GENERAL EMPLOYMENT GUIDELINES
This summary will give you a brief introduction into the most commonly used employment guidelines. If you have further
questions about these guidelines and policies, please contact your Manager, or Human Resources Department.
Furthermore, you should read Business Conduct Handbook, and the Company "Statement of Purpose", and then discuss
them with your Manager.
Compensation
Our compensation objectives are simply:
1. To provide a salary which is based on individual performance and contribution, and
2. To provide an annual total compensation package which is competitive with the leading companies with which we
compete for our employees.
To ensure we meet these objectives, the Management will closely monitor the local market situation regarding
compensation developments. Regularly, a Compensation Survey will be performed with companies with which we
compete, in terms of; 1)similar career opportunities, 2)similar work environments, 3)similar compensation packages and
4)similar calibre of people. Based on these surveys, the total compensation guidelines will be adjusted accordingly. These
surveys will be performed using a team of people from all levels and departments to ensure a reliable and supportable
survey result is obtained.
Throughout an employee's career, salary increases are based solely on performance. Therefore, employees who perform
well, will be given merit increases. Your Manager, after consultation with Human Resources and the most recent salary
survey data, will determine the frequency and amount of your salary increases.
Each person's salary is confidential information which should be discussed only between the individual and his/her
Manager, or the one up Manager. This confidentiality is important to you and your associates. Therefore, you should take
the necessary precautions to maintain it.
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GENERAL EMPLOYMENT GUIDELINES
Performance Reviews
To ensure continuous development throughout your career, you will have regular (usually annual) performance reviews.
These performance reviews will focus on your results in; 1)Building the Business and 2)Building the Organisation. To
facilitate these performance reviews, you and your manager will use the standard "Work and Development Plan (W&DP)"
process. The primary purposes of the W&DP are; 1)to agree on your past review period's results, 2)create your work and
development plan for the upcoming year and 3)creating a career interest plan. The work and development plan will focus
on creating a plan which will allow you to develop and strengthen the skill areas necessary to deliver the agreed upon
business and organisational results.
Performance reviews are confidential information, which are kept in each employee's personnel file .
Working Hours
Regular working hours in Prague office are 40 hours per week, 8 hours per day. Normal working hours are considered to
be between 08:30 - 17:30. However, you and your manager can agree to hours which are better suited for your particular
job or situation. A break for lunch should be taken each day and it should last no longer than 60 minutes. You are not paid
for your lunch break, and thus, it is not part of your regular 8 hour working day. You must keep your manager informed
when you cannot be at work. If you will not be able to come to work, as soon as possible, you should contact your
manager and inform him/her. If you cannot contact your manager, you should contact his/her manager.
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GENERAL EMPLOYMENT GUIDELINES
Vacation and Personal Days Off
Entitlement and Planning
Please review with your manager, all details of the Vacation and Personal Days Off Policies which apply to you. In
summary, your vacation and personal days off entitlement is, at least, in accordance with the CR and SR Labour Code, and
thus, it is based on the number of years of employment in CR and SR.
Years of Employment
Total Vacation/Personal Day Entitlement
More than 1, but less than 15
4 weeks
15 or more years
5 weeks
* -The maximum entitlement of Vacation and Personal Days in a calendar year is 25.
In the first and last calendar years of your employment, your entitlement is pro-rated for the actual months of employment.
(e.g. - if you work only 6 months of a year and have only work for 12 years, you will receive - (months worked/total
months in year)*total entitlement or (6/12*20) = 10 days) All time off must be planned and approved by your manager.
During vacation days, you will be paid your regular base salary.
You are strongly encouraged to plan your Vacation and Personal Days so that you use your entire entitlement in the
calendar year in which you received them. This will help avoid carry-over days into the next year.
Official Holidays
Date
1 January
6 January
??/??/??
??/??/??
??/??/??
1 May
8 May
5 July
6 July
29 August
1 September
15 September
28 October
24,25,26 December
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Czech Republic
New Year
Easter Sunday
Easter Monday
Labour Day
Liberation of Native Country 1945
Cyrillus + Methodicus
Jan Hus
Slovak Republic
National Day
Epiphany
Good Friday
Easter Sunday
Easter Monday
Labour Day
Cyrillus + Methodicus
Slovak National Uprising
Slovak Constitution Day
St. Maria's Day
Independence of CSR 1918
Christmas
Christmas
GENERAL EMPLOYMENT GUIDELINES
Leave of Absence
If you are not able to come to work, as soon as possible, you should contact your manager and inform him/her. If you
cannot contact your manager, you should contact his/her manager. If you know, for some unavoidable reason you are
going to be absent in the future, discuss this with your Manager in advance. For all absences (>=3 days) due to sickness,
the Company expects that an employee will consult his/her regular physician. If the absence extends beyond 5 days, you
are required (by Czech law) to obtain a doctor's statement and provide this to your direct manager, whom should provide
