INSTITUTIONAL GUIDE
UNIVERSITY OF NEVADA, LAS VEGAS
COLLEGE OF EDUCATION
NATIONAL YOUTH SPORTS PROGAM
Working Draft
1

UNIVERSITY OF NEVADA, LAS VEGAS
NATIONAL YOUTH SPORTS PROGRAM
June 10, 2013
Dear Staff:
On behalf of the NYSP Administrative staff, I would like to welcome each of you to NYSP! This is an exciting and challenging program and I am pleased that you are going to be a part of it.
You have been selected because you possess expertise that will contribute to and enhance this program. The challenges are many and I am sure that you will meet them.
This guide is designed to assist and help you understand your role and responsibilities in relationship to the goals and objectives of the program. Please contact me if you have any questions or need assistance in any way. I hope that each of you will find this a worthwhile and enjoyable experience.
HAVE A GREAT SUMMER!
Dr. Porter Lee Troutman, Jr., Professor
Activity Director
2

BACKGROUND & HISTORY 6
MISSION
OVERVIEW
NYSP OBJECTIVES
NYSP CREED
PROJECT STRUCTURE
NYSP MOTTO
6
6
6
7
8
9
NOTICE
BUS SCHEDULE
10
11
DAILY SCHEDULE
UNLV/NYSP ROLES/RESPONSIBILITIES
PROGRAM ASSISTANT AND /OR CLERICAL
CONTRACT - AIDE
CONTRACT – PROFESSIONAL
GUIDELINES RESPONSIBILITIES
PERSONNEL POLICIES
QUALITIES OF THE DYNAMIC LEADER
12
13
17
18
19
20
21
23
DISCIPLINE
SAFETY AND FIRST AID
EMERGENCY MEDICAL PLAN
DOCTOR REFERRAL
TREATMENT AUTHORIZATION
MEDICAL FANNY PACKS
25
26
27
28
29
30
SUPERVISION
MEALS
31
31
ARRIVAL/CAFETERIA ASSIGNMENT SUPERVISION 31
BATHROOM 32
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PASSING
SUPERVISION
CARLSON EDUCATION BLDG
BREAKOUT ROOMS SUPERVISION
PHYSICAL EDUCATION COMPLEX SUPERVISION
SWIMMING PROCEDURES - COUNSELORS
LOCKER ROOM
DEPARTURE AREA SUPERVISION
PE COMPLEX FRONT PARKING LOT SUPERVISION
SUPERVISION
BUS DEPARTURE ASSIGNMENT
FOOD SERVICE SITE TRAINING
POINTERS FOR ALL STAFF
FOOD SERVICE NEWS RELEASE
AGENDA FOR FIRST TEAM MEETING
HEALTH DEPT MEMO
INSTRUCTION
DAILY LESSON FOR GROUP LEADERS
UNIT and LESSON PLANNING
INSTRUCTIONAL STRATEGY FORMAT
OUTLINE OF DAILY LESSON PLAN
OUTLINE OF TEACHING METHODS
SKILLS TESTS - SAMPLES
ANNOUNCEMENTS
STAFF EVALUATION
PROGRAM EVALUATION
NYSP ROOM SCHEDULE
SWIMMING POOL RULES
PUBLIC SAFETY
DISMISSAL LETTER
NONPARTICIPATION LETTER
32
33
33
34
34
34
34
40
41
42
43
46
47
49
58
59
60
61
62
64
35
36
38
39
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DISCIPLINE LOG
INCLEMENT WEATHER
TEMPORARY JOB APPLICATION
NYSP REGISTRATION APPLICATION
CONDUCT & RULES CONTRACT
CHILD ASSENT FORM
PARENT CONSENT FORM
67
68
69
70
71
74
75
FIELD TRIP PERMIT
TIMELINE
STUDENT RELEASE FORM
76
77
78
ACTIVITY LESSON PLAN 79
EDUCATION PROGRAM LESSON 81
NOTES 82
BLOCK PLAN 83
DAILY LESSON PLAN 84
TIPS TO KEEP IN MIND IN DESIGNING SPORTS ACTIVITIES 85
1
ST
DAY EVERYDAY PROCEDURES 86
EDUCATION INSTRUCTOR TIMELIN SCHEDULE
PROGRAM PROCEDURES 2013
87
89
EVALUATOR’S RECOMMENDATIONS 2003 (SENTI V)
NYSP BREAKOUT ASSIGNMENT
EVALUATOR’S NARRATIVE 2005 SAMPLE
91
92
93
DOWNLOAD LESSONS FORMAT AND OTHER NYSP INFORMATION
FROM: http://www.unlv.edu/faculty/troutman/
APPENDIX 96
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NATIONAL YOUTH SPORTS PROGRAM
UNIVERSITY OF NEVADA, LAS VEGAS
BACKGROUND
In 1968, representatives of the National Collegiate Athletic Association (NCAA) and the
President's Council on Physical Fitness and Sports piloted the National Youth Sports
Program (NYSP) concept during the summer at two university athletics facilities. On March
17, 1969, the White House announced that the federal government was committing $3 million to establish a sports program for economically disadvantaged youth, and NYSP was born.
Today, the National Youth Sports Program Fund (NYSP Fund, d.b.a. NYSC) is a non-profit organization established to administer more than 200 NYSP programs nationwide. The
NYSC receives a federal grant from the U.S. Department of Health and Human Services, as well as support from the U.S. Department of Agriculture and the NCAA. The NYSC distributes subgrants to selected institutions of higher education that provide qualified personnel, facilities and services necessary to conduct NYSP on their campuses. Each
Program provides youth with academic instruction, skills training and competition in a variety of sport activities designed to improve physical fitness and health habits, and exposure to educational and career opportunities. In addition, Program participants receive, at no cost to them, a medical screening, daily transportation and nutritious meals.
MISSION: PROVIDE CHILDREN WITH THE RIGHT START!
NYSP OBJECTIVES
1. Serve underserved youth between the ages of 10-16.
2. Provide a healthy start through good nutrition and physical fitness.
3. Teach youth-centered activities in a safe, positive and enjoyable college/university environment.
4. Provide youth-centered activities that nurture the dreams and aspirations of youth.
5. Promote respect, citizenship and sportsmanship in a diverse society.
6. Provide quality
The NYSP Creed
I will be good sport at all times and conduct myself with decency and honesty. I will do my best to get along with others and have pride in myself. I will put forth my best effort in all competition and always compete fairly.
6

PROJECT STRUCTURE
PROJECT SCHEDULE
NYSP projects are conducted during the summer months of June 1 through August 31.
The project schedule consists of five or six week period. Funding is provided for a maximum of 30 days to include project registration and orientation.
PROJECT ORGANIZATION
Participating institutions donate the services of a project administrator and are responsible for selection of a qualified staff to conduct project activities. Expert instruction and competent supervision are available along with the use of superior facilities that many youngsters ordinarily might not have a chance to use and enjoy. The project is organized into an enrichment program and an activity program.
ACTIVITY PROGRAM
Instruction is made available daily in three of the following activities - basketball, dance, gymnastics, racquetball, softball, swimming, tennis, track, volleyball, and weight training. Each activity schedule shall be 90 percent instruction and competition.
EDUCATIONAL INSTRUCTION
A minimum of 15 hours of education instruction is offered to all participants. Drug education is provided for 7.5 hours with additional enrichment sessions addressing nutrition, and personal health, career opportunities and responsibilities, higher education and miscellaneous topics.
COMMUNITY PARTICIPATION
Community support for NYSP is vital to the success of the program. It enhances coordination and results in more effective use of outside resources. An advisory committee made up of local business and civic leaders serves as a contact group to the community needs and concerns, and provides advice and recommendations for the institutional staff of NYSP relative to community needs.
MEDICAL/NUTRITIONAL SERVICES
Each participant receives a free medical examination administered prior to participation in NYSP. Any previously undetected physical problems that are identified receive adequate follow up treatment. In addition, a minimum of one USDA approved meal is provided on a daily basis. Each participant is covered by an accident medical insurance policy and liability insurance is provided for sponsoring institutions.
YOUTHS PARTICIPATING
Boys and girls 10 through 16 years of age are eligible to participate in NYSP. A minimum of 90 percent of the participants in each project must meet economic criteria established by the U.S. Department of Health and Human Services.
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NYSP STAFF
NYSP provides maximum feasible employment opportunities in all staff categories for qualified low income residents of the target area who meet U.S. Department of Health and Human Services Annual Revision of Poverty Income Guidelines regarding family income. Each project attempts to recruit a staff sensitive to the needs and problems of its participants. The overall participant-staff ratio falls within the range from 15 to 1 to
20 to 1. Each staff has a nucleus of trained professionals such as coaches, physical education instructors, elementary school teachers and intramural supervisors, assisted by student-athletes and others competent to supervise youth sports activities.
NYSC MOTT0
National Youth Sports Corporation (NYSP) motto is
“committed to TIRELESS Work for Youth”
Our Work is important enough to be based on the values of Trust, Integrity, Respect, Respect, Excellence,
Leadership, Effectiveness, Simplicity and Services. We test ourselves by these values daily
8

NYSP OVERVIEW
The National Youth Academic Sports (NYSP) Program is a free Academic Sports
Instruction and Enrichment Program for boys and girls ages 10-16. Enrollment is open to all youngsters in the community whose parents meet Department of Health and
Human Services income guidelines.
The NYSP Program operates continuously for a minimum of five (5) weeks plus time allocated for staff orientation, training, and medical examinations for each participant.
An instructional program is offered in the following two categories:
1. Sports Activities - College, elementary and high-school coaches and instructors provide activities in swimming and a variety of other sports, including basketball, football (touch or flag), softball, tennis, track and field, soccer, volleyball, dance/aerobics, badminton, gymnastics and wrestling. Top-quality sports equipment is provided by the program. Small group assignments for hands-on instruction and competition. Excellent college athletic facilities.
2. Enrichment Activities - Community leaders bring information to youth on alcohol- and other drug-abuse prevention, nutrition and personal health, career opportunities and job responsibilities, higher education, and community concerns.
Benefits available to participants include: free medical examination; daily USDA approved meal; free T-shirt; transportation to campus (when necessary); accident- medical insurance coverage; interaction with college student-athletes and staff; and counseling and career instruction.
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University of Nevada, Las Vegas
Dr. Porter L. Troutman, Jr., Professor - Activity Director
(702) 895-3229
NOTICE
WHO?
University of Nevada, Las Vegas -- National Youth Sports Program
WHAT?
Summer Youth Program (Boys and Girls, Ages 10 -16)
WHEN?
June 10, 11, 14, 12, 13, 14,17, 18, 19, 20, 21,24, 25, 26, 27, 28,
July 1, 2, 3, 6, , 9,10,11, 12,13.
WHERE?
University of Nevada, Las Vegas (Carlson Education Building), Educational classes, cultural enrichment classes are conducted in CEB 207, 210,214, 220, Holbert Henderix 105 Sports
Instruction is conducted in the McDermott Facilities and lunch is served in the UNLV Dining
Commons.
HOW CAN I JOIN?
Sign up early!
(1).
Obtain the registration packet from Dr. Troutman's office at UNLV in the Carlson Education
Building, room 306/399G or download the information from his website: http://www.unlv.edu/faculty/troutman Please note NYSP physical examinations are only given on
Saturday, May 25, 2013.
(2).
Complete the NYSP registration application and application consent forms and medical examination record. The medical examination record must be completed by a physician.
(3).
Return the NYSP application, two application consent forms and medical examination record to
Dr. .Porter L.Troutman, Jr.,UNLV, College of Education, 4505, Maryland Parkway, Las Vegas,
Nevada 89154-3005 Participants with preexisting medical conditions must consult with your family physician for physical examination.
You must complete the NYSP registration application and application consent forms and medical examination before you are accepted in the program. A parent or guardian must accompany each enrollee. Examinations after June 1 will be the parent/guardian's responsibility.
HOW WILL I GET TO THE UNIVERSITY?
Transportation will be provided from designated areas (see bus schedule on the back side of this form).
WHAT BENEFITS ARE AVAILABLE _ 1) NYSP T-shirt, 2) daily USDA- approved meals, 3) medical examination, 4) accident medical insurance, and 5) interaction with college students and staff
WHAT KIND OF ACTIVITIES ARE OFFERED? Family focus , Health & Nutrition, Career
Education, Mentoring, STEM. Math, Reading,science, conflict resolution, multicultural education, basketball, softball, tennis, track and field, soccer, golf, racquetball, volleyball, and dance (including hip hop)
LIMITED ENROLLMENT, SIGN UP EARLY FOR FURTHER DETAILS CONTACT:
Dr. Porter L. Troutman, Jr.-895-3369 or 895-4407
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N YSP BUS SCHEDULE 2013
Pick Up and Drop off times are approximate; please allow 5-10 minutes
PLEASE MAKE SURE YOUR CHILDREN ARE AT THE BUS STOP AT LEAST 20
MINUTES BEFORE THE SCHEDULED PICK-UP TIMES
DURING THE FIRST WEEK OF THE PROGRAM
Pick up and return times are approximate; please allow a 5-10 minute window.
Field Supervisor for both buses – ALICE CASH …….…799-8350 x304
Routing & Scheduling Analyst – MARCIA HILBOLDT…799-8350 x319
Routing & Scheduling Clerk – LINDA RICHARDSON….799-8350 x318
Cheyenne Yard Dispatch (until 4 p.m.)…………………….799-8350 x0
Arville Yard Dispatch (after 4 p.m.)……………………….799-8110 x0
Billing – SUNNIE YANG……………………………….....799-8110 x5356
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THE DAILY SCHEDULE (MONDAY THROUGH FRIDAY) IS AS FOLLOWS
12:30 Staff and Students Arrivals - Attendance
1:00 P.M. - 1:45 P.M - LUNCH-UNLV DINING COMMONS
2:00 P.M. - 3:25 P.M. - CULTURAL ENRICHMENT, MATH AND
SCIENCE: CARLSON EDUCATION BUILDING - BREAKOUT ROOMS :
CEB 207, 210, 214, 220 AND HOLBERT HENDRIX AUDITORIUM 105
3:30 P.M. - 4:20 P.M. - SPORTS INSTRUCTION - MCDERMOTT
CENTER FACILITIES
4:25 P.M. - 5:15 P.M. - SPORTS INSTRUCTION McDERMOTT CENTER
FACILITIES
5:20 P.M. - 6:10 P. M. - SPORTS INSTRUCTION – MCDERMOTT CENTER
FACILITIES
6:10 P.M. - 6:30 P.M SNACK - MCDERMOTT CENTER PATIO
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UNLV / NYSP ROLES / RESPONSIBILITIES
ACTIVIY DIRECTOR
Sports Planning /Administration & Program Supervision
1.
Development of unit or lesson plans
2.
Progression in teaching sports skills
3.
Safety concerns in the aquatics program
4.
Administration of skills tests
5.
Physical fitness testing
6.
Daily activities schedule
Staff
1.
Hiring and motivation of qualified staff
2.
Staff orientation and evaluation
Record Keeping
1. Participant discipline
2. Preparation for on-site visitation
3.
Establish incentives for participant competition activities
4.
Working together with other local projects
SPORT PROFESSIONAL SPECIALIST
Curriculum Development
1. Supervise student during arrival, cafeteria, passing, bathroom,
Classroom Building Complex, P.E. Locker room, P.E. Complex, Patio
Area and departure
2. Lesson plans for each Sport/Skill taught according to age and ability
3. Administer and develop skills test for each activity
4. Activities should be 90% instruction and competition
Roll Taking
1.
Instructors should keep accurate roll
2.
Call out each student's name
3.
Indicate (A) if the student is absent
4.
Roll should be taken before the students leave the cafeteria for
Classroom Building Complex.
Lesson Plans
1. NYSP Guidelines state that lesson plans must be turned into the Activity Director and kept on file for evaluation by the NYSP Evaluators.
2. Lesson plans for one week of classes are to be submitted to the Activity Director on the Monday morning of each new week.
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3. Lesson plans should be followed as closely as possible. Please note any changes on your copies. Always have lesson plans with you during class time.
4. Utilize the Assistants. They are there to assist you - make use of their expertise.
5. Prepare lessons in a conscientious and professional manner. Remember to keep the child's age, background, and previous experience in mind when preparing and teaching lessons.
6. NYSP Guidelines clearly state that 90% of the activities time be for instruction and competition. This is not a "recreation" program - it is for instruction and competition.
7. Encourage competition. Provide alternate activity for those who do not participate.
8. Lesson plans should clearly state skill progression and skill testing.
DRUG EDUCATION SPECIALIST
Curriculum Development
1.
Development of lesson plans utilizing hands-on activities
2.
Effective use of instructional staff
3.
Coordination with enrichment coordinator
4.
Effective use of small group instruction
5. Utilizing age/culture appropriate materials
6. Networking with campus, local, state and national resources
7.
Emphasis on alcohol and other drugs in curriculum planning
8.
Emphasis on prevention in curriculum planning
9. Development of lesson plans that promote positive self- esteem
10. Recommendations for the alcohol-and-other-drug prevention curriculum from EMT Associates, Inc. evaluation report
Other
1. Speaker selection sensitive to needs of participants
2. Speaker selection reinforcing overall plan and design of curriculum
3. Sensitivity to coping skills of participants and household environments
LIAISON OFFICER
Recruitment
1.
Procedures for recruitment of participants
2.
Types of agencies and schools to contact
3.
Securing necessary parental permission
Attendance
1. Establish attendance policies and procedures
2. Develop procedure for contacting absent participants
3. Assist with daily transportation schedules
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Relationship with Community
1. Personal meeting with community leaders
2. Assist in recommending selection of advisory committee members
3. Secure contributions from local community
4. Assist in contacts with local and state congressional representatives
5 . Establish year-round contacts with community leaders
MEDICAL COORDINATOR
Physical Examinations
1. Assist in securing physicians to conduct medical exams
2. Assist participants in securing make-up exams if absent at initial physical exam date
Follow-up Procedures
1.
Notification of parents of problems identified
2.
Locate available medical facilities
3. Counsel participants with medical problems
Other
1.
Develop emergency medical procedures for project
2.
Orient staff on daily medical procedures
3.
Attempt to provide more than minimum requirements in the medical exams, especially for high-risk population areas
EDUCATION SPECIALIST
Curriculum Development
1. Coordination with alcohol-and-other-drug prevention specialist
2. Effective use of instructional staff
3 . Development of lesson plans utilizing hands-on activities
4. Effective use of small group instruction
5 . Utilizing age/culture appropriate materials
6. Networking with campus, local, state and national resources
7.
Emphasis on career opportunities and job responsibilities
8.
Emphasis on nutrition and personal health
9. Emphasis on higher education opportunities
10. Development of lesson plans that promote positive self- esteem
Other Topics
1.
AIDS education
2.
Gang influences
3. Coping with suicidal emotions
4 . FAMILY FOCUS
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5. Speaker selection sensitive to needs of participants
6. Sensitivity to coping skills of participants and household environments
MATH AND SCIENCE SPECIALIST
1. To plan for and provide instruction in all aspects of the math/science education program in conduction with the Education and ATOD
Specialists.
2. Provide hands-on interactive math/sciences lessons
3. Other appropriates math/sciences activities
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PROGRAM ASSISTANT AND/OR CLERICAL OFFICE STAFF
Responsibilities
1. Collect NYSP applications and medical exams daily from designated assistant
2. Record/add new NYSP applicants to roster immediately. Complete registration and income statement on each
3. Maintain a supply of NYSP application, income statements and medical examination forms daily
4. Maintain a list of NYSP participants with and without medical and registration applications
5. Submit new roster to me only on a daily basis
6. Prepare records for site visitation
7. Maintain 304 available present 3:20-6:10p.m.
8. Recruit via calling students that are absent daily from 3:20- 6:00 p.m. unless redirected
9. Type immediate memos, schedules and Xeroxing of them when needed
10. Take minutes at staff meeting and type for dissemination by Wednesday of the following week
11. Make sure Kathi receives all original copies of any typing that you may do, so they can be filed
12. Work in conjunction with the Medical Coordinator to establish and maintain NYSP
Medical Records in accordance with NYSP National Guidelines
13. Be present and on site at 12:30 daily to collect, process and articulate all new applicants
14. Assist in preparation of NYSP materials for Registration, Orientation,
Administration and Evaluation
15. Other responsibilities designated by Activity Director to insure smoother operation of program
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Extended Contract Description – Aide
In order to insure a successful program for the participants, the aides will assume the following responsibilities and duties:

