings have been informative and beneficial. Many of our UGAs have provided us with
good insight and a number of recommendations.
Implement online intramural software package
Strategy Meeting: Completed
Planning Team: John Smith, Justin Peterson, Dale Ramsay
Implementation Date: Start of either fall or spring semester
We know we are going to move to an online platform for the intramural phase of our
program. We are currently investigating two platforms. Pending which one we end up
choosing will determine the implementation date. Our IT Department’s ability to create the
single sign on required will also impact the implementation date.
We launched IM Leagues this year on a limited basis with the Fraternity and Women’s
Closed divisions as our beta group. Next year we will implement the system on a programwide basis. The program allows participants to register online and invite people to “join”
their team much like other popular social media. The program also allows participants to
keep their own stats, see schedules and results, and many other things we had not been
providing. It will be a challenge to get our independent teams educated and using the new
system next year and there will undoubtedly be some bumps in the road, but in the long run
the program will be very beneficial to the program. If our IM program grows as we
anticipate, it will be required to do more things online than before.
Fee Study
Planning Meeting: Fall 2012
Strategy Team: John Smith, David Hatfield, Dale Ramsay
Implementation Date: Pending opening of new SRC
With the new SRC will come a new fee structure for alumni, dependent ID holders, summer
validations, sport club federation members, and possibly even faculty and staff. We will need
to research and prepare the most appropriate schedule for our campus and program.
The fee structure has been proposed and submitted to the proper University personnel for
review and approval.
Continue follow up phone contact with injured participants
Strategy meeting: Completed
Planning team: John Smith, Dale Ramsay
Implementation date: Current
Last year we followed up with 106 injured participants. Every person who had an injury
report filled out received at least one call checking on their condition and offering the
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Department of Intramural and Recreational Sports
2012-13 Annual Report
departments’ assistance. The calls are very good tools for us. They show concern and intent
to follow up with our participants. We have talked to many parents when making the calls
and the good will we receive from the calls is very significant. From a legal standpoint they
are important but more importantly from a moral standpoint they are critical to our
department and should be continued with no question. Our injury total was up 23 from last
year.
Select medical equipment for the new SRC
Strategy Meeting: TBD
Planning Team: John Smith
Implementation Date: Opening of the new SRC
In the new SRC we will have a dedicated medical response room. We will need to select
equipment and medical supplies for the room. Comparisons with other university recreational
sports departments and acceptance of recommendations for University of Louisville athletic
training staff will be included.
John Smith has been active in researching and selecting equipment for the new SRC. With
the anticipated increase in facility use we anticipate an equal increase in the number of
emergency responses from our staff. Having the proper equipment to do so will become
increasingly important to our department. We have received input from medical
professionals, Louisville Fire and Rescue, Environmental Health and Safety and various
manufacturers of response equipment.
Document all AED inspections
Strategy meeting: Completed
Planning team: John Smith
Implementation date: Completed
Per our prescription from the physician that oversees our AED program, all machines must
be covered by a warranty that includes inspection by an outside agency. That is in place.
When the machines are inspected we receive a written documentation stating the machines
are either in compliance with required standards or need a repair done. If a repair is needed, a
certificate of compliance is provided when the repair is concluded. Our inspection for the
2012-2013 year has been completed and all machines are in compliance.
All of our AEDs received an inspection and were certified for continued use.
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Document all staff certifications
Strategy meeting: July 16, 2012
Planning team: John Smith
Implementation date: Current
We keep a spreadsheet on every certification issued from our department training classes
through the American Red Cross. We also keep the certification sheets turned into the Red
Cross for documentation as well. We are able to provide information on any staff member’s
certification at any time. This also helps us track renewal times for every certification.
All staff certifications along with expiration dates are maintained and available from John
Smith.
Track all injury reports
Strategy meeting: July 16, 2012
Planning team: John Smith
Implementation date: Current
With this tool we want to develop a database so that we can track all reported injuries. We
then will be able to compare injury rates between indoor & outdoor activities, structured
program to informal program. We will also categorize the severity of all injuries and
compare statistics between sports and related activities. This may have implications in our
future training and certification plans.
Injury Type
Joint
Number
59
Blood
26
Tissue
11
Concussion Symptoms
8
Breathing
4
Nausea
1
Include a specific question on injury response to team sport satisfaction tools
Strategy meeting: September 3, 2012
Planning team: John Smith, Justin Peterson
Implementation date: Concurrent with first team sports tool
Injury response is a topic at all town hall team sports meetings. There were no responses
from anyone reporting poor response to an injury situation. Most people had compliments to
the way our staff responded. This has already been a regular talking point in all of our town
hall meetings but should be continued.
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A talking point on injury response was included in all town hall meetings. All team
representatives indicated that any injury they had was taken care of in a prudent and
professional manner. Many were highly complementary of the care their organizations
received. Our on-site personnel are critical links in the chain of care and are very important
to our safety plan.
Inventory response bags on regular basis
Strategy meeting: Completed
Planning team: John Smith, Justin Peterson
Implementation date: August 13, 2012
Our current system of keeping our response bags properly equipped needs revision. Our
procedure now is for people to notify John if they use supplies in the bags so they can be
replenished. This doesn’t happen on a regular basis and invariably bags become depleted of
supplies or run too close to depleted. We will begin a routine inventory of bags by John to
insure they are properly equipped.
All of our bags were inventoried on a regular basis and re-stocked with needed equipment.
Continue regular facility inspections
Strategy meeting: Completed
Planning team: John Smith, David Hatfield, Debby Woodall, David Rice
Implementation date: Ongoing
Every month a detailed inspection is completed on every facility including all equipment in
that facility. The inspection forms are turned into the safety coordinator and documented
there. This is a critical component of our overall risk management plan.
Monthly facility inspections are completed and turned into John Smith for documentation.
Inspection forms include all weight and cardiovascular pieces of equipment as well as
building and general equipment.
Conduct a site review for safety response
Strategy Meeting: August 10, 2012
Planning Team: John Smith, David Rice
Implementation Date: August 25, 2012
Our clubs practice and play in various locations. We need to review those locations to make
sure our clubs have appropriate mechanisms in place in case of an emergency medical
situation. Those that cannot document the availability of a certified first responder with CPR
and First Aid certifications at the various facilities used should be required to send club
members to become certified through our office or through existing classes with the
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Department of Intramural and Recreational Sports
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Louisville Area Chapter of the American Red Cross. This should be completed by the sport
club coordinator and a written report filed with the safety/risk management coordinator upon
each visit. The Sport Club Coordinator needs to document his site visit and include the date,
time and location of each visit.
