IT Briefing
March 2006
IT Briefing Agenda 3/16/06
• Security Announcements • Jay Flanagan
• eResearch Overview
• John Wilson
• Housing Overview &
• Heather Mugg
Demo
• AAIT &
• Update on current
NetCom
performance problems
• NetCom Q&A
• Paul Petersen
Novell TechTalk
Tuesday March 21 9:30am – 11:00am
NDB-230 Enterprise
2
Security
Announcements
Jay Flanagan
Security Mini-Conference
4
Security Mini-Conference
•http://it.emory.edu/security_
conference_2006
5
SANS Training
• If we could bring a SANS Security Training
class like Hacker Techniques, Exploits &
Incident Handling would you be
interested in attending?
– Trying to get the cost down to 600.00 per
person
• Working to host with GSU, Ga. Tech and
UGA
6
eResearch
at Emory
Phase I: eIRB
John Wilson
Agenda
• eResearch overview
• Project Timeline
• eResearch at Emory – Information
Sharing
• eResearch Application Architecture
• Summary
• Questions
8
ClickCommerce
eResearch at Emory
9
Application Overview
eResearch at Emory will automate and streamline the current workflow.
Current Condition
Future State with
eResearch at Emory
• Paper based submission of
protocols makes for a cumbersome
review process
• High cost associated with document
duplication and shipping
• Redundant requests for protocol
status
• Manual workflow management
processes has a potential audit trail
risk
• Limited scale with current desktop
database repository
•Web browser-based
submission of protocols
•Secure access for authorized
users
•System customizable
workflow routing, approval,
and documentation
processes
•Virtual document storage
•Centralized meeting
management tools and
email notifications
•Online real-time 24x7 system
access for protocol
management
10
•Improved information
Project Timeline
We are targeting early summer 2006 to implement eIRB for new study submissions.
Jan’ 06
Feb ’06
Mar ’06
Apr ’06
May ’06
Jun ’06
Validate requirements
Install hardware
Build technical infrastructure
Build smart forms
Build workflows
Develop training plans
Alpha testing
Final revisions and tests
Initial Roll-Out eIRB
11
Jul ’06
eResearch at Emory
University
The many departments/entities that interact with the IRB for protocol information can realize benefits
from the eResearch solution.
Access to specified information based on strict criteria:
WCI – Studies dealing with cancer only
CHOA – Studies with CHOA as a site only
CTO – Studies that involve drug or devices – Clinical Trials only
EHSO – Studies that involve governed agents only
OSP – Studies that involve funding only
GROC – Studies with Grady as a site only
GCRC – Studies with GCRC as a site only
HESC – Studies dealing with human embryonic and stem cell
Emory Health Safety Office
(EHSO)
>In: Notice-protocol w/EHSO
governed agent
>Out: EHSO Approvals
Conflict of Interest
Committee
(COI)
>In: Specific Protocol Info
>Out: COI Approvals
ID, Title, PI,
governed agent info
Office of Sponsored
Programs
(OSP)
>In: IRB Approvals
>Out: Funding Agency List
ID, Title, PI, Approve
Dt, Expire Dt, Staff
with Certification
Access to information to be provided in report form with NO drilldown to additional information
ID, Title, PI, Approve
Dt, Expire Dt, Staff
with Certification
Will be re-addressed after system is implemented.
ClickCommerce V 5.5
Institutional Review Board (IRB) Management System
(Phases: 1 = IRB; 2 = IACUC; 3 = EHSO; 4 = COI)
ID, Title, PI, Approve
Dt, Expire Dt, Staff
with Certification
General Clinical Research
Center (GCRC)
>In: IRB Approvals
>Out: Nothing
Powerchart
>In: Personnel on protocols
+ Approval period
>Out: Nothing
ID, Title, PI, Approve
Dt, Expire Dt, Staff
with Certification
ID, Title, PI, Approve
Dt, Expire Dt
Siteworks – Clinical Trials
System (CTO)
>In: Specific Protocol Info
>Out: Nothing
ID, Title, PI, Approve
Dt, Expire Dt
Staff associated to
approved studies
Winship Cancer Institute
(WCI)
>In: IRB Approvals
>Out: WCI Approvals
Childrens Healthcare of
Atlanta (CHOA)
>In: IRB Approvals
>Out: Nothing
Grady Research Oversight
Committee (GROC)
>In: IRB Approvals
>Out: Nothing
Access/Security
>LDAP: EMU + EHC
>Application Only
Resource Data
>Human Resources
>FAS: COA + Hierarchy
(Data Warehouse)
Emory University Office of
Research Compliance
(ORC)
Human Embryonic
Stem Cell
Committee
(HESC)
TBD
12
eResearch Architecture
eResearch Architecture
(University Network)
University Network 170.
University Administrative Core
University DMZ
Net Continuum
Web application firewall
(PROD)
SQL
(PROD)
(QA, DEV)
TSM Backups
All users
eResearch Applicaion/
Web servers
SQL
(QA, DEV)
Red = ePHI
13
eResearch at Emory Future
The application is a component of a enterprise-wide electronic
research administration system.
• Full implementation of all modules: eIRB, eIACUC,
eEHSO and eSOMCOI
• Ability to share information with other Emory
research areas
• Expandable management reporting repository
• Links to appropriate Emory, federal, state,
foundations and private charity websites
• Enhanced compliance requirements tracking
resulting in reduced audit risk
• Availability of historical information on active
protocols
• New reporting capabilities and reporting access
14
availability
eResearch
Questions
15
Housing
Overview &
Demonstration
Heather Mugg