Responsible to the Activity Director and all others to whom supervisory responsibility has been delegated.

Shall have full responsibility for all group members at all times, supervise assigned group in all activities.

Shall set an example on promptness to activities.

Shall set an example in manners, language, and sportsmanship.

Shall remember that loyalty belongs first to the program, the staff and then to the individual group; therefore a team spirit should exist.

Shall observe participants carefully for extreme deviations from good health, sanitary, and social standards.

Shall maintain friendly relations with participants.

Shall report promptly to the Activity Director difficult situations which may arise in student and staff relations.

Shall develop attitudes conducive to constructive group interaction among all participants.

Shall build group unity, identity, organization, and loyalty.

Shall be willing to assist the Activity Director at all times, and shall carry out assignments given by the Activity Director.

Shall dress properly remembering that dress reflects upon the reputation of the program.

Shall strive continually to make the program an experience that will assist and improve those youngsters who are attending.

Shall act as a public relations person whenever the occasion arises.

Shall have a fun, educational, and enjoyable experience

Shall assist with general procedures during lunch.

Shall assist professionals in activity instruction.

Shall keep accurate and neat attendance records.

Shall accurately record the names of those participants who have received NYSP Tshirts.

Signature____________________ Date________________
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Extended Contract
Job Description - Professional Staff
In order to insure a successful program for youngsters attending the National Youth Sports Program,
Professionals will assume the following duties and responsibilities:

Responsible to the Activity Director:

Attend orientation sessions when scheduled.

Shall report to work each day promptly by 12:30 p.m. and remain until 6:30 p.m.

Shall teach progressive lessons in designated activities that are geared to the age level and interest of all participants.

Shall be responsible for aides while they are involved in your activity.

Shall assist in planning and supervising special activities.

Shall build and maintain esprit de corps and continually strive and bumorale and enthusiasm.

Shall develop an instructional plan using behavioral objectives and showing proper learning progression for boys and girls ten to sixteen years of age. This plan must be typed in good form and submitted to the activity director by the end of the first week of the program. Outside activities must include plans for inclement weather. Develop a skills test for each skill taught in your activity.

Shall report difficult situations promptly to the Activity Director which may negatively impact the execution of quality instruction.

Shall assist with attendance and supervision during the program day.

Shall strive continually to make the program an experience that will assist and improve those youngsters attending.

Shall act as a public relations person whenever the occasion arises. Shall have full, educational, and enjoyable teaching experience.

Shall assist in getting groups to activity stations.
Thanks for your valuable contributions to the success of the NYSP. Please sign and return to me as soon as possible if you are able to execute these duties
Signature ___________________________ Date ______________
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NYSP GUIDELINES ASSIGNMENTS RESPONSIBILITIES
Guidelines
A.
Participating Youth
A. 1-A. 10
B. Project Personnel
B. 1- B-3
Responsible Person
Troutman
Troutman
Troutman
Troutman
C. Project Schedule
E. 1 - E, 2
F. Nutritional Services
F.1-2
G. Medical Coordinator
D. Activity Program
D. 1- D.2
E. Education Program
Troutman
Troutman
Troutman
Troutman
TBA
Troutman
Troutman
TBA
TBA
H. Community Participation
H 1-5
I. Institutional Services Troutman
J. Financial Resources Troutman
K. Application and Reporting Procedures Troutman
20

PERSONNEL POLICIES (JUNE 10, 2013)
1. All professional staff members are expected to stand/walk around and monitor their group during lunch (1:00 - 2:00 p.m.).
2. Staff members are responsible for equipment and supplies checked out to them.
3. Make sure all program facilities are safe and properly organized for activity.
4. All staff must attend all staff meetings.
5. Staff should always be 'in assigned areas. Please notify Activity Director Dr. Porter
Troutman of any changes.
6. You will be expected to attend each session. If you cannot be here because of illness or emergency, please contact Dr. Troutman (895-3369 OR 895-4407) so adjustments can be made or Kathi at .
7. Missed day(s) will result in loss of pay for that time and delay in pay.
8. Instructors must take accurate daily attendance. Return attendance sheets to
____________ at lunch.
9. When going to activities, keep group together and rotate in an orderly fashion.
10. Discipline: Be firm--we want to emphasize a quality program.
Abide by all rules and policies. Use your good judgment in handling discipline matters. Be FAIR and CONSISTENT - RESPECT will surely develop . Do not use physical force to handle discipline problems. Refer difficult problems to the liaison officer and/or activity director. These are CCSD students. DO NOT CALL THE
POLICE ON OUR STUDENTS UNLESS YOU ARE IN A LIFE THREATEN
SITUATION. USE GOOD JUDGEMENT!
11. Dress appropriately (NYSP shirt) - neat and well groomed. Set a good example!
12. Be perceptive of each child's needs. Give equal attention to everyone--do not play favorites.
13. The participants are here to learn, have fun, and gain new experiences. Your role as a staff member is to promote and enhance these opportunities. Your outlook and attitude are instrumental in determining the success of the program.
14. This can be a great learning experience for everyone. Take advantage of this opportunity to enhance your personal talents in teaching, coaching, and working with people.
15. We are counting on EVERYONE to help us conduct a quality program. Please talk to Dr. Troutman, or staff if you need any assistance or have any questions regarding your role in the program.
16. Please adhere to time schedule. All staff must remain on campus during operational hours of program . Guideline B2
17. The activity director will inform all instructors of schedule changes.
18. Pay Adjustments/Responsibilities a. Late arrivals, absences and early departures will result in an adjustment in pay per your signed agreed salary. This is in accordance with National Youth Sports Program
Guidelines and safety responsibilities.
21

b. ALL staff and assistants must remain with their assigned group from the time the students arrive until they depart. c. All staff must assist student line to the buses (see bus line assignment. d. Staff and/or assistants shall refrain from eating lunches or snacks. Again this is in accordance with the State Department's Guidelines. However, you may eat if you pav.
Unless permission is given. e. Designated staff members shall distribute snacks only. STAFF SHOULD NOT EAT
SNACKS. f. All staff and assistants must remain on campus during NYSP work hours. g. Lesson plans for all activity lessons taught must be submitted prior to teaching the lesson. h. All professional staff members (not coach) shall assist with the educational program. Guidelines B3 & Supplement A. The ATOD Specialist, education specialist, math and science specialist shall be actively involved in teaching throughout the operational hours of the program.
WE ARE NOT A DISCIPLINE PROGRAM . j. DO NOT CALL THE POLICE ON OUR STUDENTS UNLESS YOU ARE IN A
LIFE THREATEN SITUATION. k . NYSP staff members are permitted to eat at 11:30 a.m. – 12:10 p.m. daily.
It will be your responsibility to pay after 12:10 p.m.
L . ALL PERSONNEL MUST ASSIST WITH THE ARRIVAL, PASSING,
INSTRUCTIONS AND DEPARTURE OF STUDENTS DAILY
Remember, we must be in the arrival area by 12:20 p.m.
THANKS, LET’S HAVE GREAT SAFE SUMMER!
22

MAJOR QUALITIES OF THE DYNAMIC LEADER
I. Communication - The greatest tool of the group leader. The success or failure of most leaders can be determined by how well you communicate with your followers. Four simple factors to remember are:
1.
Gain attention
2.
Retain attention
3.
State ideas precisely
4.
Be a good listener
2. Concentration - You should develop the habit of pinpointing what you want to do and get rid of all extraneous thoughts.
3. The Power of Praise - Remember a "Thank You” or "Good job" for letting your group know that their effort is appreciated. If you do not give your group credit for the effort they put out, you will not get the best performance from them. Build your group's self esteem. The more confident the children feel, the better they perform.
4.Commitment - Make an aggressive effort to achieve some kind of results regardless of obstacles that stand in the way.
5. Character - Because of the relationship between you and your group, it is essential that you display good character. "Children are prone to imitate those who direct their play life."
6. Making Decisions - Try to assist your group in forming the ability to make clear, crisp, and solid decisions. Try to practice what you preach.
7. Project Good Habits - About 8 0% of what you do every day is habit--display good work and play habits that will rub off on the youngsters.
23

MOTIVATING YOUR GROUP
1.
Emphasize the, positive, not the negative.
2.
Be at ease, optimistic, and positive in manner.
3.
Speak clearly and distinctly in a pleasing but firm voice. Project your voice.
4.
Allow your interest and enthusiasm to be contagious.
5.
Praise the strengths of a youngster and what he or she is doing.
6.
Set realistic goals for your group and individual youngsters.
7.
Don't subject your group to failure situations.
8.
Provide opportunities for success and mastery of tasks.
9.
Allow your group to self evaluate tasks and skills emphasizing strengths.
10.
Children with low self-confidence look to others for reassurance. Build that confidence up!
HELPFUL HINTS ON BUILDING A POSITIVE ATMOSPHERE WHILE AT
WORK
Learn all the names of your group members early.
Encourage participants to talk to you.
Make everyone feel important!
Be a good listener.
Use a non-challenging way of correcting participants.
Be consistent in your application of rules and regulations.
Be firm, fair and impartial.
Identify and work with the “natural” leaders who emerge from your group.
Show a genuine interest and respect for all participants.
Be yourself - and remember to have fun!
Be yourself - and remember to have fun!
Be yourself - and remember to have fun!
Be yourself - and remember to have fun!
Be yourself - and remember to have fun!
24