Each site for our different clubs was visited and inspected by the Sport Club Coordinator
prior to October 1. Many of our clubs practice and compete on/in facilities off campus and it
is important for our department to insure that they venues they are using are safe and
properly equipped for the activity they are engaging in.
Conduct Travel/Competition study
Strategy Meeting: August 10, 2012
Planning Team: John Smith, David Rice
Implementation Date: August, 2012
We want to document every competition and destination/event any of our clubs participate in
for the 2012-2013 year. This will be a record of such and will enable us to market those
events but will improve our ability to market the club program as a whole. We will develop a
form for clubs to complete for every one of these events/competitions that will be simple for
them to do but still provide us with the information we want. Clubs will be responsible to
provide that information to David Rice in advance of any competition or appearance.
Provide first aid bags to appropriate clubs
Planning Team: John Smith, David Rice
Strategy Meeting: Completed
Implementation Date: Start of Fall semester
With clubs practicing at different venues, we want to make sure those that are in facilities
other than ours (where we have responders and equipment available) have access to basic
first aid supplies. We will supply those clubs with a first aid bag and stock it whenever they
indicate that it is needed.
We have informed each club of the availability of the first aid bags and supplied every club
that requested use of one with a bag. We will continue to offer classes and equipment for our
club program.
Ascertain sport club needs for the new SRC
Planning Team: David Rice, David Hatfield
Strategy Meeting: Ongoing
Implementation Date: Opening of SRC
The SRC is going to represent a tremendous growth opportunity for the sport club program.
Much advanced planning is needed in areas such as Sport Club Federation ID policies,
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Department of Intramural and Recreational Sports
2012-13 Annual Report
storage and equipment use, schedules and practice arrangements and much more. The Sport
Club Coordinator must work closely with the Assistant Director of Facilities to insure these
types of details, and any others that surface, are adequately addressed.
There has been a significant amount of work done in planning the use of sport club IDs in the
new facility, practice times and venues, equipment selection and more. These were done in
group work sessions, research and comparison with other universities, through Sport Club
Federation meetings and attendance of professional conferences/trade shows. Our policies
and procedures for the sport club program are in place for the changes in the program we
anticipate with the opening of the SRC.
Review Nelligan status on a regular basis
Strategy meeting: July 7, 2012
Planning team: John Smith, Dale Ramsay
Implementation date: Concurrent with awarding of contract
We are finishing up our fourth year into a project that no other intramural department in the
nation has done before. We are partnering with Nelligan Sports Marketing to generate
income for our department through the selling of advertising and other promotional
programs. We continue to review and explore new ways of furthering our relationship with
the firm. Nelligan has been aggressive in pursuing potential leads for us and several
promising relationships appear to be close. John Smith meets with Lisa Turner at least
monthly to insure compliance and discuss future sponsorship opportunities.
We met all compliance requirements from our corporate sponsors this year. Those
requirements involve primarily the facility and intramural phases of our program. Nelligan
Sports Marketing continues to do a good job in promoting our program to potential new
partners and we are available to assist them in any manner. We conducted several meetings
with their staff to insure their familiarity with the new SRC and how that may attract/enhance
their ability to provide us with stronger relationships with our current partners as well as
attract new partners.
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Department of Intramural and Recreational Sports
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XIV.
Technology
Technology continues to impact the way we do our jobs on a daily basis. Technology is an
area that can be as time-consuming as we allow it to be. There is always something that can
be done on the web site, to virus protection, critical updates or just cleaning up machine’s
hard drives and performing de-frag procedures. There is so much that can be done with
technology that we have to be careful to maintain a balance of time management reflective of
other functions that our technology people need to do.
We are in the process of updating all of our personal computers as well as common area
computers. We did a great job of maintaining our machines and squeezing the most out of
them for years and some are among the oldest in use at the University but we have reached
the point that they almost all need replacing across the board.
We spent a significant amount of time researching new software platforms for the new SRC
which included four site visits to other institutions to observe those systems in actual use. We
launched a new, comprehensive management software platform in January. This platform,
called CSI, will allow us to manage our membership program, produce IDs that will work
only in our facilities, provide online reservation capabilities to our users, provide a
scheduling platform for the new SRC, as well as provide financial point-of-sale and a myriad
of assessment functions to our department for the first time. The system is complicated to
configure and implement but once it is, it provides many improvements to our department.
In January we launched the facility access, membership and equipment modules of the CSI
platform. We have plans to launch several more modules prior to the opening of the SRC.
In August we launched our new online intramural platform, IM Leagues. We launched to a
beta group of Greek participants only and will expand that to the entire student body in the
Fall of 2013. The platform allows organizations to register online and “invite” people to join
their team much like some other social media platforms that are popular with college
students. As more of our students become familiar with the platform it will allow us to
provide many services we have not in the past.
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Department of Intramural and Recreational Sports
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XV.
Safety
We have 25 staff members certified to use the AED machines and respond to emergency
medical situations through the American Red Cross. In addition, our department provided
classes for the new bio research building on Shelby Campus. Staff members in that building
work with such dangerous materials that they can be “sealed in” their building and EMS not
be allowed in during certain situations. We had all of our AEDs inspected and approved by
Physio Control as required by our prescribing physician.
These 25 staff members are called “designated responders” and have been certified in
CPR/AED use, Standard First Aid and Preventing Disease Transmission through the
American Red Cross. At least one of these staff members is on-duty in our facilities and
programs at all times. As a staff, we responded to 109 documented emergency medical
situations last year that were deemed serious enough for our supervisors to complete written
reports. That is an increase of 20 over the previous year and the second year in a row that we
have responded to an increased number of injuries. Given the nature of our program and
activities, it is prudent to anticipate that we will have emergency medical situations on a
regular basis. Our current method of training designated responders makes our response to
these situations quicker and more thorough than our previous method of mass training to a
lower level of skill. Each of the 109 injured participants that had a response form filled out
received a follow up call to see if they needed assistance of any kind and just to show
concern from our part. Some of these injured participants are from out of town or even
international students who do not know a doctor or where to go in Louisville. We refer to
orthopedic and general practice medical professionals when asked as well as provide
assistance in communicating with Risk Management regarding insurance protocols.
54% of our injuries were either joint or bone related. Blood-related injuries are our second
most common response at 23%. Tissue injuries make up 10% of our responses. Concussionlike symptoms comprised 7% of our injuries and breathing-related scenarios made up the
other 6%. The variety and number of issues we respond to just reiterates the importance of
our emergency response program.