this to the Human Resources dept. and then to the Payroll Dept. During your sickness, the Company will continue to pay
you based on a percentage of your base salary. This percentage is calculated based on the length of sickness. In the
unfortunate case of your sickness lasting longer than 5 days, a weekly call to your Manager would be appropriate.
Employees' health is very important to the company and thus, leave of absence due to sickness is fully supported by the
company. In these absences, it is also important that those employees, remaining in the office, realise they will need to fill
in for their sick colleagues.
Alcohol and Drug Policy
To ensure a safe working environment and productive performance, you must report to work in a suitable working
condition. Alcohol or illegal drug consumption is strictly prohibited immediately before or during working hours. In
accordance with legal requirements, any violation will result in serious disciplinary actions, up to and including
termination.
NO Smoking Policy
Smoking inside the Prague General Office is prohibited. If you are a smoker, you should use one of the several designated
outdoor smoking areas. Be kind to your fellow employees whom do not smoke.
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GENERAL EMPLOYMENT GUIDELINES
Company Cars
(only for employees with company cars)
All employees, with a Company car, are responsible for operating the vehicle in accordance with the current Czech and
Slovak laws and regulations. Additionally, you must comply with Company safety rules and administrative instructions.
This includes the personal responsibility for maintaining the vehicle according to the manufacturer's
recommendations, as well as the Company Vehicles Administrative Procedures. While an employees is using a
company vehicle, they will be held responsible for all traffic rules' violations, fines and tickets obtained while using the
company vehicle. To obtain and continue to use a company vehicle, you must hold a valid driver's licence. If you lose
your license, you must immediately inform your manager. If you are involved in an accident or there is damage to the
Company car, you are requested to immediately inform your Manager and you are also responsible for completing all
required administration The company fleet manager is able to assist you with this.
Insurance Policy
In addition to State social security, the Company provides the following insurance:
a.
Insurance for all Company cars: In addition to local legal requirements, any accident which occurs, whether
during private or business usage, must be reported immediately to the Company, giving exact and complete details.
You are also responsible for completing all required administration (police reports, etc.). It is against Company
Policy, to agree to a settlement for an accident without first receiving the proper company authorisation.
b.
World-wide Travel Accident Insurance: When travelling on Company business, you are covered by company
world-wide travel accident insurance. Coverage begins at the start of a business trip and ends upon your return to
your office or home.
This insurance is equal to three times your annual base salary, if you die or become permanently disabled as a result
of a business trip accident. There is also a provision for dismemberment. The insurance does not include accidents
which occur during;
 your commute to and from work
 your vacation travel
c.
Group Life and Accidental Death Insurance: For eligible employees, this insurance provides 24 hour coverage of
an amount equivalent to one times your annual personal salary. This insurance is paid for by the Company.
d.
Medical Insurance for Business Travellers: This insurance covers any medical costs you may incur while
travelling outside of the CR or SR on business.
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GENERAL EMPLOYMENT GUIDELINES
Security and Confidentiality
The Confidentiality and Security of company information and property is in your hands - treat it like it was your
own personal information and property!
All employees should be fully aware of the security procedures which have been developed for protecting the Company's
competitively sensitive information and the working environment. The security program is intended to provide legal and
actual protection for Company proprietary information and property. In order for us to have legal protection against the
intentional or inadvertent disclosure of competitively sensitive information, it is important to establish that we have a loss
prevention program for this information.
You are accountable for the safeguarding of all Company information entrusted to you, whether you hear it, see it, receive
it in writing or access it in computer files. Access to company information, for which you are responsible, should not be
provided to any external people, unless they have signed the required confidentiality disclosure agreement, their identity
has been confirmed and they have a valid reason for wanting the information. Internal sharing of confidential/sensitive
information should only be done on a "Need-to-Know" basis. You should take the necessary precautions to protect all
confidential/sensitive information; including; conversations, documents, recordings, photographs, models, computer data,
etc.. Company information is particularly vulnerable outside Company offices or buildings. Therefore, when in public
places or in social groups, you should avoid conversations about Company plans, problems or our business.
It is important that you also protect Company information when it is unattended. You should secure your desk, files,
company car, etc. when they are unattended. You should also treat your briefcase and its content as security items.
Each person has some information which is competitively sensitive. Therefore, you have the individual responsibility for
maintenance of security over information under your control. The following precautions should be reviewed and
understood to ensure the general protection of the Company's information.