DISCIPLINE
The most desirable relationship between you and your group is one of mutual respect and cooperation. The word "discipline" is not synonymous with punishment.
1. Good discipline is control and direction of behavior, listening, informing, structuring, and responding.
2. The goal of discipline is self-control.
3.
A good leader is firm but friendly, not harsh or punishing, not lax or hesitant
4.
Repeated warning without action weakens the leader's position in the eyes of participants.
5.
The need for enforcing discipline is least evident when there is a great amount of interesting activity.
6.
The best discipline is the preventive discipline of an active, interesting program conducted by a courteous, sympathetic, and enthusiastic leader.
To build a positive NYSP atmosphere and lessen the need for discipline, you should:
1.
Learn all the names of your group early.
2.
Encourage the youngsters to talk to you.
3.
Make everyone feel important.
4.
Be a good listener.
5.
Use a non-challenging way of correcting the youngsters.
6.
Be consistent in your application of rules and regulations.
7.
Be firm as well as fair and impartial.
8. Identify and work with the natural leaders who emerge from your team.
9. Show a genuine interest in all youngsters.
All discipline problems should be forwarded to Mrs. Hester or Dr. Troutman.
Please refrain from getting into verbal confrontations with students. NEVER
STRIKE THE STUDENTS.
10. DO NOT CALL THE POLICE ON OUR STUDENTS UNLESS
YOU ARE IN A LIFE THREATEN SITUATION.
25

SAFETY AND FIRST AID
1.
A nurse is on duty to handle all daily injuries and illnesses occurring during the program. Any referrals and follow-ups will be performed by the nurse. All NYSP personnel should always be alert for any injuries to and/or illnesses of program participants during all activities.
2.
A counselor should accompany the participant to the nurse's station in the NYSP office and, if possible, remain with the enrollee until action has been taken. The
Activity Director, or Liaison Officer, must be contacted immediately in the case of serious injury or illness. If necessary, the Medical Coordinator, the Activity
Director, or the liaison Officer will contact the enrollee's parents.
3.
If a counselor cannot accompany the individual to the nurse's room (in case of a minor injury or illness) special attention should be made to insure that the individual returns within a specified time. Always be cautious when a serious injury or illness occurs, When in doubt, immediately send for the nurse.
4.
All staff members will be issued vinyl gloves that are to be used when treating a blood related injury.
26

UNLV Police (x3668) NATIONAL YOUTH SPORTS PROGRAM
EMERGENCY MEDICAL PLAN
(First steps in FIRST AID)
1. When you approach a seriously injured person, think of the ABCs:
A - is for airway. Make sure the victim's airway is not blocked by the tongue, secretions or some foreign body. -
B - is for breathing. Make sure the person is breathing. If not, administer artificial respiration.
C - is for circulation. Make sure the patient has a pulse. If no pulse is felt, administer cardiopulmonary resuscitation - CPR.
2. Check for bleeding.
3. Act fast if the victim is bleeding severely, or if he has swallowed poison, or if his heart or breathing has stopped (every second counts).
4. Although most injured persons can be safely moved, it's vitally important not to move a person with serious neck or back injuries unless you have to save him from further danger.
5. Keep the patient lying down and quiet. If he has vomited and there is no danger that his neck is broken, turn him on his side to prevent choking. Keep him warm with blanket or coats.
6. Have someone call for medical assistance while you apply first aid. The person who summons help should explain the nature of the emergency and ask what should be done pending the arrival of the ambulance.
7. Examine the victim gently. Cut clothing, if necessary, to avoid abrupt movement or added pain. Don't pull clothing away from burns unless it is still smoldering.
8. Reassure the victim, and try to calm yourself. Your calmness can allay his fear and panic.
9. Don't give fluids to an unconscious person; fluids may enter his windpipe and cause suffocation. Don't try to arouse an unconscious person by slapping or shaking.
10. Look for an emergency medical identification card or an emblematic device that the victim may be wearing to alert you to any health problems, allergies or diseases that require special care.
(TREAT) EVERY LIFE AS IF IT WERE YOUR OWN)
27

NATIONAL YOUTH SPORTS PROGRAM
DOCTOR REFERRAL
June 10, 2013
Dear ________________________
Your child, _______________________________________________, was examined by Dr. _______________, National Youth Sports Program
Physician, and has been revered to see your family doctor for the following reason(s):
_________________________________________________________
_________________________________________________________
Sincerely,
Medical Coordinator
Dr. Porter L. Troutrnan, Jr.
Director
28

AUTHORIZATION FOR MEDICAL TREATMENT
Name: _________________________________Camp:___________________
Medication Allergies_______________________________Age:__________
Yes ______ No ____1. Is he/she taking any medication on regular basis? If yes what?______________________________________
Yes ______ No ____2. Is he/she under a doctor's care at this time? If yes, why?
______________________________________
Yes ______ No _____3. Does he/she have any chronic medical
Problem? If yes, what? (asthma, epilepsy, etc______________________________________
Yes ______ No _____4. Has he/she had a parent die from a heart attack before the age of 40? _____________________________________
Yes ______ No _____ 5. Does he/she have a history of head injury resulting in the loss of consciousness?_________________________________________________
Date of last Tetanus Shot:______________________________________________
I HEREBY GRANT PERMISSION FOR MY CHILD TO HAVE A PHYSICAL E(AMINATION AND
RECEIVE MEDICAL CARE AND/OR TREATMENT IF-NEEDED BY STUDENT HEALTH
SERVICE MEDICAL STAFF AND NYSP MEDICAL STAFF.
Signature of Parent or Guardian: _____________________________________
Date: ___________ Home Phone: _____________ Work Phone: ___________
29

Mini-Medical Fanny Bag
Rationale for Usage:
1.Easier and faster way to tend to injuries/illnesses
1.
Bloodborne diseases - OSHA Regulations
2.
Preparation for Pre-existing conditions such as diabetes, asthma & bee sting allergies
These kits (Fanny Bags, Baggies, Zip-locks or small Caboodles boxes) should include items such as:
1.
Rubber Gloves
2.
Polysporin/Neosporin
3.
Band-Aids
4.
Gauze or 4X4's
5.
Bee-Sting kits or dire emergency meds
6.
Names of individuals who require special care.
(Confidential)
7.
Plastic bag for temporary disposal of soiled items
8.
Optional: Q-tips, alcohol pads &/or safety pins
The Fanny bags, Zip-locks and Baggies are inexpensive and can be name labeled and assigned as well as returned to the Medical Coordinator for re-stocking and for reuse for the following year(s). The Kits should be carried and used by Group Leaders and/or
Auxiliary Staff at all times.
Preparation for injury/illness is half the cure.
30

SUPERVISION
MEALS
1. Lunch will be served in the University Cafeteria. Each participant will receive lunch and a snack. Mealtime is a great time to get to know your group members. Take advantage of this time by setting a good example and finding out more about each child.
Remain with your group.
2. Meals can also be very hectic! Please monitor behavior and do not allow participants to move around unnecessarily. No one is allowed to leave the dining area until officially dismissed. Please make sure that tables and eating areas are kept clean.
3. When going through the food line, there should be one counselor in front and one at the end of your group. Everyone must take all the food that is served. Encourage participants to try all foods.
ARRIVAL/CAFETERIA ASSIGNMENT SUPERVISION
1. All Staff -- Must be on time (12:20) and in their designated areas (outside) to meet students. All staff members are expected to meet the buses. Engage students with motivational quotes etc.,
2. Students should be in a single/double file line.
3. All staff will escort assigned groups of students into the cafeteria and food lines.
Staff will remain with students and assist in seating each student in designated seating area.
4. Staff will assist students in selecting/requesting NYSP menu items only.
5. Staff will serve students milk, juice or water. Students will not be permitted to acquire these items.
6. Students are permitted to pass through food lines one time. Students must remain in assigned seating area with assigned staff.
7. Students may use the bathroom facilities during our departure to the enrichment activity. Staff will monitor this process/procedures.
8. Staff should acquire meals before students arrival.
9. All staff must monitor each student and remain with their assigned group.
31

CAFETERIA ASSIGNMENT SUPERVISION
1. Instructors/Aides must seat 10 year old students at the EAST end of the cafeteria followed by subsequent seating 11, 12, 13, 14, 15 and 16.
2. Instructors/Aides must remain with their group at all times whether the group is seated or moving about.
3. Instructors/Aides and Upward Bound Assistants will have each student place leftover food at the end of the table.
4. Instructors/Aides will instruct each student to clean up their area and push their chair under the table. They are to leave the dining area in a single file line to their next designated area. REMIND THEM TO BE MANNERLY AT ALL TIMES. Please leave the Cafeteria for Beam Hall as soon as your group completes their meal.
5. INSTRUCTORS/AIDES MUST REMAIN WITH THEIR ASSIGNED GROUP AT
ALL TIMES.
6. The State Department of Education will not reimburse NYSP for food eaten by staff.
Please refrain.
7. Instructors/Aides should serve each student water.
8. Instructors/Aides should encourage students not to dump their plates and silverware into the garbage.
9. Instructor/Aides will move their group out of the cafeteria as soon as the group is finished eating.
BATHROOM
1.Students should be taken to the bathroom in a group and to get a drink before the beginning of the Enrichment Program.
2.Students should use the Carlson Education Building bathroom facilities
PASSING
1. Students should walk in a single or double line(s) when passing from the Cafeteria to
CEB (Carlson Education Building), P.E. Complex and buses. INSTRUCTORS/AIDES
SHOULD BE POSITIONED -- ONE AT THE FRONT OF THE LINE AND ONE
AT THE END OF THE LINE.
2. Students should walk on the sidewalk when passing from building to building (stay to the right).
3 . Instructors/Aides should make sure that all students stay to their right (against the wall) when passing in the P.E. Complex halls.
4. Students should not be allowed to roam the halls w/o an Instructor or Aide.
5. Aides will escort all students between classes.
32

SUPERVISION
CARLSON EDUCATION BUILDING - BREAKOUT ROOMS: CEB
207,210,214,220 AND HOLBERT HENDRIX AUDITORIUM 105
Instructors/Aides must escort students to their designated area in the auditorium/breakout rooms and remain seated with their group.
2. Instructors/Aides must remain and supervise their group at all times.
3. Students should not be allowed to leave the auditorium during a presentation unless it is an emergency. -
4.Instructors/Aides should monitor the behavior of their group by moving around whenever necessary (no staff groups).
5.
All instructors must be consistent in their discipline procedures.
6.
PHYSICAL EDUCATION COMPLEX SUPERVISION
Sports instruction assignments during class exchange. Instructor's and aides will monitor halls during class exchanges.
____________ -- Middle Hall -- Moving about
____________ -- North and East Hall -- Moving about
____________ -- North and South Hall -- Moving about
33

INSTRUCTORS/AIDES SHOULD INSTRUCT ALL STUDENTS TO
LINE UP ON THE RIGHT WALL AND STAY ALONG THE WALL
DURING CLASS EXCHANGE AND EXITING.
SWIMMING PROCEDURES - COUNSELORS
1. Be prepared to assist in swimming--at discretion of ___________________
2. Stay in pool area and supervise participants who do not go in the water.
3. Collect suits, if necessary. Please make sure that they are all accounted for each day.
4.Supervise the locker room--see that there is no "horse play."
5.After swimming, one counselor should stay in hall area and locker room to supervise participants as they leave the locker room.
Swimming is a very important part of the activity program. Please make every effort to encourage your group members to participate. We will be operating on a very tight schedule with the pool time, so make sure that you understand the pool procedure outlined so we can maximize the instructional time in the water. Thank you for your cooperation.
LOCKER ROOM
1. An Aide must remain in the locker room area during swimming classes.
2. An Assistant should instruct participants to use only designated lockers in the assigned area.
3. An Assistant must move around, and monitor lockers that are being utilized by participants.
4. An Aide must make sure the locker room showers are turned off.
P.E. COMPLEX FRONT PARKING LOT SUPERVISION
(DEPARTURE AREA)
1. All Instructors/Aides will escort their students from their last class to the patio area /
Bus assigned area.
2. Instructors/Aides will remain with their group until they are served a snack.
3. Instructors/Aides will assist students back to their designated area.
4. Students must be seated by Instructor/Aides.
5. Instructors/Aides must remain with their group to assure that all students place trash and uneaten food in trash containers.
6. Instructors/Aides should not allow students to take food on the buses.
7. ALL professionals must escort students to their designated bus.
34

PARTICIPATION
All Instructors/Aides must encourage full participation in all NYSP activities.
BUS DEPARTURE ASSIGNMENTS
All instructors , assistances must participate.
BUS #1
BUS #2
35

NEVADA DEPT. OF EDUCATION SITE TRAINING
AGENDA, SITE TRAINING
June 10, 2013
Location of Training_________________________________ Date________________
Person giving training__________________________________________________
Persons receiving training_________________________________________________
TOPICS
1. General Program Explanation a.
Purpose of the program b.
Site eligibility c.
Necessity for accurate records d.
Organized activity at site
2. Site Operation a.
For sites where sponsor prepares the meal
1.
Meal pattern requirement
2.
Menu adjustments
3.
Meal preparation adjustment/production records
4.
Inventory
5.
Facilities available for storing meals
6.
What records are kept and what forms are used b.
For sites served by food service management companies or school food authorities
1.
Meal pattern requirements-sponsors menu
2.
Delivery schedule-exact times
3.
Adjustments in the delivery amount
4.
Facilities available for storing meals
5.
Who to contact about problems-menu & telephone number
6.
Approved level of meal service
7.
What records are kept and what forms are used
3. Record keeping a.
Meal count b.
Food Purchases/delivery receipt c.
labor & actual time spent on SFSP d.
Special problems
1.
Seconds
2.
Leftovers
3.
Spoiled food e.
Collection of record
36

4. Monitors a.
Duties and authority b.
Assigned monitoring schedules/monitor review form c.
Sanitation and health code d.
Safety e.
Problems (what to do): inclement weather, unauthorized adult meals, discipline, trash removal, nutrition education f.
Corrective action timeframe
5. Civil Rights a.
Poster displayed b.
Check need for language assistance c.
Make information available to the public on request d.
include nondiscrimination statement and instruction for filing complaints in material directed to parents or potential e.
Assure service to all attending children f.
Assure all children have access to service g.
Determine participants racial/ethnic category
Sponsors must keep records that document (1) the dates of training for site and administrative personnel (2) the attendance, and (3) the topics covered at each session. To meet this requirement, please follow the above outline. Have individuals attending training sign this form and keep the original for your program file. Please return a copy to:
37