In addition our Emergency Procedures Manual is still being used by the Louisville Area
Chapter of the American Red Cross as a template for other agencies to use in the
development of their own. That should be considered to be quite a compliment for our
department.
We also continued our training session relating to MRSA and implemented department
protocols to insure we were on the leading edge of dealing with this potentially deadly virus.
There are no current certifications available from national health/safety agencies dealing with
the prevention of MRSA, which prompted us to develop our own training program.
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Department of Intramural and Recreational Sports
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XVI.
Fitness
Group Fitness Classes
As the group fitness classes have evolved over the years so has the program. As the
partnership with Get Healthy Now has come to an end with the opening of their new facility
we will continue a partnership with Health Promotions. We will continue to offer yoga and
group fitness classes over the summer and the beginning of this fall until the new Student
Recreation Center (SRC) opens. One major transition into the new SRC will be the
development of an in-house training program for student group fitness instructors. The goal
is to have almost all student group fitness instructors (GFI’s) in the new SRC that will be
certified by a nationally recognized organization. After conducting a study last year of the
group fitness program we realized the majority of the participants in the classes were faculty
and staff, not students. We want to target more students so we are reaching out to the student
population to get them more involved on both sides of the program. We are hoping that with
more students teaching, they will draw more of their peers into the classes.
In checking with colleagues at other Universities we have found that they have gone to this
model as well and are having a great deal of success and higher numbers in their classes.
After hosting a job fair this spring we found that there are actually several students on
campus that are already certified group fitness instructors and teaching at fitness clubs out in
the community. We would like to encourage those students to consider teaching group fitness
classes at the new SRC beginning this fall. When the new SRC is built we will have 3 group
fitness studios to schedule classes in as well as the current studio at the HSC facility that will
remain open. The current studio in the SAC will go off-line once the new SRC is open.
A second collaboration that evolved since last year throughout the state of Kentucky is the
Kentucky Fit-Fest. We hosted the 1st Annual Kentucky Fit-Fest last fall and had 25 attendees
from Morehead State University, UK, NKU and U of L. The 2nd Kentucky Fit-Fest is
scheduled to be held on October 5, 2013 at the University of Kentucky. We will try to attend
with some of our staff depending on how things are going with the opening of the new SRC.
This is an excellent opportunity for student instructors to network out in the state and gain
valuable knowledge with other instructors on various campuses and share choreography at a
low cost.
This is an exciting time for the group fitness program within our Department as we are facing
some of the biggest changes and challenges within the next six months. As we look to the
future and begin hiring new students to teach/lead the classes we do so with great
anticipation and excitement. With more student instructors we envision ever-changing class
formats with a tremendous variety for participants to choose from. Another change we will
have in the new SRC is that all the group fitness classes will be free of charge. There will be
no additional fees at the SRC for anyone wishing to take the classes. However, any faculty or
staff member wishing to take classes at the HSC will still pay a fee for those classes since
they are not paying the recreation fee the students are paying.
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Department of Intramural and Recreational Sports
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Fitness Assessments
The fitness assessment program was scaled back a great deal as numbers had declined over
the years with Health Promotions and Get Healthy Now offering those services to the
university community. We offered the program on an individually-scheduled appointment
basis and conducted about 15 throughout the year that were about 40% students and 60%
faculty/staff. We assisted the Health Promotion staff in training the students to conduct the
fitness assessments for the student population and they conducted over 200 fitness
assessments throughout the year. In looking forward to moving into the new SRC we
anticipate a partnership with Health Promotion to continue the U-Fit (fitness assessment)
program they have created by sharing resources and fitness equipment.
The partnership with Health Promotions should help build a personal fitness training program
in the new SRC and a customer base to sustain it. The possibilities that could stem from the
U-Fit program are abundant and include small group training and fit-socials. These are
programs that could be conducted by both departments and offered in the group fitness
studios and classrooms in the SRC.
Mini Fit-Checks
The mini fit-checks have continued to be a welcome service by our department that faculty,
staff and students appreciate and utilize. With the assistance of an intern, usually from the
exercise science department, we offered free blood pressure screenings and body
composition checks outside the weight room two days a week throughout the semester.
Several HSS activity class instructors took advantage of the service and had their students get
their blood pressure and body composition checked for class to receive extra credit. This is
great experience for the intern and valuable information for the student to have about his/her
health. This service will continue and expand in the new SRC as staff and testing equipment
will increase.
Small Group Training
Small Group Training was a pilot program offered this spring and was a collaborative effort
with Health Promotions. We had 11 students and 3 employees register for the class that met
two days a week for 7 weeks for a total of 13 sessions. We conducted pre- and post-testing
for weight and body fat percentage as well as a 1-mile walk/jog test. The participants who
completed the post-test showed very little improvement in weight loss and body fat
percentage, however every post-test participant improved their time in the 1-mile walk/jog
test. Each one-hour session was led by 3 team leaders and consisted of cardiovascular,
strength and flexibility training. The classes were held at various locations such as Cardinal
Park (outdoors), the SAC gym floor, weight room and group fitness studio. The feedback
received from the participants that completed the evaluation forms were very positive and all
stated that they would participate in the program again and recommend it to a friend.
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Department of Intramural and Recreational Sports
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XVII.
Sports Club Federation
The 2012-13 school year was another solid one for the Sports Club Federation. The
Federation began the season with 19 members and added one club (Baseball) bringing out
number to 20 active groups. We met with several groups concerning the formation of future
clubs, which we look forward to in the upcoming year.
Founded on the ideas of promoting student interests in particular sports, the clubs have been
allowed to expand and include community and alumni members as well, which lends stability
to the clubs by not limiting involvement to just the few years participants attend the
university. We believe we are one of the few, if not only, sports club programs in the country
that allows community members, which is something we are very proud of. The clubs are
lucky to have the strong leadership that they enjoy, with many clubs having an experienced
and dedicated individual overseeing all aspects of their respective club. This is perhaps the
largest contributing factor for the continued success of our clubs and one that we will
continue to foster amongst the membership.
This year we continued our efforts to have all qualifying clubs become Recognized Student
Organizations within the Office of Student Activities. While they would still be recognized
by our department as sports clubs, they would also be RSO’s, which would give them the all
the benefits afforded that status, particularly being able to apply for Club Programming
Committee funding as well as to make special requests for funding from the Student
Government Association. While all of our clubs may not qualify for RSO status due to their
community membership makeup, we will continue to require that each club at least attempt
to become an RSO. Further, any new clubs that join our department will be required to
become an RSO as part of their process for becoming a club.