Your employee identification card is also an entry key to the building. Your ID must be worn visibly when you are in
the office.

All visitors, including contractors without permanent contractor badges, must register at the reception area and receive
the appropriate visitor's badge prior to being permitted to enter any working area. These visitor's badges must be worn
visibly at all times. Visitors are not permitted to wander about unattended in the working areas - they should always be
escorted by a company employee.
GENERAL EMPLOYMENT GUIDELINES

During hours, other than normal working hours, employees are responsible for all personnel who enter the company
premises using their badge.

Before leaving the office at night, remove all papers from your desk and lock them in your filing cabinets. All desks
should be "clean" and free of documents after work hours.

Avoid discussion about competitively sensitive information with anyone within or outside the Company who does not
have a need-to-know.
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
Never discuss competitively sensitive information in public places, such as restaurants or aeroplanes. Accidental
disclosure of competitively sensitive information is just as harmful as intentional disclosure.

Shred all materials which are no longer needed.

Your computer also contains access to valuable information. You should follow all current security technology and
procedures. You should use your screen saver with password when you are away from your working area. Also, you
should not share with anybody nor write down your computer passwords.

Do not accept gifts from business associates. (i.e. - clients, customers, competitors, etc.) If a business associate does
offer you a gift (usually during holidays), you should politely decline, stating our gift-accepting policy. If you feel the
gift is ill-intended, you should inform your manager immediately.
The secure handling of competitively sensitive information affects both you and the Company. Our knowledge is our
competitive advantage.
The general guidelines outlined above are not intended to be all-inclusive, but rather a helpful guide for you to follow to
ensure confidentiality and security of our company's information and property. The key is for you to be aware that
competitors are trying to obtain our information and we are responsible for ensuring that our information does not end up in
the wrong hands. (e.g. - those of our competitors)
If you have any questions about the handling of competitively sensitive information, you should discuss them with the
person to whom you report, or the Human Resources contact person, responsible for Corporate Security and
Confidentiality.
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GENERAL EMPLOYMENT GUIDELINES
Contacts with Media
No employee is permitted to provide information or to make statements to the media (radio, T.V., newspapers) regarding
any matter concerning the Company, its staff or its products, without first obtaining the clear authorisation of the General
Manager. All requests from media sources should be directed to the General Manager or the individual responsible for
Public Affairs.
Company Property
Throughout your career you will have direct responsibility for the Company's assets. (information, money, office supplies
etc.) You should manage and regard the Company's property and assets with the same attention and care as if these assets
were your own. Any misuse or theft of Company property will result in disciplinary action, up to and including
termination. Removal of any Company property from the premises requires the approval of your manager. When
travelling on Company business, you should travel in the most cost efficient manner according to the Company's travel
expense guidelines. You should also try to make use of travel discounts whenever possible.
Safety
Each employee has the responsibility for ensuring the safety of the work environment. If you identify a situation or
procedure that is unsafe, you should take the initiative to correct the situation and/or discuss it with your Manager.
Office Dress Standards
Each employee is a representative of the Company and it is important that we present ourselves in a professional manner to
our customers and to other employees. Therefore, all employees are expected to wear the appropriate business clothes in
the office during official business hours. This means business trousers, shirt and tie for men and dresses, skirts, blouses,
dress trousers for women. Casual clothes (i.e. - jeans, sports clothes, etc.) are not acceptable during normal business hours,
Monday-Friday, 08:00-18:00. The exception to this policy is during trainings. If you are participating in a corporate
training session, you can wear business casual clothing.
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