POINTERS FOR ALL STAFF
"The Professional" tries to provide each child with a situation in which he can grow as an individual.
Our primary means for accomplishing this is the team experience. A child comes to the program and is assigned to a team. With his fellow teammates he learns what a team is all about -- the comradeship, the responsibility, the shared emotions, the pride he can feel in himself and his team from a cooperative effort, and the fun.
But what about the sports, the competition? These are vital factors in the program, but they cannot stand alone. Teaching the forward pass or coaching a winning volleyball team is easy compared to the rest that is expected of you:
If you are a Professional, your responsibility is to develop a team of happy individuals, a team which works hard to win and loses with honor. Your official title is Mr. X not coach. If you are a professional, your responsibility is to aid in the development of camaraderie as you "share your specialty" with the different teams. So your job is a tough one -- and one difficult to measure objectively. But there are signs you can look for: a team which laughs, a team which cheers its members (instead of harassing them), a team which can say proudly that they played a good game, a team which does not tolerate cheating. These are sure giveaways that you are doing your job.
Some guidelines you might keep in mind as you work to develop a good team experience are these:
Be prepared. Your job requires planning. We run a very tight schedule and you must make good use of your time. This means having lesson plans and being prepared with discussion topics if time permits. You will need to be organized but you will need to be flexible -- hard to achieve, but necessary.
Be honest. Don't try to be someone other than yourself for five weeks. First of all, it won't work -- the kids can spot a phony. Second, you were hired as you, because you have the potential to do a good job. So be real, react honestly and be fair -- your team will respond with real respect. Be a member of the Staff Team. The program won't work unless we work together. Get to know your colleagues. Use them as resources and friends. Let the administrative staff help you (that's why they're here) and ask questions. Don't let little things become big things. Get them settled immediately!
Let's have a great summer!
38

The University of Nevada, Las Vegas is participating in the summer food service program. Meals will be provided to all children without charge. Acceptance and participation requirements for the program and all activities are the same for all regardless of race, color, national origin, sex, age, or handicap, and there win be no discrimination in the course of meal service.
UNIVERSITY OF NEVADA, LAS VEGAS
4505 MARYLAND PARKWAY
LAS VEGAS, NEVADA 89154
1:00 - 1:45 pm Lunch Dining Commons
6:00 – 6:30 pm Snack PE Complex
These facilities are operated in accordance with USDA policy which prohibits discrimination on the basis of race, color, sex, age, handicap, religion or national origin.
Any person who believed he/she has been discriminated against in any USDA related activities should write to:
Administrator
Food and Nutrition Service
3101 Park Center Drive
Alexandria, VA 22302
Signed__________________________________ Date_______________
Dr. Porter L. Troutman, Jr.
NYSP, Activity Director
39

AGENDA FOR FIRST TEAM MEETING
Be enthusiastic and flexible! Enjoy getting to know your team on the first day. Here are some things to remember:
1. Be sure that each child is officially assigned to the team. Check their names on the master team list. Notify the Liaison Officer if a mistake has been made. Do not take the child's word for it that his/her name was accidentally left off your list!
2. Introduce yourself and tell the team about your background, coaching methods, etc.
3. Start learning each child's name.
4. Go over the Rules and Conduct with your team. a. No one plays who is not an official member (which means that they have had a physical and are on the master roster). b. Be on time, but do not come very early. c. Stay out of the buildings!! Stay with your team. d. Bring bathing suits and towels on the days you swim. e. Do not bring valuables! f. Wear tennis shoes every day. g. Always be careful crossing streets while on campus. h. Never argue with calls made by officials during competition. i. Read them the "Code of Conduct." This is important! j. Review name tag procedures – arrival and departure k. Calendar competition l. Family Focus Day m. Incentatives for Best Teams and Students n. Pre-Surveys o. Cell phones and beeper use in class
5. Go over the National Youth Sports Program with your team.
Teach them the quiet sign. (Important to do first day.) Mention the field trips, and special events (Inter-Club Competition, Talent Show, etc.). Tell them about the good lunches, T-shirts, and sports. Start picking a team name and identify symbol
(example from the past includes handshakes, matching shoelaces and ribbons, "The Big
Green Machine", "Orange Crunch Bunch").
6. Ask questions that will help you get to know them better, and that will get them to relax and get involved, like: (a) Were you here last year? (b) What do you expect of this program? (c) Do you have any relatives in the club? (d) Where do you live? (e) What is your favorite sport? (f) Who is your favorite athlete?
7. Procedures for issuing and picking up lanyards.
A.
Bus exit and attendance
B.
Bus entry and departure
40

To: Chief Health Officer
Clark County Health Department
625 Shadow Lane
Las Vegas, NV 89106
From: Dr. Porter Lee Troutman, Jr., Professor
Re: Summer Food Service Program
Date: May 21, 2013
The University of Nevada, Las Vegas' National Youth Sports Program will sponsor a Summer Food Service Program for boys and girls ages 10 - 16.
Lunch will be served 1:00 to 1:45 pm in the Dining Commons.
A snack will be served 6:00 – 6:30 pm on the McDermott PE Complex.
For additional information please call 895-4407
Thank you.
41

DAILY LESSON FOR GROUP LEADERS
1. Greet participants, get them seated and quiet. Remember to say something positive.
2. Learn the names as quickly as possible. (Remember, a quiet is not always best.) Get involved.
3. Complete daily attendance - Mark "A" if the participant is absent. If the participant is present, leave the space blank.
4. Complete the Absentee Bulletin. Record the names of the absent participants on the absentee sheet.
DO NOT RECORD ANY NEW NAMES ON YOUR ROLL SHEET
UNLESS THE NAMES HAVE BEEN APPROVED FROM THE
NYSP OFFICE.
NO EXCEPTIONS
If a new child comes to you without a note have your assistant escort this child to the NYSP office.
5. Review your activity schedule with your group daily. Tell them what activities they will participate in on that day.
6. Tell them before they go to their bus groups at the end of the day, what activities they will participate in on the next day. Always remind them to bring the following: a. swim suit/ towel on swim days b. sunscreen c. wear tennis shoes d. good attitude/good behavior
8.
Learn the NYSP CREED and teach your participants to recite it.
We will have a great summer!
42

Assumptions:
- Failing to plan is planning to fail.
- People are more committed to plans which they have helped develop.
- Kids are motivated by challenge - they don't like to spend time doing what they already know how to do.
MATERIALS NEEDED:
1. Blank cards (3XS, computer cards, or whatever is available)
2. A pencil and eraser
3. Good information and ideas relative to your area of expertise.
Process Summary
1. Content Areas
2. Writing Objectives
3. Sorting Between
4. Sorting Within
5. Time Estimates a. For Course/Unit b. For content areas
6. Grouping
7. Establish Sequences
The Process in Detail
1. Determine areas of content to be included in the unit. Don't make these too broad or you might run into trouble later. Write one such content statement on the top of each card.
43

2. Write a behavioral (instructional) objective for each content area. Concentrate on the end BEHAVIOR the participant should be able to demonstrate. Be sure to use behavioral (measurable) terms, i.e. to recite or identify as opposed to understand or appreciate (you can "observe'- recitation or identification which might indicate understanding). Include a statement reflecting the CONDITION under which the behavior must be demonstrated and the
CRITERION you will use to determine success. The AUDIENCE is usually assumed and therefore need not always be included. The order of the elements is immaterial.
A.
(all elements present) At the end of this unit, the participant will be able to make three out of five freethrows from the freethrow line.
Audience – The participant behavior – will make freethrows
Condition – from freethrow line (and at the end of the lesson)
Criterion – three out of five
B.
(Audience assumed) to dribble the length of the court with the nondominant hand by the end of the unit
Behavior – to dribble
Criterion – length of the court
EXAMPLES: Condition - with the non dominant hand (& end of unit)
Write the behavioral objective on the card under the statement of the content area.
3 - Begin the card sorting process by sorting the cards into three piles; those that are deemed to be
Most Important for inclusion in the course, those Important for inclusion, and those Least
Important . Try to make the piles equal in size. Place the number 1 in the upper left hand corner of the Most Important cards, a 2 in the corner of the Important cards , and a 3 in the corner of the
Least Important cards.
4. Sort the cards in each pile according to importance. The most important card in pile I would be on top, the second most important card second, etc. After you have prioritized all the cards in pile 1, do the same with piles 2 and 3. Number the cards in each pile according to priority by placing a decimal point after the initial number and then writing the priority number on the card.
5. Determine the time to priority by placing requirements for the unit and the content areas to be included.
If the time available equals or exceeds the time required, all content areas can be included.
If the time required exceeds the time available, some content areas will have to be deleted.
Using the information formulated in steps 3 and 4 above, you might assume that the most likely
44

candidates for deletion are those with the lowest priority rankings, i.e. 3.18, 3.17, 3.16 etc.
(assuming 18 cards in the low priority pile) The EXCEPTION to this practice would be if a low priority content area were a necessary prerequisite to the learning of an area of higher priority.
A. For the unit - Multiply the number of minutes the unit meets on a day, times the number of days it meets per week, times the number of weeks.
B. For the content areas - estimate the time required to "teach" each of the content areas (in minutes). Add the time requirements of all content areas together for a unit total.
6. Group the content areas into coherent lessons. Obviously a number of content areas related to one another and are best presented concurrently or in close proximity. This grouping process is independent of the priority rankings done previously, therefore you might group content areas together that differ greatly in priority ranking.
7. Establish the sequence in which you will present the lessons. Number the cards according to presentation order by placing a number in the upper left hand corner of each card (following those already recorded) and separate it with another decimal point. For example, if the first content area to be presented was card 1.6 and the second content area to be presented was card 2.12, the first two cards in the course sequence would be cards 1.6.1 and 2.12.2.
8. The final step is to write a lesson plan for each lesson to be presented. The information contained in the lesson plan varies with the individual. The "Instructional Strategy Formats" which follow illustrate optional levels of detail, beginning with a very detailed format and concluding with a simplified version.
INSTRUCTIONAL STRATEGY FORMAT
Pre instructional Motivation Statements to gain the attention of the students
Activity Objective As developed for content areas
Pre
Instructional
Skills what information the students need prior to attempting to learn this content area.
Presenting
Information
Content
Presentation
Actual presentation. This section will usually contain an outline of the content areas to be covered.
Examples
Student
Examples provided to assist students in the
Practice
Participation Feedback feedback
Comprehension of the content.
Exercise t reinforce the content
Questions the instructor might ask to get
45

Follow-through Remediation
Activities
Enrichment relative to comprehension.
What the student might do to gain a better understanding of the content area if they feel uncomfortable with it.
Where students might go to get additional information on the content area if they feel they understand the presentation and desire more information.
Test Questions Sample test questions, based on the instructional objectives.
46

OUTLINE OF DAILY LESSON PLAN
NAME:________________________D ATE:_____________________
1. OBJECTIVE OF LESSON
2. EQUIPNENT NEEDED
3. PROCEDURE TO BE FOLLOWED
4. MAJOR COACHING OR TEACHING POINTS
5. HOW CLASS WILL BE CONDUCTED
6. SELF EVALUATION OF TEACHER AND LESSON
OUTLINE OF TEACHING METHODS
1. Part-whole:
This is a progressive method, highly recommended for beginners. Start with the elementary steps to a skill and move into the more complex. In some instances, the "whole" is so difficult or foreign that the youngster cannot grasp it all at once. When a degree of proficiency is gained on one part, add other parts until the whole skill is learned. Teach individual skills to add them together to make a series of skills. When a degree of skill is gained, the whole (or partial wholes) can be performed, without undue frustration.
2. Whole-part whole:
For instruction on fundamentals, begin by describing and working on the whole skill. After several minutes of practice on it, break the skill down into its constituents.
Example:
47

Kicking a football
Whole - kicking
Parts - steps, balance, leg movement, foot position, follow-through. After the parts have been practiced sufficiently, they are reformed into the whole. Hopefully, improvement has taken place during the process of whole-part-whole practice.
When using I or 2 above, be sure: a. The parts are eventually practiced at the same speed as the real activity. Transfer to whole activity is poor when parts bear little relation to that whole. Example: Football passing should be practiced at full speed. If it is not, when the youth gets into the game situation his practice will not serve him well. c.
That the parts are really parts of the game. Devise practice situations that directly relate to the total game. Sometimes it is best to practice a part alone - for instance, girls need to work on the volleyball hit without the block up until a level of confidence is reached. But d.
e.
do not waste teaching time by being too specific. For example, try running pass patterns with at least a token defense. This is more realistic than f.
running patterns with no defense. As boys become more skilled, a better and better defense can be stacked against them into practice situations.
FOR OLDER GROUPS ONLY
Scrimmage with Instruction:
Start the game itself. Stop the activity at appropriate times to give instruction. Stop the game to work on specific skills. So, if a rule infraction occurs, stop the game and discuss the rules(s) that are relevant incident. And if a child catches the ball incorrectly (for example), stop to work on this skill specifically. This method should only be used if the sport is very familiar to the participants and they need "corrective" instructions more than "beginning" instruction.
48

49

AGILITY – STRENGTH TEST SCORE SHEET
GROUP
NAMES
Obstacle
Run
in Seconds Sit-Ups Push-Ups
Test 1 Test 2 Test 3 Test 4 Test 5 Test 6
SEX AGE HT WT date date date date date date
50

Serving
Serve the ball into the opponent's court using the underhand or overhand serve, 2 out of 4 times, over a net at least 7’4” high from a distance of 30 feet.
Forearm Pass
Use a forearm pass to contact a volleyball tossed accurately from a distance of 10 feet, 4 out of 5 times.
Overhead Pass
A self set volleyball against a wall so that the ball strikes the wall above a line 10 feet above the floor 8 times in one minute.
51

VOLLEYBALL SKILL TEST SCORE SHEET
GROUP
NAMES
FOREARM OVERHEAD
SERVING PASS PASS
Test Pre Post Pre Post Pre Post
DATES
52

Ball Dribble
Bounce the ball on the court with the racket 10 consecutive times.
Air Dribble
Bounce the ball into the air 15 consecutive times without permitting it to touch the ground
Forehand and Backhand Stroke Racquet Movement
Make racquet contact with 2 of 3 balls tossed waist high and assume a ready position after each stroke.
Volley
Volley 2 out of 5 balls into the doubles court when tossed at eye level to forehand side.
Volley 2 out of 5 balls into the doubles court when
tossed at eye level to backhand side.
53

TENNIS SKILL TEST SCORE SHEET
GROUP
NAMES
Ball Air Forehand Backhand
Dribble Dribble Stroke Stroke Volley
Racquet Racquet
Movement Movement
Test Pre Post Pre Post Pre Post Pre Post Pre Post
DATES
54

Dribbling
Dribble the ball in place with the non dominant hand 10 consecutive times without losing control of the ball. Control dribble the ball around 4 stationary objects placed 6 feet apart while changing hands on each turn.
Passing
Execute a chest pass and hit a 3 foot square target, 4 feet above the floor from 15 feet away, 4 out of 5 times.
Execute a two-hand bounce pass to a teammate 10 feet away and hit a target spot on the floor, 4 out of 5 times.
Catching
Catch a basketball thrown from 30 feet to within 10 feet to the right or left of the student's original position, 4 out of 5 times.
Lay-up Shots
Make 3 out of 5 lay-up shots with the dominant hand from the side of the basket utilizing a dribble approach.
Make 3 out of 5 lay-up shots with the non-dominant hand from the non-dominant side of the basket utilizing a dribble approach.
Pivoting Run a distance of 20 feet, stop and change forward direction using a forward pivot.Run a distance of 20 feet, step and reverse direction using a reverse pivot.
55