The following is a brief outline of the accomplishments of our twenty clubs for the 2012-13 academic
year:
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Aikido Club
The University of Louisville Aikido Club had a successful year in 2012-13. We are pleased
to see that the traditionally small club has added several new members and now has 12-15
students attending regularly. After moving to Crawford Gym in the Summer of 2012, the
group was able to test nearly all of its members and promote them in rank. In March the club
attended a seminar in Cincinnati which was taught by a direct descendant of the founder of
Aikido in the US. The club also was invited to do a demonstration by the Kaleidoscope
Group. Kaleidoscope is an organization that provides nursing supervision, therapeutic
program activities, rehabilitations services, and more to individuals with varying levels of
mental and physical handicaps. Aikido is one of our oldest clubs and continued its long
tradition of excellence this past season.
Badminton Club
The Badminton Club is one of the longest-tenured clubs on our roster, being active for over
30 years. Due to the closing of Humana Gym in July, practices were moved to the SAC Gym
and reduced to only meeting on Friday evenings. Membership of the club consists of a strong
international contingent, with members from Malaysia, Indonesia, China, Japan, Singapore,
Hong Kong, Nepal, India, Russia, Germany, England, Scotland, Canada, and the United
States. The club is truly one of the most multicultural and diverse of all student groups. The
club once again hosted the Kentucky State Open Badminton Tournament in January. The
club donated canned goods for Christmas food baskets and also made contributions to the
Angel Tree. Finally, the group was a guest at the Intramural Sports International Nights held
in October and March, where their diverse membership was a welcome addition to the
evenings. The Badminton Club continues to do well under the leadership of Mr. and Mrs.
Charles Norton, and will no doubt continue to do so.
Ballroom Dance Club aka: “Dancing with the Cards”
“Dancing with the Cards” had another consistent season. This year members learned a
number of different popular dances. Although the group was not able to conduct the several
events they had previously held, they did participate as instructors at the UofL Dance
Marathon and held weekly practices in the SAC Aerobics studio. They also were able to hold
a planned dance in Lutz Hall in April, which was well-attended. This was another transition
year for the club as it continues to search for new students to step forward and assume
leadership the group. We hope to continue to see organizational improvement from the club
for the next school year.
Baseball Club
In its first year of existence, the club baseball team played a total of 8 games resulting in a
record of 1-7. The fall season included games against UK and 2 vs. EKU with the lone win of
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the season coming against EKU in a come from behind thriller. The spring season had 13
scheduled games against schools such as Ball State, Cincinnati, UK, Murray State, and EKU.
Unfortunately due to weather the club had to cancel 8 games in the spring. The future of the
club baseball team will include a summer season in the Derby City league which will consist
of 20 games, all played locally. The fall schedule is packed with home series as well as trips
planned to EKU and Miami (OH), hoping to play 15 games in the NCBA. The Baseball Club
had an exciting first season and was recognized as our Outstanding Sports Club at this year’s
Intramural Awards, with Club President Petey Cautilli also being awarded our Sports Club
Mendy Award.
Bowling Club
The Bowling Club had another solid year on the lanes. The men’s club bowled in nine events
while the women competed in 8 tournaments this year. Unfortunately neither club was able
to qualify for postseason play. With several graduating seniors, it will be important for the
club to actively seek new members in order to continue competitive status. The Bowling
Club does its business very well and we are excited to see what levels they can achieve in the
coming year.
Fencing Club
The Fencing Club once again proved to be a fully functioning recreational group as well as
competitive club this year. The club participated in several events throughout the region,
while hosting two tournaments this year. The club was forced to move to Crawford Gym and
the SAC for practices when Humana Gym closed in the Summer 2012. We are happy with
the continued advancement of the Fencing Club and look for it to remain a strong club well
into the future. We would also like to recognize the long service of Mason Boles for his
leadership in the club. Mason stepped down this year after 7 years as president and we
appreciate the many years of dedication to the continued success of the Fencing Club.
Ice Hockey Club
The UofL Ice Hockey club experienced another successful season over the 2012-13 school
year. The group participated in a full fall and spring schedule of 37 games, finishing with a
16-21 record. The team had a roster of 23 players at the beginning of the year and maintained
a high level of participation throughout the season. Iceland Arena was the venue for their
home matches this year and the group was able to travel to Cincinnati, Wright State,
Northern Kentucky, Dayton, Eastern Illinois, Xavier, St. Louis, Tennessee, and Ohio
University for contests as well. It was another successful season for our Ice Hockey Club and
we look forward to many more in the future.
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Kempo Karate Club
2013 was been another productive year for the University of Louisville Kempo Club. The
group currently has 5 masters and 7 overall black belts which provide a constant high level of
instruction. The club has several beginners in recent months, with about 15 members
consistently attending practices. After moving to Crawford Gym in July, the members have
been doing clinics on a regular basis, and this year conducted a self-defense seminar for
domestic violence prevention in February that had about 20 people attend. The group
continues to bring in guest instructors at its clinics which has been well-received by the
members. The Kempo Club is another of our oldest and most well established clubs and
continues to lead by example on how to run a successful group.
Men’s Lacrosse Club
During the 2012-13 school year, the men’s lacrosse club at U of L fielded a full roster of 34
players and was able to return to competitive status. Six games were played in the fall season
with another 9 in the spring, including their first ever indoor game against Saginaw State at
Rivercity Indoor Soccer. The season was highlighted by a special match against Southern
Illinois State held in Freedom Hall during halftime of a Kentucky Stickhorses game. This has
been a positive comeback from a down season last year, and we expect that this trend will
continue with the move to a permanent practice space in the new Student Recreation Center.
Power Tumbling
The Power Tumbling club was begun three years ago after Holly Logsdon was awarded a
grant to actively promote Power Tumbling at area campuses. “Gymnastics in the Air” uses
both a trampoline and floor mat as mediums for expression. The group has three active
members, and in Summer 2012 two students (Shea Myers and Ryan Bohn) again won the
team portion of the Inaugural USTA (United States Trampoline & Tumbling Association)
Championships in Madison, Wisconsin. These two young men and one other will attempt to
repeat as champions this coming summer. The students prepare all year for this one event we
look forward to seeing them win another championship for the University.
Racquetball Club
Participation in the racquetball club dropped precipitously this year. By this spring, the club
only had two college students regularly attending practices. The club schedule one
tournament at Indiana University but were unable to do so due to lack of attendance. The
club plans to work with the HSS Department to gain access to the racquetball classes in the
fall to advertise and plans to revitalize the club over the 2013-2014 academic year.