GROUP
NAMES
BASKETBALL SKILL TEST SCORE SHEET
Dribbling Passing Catching Lay-ups Pivoting
Test Pre Post Pre Post Pre Post Pre Post Pre Post
DATES
56

57

ANNOUNCEMENTS
Medical examinations and registration are scheduled for Saturday, MAY
25, 2013 at 8:30 a.m. - 2:30 p.m. 1799 Mount Mariah Avenue – Martin Luther
King Family Health Center. All staff must be present.
NYSP Evaluator (Self Assessment) will visit our project on TBA
STAFF MEETING : 5:00 p.m. on June 14, 21, 28 July 2013 in the P.E.
Complex -- Room 105
PAY – All staff will receive their pay on July 12/ July 31, 2013.
STAFF DINNER – Will be held on July 12, 2013 at 5:30 P.M.
ALL OFF CAMPUS BUSINESS -- During NYSP working hours must be cleared through my office. Your cooperation in fulfilling NYSP responsibilities is appreciated.
UNLV NYSP Website : http://www.unlv.edu/faculty/troutman
Please feel free to discuss any of the above issues with me.
58

STAFF EVALUATION
NAME_ DATE
(additional comments can be made on the back side)
1 = poor 3 = fair
1. APPEARANCE Is proper attire worn for scheduled activities?
5 = excellent
1 2 3 4 5
2. ENTHUSIASM/ATTITUDE Is the "spirit" of NYSP maintained both with the staff and the participants? “DAILY GROUP CHANTS”
1 2 3 4 5
3. LEADERSHIP Does the employee maintain proper leadership and supervision with their team ?
1 2 3 4 5
4. COMMUNICATION Are verbal and writing skills accurate and effective?
1 2 3 4 5
5. ORGANIZATION Is work organized and planned without wasting time? Are problems anticipated and is early corrective action taken?
1 2 3 4 5
6. PROGRAM PROCEDURES & SUPERVISION Are program guidelines & signed contract followed as outlined during orientation and daily staff meetings?
1 2 3 4 5
7. DEPENDABILITY (punctuality) Does the employee follow daily schedule, attend staff meetings?
1 2 3 4 5
8. RELATIONSHIP WITH OTHERS Are reactions generally positive or negative? Is employee cooperative? In dealing with others, is courtesy and tact displayed?
1 2 3 4 5
9. LESSON / BLOCK PLANNING Are plans up-to-date, appropriate, typed, and submitted on time?
1 2 3 4 5
10. RAPPORT WITH PUPILS Does employee interact and relate to students in the education and sports programs?
1 2 3 4 5
11. CLASSROOM CONTROL SKILLS Are participants controlled in all program activities?
1 2 3 4 5
12. PUPIL MOTIVATIONAL SKILLS Are students motivated and interact in activities?
1 2 3 4
13. TEACHING SKILLS Are teaching skills appropriate for the activities?
5
3 4 5 1 2
OVERALL COMMENTS:
14. CONSIDER FOR REHIRE (Final evaluation only) YES___ NO ____
ACTIVITY DIRECTOR ______________________________________________________________
59

PROGRAM EVALUATION
1.
Did you like the program organization?
2.
List positive attributes of the program,
3.
List negative attributes of the program.
4.
List recommendations for improving project.
60

NYSP ROOM SCHEDULE
See Current Schedules in Appendix
Cultural Enrichment – 1:45 p.m. - 3:00 p.m.
Carlson Education Building – Holbert Hendrix Auditorium 105
Breakouts Rooms : CEB 207, 210, 214, 220 and Holbert Hendrix 105
Sports Instruction - 3:30 p.m. - 6:10 p. m.
McDermott Center Facilities
North and South Gyms, Swimming Pool, Tennis Courts, Racquetball Courts,
Dance Studio - 302
61

1.
Everyone must take a soap shower before swimming.
2. Any person suffering from a skin infection cannot enter the Pool.
3. Swimming aids will be restricted to eye goggles, fins, and University approved aides. Toys are not allowed.
4. All bathers must wear regulation bathing suits. No cut-offs, leotards, etc.
5. If the Lifeguard or instructor is not present, bathers must wait in their respective shower rooms. The pool can only be used when a Lifeguard is on duty.
6. Persons in street clothes are not allowed in the pool area except during special events or in case of an emergency.
7. Smoking, food, beverages, and radios are not permitted in the pool area.
8. Running, tag games, and similar activities are prohibited in the pool area.
9. The diving platform is OFF LIMITS except for authorized diving, supervised by a coach or instructor.
10. Recreation swim is available at scheduled hours only. Please see open recreation schedules for listings.
11. Diving is restricted to one (1) meter boards only. There sham be no excessive bouncing on the diving boards (one bounce only). There is no swimming in the diving pool, which is only available when there are two Lifeguards on duty.
12. At the Lifeguard's discretion, a whistle will sound to clear the pool. All bathers must sit on the poolside. A second blast of the whistle will permit swimming to continue.
13. Lifeguards on duty must have complete control and authority concerning activities in and around the pool area.
62

14. Swimmers must recognize their own limitations and act in the best interest of their safety.
15. Only authorized personnel are permitted in pool offices and storage areas.
Safety equipment must not be removed from assigned locations.
16. A daily swim test is necessary in order to dive in the deep end.
17. If a child is under 4 feet 6 inches tall, there must be a one-to-one ratio for that child in the shallow end.
18. There will be one guard available for 75 bathers, _____swimmers maximum are allowed in the pool at one time
19. The following numbers may be used in case of an emergency
63

64

UNIVERSITY OF NEVADA, LAS VEGAS
NATIONAL YOUTH SPORTS PROGRAM
DISMISSAL LETTER
Date: _______________
Re: ________________
Group: ______________
Dear ____________________
I regret to inform you, despite our attempts to correct __________________’s behavior,continues________________________________________________________
________________________________________________________________________
________________________________________________________________________
___________________________
It has become necessary to remove him/her for the duration of the National Youth Sports
Program. You are advised to keep your child at home and not send him/her to campus.
Thank you for working with us to help your child. You have our best wishes for the remainder of the summer.
Sincerely,
Porter L. Troutman, Jr., Professor - Activity Director
Laison Officer
65

NATIONAL YOUTH SPORTS PROGRAM
UNIVERSITY OF NEVADA, LAS VEGAS
Non-Participation Letter
Date: ______________________
Dear ________________________
This letter is a follow-up to the telephone call that you received concerning your child's non-participation in an activity (ies). We can not stress the importance of participation in all activities. The program is not designed for children to come and sit.
If for any reason, your child is unable to participate in any activity, please send a note from your family physician to serve as an official excuse. If you have any questions or need further information please call me at 895-3369 between
7:00 a.m. - 6:00 p.m.
Thank you,
Dr. Porter L. Troutman, Jr., Professor
Activity Director
CC: File Group Leader
Medical Coordinator
66

NATIONAL YOUTH SPORTS PROGRAM
UNIVERSITY OF NEVADA, LAS VEGAS
NAME TEAM DATE PHONE NO. BEHAVIORAL INFRACTION
67

NYSP
NATIONAL YOUTH SPORTS PROGRAM
UNIVERSITY OF NEVADA, LAS VEGAS
Students will search through USA TODAY and find an article about an issue that is important to them.
Ask students to survey other students about this issue and create a style graphic based on their survey results. Have groups of students share and discuss their graphics with one another
Students will write their opinions about the dangers of drug abuse. Discuss the connection between drug abuse and AIDS.
Each student will write a letter to another student explaining what NYSP has to offer their future.
Discuss reasons that non-smoking policies have been adopted for many workplaces, restaurants, and airlines, What are the advantages and disadvantages of these policies?
Ask students to read USA TODAY and circle all of the problems and difficulties noted across the
U.S.A. List at least 10 of the problems on the chalkboard. Choose one to demonstrate how the problem, e.g., pollution, affects the community and family.
Divide in groups and have students discuss values with one another. Ask students to reflect the values on an individual to whom they can relate. Have students write a value statement to summarize the values of the individual. Students will view videos of variety.
INCLEMENT WEATHER PROCEDURES
All activities must occur in available facilities inside of the McDermott P.E. Complex during inclement weather. If it is raining during the last period before snacks are served, please line your students up against the left wall and supervised them throughout the snack & bus departure periods. Instruct students to take a seat in the McDermott’s
South and West Hallways after they have received their snacks. They should remain seated until their bus is called.
The center of the hallways must remain clear at all times.
68

TEMPORARY JOB APPLICATION
NATIONAL YOUTH SPORTS PROGRAM
UNIVERSITY OF NEVADA, LAS VEGAS
NAME:________________________________ SS# ______________________
ADDRESS: (Street, City & Zip) ______________________________________
TELEPHONE: (Home) ______________ (Work) _______Date of BIRTH:
EDUCATION:
High School: _____________________ Graduated: _____ _____
Name of High School Yes No
College/University: ________________________________________________
Name of College/University City
Degree: ____________________________ Date of Degree: ________________
EMPLOYMENT:
Present Employer: _________________________________________________
Supervisor: _______________________________ Telephone: ______________
Job Responsibility: _________________________________________________
State
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
-
69

(Please Print)
_______________________
______________________________________________________________________________
First Name Last Name MI Phone
Street Address City State Zip School Grade
_________________ NYSP returnee: ______ ______Number of years in NYSP
_____Birthdate______________________________________________________________________
Male Female Yes No ETHNICITY
_____________________________ _____________________________________________________
Parent or Legal Guardian Name Home Phone Work Phone
_____________________________
______________________________________________________
Emergency Contact Name Home Phone Work Phone
___________________________________ __________________________________________
Street Address of Emergency Contact Relationship of Emergency Contact
______________________________________________________________________________
State City
Office Use Only
I understand and consent that a medical examination will be required before enrollment in NYSP and that the host
Residing within target area: Yes ____
No ____ institution and/or the NCAA is authorized to obtain medical care or treatment deemed necessary.
Eligible _______ Non-eligible _______
Medical examination record: Yes ____ No
____
Verified by:
________________________________ __________________________________________________
Parent/Guardian's Signature Date
70

UNIVERSITY OF NEVADA, LAS VEGAS
NATIONAL YOUTH SPORTS ACADEMIC PROGRAM
CONDUCT AND RULES CONTRACT
These rules have been established for the safety and welfare of all the NYSP participants. It is not our intention to discipline the participants. However, no one participant nor group of participants will be allowed to ruin this program or this experience for the children who truly want to benefit from what the
National Youth Sports Program has to offer. Your cooperation, as well as your child's cooperation with following and enforcing NYSP rules will be greatly appreciated. Thank you.
GENERAL RULES:
1. No defacing, destruction, and/or vandalism of University property is allowed. The participants) and their parent(s) win be held legally and financially responsible for any damages.
2. No gang members or gang activity allowed. Participants who are suspected of being involved in a gang or taking part in gang activities during the program will immediately be dismissed from the program.
3. Any distribution, possession, or use of alcohol, illicit drugs, medication unknown to NYSP staff or tobacco will result in an immediate phone call home and a conference to decide on the appropriate consequences.

The participant may face both dismissal and legal action.

NYSP staff reserves the right to confiscate any drugs or medication.
4. No fighting, no verbal or threats of physical violence, swearing, or threats/use of weapons against other participants or NYSP staff will be tolerated.
5. Continuous absences (3 or more) from the program win lead to the participant's dismissal from the program. Parent(s)/ guardians) must notify the
71

NYSP staff of an absent prior to its occurrence. Only 3 excused absences will be permitted.
6. Each participant must abide by the following dress codes for health and safety reasons:
A.
Swimming Pool - Bathing suits required (no cutoffs).
B.
Cafeteria - Shirts and tennis shoes required.
C.
No hats allowed in any buildings.
D.
No clothing or items that can be mistaken for gang involvement
E.
No designer clothing, shoes or earrings.
F.
Gym shoes must be worn at all times. This is a sports program! No sandals or street shoes.
7. All areas on campus are off limits, unless you are under the supervision of a NYSP staff member.
8. You are required to respect and follow any directions given to you by the
NYSP staff members and cafeteria personnel.
9. You will not be allowed to use the candy or pop machines or game room or purchase items from the Student Union.
10. Do not bring radios, jam boxes, large amounts of money, snacks, or any other non-essential items. They will be confiscated.
11. No stealing! You may be dismissed from the program and legal action will be taken.
BUS RULES :
1.
You are required to listen to and follow any instructions given to you by the bus driver and the NYSP staff on the bus.
2.
You must always be seated on the bus.
3.
No candy, drink, food, or gum will be permitted on the bus. The NYSP staff reserves the right to confiscate it if necessary. Any trash/garbage must be removed from the bus upon exiting.
4.
You will follow all rules and laws mandated by both the state and the organization providing the bus service.
5.
No defacing or destruction of CCSD bus. Participants and parents will be responsible for any damages.
6.
No opening and hanging out of the windows.
7.
Inappropriate conduct on the bus will result in you being suspended from the NYSP program.
CAFETERIA RULES :
1.
You must sit and eat quietly with your group leader in the cafeteria.
2.
You may not play with or throw food.
72

3.
When you are done eating, you must clean your area, put trays back, and push in chairs.
4.
When you are finished eating, remain seated until a staff member dismisses the table to put up trays and go to the bathroom.
5.
Quietly dismiss by staff.
PENALTIES FOR VIOLATING NYSP RULES:
1.
First Offense - A warning by the group leader and removal from the activity.
2.
Second Offense - A warning and sent to the office. Parent will be called.
Participant will tell parent/guardian problem.
3.
Third Offense - The participant will be dismissed from the program for two days.
4.
Fourth Offense - Out of program.
My child and I have read and understand the above rules of the NYSP program. We both agree to all conditions and will abide by them.
Please sign below and return to me NYSP office. Your child win not be allowed to participate without this form being completely filled out and submitted to the NYSP staff.
PARENT/GUARDIAN SIGNATURE: _________________Date: _______________
PARTICIPANT SIGNATURE: __________________________________________
ADDRESS: __________________________________________________________
CITY: __________________________ STATE: _________ ZIP: _______________
PHONE NUMBERS: HOME: _________________ WORK: __________________
EMERGENCY NUMBER: ______________________________________________
73

UNIVERSITY OF NEVADA, LAS VEGAS
NATIONAL YOUTH ACADEMIC SPORTS PROGRAM
CHILD ASSENT FORM
I am Dr. Porter Troutman from the University of Nevada, Las Vegas, National Youth
Academic Sports Program (NYASP). You are being asked to participate in a research study as part of NYASP during your time in the program.
You will be shown educational presentations in AIDS, Substance Abuse, Gang Activity, and Suicidal Tendencies. You will be attending field trips and educational excursions either by bus, van or car.
You will be asked to complete a questionnaire at the beginning and end of the program.
AR information gathered in this study win be kept completely confidential and retained in the NYASP Office. All questionnaires completed by the participants win be identifiable to office staff only. No names will be written on the questionnaires.
There is no risk to you as a participant in this program. You are free to withdraw at any time. The NYASP believes that this program will be beneficial to you in your future development. Your participation will also help to improve the program's effectiveness in the future. Before signing this assent form, you should discuss the above information with your parent or guardian. Your parent or guardian will also be asked to sign a consent form on your behalf.
If you have any questions regarding this study, Dr. Troutman and the NYASP staff will be happy to answer them for you.
I hereby give my assent to participate in this research project.
Child’s Signature
Date
74

UNIVERSITY OF NEVADA, LAS VEGAS
NATIONAL YOUTH ACADEMIC SPORTS PROGRAM
PARENT CONSENT FORM
I am Dr. Porter Troutman from the University of Nevada, Las Vegas, National Youth
Academic Sports Program (NYASP). Your child is being asked to participate in a research study as part of NYASP during his/her time in the program.
He/she will be shown educational presentations in AIDS, Substance Abuse, Gang
Activity, and Suicidal Tendencies. Students will attend field trips and educational excursions either by bus, van or car. He/she will be chaperoned at all times while away from the UNLV campus and all necessary precautions will be taken to protect your child from harm or injury.
Students will be asked to complete a questionnaire at the beginning and end of the program. All information gathered in this study will be kept completely confidential and retained in the NYASP Office. AU questionnaires completed by the participants will be identifiable to office staff only. No names will be written on the questionnaires.
There is no risk to the participant in this program. He/she is free to withdraw at any time.
The NYASP believes that this program win be beneficial to your child in his/her future development. Your child's participation will also help to improve the program's effectiveness in the future.
For information regarding this research project, please contact Dr. Porter Troutman at
UNLV at 895-4407. For questions regarding the rights of research subjects, please contact the Office of Sponsored Programs at UNLV at 895-1357. I hereby give my consent for my child to participate in this research project.
_______________________________________________________________
Date Parent/Guardian Signature
75

UNIVERSITY OF NEVADA, LAS VEGAS
NATIONAL YOUTH SPORTS PROGRAM
EVENTS AND FIELD TRIP PERMIT
Last Name: ___________ First Name:______________ Birth Date: _________
I understand that during the months of June 10, 2013 through July 12, 2013 my child has my permission to view educational films and presentations on AIDS, Substance Abuse,
Gang Activity, and Suicidal Tendencies. Students will attend Field Trips and
Educational Excursions, either by bus, van or car. I further understand that my child will be chaperoned by a responsible adult at all times while away from the UNLV campus and that the adult will take all necessary precautions to protect my child from harm and injury.
In the event my child is injured or becomes ill while away from UNLV on any of the aforementioned trips, I understand that the nurse or her designee will immediately seek medical attention for my child and contact me as soon as possible. I further hereby agree to hold the University of Nevada, Las Vegas, its employees, and agents harmless of any injury or sickness directly caused by the negligence of persons other than employees or agents of the University when such injury or sickness occurs during any of the aforementioned trips.
I understand that I may revoke this permit at any time and either refuse to allow my child to take a field trip or to request that my child take certain field trips which I feel would be to his/her advantage. If I desire to take either of these actions, I will notify the
Activity Director (Dr. Porter L. Troutman, Jr.) in writing stating these requests.
______ Yes, my child has permission to participate in all aforementioned events and field trips.
______ NO , I do not wish my child to take part in the aforementioned events and field trips.
Signature of Parent or Guardian
76

UNIVERSITY OF NEVADA, LAS VEGAS
NATIONAL YOUTH ACADEMIC SPORTS PROGRAM
TIMELINE DR. PORTER LEE TROUTMAN, JR., ACTIVITY
DIRECTOR
MAJOR NYSP TASKS APRIL MAY JUNE
1. TENTATIVE AGREEMENT O-----X
2.
PREPARATION OF NYSP APPLICATION
3.
SUMMER FOOD SERVICE APPLICATION
O-----X
O-----X
4.
ARA FOOD SERVICE CONTRACT O-----X
5.
LETTER TO CCSD TRANSPORTATION DEPT. O-----X
6.
SCHEDULE REGISTRATION/MEDICAL EXAMS O-----X
7.
RESERVE/IDENTIFY UNLV FACILITIES O-----X
8.
PUBLIC SERVICE ANNOUNCEMENTS
(RADIO, NEWSPAPER, TV)
O-----X
9.
STAFF HIRING-CONFIRMATIONS (NYSP
AND MATH AND SCIENCE)
10.
SCHEDULE-NYSP STAFF ORIENTATION(S)
11.
LETTERS TO NYSP STAFF
O-----X
O----X
O------------------X
12.
NYSP STAFF ORIENTATION
13.
PROGRAM ASSESSMENT-SUPERVISION/
14.
15.
16.
17.
PROCEDURES
LETTERS TO NYSP PARTICIPANFS
ENRICHMENT/DRUG SCHEDULE
ACTIVITY SCHEDULE
NYSP RECRUITMENT
O------------------X
O------------------X
O-------------------------------------X
O------------------X
O------------------X
O-------------------------------------X
18.
PREPARE NYSP INFORMATION O------------------X
19.
INFORM/MEET WITH SCHOOL & UNLV POLICE O-------------------------------------X
20.
INFORM/MEET WITH CITY POLICE DEPTS. O-------------------------------------X
21.
RESERVE WRIGHT AUDITORIUM
22.
RESERVE MPE
23.
RESERVE MATH/SCIENCE ROOMS
O-------------------------------------X
O------------------X
24.
ARA REQUEST-CONTROLLER
O------------------X
O------------------X
25.
TRANSPORTATION REQUEST-CONTROLLER O-------------------------------------X
LETTERS TO MAYOR, CITY MANAGER
26.
STATE DEPARTMENT FOOD REQUEST O-------------------------------------X
27.
ESTABLISH JOB INTERVIEW DATES O------------------------------------X
LEGEND
0------ BEGINNING OF A TASK X-----COMPLETION OF A TASK
77

DATE TIME-OUT TIME-IN STUDENT NAME PARENT SIGN
78

SUBJECT AREA :
OBJECTIVE:
A.
Psycho-motor Domain
B.
Affective Domain
C.
Cognitive Domain
AGE GROUP :
COED : Y N
ABILITY/SKILL LEVEL :
LESSON NUMBER
SCHEDULED ACTIVITIES
:
79

TBA ANNOUNCED
80

EDUCATIONAL PROGRAM LESSON PLANS
SUBJECT AREA:
LESSON NUMBER:
OBJECTIVE:
A. Cognitive Domain
B. Affective Domain
AGE GROUP:
COED: Y or N
FOCUS OF LESSON/OUTSIDE RESOURCES:
SCHEDULED ACTIVITIES
81

NOTES
82

11 Girls
12 Boys
12 Girls
13 Boys
NYSP BLOCK PLAN Activity ___________________________Skill
Level_____________________________________________
GROUP WEEK 1 WEEK 2 WEEK 3 WEEK 4
10 Boys
10 Girls
11 Boys
13 Girls
14-16
Boys
14-16
Girls
WEEK 5
83

Objective/Skills to be developed :
Skills Assessment:
Lesson Content:
1.
Developmental/Warm-up Activities
2. Hands-on Interactive Activities
84

TIPS TO KEEP IN MIND
IN DESIGNING SPORTS ACTIVITIES

Think of creative ways of pairing participants or selecting teams.

Having participants work with different partners or teams can give a new twist to the same activity.

Remember to make activities CHILD-CENTERED, or put another way, THE FOCUS should be on the participant.

A direct way to test if an activity is child-centered? Measure the amount of fun!

Keep skill instruction simple; how does it apply in a real game?

Take into consideration skill levels may vary, even within the same age group.

When introducing new sports or even new skills, keep the environment non-threatening – use smaller balls or nerf balls.
85

1 st DAY EVERY DAY 2013
SUPERVISION PROCEDURES
June 10– July 12, 2013
ARRIVAL / CAFETERIA
Staff Day Briefing (Schedule, Program & Facility
Changes)
1.
Bus Count
2.
Show ID
All new students without ID go to an assigned area or room
–TBA
3.
Be seated / standing by age group in grass or sidewalk area.
4.
Take attendance and issue lanyards/ID cards
5.
Line up by age group and walk on the sidewalk to cafeteria.
6.
Line up on the left hand side of the Dining Hall.
7.
Enter Dining Hall by age group.
8.
Stop at counter to counted.
9.
After receiving food the students must sit in their designated eating area.
10.
Students must remain seated until instructed to dispose of food and tray.
11.
Line up by age group to be escorted to CEB building for
Enrichment.
12.
No food or drink are allowed outside of the Dining
Commons
13.
No bathroom break in the dining common! Only during transition to CEB building
14.
Safety-no running, stay in line
Tracy will register all kids without physicals
86