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Men’s Rugby Club
The Men’s Rugby Club completed its fifth year of existence with solid season. On the field,
the club competed in the Southern Division of the Great Lakes Valley Conference, finishing
their official fall season with a 3-3 record, while completing their spring matches 1-3. Off the
pitch, the club was active with Kentucky Harvest, Habitat for Humanity, as well as hosting a
clinic in February for local high school teams featuring a member of the English National
Team. A highlight of the year was the club winning the Crusade for Children Firetruck Pull
and being featured on WHAS’ Good Morning Kentuckiana. We would also like to thank
former coach Eric Raney for his years of service to the club. From its beginning, we charged
the leadership of the Rugby Club to do things the right way, and it is obvious that they are
taking this charge seriously.
Men’s Soccer Club
The Men’s Soccer Club participated in two matches this year, both against Bellarmine
University. The club came away victorious in the fall match, winning 3-1, while the spring
game was lost. The group was also able to participate in a session of indoor soccer at
Mockingbird Valley Soccer Club. It is our hope that with a new dedicated practice space in
the Student Recreation Center that the club will become more organized and be able to
compete in more matches this coming year.
Tae Kwon Do Club
The Tae Kwon Do Club is perhaps the most consistently productive group we have the honor
of hosting in our department. Each year, the group has a rigid structure of testing and
promotion, and executes this plan with consistency and diligence. Demonstrations were again
held in September and January, with promotional testing successfully administered in
August, December, and April. The group once again held a Holiday Food Drive, where this
year they again supported Angel Tree by providing holiday meals to 10 families. The club
hosted a women’s self-defense seminar in September and February. The club was also proud
to host a seminar in April with Grand Master In Mook Kim providing personal instruction in
Crawford Gym. The best compliment a club can receive is to say they know what they are
doing and they do it well, which certainly applies to the UofL Tae Kwon Do Club.
Tennis
The Tennis Club was again active in the fall and spring semester. There was a somewhat
consistent turnout for Tuesday night practices at the Bass/Rudd Tennis Center, although no
competitions were planned. A new club president has come forward and plans to increase the
amount of structured activity the group participates in. The future of the club is uncertain and
will depend on the success and perseverance of the new leadership.
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Ultimate Frisbee Club
The 2012-2013 school year was a slow one for the Ultimate Frisbee club. While there were
semi-regular club meetings there were no tournaments participated in. Pick-up games were
held in several different local parks. The group did plan to attend the High Tide Tournament
over spring break, but those plans were abandoned. At this time the status of the group is
uncertain and may become inactive in the near future.
Dodgeball Club
The Dodgeball Club had little activity this year. The status of the club is unknown at this
time and may become inactive in the near future.
Triathlon Club
The Triathlon Club had little activity this year. The status of the club is unknown at this time
and may become inactive in the near future
Tai Chi Club
After ten years of activity, the Tai Chi Club has gone to inactive status beginning in the
summer of 2013. There are no remaining students in the classes and the adult membership
dwindled to only a few. Club Founder and Advisor Carl Meeks asked that the club remain on
the rolls in case any new students became interested, which was granted. At this time the
group is not actively meeting but is hopeful to attract new students in the coming months.
The future is uncertain for the Tai Chi Club but we are cautiously optimistic that the group
will be able to reorganize this coming year.
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XVIII.
Special Events/Programs
Faculty/Staff Golf Scramble
The Intramural and Recreational Sports Department sponsored the 21st Annual Faculty/Staff
Golf Scramble, which was held on Friday, June 8th at Nevel Meade Golf Club. This event
brought together 120 golfers from the university community consisting of faculty, staff,
retirees, spouses, alumni and vendors. The teams were requested or chosen according to their
handicap or average score. Everyone who participated received a round of golf with cart, an
excellent breakfast and lunch from Sodexo Dining Services, Department Logo Golf Hat and
a chance to win team prizes, individual skill competition prizes, and a $240 skins game. The
great weather which always plays a vital role in the tremendous success of the event was
enjoyed. Currently, the Intramural Sports Staff and Golf committee is coordinating the 22nd
Annual Golf Scramble to be held at Nevel Meade Golf Course on Friday, June 14, 2013. This
annual golf event has provided a great opportunity for the Department of Intramural Sport to
give something back to the university faculty/staff community.
Project Graduation
Project Graduation is one of the best outreach programs that our department is involved with.
For the past fifteen years we have provided the recreation space in the Student Activities
Center for post-graduation celebrations. Parent group from Male High Schools coordinate
activities and provides food and door prizes for the graduating seniors. Project Graduation
provides a safe alternative to the alcohol-related parties normally associated with high school
graduation.
This past year the Department of Intramural sports hosted the Male High School Project
Graduation lock-in. The evening event brought over 320 graduates to campus. Their parent
committee did an excellent job in assisting with the evening activities. Most students arrived
around 11:00 p.m. and left around 5:00 a.m.
NCA/UCA Cheerleading and Dance Camps
For the last 20 years, the Intramural and Recreational Sports Department has hosted
Cheerleading and Dance camps for National Cheerleading Association (NCA). These camps
are well-attended and the organizers are extremely pleased with how they are accommodated
at U of L within our recreational facilities. This past year we hosted three NCA Camps (one
NCA Dance Camp, one youth NCA Cheer Camp and one College Camp for Cheer, Dance
and Mascots). The NCA camp brought over a 1000 campers to campus. Currently, the
department is negotiating an agreement with NCA Cheer and Dance for three summer camps
starting July 19 through July 31, 2013.
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Louisville Regional Science Fair
The Department of Intramural and Recreational Sports hosted both the Louisville Regional
and Manual High School Science Fair on March 9, 2013. In an effort to conserve resources
the organizers decided to host both fairs on the same day. The recreational center gym floor
area was used for their exhibit area. The event brought over 600 local middle school and high
school students to campus. The department worked closely with Student Activity Staff who
co-hosted the event. The event coordinators were extremely pleased with the area and the
service our staff provided for them over the daylong event.
Mid-West Youth Basketball Tournament
During the summer of 2012 the department of Intramural Sports hosted the Mid-West Youth
Basketball Association for the Memorial Day Holiday Weekend. The tournament brought
over 80 boys and girls teams to campus from elementary to middle school grade level teams.
Due to the size of the tournament we were forced to utilize all four courts in the Student
Recreational Center. Over the three day period the event brought over 2000 participants and
spectators to campus. The tournament coordinators were extremely pleased with the facilities
and the service our staff provided for them over the three days event. Mid-West has already
scheduled a return for the Memorial Holiday weekend in 2013.