EDUCATION INSTRUCTORS TIMELINE SCHEDULE
2:00 p.m.– 2:10 p.m Student Arrival & Attendance
2:10 p.m – 2:15 p.m. NYSP Creed and Inspirational saying and song.
2:15 p.m - 2:30 p.m. Activity Prep
Daily lesson is given to Professionals.
Lessons will be coordinated with professional prior to student arrival during staff meeting.
Lesson explanations from professionals.
Student questions to the professional.
2:30 p.m. – 3:05 p.m. Activity
3:05 p.m. –3:15 p.m. Journal (Ticket out of Door)
3:15 p.m. – 3:25 p.m. Clean-up / Wrap up / Line up
SNACKS
1.
SNACKS- students will line up according to Bus
2.
Students must be seated in the assigned Bus area of
Gym
3.
Before students board bus all trash must be picked up.
4.
Two staff members ( TBA) will distribute snacks
DEPARTURE
1.
Departure area will have color coded signs
2.
Drop off points will be listed on each sign
3.
A designated staff member will hold the sign.
4.
Three to four staff members will be assigned to each bus.
5.
Staff member (TBA ) will call each bus upon arrival.
6.
Staff member (TBA) will monitor front of Gym.
7.
Two extra staff members assigned to (boys and girls) locker rooms will hurry students along
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LINE UP
1.
Each staff member collect lanyards at the end of the last activity. *Note: keep all age groups together. NA
2.
Students must be lined up on the way to the bus with three staff members in line (front, middle and end).
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PROGRAM PROCEDURES 2013
ALL STAFF MEMBERS MUST ASSIST WITH THE ARRIVAL, PASSING,
INSTRUCTION AND DEPARTURES.
PROGRAM PROCEDURES & ASSIGNMENTS
PROGRAM TASKS
1. Copying
2. Daily memo distribution
PERSONNEL TIMELINE
3. Sign In Sheet
4. Attendance sheets
5. Newsletter
6. Video taping talent show
7. Schedule changes
8. Daily briefing
9. Family Focus Days
10.T- Shirt Design
11. BADA Responsibilities
12. Payroll Issues
13. Lanyards and/or NYSP ID
Cards
14. Bus
15. Bus
16.Unregistered students
17.Brevement policies
18.Onsite 1:30 p.m. – 6:30 p.m.
19.RECOMMENDATIONS
1.
Review staff member in professional and program aide category and either retool or rehire.
2.
Improve lesson plans and block plans in some activity areas. Also, attach plans that are not in NYSP format to forms.
3.
Develop a schedule of duties of education staff after they complete their teaching daily.
All personnel
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4.
Develop a schedule of advisory board visitation to the program.
5.
Develop a schedule for breakout groups in education for professional and project aides to better serve participants and their experiences.
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EVALUATOR’S RECOMMENDATIONS FOR IMPROVEMENT (Sample)
Recommendations
1. Continue to review staff and teaching done in activity area. Use more equipment with drills, thus less lines for participation
Person Responsible Timeline
2. Develop a schedule of advisory board visitation to the program
3..Continue keeping up the good work.
4..Consider changing activity that needs too much space, as in softball, since the heat indicates a cooler environment and fields are so far from main facility.
A copy should be sent to chief evaluator, project administrator, activity director and NYSPF national office.
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NYSP BREAKOUT EDUCATION SCHEDULE
Age Group Room Professionals Aides
10-11
12-13
13-14
15-16
Education
Specialist
Volunteers
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SAMPLE
2004 NATIONAL YOUTH SPORTS PROGRAM
Institution: University of Nevada, Las Vegas
Project Administrator: Linda Quinn
Activity Director: Porter Troutman
Evaluator: Cynthia L. Abernathv
Instructions:
Describe highlights and accomplishments, areas needing improvement and recommendations for improvement.
1. Highlights and Accomplishments .
A. Participating Youth :
The program was able to achieve and exceed its projected enrollment. The ADA at the time of evaluation was 288. The participants participated well in both the activity and education sessions. Although they do well in the sessions, they have a tendency at various times during the day to be loud. This was evident from the beginning of the day as they entered the cafeteria. Each participant and his/her parents are given a copy of the
Participant's Handbook. This handbook was expertly and exceptionally done. The participants also receive a weekly newsletter. These are done in color by one of the staff. She really does a good job with these. Positive
Action Life Skills is the program utilized to provide services to the participants throughout the year to enhance the NYSP experience.
B. Project Personnel:
Porter Troutman, the activity director, has assembled a great staff, one committed to NYSP and the participants. The staff did well in the execution of their duties.
C. Project Schedule:
The program provides for the required number of operating days. The day starts with lunch. The children have an educational block and from there to the activities. Each participant gets two hours and forty five minutes of activity daily.
D. Activity Program:
Participants receive instruction in eight different activities. The lesson plans were exceptionally done. The
Activity Director beams when talking about the lesson plans. All were done to show progression with different activities for each level. Professionals did well with the use of drills and equipment. Small group instruction was observed. Softball had to be adjusted due to the high temperature, so it was brought inside and changed to kickball. According to the report from year, the previous evaluator suggested that softball be changed for that same reason (high temperature). With the same thing occurring two years in a row, that might warrant some thought. It was discussed and suggested to the Activity Director that racquetball be replaced with another activity .Swimming really had a good ratio.
E. Educational Program :
The program provides an education program that included the math/science component. It exceeds the minimum requirement of twenty two and one half hours. It is truly the highlight of the program. All three of the specialists were energetic and enthusiastic in their delivery .The participants responded and participated extremely well in the sessions. The activities within the sessions were exciting, informative and of interest to
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the participants thus causing enormous enthusiasm in the sessions. It was truly awesome. The evaluator also enjoyed participating in the sessions.
F. Nutritional Services:
The children are served a hot lunch as soon as they arrive on campus. At the end of the day, prior to leaving, they are given a snack. The lunch is served in the beautiful dining facility on campus. The participants eat while enjoying the big screen television. They were very complimentary about the food service. The food service manager, Minnie Epps, takes great pride in providing quality, nutritious and tasty food for the participants. She has been doing food service for NYSP for several years. The staff eats prior to the participants' arrival on campus. Because of the food service manager's long time association with NYSP and her dedication to it, she allows the staff to eat at no cost to NYSP. They however must eat prior to twelve noon. During the meals, the staff interacts very well with the participants. The children were very attentive to making sure the dining area was left immaculate.
G. Medical Services:
The program utilizes the services of a certified athletic trainer as the medical coordinator. Her files were in alphabetical order well maintained in binders and kept under lock. She maintains the key. She utilizes a daily log of injuries and treatments. Parents are informed of actions taken if more than ice and band aids are needed. Medical coordinator generated a more detailed injury report so in essence she uses two report forms.
Professionals are provided with zip lock bags containing first aid supplies and gloves. The medical coordinator restocks them as needed. She also has a two way radio.
H. Community Participation:
The community provided support for the program on UNLV's campus. The activity director was able to secure a state grant that greatly enhanced the program. The Lolita & BADA research projects worked with the participants. Incentive prizes were also donated from various community entities.
I. Institutional Resources:
The institution provides adequate facilities and space for the successful implementation of NYSP on campus.
The facilities coordinator has done a good job of making sure the program has the facilities available. A web site for NYSP was developed by university personnel. Several departments on campus also provide support for the program. The clerical staff in the education department provides tremendous support. Dr. Apache also of the education department was instrumental in helping with the lesson plans making sure they were up to standard. He also served in what could be considered a mentor role in the activities. He frequented the sessions providing support to the professionals.
J. Financial Resources:
The program was able to generate more than $50,000.00 in outside financial resources. These resources are real and in-kind in nature. A state grant is included in these resources.
2. Math/Science Program.
A. Activities:
All of the sessions contain hands on activities. On the day of evaluation, the children were making roller coasters. They had to have a loop, a twist and a jump for points. It was most interesting.
B. Schedule:
Math/science is done on a daily basis.
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3. Recommendations for Improvement.
1. It is suggested that racquetball be omitted and another activity put in its place.
2. Hire older persons for the aide positions.
3. Hire a clerical person for office duties including early input of attendance.
4. Make sure educational specialists are helping with an activity since education is done in a block at the beginning of the day or redo schedule so education in done throughout the day.
5. Take care when entering participant data to make sure about returnees.
6. Continue to provide the invaluable NYSP experience to the youth of Las Vegas
Signature of Evaluator Date
A copy should be sent to the project administrator, activity director, chief evaluator and NYSP national office.
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Agenda
2.NYSP Guidelines (Job Descriptions) Detailed Supplement A and Page 13
3. Planning and Program Review
4. NYSP (Event) Education Facility Schedule
5. NYSP SuccessMaker
6. NYSP Facility Schedule for Activities
109
113
117
112 *
7.Liftoff with Math 2013 118
8. Schedule for MPE
9.Parent/Participants Letter* 119
10. Parents & Guardians Drop off and Pick Up/ Students Walking to Campus 120
11. Early Dismissal NYSP ALERT/ Bus Schedule 121
12. Staff Letter 122
13.Tentative Agenda
14. SSFS Training
15. First Day Agenda
16. Bus Contract
17. Major Task
19. NYSP Start Checklist
20. Orientation Checklist
21. STEM Information
ADDITIONS
22. NYSP Brochure
23. Guidelines (Original)
24. NYSP Program Self Assessment
123
124
126
127
128
129
130
131
25. Safety Rules
26. Conduct and Rules Contract
27. SuccessMaker and Nova Net Application
28. Medical Application
29. NYSP Application
30. NYSP Consent Form
31. NYSP Staff Information Sheet
32. NYSP Job Application
33. Evidence Based Approaches Weblinks
34. Finger Printing Memorandum
35 NYSP Newsletter
36.UNLV Map*
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AGENDA
May 18, 2013
8:30
9:05
9:40
9:45
9:00 a.m.
Welcome and Introductions - Theme: “Responsibilities Safety and Fun”
9:35 a.m.
9:45 a.m.
Paperwork & Contracts
NYSP Update - PACT COALITION
10:00 a.m.
NYSP Overview (STEM ) Appendix , Glass House Counseling Agency
Ms. Marie Westmoreland, CEO, Ms. Kaye Fain, Director of Marketing, Ms. Channen Sanders,
Counselor http://teachscience4all.wordpress.com/2011/05/19/a-compendium-of-best-practice-k-12stem-education-programs/ http://www.nvstem.org/coalition-events/nv-stem-education-2011-conference/
10:05
10:30
10:25 a.m.
Institutional Guide Roundtable Discussions (Process in Appendix) 8 dialogue steps
Assignment: Procedures, Safety and Responsibility - Job Description P.13
Guidelines Appendix
Personnel Policies P.21-22 (Burning Issues)
11:05 a.m.
Supervision: Arrival, Passing, Departure Safety and Responsibilities ( Work Session &
Demonstrations) P. 31-34 , Role of Aide /Assistant P. 18
11:20
11:05
11:30
12:05
12:55
11:50 A.M.
Daily Lesson Plans Roundtable Discussion and Assignments
Education Plans (Schedules & Lesson /Block Plans for ATOD, Math & Science & Education
Program) P. 78-86 , Timeline P.86, Breakout Schedule P.90
Liftoff With Math 2013! UNLV Careers in Space Math Camp
High School July 16-21 Middle School June 11-16 Middle Sch. June 25-30 5- Dr. Pharnord
Activity Program (Schedules & Lesson/Blocks Plans for Sports) http://www.stopalcoholabuse.gov/townhall/2008materials.aspx
Get FREE publications to help prevent alcohol and drug abuse
11:25 a.m.
Safety – CCSD Transportation - Minnie – Dinning Commons Rules
12:00 Summer School Food Service Procedures & Policies
12: 50
1:30 p.m.
Lunch (Meet at Dinning Commons to Review Procedures)
1 st Day Roundtable Discussion
Agenda for First Team Meeting P. 40 Hit Hard
1st Day (Walk Through Attendance & Procedures)
CEB Classrooms, 207,210,214, 220, Holbert Hendrix 105, MPE Facilities MPE 306B – NYSP
OFFICE -702-895-2120
1:45 p.m.
1:55 p.m.
Project Assessment Report
Registration and Medical Examinations (Assignments) May 25, 2013
NYSP Team Exercise, Bus Cards & Contracts, Student/Parent Assessment
Conduct Rules and Regulations
2:00 3:30 p.m.
Mandatory Positive Action Workshop Date s: June 14 & 21, 2013
Reports – Arrivals, Passing, Departures, Safety & Responsibilities
NYSP Registration Assignments: May 25, 2013, MLK Health Center, 1799 Mount Mariah
Drive, 89106
Questions and Answers
8 steps of dialogue education to it, by Jane Vella (Why, Who, So That, When,
Where, What, What For, and How).
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TM
Conducted by Selected Institutions of Higher Education with Assistance from The National Youth Sports
Corporation
TM
BACKGROUND
In 1968, representatives of the National Collegiate Athletic Association (NCAA) and the President's Council on Physical
Fitness and Sports piloted the National Youth Sports Program (NYSP) concept during the summer at two university athletics facilities. On March 17, 1969, the White House announced that the federal government was committing $3 million to establish a sports program for economically disadvantaged youth, and NYSP was born.
Today, the National Youth Sports Program Fund (NYSP Fund, d.b.a. the National Youth Sports Corporation - NYSC) is the non-profit organization established to administer NYSP nationwide. The NYSC receives support from the U.S.
Department of Agriculture and the NCAA. The NYSC supports selected institutions of higher education that provide qualified personnel, facilities and services necessary to conduct NYSP on their campuses. Each Project provides youth with academic instruction, skills training and competition in a variety of sport activities designed to improve physical fitness and health habits, and exposure to educational and career opportunities. In addition, Program participants receive a medical screening prior to participation and USDA-approved meals on a daily basis.
MISSION: PROVIDE CHILDREN WITH THE RIGHT START!
NYSP OBJECTIVES
1. Serve underserved youth between the ages of 10-16.
2. Provide a healthy start through good nutrition and physical fitness.
3. Teach youth-centered activities in a safe, positive and enjoyable college/university environment.
4. Provide youth-centered activities that nurture the dreams and aspirations of youth.
5. Promote respect, citizenship and sportsmanship in a diverse society.
6. Provide quality service and reward excellent performance.
INSTITUTIONAL ELIGIBILITY
Institutions of higher education that possess or can make arrangements for the use of appropriate facilities to serve underserved youth are eligible to apply for the Program. All interested applicants should request information from the National Youth Sports Corporation (NYSC), 201 South Capitol Avenue, Suite 710,
Indianapolis, Indiana 46225.
Enclosure No. 1 (See Project Agreement)
NATIONAL YOUTH SPORTS PROGRAM
Each participating institution is responsible for compliance with these Guidelines. The Project
Administrator at each participating institution is ultimately responsible for ensuring that their Project is conducted in a manner that reflects full compliance.
A. Participating Youth
1. The ages of the participants shall be 10 through 16 years of age. Projects may recruit nine-year-olds, if they turn 10 by August 31, 2012 and 17-year-olds if they have not turned
17 by May 31, 2012.
2. All Projects shall include both male and female participants.
3. All participants shall be officially enrolled. Enrollment shall consist of a completed participant application signed by a parent or guardian, a properly completed NYSP Medical
Examination Form and attendance in the Project for a minimum of one day.
4. Participating institutions shall contact the local Community Action Agency or (where such an agency does not exist) a similar agency and shall actively seek the assistance of that agency in recruiting and verifying participant eligibility.
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5. A minimum of 80 percent of the participants in each Project must meet the Poverty
Guidelines established by the U.S. Department of Health and Human Services. The 80 percent requirement shall be met if 80 percent of the Project participants are recruited or referred by the local Community Action Agency or (where such an agency does not exist) by a similar agency that primarily focuses on low-income families. An acceptable alternative is for 80 percent of the participants to be selected on the basis of residence within a target area designated for this purpose by the local Community Action Agency.
Participating institutions shall provide documentation that a minimum of 80 percent of the participants in each Project meet the Poverty Guidelines established by the U.S. Department of Health and Human Services.
6. A participant may be excluded from a Project only if he or she does not possess the physical and/or mental abilities necessary to participate or if participation can be demonstrated to present an unacceptable risk of injury to the participant or other participants after reasonable accommodations have been made by the institution.
Participants with special needs shall not be excluded from the Project automatically; thus an institution shall not assume that a participant is at too great a risk for physical injury or illness, or that he or she is otherwise unqualified because of a special need. Such decisions shall be made on a case-by-case basis by the participating institution.
7. The orientation process for participants shall be completed before the beginning of the activity portionof the Project.
8. The actual enrollment shall equal or exceed the projected enrollment.
9. Participating institutions shall maintain an average daily attendance of 80 percent of the projected enrollment. If the average daily attendance falls below 80 percent, additional participants shall be enrolled immediately.
10. An overall participant/staff ratio that falls within the range of 15 to 1 and 20 to 1 shall be maintained in the activity program unless a deviation is approved by the National
Program Director. Certain activities such as gymnastics and swimming may have a lower ratio because of safety considerations as long as the overall ratio is maintained. The participant/staff ratio shall be determined by dividing the actual average daily attendance by the number of professional instructors and Project aides utilized by the institution.
B. Project Personnel
1. Project personnel include: Project Administrator, auxiliary staff (Activity Director,
Education Coordinator, and Medical Coordinator, and if resources and Project organization allow, an Alcohol-and-Other- Drug Prevention Specialist and a Liaison Officer),professional staff (sports instructors), Project aides(assistants in the activities offered) and support staff
(secretary, lifeguard, maintenance, security, bus driver, computer specialist, etc.).
2. Each participating institution shall designate one individual to serve as Project
Administrator. The Project Administrator is responsible for program oversight and ensuring compliance with these Guidelines. The Project Administrator may delegate the day-to-day operation of the Project to the Activity Director.
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3. All NYSP staff members are required to perform the duties required in the NYSP Job
Descriptions.
(Supplement A).
C. Project Schedule
All Projects shall operate for a minimum of 15 days during a continuous three-, four-, five- or six-week period between June 1 and August 31.
D. Activity Program
1. Each participant shall receive a minimum of two hours of physical activities per day, exclusive of the time required for travel, meals, educational programs and changing clothes.
2. Each participant shall receive an interactive instructional program in a minimum of two of the following activities: badminton, basketball, dance, football (touch or flag), gymnastics, martial arts, physical fitness, soccer, softball, swimming, tennis, track and field, volleyball, weight training or additional sports suitable to local interests and available facilities. (The activities of trampoline, roller-skating, boxing and cheerleading are examples of activities that shall not be offered.) A minimum of two distinct physical activities must be offered daily. The institution shall exercise sound judgment in determining appropriate activities under such conditions as weather, facilities limitations and other circumstances may dictate.
E. Educational Program
1. Each participant shall receive an educational program that includes a minimum of 7.5 hours of instruction for all participants.
2. A minimum of two hours shall be scheduled weekly
(not to occur in the same day).
F. Nutritional Services
1. Each participant shall receive a minimum of one USDA-approved meal daily. Hot meals served in the institutional cafeteria shall be preferred.
2. Participating institutions shall be required to apply for financial assistance for meals directly from the U.S. Department of Agriculture (USDA) Summer Food
Service Program for Children or to an existing USDA summer food program that provides hot meals.
G. Medical Services
All participants shall be required to have a completed participant Medical Examination
Record Form on file before participating in the Project.
H. Community Participation
1. Participating institutions shall establish an advisory committee whose members shall include representatives of the target-area population, the local Community Action Agency
(or similar agency), the institution, the business community, other community-based organizations, and parents and participants. The committee shall be involved in recruiting participants and securing community resources that may be made available to the
Project.
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2. An advisory-committee directory shall be compiled and entered in the NYSP online database and shall include the following information on each member: name, agency name, agency position, agency address and ZIP code, and agency telephone number.
3. Participating institutions shall be required to conduct a minimum of one advisory committee meeting before, during and after a Project and to maintain written minutes of such meetings.
4. The Project shall notify the mayor or city manager of the community being served that a
Project will be conducted.
5. The Project shall familiarize these entities with Project plans: the local Community Action
Agency or similar agency, and other public and private organizations whose major focus is on programs for economically disadvantaged citizens. Institutions shall exert every effort to coordinate such plans with other local programs in a manner that will maximize the effectiveness of the Project and link Project participants with year-round services in their communities.
I. Financial Resources
1. Participating institutions shall be permitted to establish a fee for participation in the program. The fee shall not exceed $ per participant per day.
2. Participating institutions shall seek assistance from outside resources in an effort to enhance the effectiveness of the Project.
J. Application and Reporting Procedures
Participating institutions shall complete and submit all required documents as required by the Required Document Timetable (See Supplement B). Direct all inquiries regarding these
Guidelines to the NYSC office:
201 South Capitol Avenue, Suite 710
Indianapolis, Indiana 46225.
Supplement A – NYSP Job Descriptions, and Supplement B – Required Document Timetable, are a part of these Guidelines and contain listings of required duties of NYSP staff and the deadlines for submission of required documents and reports.
The NYSP Creed
I am a good sport at all times and conduct myself with decency and honesty.
I do my best to get along with others and have pride in myself.
I put forth my best effort in all competitions and always compete fairly.
Walk Tall, Talk Tall, Stand Tall.
Supplement A
NATIONAL YOUTH SPORTS PROGRAM
Job Descriptions
All required duties listed in the following job descriptions must be performed for the Project to be in compliance with NYSP Program requirements.
Projects may reassign required duties to other personnel, but may not omit a required duty.
Project Administrator
Minimum Qualifications (required):
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 The Project Administrator shall be a full-time staff person provided by the institution at no cost to the NYSP Program.
Required Duties:
1. Responsibility for Project performance, compliance with NYSP Guidelines and fiscal operations.
2. Hires one individual to serve as Activity Director. The Activity Director shall possess the qualifications outlined in the job description and shall be responsible for the day-to-day operation of the Project.
3. Shall, in cooperation with the Activity Director, ensure that all staff hired for NYSP perform their duties as defined in these job descriptions.
4. Ensures that the participating institution provides appropriate facilities such as swimming pools, gymnasiums, indoor courts, outdoor courts, athletics fields, tracks, office space, medical space, lockers, showers, classrooms, etc.
Appropriate lifesaving equipment must be present on the pool deck and easily accessible.
The institution may use facilities in addition to its own.
5. Ensures that the participating institution provides nonexpendable equipment such as mats, gymnastics apparatus, hurdles, etc.
6. Ensures that the participating institution provides expendable supplies;
7. Attempts to provide, within the limitations of available resources, appropriate arrangements for transportation of the participants.
8. Maintains communications with institutional leadership and Congressional representatives regarding current and future funding efforts for the program.
9. Ensures that all required documents and reports are submitted on or before published deadline dates (reference: “Required Document Timetable”).
Director /Activity Director
Each Project shall employ one individual to serve as Activity Director. The qualifications and duties of the Activity Director are listed below:
Minimum Qualifications (required):
 College degree (associate’s degree or higher).
 Sensitivity to the needs and interests of NYSP participants.
Required Duties:
1. Responsibility for the day-to-day organization and supervision of the Project.
2. Is in attendance at the Project site and actively involved during Project operational hours.
3. Assists with the recruitment of other Project personnel and recommends personnel for employment to the Project Administrator.
4. Hires and maintains an instructional staff (professionals and Project aides) sufficient to maintain a participant/staff ratio between 15 to 1 and 20 to 1. The participant/staff ratio is determined by dividing the actual average daily attendance by the number of professional instructors and Project aides utilized by the Project. (Swimming should have a lower ratio consistent with recommendations of the American Red Cross.) To find out more about current recommendations,contact your local Red Cross Chapter at: http://www.redcross.org/where/where.html
4. Ensures that a minimum of 30 percent of the instructional staff meets the requirements of, and are hired in, the category of professionals.
5. Develops an activity schedule that ensures that:
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a. Each participant is provided a minimum of two hours of physical activity per day, exclusive of the time required for travel, meals, the educational program, and changing clothes. b. Each participant is provided at least one activity in a coed setting. c. If offered, swimming instruction includes lifesaving and/or water-survival techniques. d. An interactive instructional program is provided for all participants in a minimum of two of the following activities: badminton, basketball, dance, football (touch or flag), gymnastics, martial arts, physical fitness, soccer, softball, swimming, tennis, track and field, volleyball, weight training or additional sports suitable to local interests and available facilities. (The activities of trampoline, roller-skating, boxing and cheerleading are examples of activities that shall not be offered.) The institution shall exercise sound judgment in determining appropriate activities as weather, facilities limitations and other circumstances may dictate. e. A minimum of two distinctly different physical activities are offered each day. f. The activity program includes instruction in a minimum of one lifetime activity for all participants. g. The overall activity schedule provides at least 90 percent instruction and competition and that competition does not exceed 50 percent of the total activity time.
6. Conducts a participant orientation that is completed before the first official day of the
Project.
7. Conducts an orientation for Project personnel before the first day of the Project.
8. Conducts an adequate number of personnel meetings before, and a minimum of one per week during the Project, and maintains written minutes of such meetings in the Project files.
9. In cooperation with the Project Administrator, prepares and distributes an institutional guide to Project staff and other appropriate individuals that includes, at a minimum, objectives, policies, procedures, and pertinent details of the Project.
10. Develops and implements appropriate procedures to provide needed personal clothing items that participants are unable to provide.
11. Develops and implements appropriate procedures to ensure that participants in the
Project are constantly and actively engaged in the various aspects of the Program in an effort to eliminate non-participation.
12. Develops and implements appropriate procedures to ensure that participants proceed in an organized manner from activity to activity.
13. Ensures that block plans and lesson plans are developed by the professional staff that provide for progression in each age or ability group for each daily activity and that the lesson plans are in use at the site of the activity.
14. Ensures that the professional staff administers skills tests to the participants at the beginning of each activity unit and that the results of skills test are integrated into the instructional program.
15. In cooperation with the Project Administrator, other Auxiliary Staff and selected support staff, ensures that all required documents and reports are submitted on or before published deadline dates (reference: “Required Document Timetable”).
Additional duties may be assigned based on the needs of the local Project.
Liaison Officer
Each Project may employ one individual to serve as Liaison Officer. The qualifications and duties of the Liaison Officer are listed below . Institutions may elect to combine the duties of the Liaison Officer with those of the Activity Director or other staff members.
Minimum Qualifications (required):
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 College degree (associate’s degree or higher).
 Sensitivity to the needs and interests of NYSP participants.
Required Duties:
1. Recruits participants.
2. Implements procedures to maintain a high average daily attendance (e.g., phone contacts, wait list, additional recruitment efforts and incentive programs).
3. Ensures that a minimum 80 percent of participants meet the criteria established by U.S.
Department of Health and Human Services or meet USDA requirements for free and reduced lunches.
4. Actively seeks assistance of the local Community Action Agency (or similar agencies) in recruiting participants.
5. Ensures that the age of participants is 10 through 16 years of age, inclusive, before the end date of the Project, except as noted in Guideline No. A-1.
6. Establishes and supervises a system for recording attendance on a daily basis.
7. Ensures that all participants meet the requirements for official enrollment before they are allowed to participate in the Project.
8. Maintains a summary of outside resources to include the name, address and ZIP code of the individual, institution, agency, etc., rendering the assistance, a brief description of the service(s) rendered and an estimated total monetary value of the service(s).
9. Counsels participants concerning discipline problems and includes direct parental involvement when necessary.
10. Coordinates meetings of the NYSP Advisory Committee, including at least one meeting before the start of the Program, one during the Program, and one after the Program has ended.
11. Maintains minutes of all Advisory Committee meetings.
12. In cooperation with the Activity Director, coordinates and plans field trips and special events. Additional duties may be assigned based on the needs of the local Project.
Education Coordinator
(Replaces the job description for the Educational Specialist and Alcohol-and-other-Drug
Specialist)
Each Project shall employ one individual to serve as Education Coordinator . The qualifications and duties of the Education
Coordinator are listed below:
Minimum Qualifications (required):
 College degree (associate’s degree or higher).
 Sensitivity to the needs and interests of NYSP participants.
Required Duties:
1. Responsible for all aspects of the education program.
2. Prepares a comprehensive schedule for the education program and distributes that program to appropriate Program personnel.
3. Ensures that a minimum two hours of education are scheduled weekly, not to occur on the same day.
4. Provides instruction in as many of the following topics as possible: nutrition, disease prevention, and personal health; career opportunities, higher education, and job responsibilities; and instruction in the prevention of alcohol-and-other drug abuse.
5. Ensures that topic outlines and lesson plans are developed, on file in the central office, and used for all presentations and instructional sessions.
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6. Ensures that small-group instruction (35 participants or fewer per group) makes up a minimum of 50 percent of education instruction.
7. Ensures that hands-on interactive lessons are provided in a minimum of 50 percent of the educational sessions.
8. Uses appropriate outside resources for education instructional sessions.
Additional duties may be assigned based on the needs of the local Project.
Medical Coordinator
Each Project shall have access to at least one individual on campus to serve as Medical
Coordinator. The qualifications and duties of the Medical Coordinator are listed below:
Minimum Qualifications (required):
 Shall be a registered nurse, a licensed practical nurse, an NATA certified athletic trainer or a certified equivalent medical professional (not to include an emergency medical technician).
 Sensitivity to the needs and interests of NYSP participants.
Required Duties:
1. Be accessible to NYSP during Project operation hours.
2. Coordinate all aspects of medical services.
3. Coordinate participant medical examinations.
4. In cooperation with the Activity Director, conducts participant and personnel orientations dealing with medical aspects of the Program.
5. Ensures that all participants have a properly completed participant Medical-Examination
Record Form before participating in the activity program.
6. Ensures that the minimum medical examination process includes those items per the
NYSP Medical-Examination Record Form.
7. Works with the auxiliary staff and physician(s) to make determinations concerning youngsters, on a case-by-case basis, who might be excluded from the Program when they do not possess the physical and/or mental qualifications necessary to participate or if participation can be demonstrated to present an unacceptable risk of injury or illness to themselves or other participants.
8. Ensures that medical treatment required for injuries and illnesses that occur during the
Project is provided on the same basis as to regularly enrolled students at the institution.
9. Informs a participant’s parent(s) and/or guardian(s) of any medical problem discovered during the medical-examination process or during the time period of the Project.
10. Informs appropriate health-care agencies of medical problems identified above after receipt of approval from the parti cipant’s parent(s) and/or guardian(s).
11. Pursues a medical problem until the problem receives proper treatment or until all reasonable opportunities for such treatment have been exhausted.
12. Provides reasonable medical treatment for injuries and illnesses that occur during the
Project.
13. Develops, prints, and posts a medical-emergency plan and ensures that all Program personnel receive instruction on that plan and that they are provided with a copy to carry with them at all times while the Program is in operation.
14. Advises appropriate staff of medical conditions that may affect a child’s participation in specific activities.
15. Ensures that current and accurate medical records of participants are maintained in a central office and that they are filed in a systematic manner separate from participant application records, accessible only to the Medical Coordinator, or in the event of an emergency, the Medical Coordinator’s designee.
16. Provides accident forms and instructions for their use to all appropriate NYSP staff.
105