Canoe Regatta
The Canoe Regatta continues to be wildly popular and is without question one of our
benchmark events. Not only is it one of the great traditions of our department and on our
campus, it is also unique to almost every other university in the nation. It is gratifying to
think of the history of this event and how it has been passed down within different
organizations from year to year. This continues to be the only event on our schedule that
features higher female participation than male. This year there were 154 female participants
and 98 males. It continues to be one of the largest and most consistently popular events on
campus every year. UPS again covered the cost of the canoe rentals and have made this a
regular part of their campus exposure. This was our third year of having lunch in the Red
Barn with our new sponsor, Qdoba Mexican Grill. The lunch was great and enjoyed by
everyone.
For the second year in a row, we did have a smaller than usual turn out for the lunch even
though the weather was excellent. We will continue to review the lunch part of the event with
the IM Council and at the manager’s meeting next year. Everything was smooth from that
end. The entire event hinges on the availability of McNeely Lake. The reservation process
from the Louisville Metro Parks Department has been different every year. In fact for the
past 6 years we’ve just shown up and used it. Often Metro Parks tells us it’s a state park and
not theirs then the state parks tell us just the opposite. Other times we have been told to just
show up and use the lake. That is what we have done for the past several years and it doesn’t
seem to be a problem. The key is to send the UGA staff out early to secure the areas we need.
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We have had rescue personnel from the Louisville Police and Fire departments the past 10
years and it appears that we have found a more consistent group to work with in this critical
area. They have been more than cooperative and have provided a high level of emergency
response capabilities should they be needed.
It is interesting that Bellarmine University held their first Canoe Regatta this year, modeled
after ours. John Smith has met with their intramural staff giving them instruction on how to
hold the event.
Track Meet
The track meet this year built on the success of the last 10 year’s meets when we made the
most significant changes in the events history. We moved the event early in the fall schedule
hoping more teams would be involved given that the point race was still wide open. We also
were able to implement use of the then-new track complex including the video
board/scoreboard. Music was played over the sound system throughout the night and the
event was held “under the lights.” Participation was down this year. Last year we had 216
participants and this year only 190. The decline was mostly in the Women’s Closed division
as we only had 4 teams register and only a couple of those actually participate. We have
started an event record sheet with the top time and distances in all events. We should be able
to use these in promotions for the event and to generate interest. It is good to have the current
records in the press box during the actual event and be able to announce “a new record in the
women’s 200 has just been set by…” This will only add to the quality of what is rapidly
becoming one of our benchmark events. These records have the chance to become one of the
traditions on our campus now that we have established their existence to the participants.
The help of students from the Administration of Recreational Sports class has been very
significant to the success of the event. They have provided timers and judges for the finish
line for several meets now. The assistance of the track coach has been very beneficial as well.
Ron Mann has been very cooperative in walking the track with us to diagram the staggers
and starts, explaining how to run different events. It’s good to get cooperation like that from
someone nationally recognized like Coach Mann.
We never envisioned the time when 190 participants in the track meet would be considered a
“down” year. The event has become one of our signature activities of the year. There are not
many departments in the nation even offering a track meet to their students. The fact that we
have one of our quality being held at a venue that is preparing to host the KHSAA State
Championships, Big East and NCAA Division I Regional Championships is a testimony to
the overall strength of our structured intramural program.
Dr. Cue
We partnered with the Student Activities Department to bring Tom “Dr. Cue” Rossman and
his wife Marty “Miss Cue” Rossman back to campus. Tom is always a popular draw and has
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a lot of recognition from billiard enthusiasts on campus who have seen him on numerous
ESPN national and world wide competitions. Dr. Cue performed two shows, once at Noon
and again at 7:00pm and provided free individual lessons and ran a tournament between
shows. His shows were both well-attended with over 200 total spectators between them. He
worked non-stop with students throughout the day between shows.
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XIX.
Activity Evaluations
Ultimate Frisbee
This year we saw 634 people compete in Ultimate Frisbee on 40 different teams. We changed
the format of the event this year to a tournament for the fraternities and sororities while
keeping the league for Men’s Open, Co-rec, and Campus divisions. This year’s Champions
were Phi Delta Theta, Chi Omega, SAE B, The Discs, and Frames A.
Kickball
This year the women’s kickball league saw a total of 145 participants on nine teams, up from
102 participants last year. This event remains one of the more entertaining events on our
schedule every year and this year was no different. This year Chi Omega took home the
Kickball championship.
In the Men’s Kickball Tournament we saw 167 men on 18 different teams take the field for
the tournament. The tournament got a little dragged out due to rain, but we ended up getting
everything in. Sigma Alpha Epsilon (Fraternity) and PIKE B (Campus) ended up capturing
the title this year.
Fraternity Softball
The league included 12 teams this year with 202 participants overall. We had some issues
with the weather and the field conditions this year but with a little patience and a little extra
work we got the entire season in. The season ended with Sigma Chi winning it all.
Softball Tournament
As seems to be the case most years, we had a lot of rain during the softball tournament. We
had to cancel several nights of play but we managed to eventually get everything in. This
year we had 235 participants on 13 teams. In the end DMD Bombers won the championship.
Golf Tournament
We held this year’s Golf Tournament at Cherokee Golf Course again with 38 golfers
showing up for the event. We could not have asked for better weather for the event and
Cherokee Golf Course was very accommodating to us. Corey Wooten from Sigma Chi won
the fraternity division and Dusty Reynolds won the Open division. Next year we might add
some more time in between the groups in order to make the course a little less crowded.
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Flag Football
The weather actually seemed to cooperate a little more than normal this year and the Flag
Football season was very successful. We saw 87 teams with over 1,300 participants
competing in 6 different divisions. With a sport as fast-paced as flag-football, injuries are
bound to occur and this year was no different. We had several cuts and bruises along with
some concussions and knee dislocations. Thankfully we have good procedures in place to
make these scenarios run smoothly. The official’s staff was young and energetic for the most
part and eager to improve all season. Sigma Chi was the champion of this year’s Fraternity
division and Alpha Omicron Pi won the Women’s Closed Divisions. Championships were
also won by the SAE B, USA Pride III, Natural Born Drillers, and 508.
Tennis Singles
We ended up with some really nice weather for the tournament this year. The 88 participants
that signed up for the event were all happy that we had nice weather and the event went very
smoothly. Daniel Miller from Beta Theta Pi (Fraternity), Julie Eitel from Delta Zeta
(Women’s Closed), Marc Oropilla (Men’s Open A), Richard Ackerman (Men’s Open B) and
Zac Inger from Sigma Alpha Epsilon (Campus) took home the titles.
Sand Volleyball
The weather was fantastic for the tournament this year with it being warm and sunny both
days. We saw our numbers increase for the tournament this year. The number of teams went
from 33 to 44 and the number of participants increased from 315 to 409. When it was all said
and done Beta Theta Pi, Chi Omega, Beta B, Dental School, Pi Phi Blue and D-fly walked
away as Champions.
Badminton
We moved the Badminton Tournament back to a Monday and Tuesday night this year and it
went a lot better. This year we had 159 participants take part in the tournament. Winners for
the 4 divisions were as follows: Fraternity- Austin Dunn from Sigma Alpha Epsilon (singles)
and Dunn/Murphy of Sigma Alpha Epsilon (doubles), Women’s Closed- Mary Moloney of
Sigma Kappa (singles) and Kuner/Sutherland of Chi Omega (doubles), Men’s OpenBuddika Abeyweera (singles), Hewadarakrama/Abeyweera (doubles), and Campus- Justin
Anderson of Sigma Alpha Epsilon (singles) and Vincent/Allen of ASCE (doubles).
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Grad Basketball
Graduate Basketball this year saw 12 teams with 119 participants come out and play. This
league went really well this year and the teams brought their best for every game. Law Stars
ended up beating out the rest of the competition to take home the title.
Tug-O-War
We had amazing weather for this year’s Tug-O-War tournament. The weather allowed for
some great matchups within the tournament. Only point division teams participated in this
event and we saw 128 people participate. We had 11 fraternities compete along with 5
sororities. In the end, Sigma Alpha Epsilon won for a fourth straight year, with Chi Omega
taking home the women’s title.
Corn Hole
We had 40 teams sign-up with a total of 80 participants for this year’s tournament. The
weather was gorgeous for the tournament this year. The tournament took about 3 hours to
complete. The winners of the Corn Hole tournament were Graff/Barrett of Pi Kappa Alpha
(Fraternity), Brandel/Brown of PIKE (Campus), and Bramlage/Wuestefeld of Delta Zeta
(Women’s Closed).
Fall Soccer
We had a total of 26 teams with 329 participants in this year’s tournament. We had pretty
good weather for this year’s tournament which allowed us to finish the tournament rather
quickly. This year’s tournament allowed for great action and some very exciting games, as
usual. This year TKE, SAE, and Dental School received Championship shirts for their skills
and efforts displayed on the field.
We are converting the Fall Soccer Tournament into an Indoor Soccer Tournament next year.
Volleyball
This year we saw 40 total teams with 454 participants play in the Volleyball league.
Volleyball is usually one of the hardest sports to find officials for but that was not the case
this year. Phi Delta Theta won the Fraternity division, Pi Beta Phi won the Women’s Closed
division, 508 won the Co-Rec division, Team Persia won the Men’s Open division, and the
El Chupacabras won the Campus division.
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Halloween Basketball Tournament
111 players on 14 different teams competed in this year’s Halloween Basketball Tournament.
Each team got to play plenty of games and all the games were highly competitive. The
Clowns won the Men’s division.
1 on 1 Basketball
This year we saw 62 participants take part in the 1 on 1 basketball tournament. With this
many participants, players still had to play several rounds of basketball to earn the status of
champion in this event. This year’s champions were Dominique Barber from Sigma Phi
Epsilon, Cody Montgomery of Sigma Alpha Epsilon, and Shelby Lawson from Delta Zeta.
Sports Trivia
Sports Trivia is always one of the more enjoyable events on the schedule each year. We had
11 teams with 55 participants compete, an increase of 6 participants. After taking a test, the
teams were seeded and then paired against each other until we had a winner. This year’s
winner was once again Sigma Chi.
Suggestions: Need an updated game with current trivia questions included
Turkey Trot
The 59th Annual Turkey Trot took place on a day that featured a lot of sunshine. The course
was run on its normal outline again this year. The women’s division was won by Megan
Good of Delta Zeta while Andrew Rains of Beta Theta Pi finished first in the men’s division.
As is normally the case with this event, the campus police played a major role in the event
running so smoothly.
Suggestions: Check the course before the race due to construction along 3rd street
Swim Meet
The swim meet continued to be a unique event for the students as it is one of the very few
events of its kind in the nation. The event was again hosted in the Ralph Wright Natatorium
and with the help of the Natatorium staff the event ran extremely efficiently. This year we
had 87 participants, up from 76 last year, take to the pool. The team champions this year
were: Pi Kappa Alpha (Fraternity), and Delta Zeta (Women’s Closed).
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Bowling Doubles
Once again Ken Bowl hosted the Bowling Doubles event with a total of 154 total
participants. The event ran smoothly and we were able to get everyone signed in and
assigned to their lane in a relatively short period of time. This event is a fun and enjoyable
event for all who participate because of its laid back atmosphere and it will continue to be a
huge success in the future. Beta Theta Pi won as a team in the Fraternity division, Delta Zeta
won in the Women’s Closed division, Beta Theta Pi won in the Campus division,
Reed/Hardin won the Men’s Open Division, Corbitt/Marshall won the Women’s Open
division, and Carl Allen/Rebecca Knaus won in the Co-rec division. Individually, the high
scores went to Moats/Mairose of Beta Theta Pi, Rees/Fletcher of Pi Beta Phi, and Dee/Jenne
and Ausick/Hale of the Beta Theta Pi.
Free Throw Competition
At this year’s Free Throw Competition we had a total of 109 people participating. We once
again posted the court assignments so that everyone knew where to go and we also had
multiple people keeping track of the score at each basket in order to make the competition go
faster. Allyson Davis from Chi Omega (Women’s Closed), Cody Hamm from Beta Theta Pi
(Fraternity), and Joe Meyer (Men’s Open) were the individual champions, while Chi Omega
and Sigma Alpha Epsilon won the team portion.
3 on 3 Basketball
At this year’s 3 on 3 basketball tournament we had 181 participants sign up. The event ran
very smoothly and only took two hours, with 41 games played. Chi Omega won the
Women’s Closed division, Sigma Phi Epsilon won the Fraternity division, Heroes won the
Campus division, and the All-stars won the Women’s Open division.
Billiards
This year saw 126 people come out for the billiards tournament. As always the event was
broken down into 4 divisions: Men’s Open, Fraternity, Women’s Closed and Campus. The
winners were: Sreyas Rangaraju (Men’s Open Singles), Lloyd/Osborne (Men’s Open
Doubles), Geoffrey Spencer of Pi Kappa Alpha (Frat Singles), Barry/Marshall of Triangle
(Frat Doubles), Mary Lanham of Phi Sigma Rho (Women’s Closed Singles),
Wood/Greenwell of Zeta Tau Alpha (Women’s Closed Doubles), Matt Paras of Beta Theta Pi
(Campus Singles) and Raque/Ullrich of Sigma Alpha Epsilon (Campus Doubles). The
Cardinal Corner staff was a huge help in this event. They were again willing to help out by
having tables set up before play begins and help with transitioning tables throughout the
tournament.
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Racquetball Tournament
This racquetball tournament saw 130 participants compete. The tournament took about 6
hours to complete and we ran the doubles tournaments first in order to get the largest number
of competitors done earlier. In singles play, Sue Weyland (Pi Beta Phi) won the Women’s
Closed division, Josh Redding (PIKE) won the Fraternity division, Andrew Baldridge (SAE)
won the Campus division, Zach wright won the Men’s Open division, and Chelsea Cook won
the Women’s Open division. In doubles, Jacobs/Redding (PIKE) won the Fraternity
division, Williams/Weyland (Pi Beta Phi) won the Women’s Closed division, Ausick/Darnell
(Beta Theta Pi) won the Campus division, and Wright/Osborn won the Men’s Open division.
Basketball
This year’s Basketball league saw 980 participants on 89 teams come out to compete in our
largest sport of the year. While some of the teams came out just wanting to have a good time,
many of the games were extremely competitive and often times, played down to the wire to
determine a winner. This year we had almost an entirely new staff of basketball officials with
only two officials that had any previous experience. With that being said, there was little
complaining about the officials, even in highly competitive games. Some of the injuries that
were filed included minor cuts and sprained ankles. In the end, the teams who rose to the
challenge to take home the Champion status were: Fraternity – Tau Kappa Epsilon, Women’s
Closed – Pi Beta Phi, Campus – Sigma Chi B, Men’s Open A –Team in KY, Men’s Open B
–We’re On The Way, Co-Rec –The Don Langones, and Women’s Open –Freaks N Sneaks.
Table Tennis
This year we had 179 participants show up to display their table tennis abilities. This event
ran very smoothly again this year as it only took 4 hours over 3 days to play it. This year’s
Champions were: Fraternity Singles- Sterling Baker of Lambda Chi Alpha, Fraternity
Doubles – Baker/Mason of Lambda Chi Alpha, Women’s Closed Singles- Samantha
Manning of Phi Sigma Rho, Women’s Closed Doubles- Molony/McCowan of Sigma Kappa,
Campus Singles- Jared Simpson of Sigma Phi Epsilon, Campus Doubles- Hurtz/Latzko of
Beta Theta Pi, Men’s Open Singles- Charles Cui, and Men’s Open DoublesEvanko/Streufert.
Spring Soccer
This year was a difficult year for Spring Soccer. The first three weeks of the season were
almost entirely wiped out by rain, requiring us to play shortened games the last week of the
season in order to get games in. We had a major increase in numbers in spring soccer this
year. Our number of teams increased from 66 to 76 and our number of participants increased
from 890 to 1,127. This year the Championship shirts went to: Sigma Alpha Epsilon
(Fraternity), Chi Omega (Women’s Closed), SAE B (Campus), International (Men’s A),
Sicles (Men’s B), and Bye (Co-Rec).
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Floor Hockey
As is normally the case, we had no issues with our floor hockey league. The ladies that play
just like to have fun and do not cause any problems. We had seven teams compete from the
Women’s Closed Division. This year’s winners were the ladies of Delta Zeta.
Court Dodgeball
This year we changed the format for Court Dodgeball. We changed it from a league event to
a tournament and we played it on our basketball courts instead of a racquetball court. The
changes helped the event run a lot smoother this year. This year’s winners were Pi Kappa
Alpha, Delta Zeta, and PIKE B.
Team Handball
Team Handball this year saw an increase in teams from 27 to 30 and an increase in
participants from 312 to 328. We changed a few rules this year in order to try and make the
game play more like traditional team handball would. These changes seemed to pay off as
everyone enjoyed playing this season. This year’s league winners were Sigma Alpha Epsilon,
Chi Omega, and Gettin’ Handzy.
Suggestions: Look at the rules to make sure they fit for the MAC Court
Tennis Doubles
This year’s tennis doubles tournament saw 34 people come out to compete. Timing for this
event was very unfortunate as it fell on the same weekend as the Final Four which affected
our numbers. Hornback/Kibbe from Sigma Alpha Epsilon won the fraternity division,
Eitel/Fleenor from Delta Zeta won the Women’s Closed division, Floyd/Henry from Sigma
Alpha Epsilon won the campus division, and Diaz/Gornet won the Men’s Open division.
Disc Golf
This was the second year of the Disc Golf tournament being held at Iroquois Park’s Disc
Golf Course. This event featured ten organizations signing up 21 participants. It was a nice
day weather-wise but there was a little bit of wind that made the course play a little tougher.
The winner of this year’s Disc Golf tournament was Keegan Kruse from Tau Kappa Epsilon.
Beta Theta Pi won the team portion for the Fraternity League. Sigma Alpha Epsilon won the
Campus Division and Tim Rose won the Men’s Open Division.
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Putt-Putt
The event could not have been held on a more beautiful day. This year’s Putt-Putt event saw
63 participants come out. The event ran very smoothly lasting a little over an hour. Sign-in
was split up between two people, which made the process go smoothly. This year’s
organization winners were Beta Theta Pi in the Fraternity division and Sigma Alpha Epsilon
in the Campus division. The low round of the day went to Nick George of Sigma Chi
(Fraternity) and Jeremy Dorning of Sigma Alpha Epsilon (Campus).
Suggestions: Move to a later time of day to promote higher participation
Bowling Singles
Even with the point races already being decided, we saw 58 participants come out and enjoy
a night of bowling. The event was held at Ken Bowl off Southside Drive. This year’s event
went by really fast, only lasting about an hour and a half thanks to the staff being able to sign
participants in quickly and coordinating with bowling staff efficiently. The organization
winners were Beta Theta Pi in the Fraternity division, Delta Zeta in the Women’s Closed
division, and Sigma Alpha Epsilon in the Campus division. High games went to Andrew
Mairose from Beta Theta Pi (Fraternity), Sarah Groeschen from Delta Zeta (Women’s
Closed), and Carter Melendez-Christensen from Sigma Alpha Epsilon (Campus).
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XX.
Facility Usage Statistics
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XXI.
List of Facility User Groups
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XXII.
Intramural Sports Statistics
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XXIII.
All Campus Points Totals
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XXIV.
Intramural Champions
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XXIV.
2013-14 Intramural Schedule
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