17. Coordinates all referrals and follow-up on medical problems occurring during the
Program.
18. Ensures that all required insurance forms are completed for any incident for which medical treatment is required.
Additional duties may be assigned based on the needs of the local Project.
Professional Staff for All Activities Other than Swimming
Minimum Qualifications (required):
 College degree (associate’s degree or higher) or be identified as a "professional" [i.e., a golf instructor may qualify as a
"professional" if he or she holds a teaching credential from the Professional Golfers
Association (PGA)].
 Sensitivity to the needs and interests of NYSP participants.
Required Duties:
1. Administer skills tests to the participants at the beginning of each activity unit and integrate the results of skills tests into the instructional program.
2. Prepare block plans and lesson plans that provide for progression in each age or ability group for each daily activity and ensure that the lesson plans are in use and available for view at the site of the activity.
3. Provide quality instruction and maximum opportunities for participation by making full use of equipment and activity space.
Additional duties may be assigned based on the needs of the local Project.
Professional Staff, Swimming (Applies only if swimming is offered as an activity in the program)
Minimum Qualifications (required):
 Current Water Safety Instructor (W.S.I.) certification.
 Sensitivity to the needs and interests of NYSP participants.
Required Duties:
1. Administers skills tests to the participants at the beginning of the swimming unit and integrates the results of skills tests into the instructional program.
2. Prepares block plans and lesson plans that provide for progression in each age or ability group for each daily activity and ensures that the lesson plans are in use and available for view at the site of the activity.
3. Provides each participant with swimming instruction that includes lifesaving and/or watersafety techniques.
4. Ensures that a minimum of one lifeguard is present in the pool area and prepared for lifeguard duties before any participant enters the water.
5. Ensures that adequate emergency equipment, as required by institutional, local or state standards, or in the absence of such standards or statutes, as recommended by the
American Red Cross, is in the pool area and available for use.
6. Ensures that swimming has a staff/participant ratio consistent with recommendations of the American Red Cross.
7. Provides quality instruction and maximum opportunities for participation by making full use of all equipment and activity space. Additional duties may be assigned based on the needs of the local Project.
Project Aides
Minimum Qualifications:
106

 Project aides should have a strong sport background, good supervisory skills and be sensitive to the needs and interests of NYSP participants.
Required Duties:
1. Supervise groups of participants as determined by the organization of the Project.
2. Maintain participant discipline at all times.
3. Assist the professional instructors in the instruction of the activities offered in the activity program.
4. Assist with classroom instruction when requested by the Education Coordinator .
Additional duties may be assigned based on the needs of the local Project.
NOTE: Projects may hire additional swimming personnel to assist with swimming instruction. These individuals may be entered as support staff (“Additional Swim
Staff”).
Support Staff, Computer Specialist
Each Project may employ one individual to serve as Computer Specialist. The qualifications and duties of the Computer Specialist are listed below:
Minimum Qualifications (required):
 Experience with computer applications and the World Wide Web (www), expertise in using the Internet for data entry, ability to download documents and to export data from online resources into spreadsheets and/or word processing documents.
 Good interpersonal and organizational skills. Duties (Computer Specialist):
1. Works closely with the Activity Director, clerical staff and other NYSP staff members to facilitate the acquisition of all data required for data entry in the nysponline.org database.
2. Enters all data as required in the nysponline.org database.
3. Works with the Project Administrator and other staff to ensure that all required documents and reports are submitted on or before published deadline dates (reference:
Supplement B - “Required Document Timetable”).The above duties may be assigned to other support staff, along with additional duties based on the needs of the local Project.
Support Staff, Lifeguard
Each Project that offers swimming instruction shall employ at least one individual to serve as Lifeguard. The qualifications and duties of the Lifeguard are listed below:
Qualification (required):
 Must hold current lifeguard training certification.
Duties (Lifeguard):
Be present during instructional and recreational sessions solely for the purpose of serving as lifeguard.
* Staff supervising participants or assisting with instruction are categorized as Project aides.
NOTE: Projects may hire additional swimming personnel to assist with swimming instruction. These individuals may be entered as support staff. Other positions may be included as support staff. Examples are additional swimming personnel, secretarial/ clerical, equipment manager, custodians, security, bus drivers, etc.
Support staff, with the exception of additional swimming personnel, do not directly supervise participants or assist with instruction.*
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NATIONAL YOUTH SPORTS PROGRAM
Required Document Timetable
A chronological timetable listing the due dates for the submission of documents and reports is provided below. Participating institutions are required to complete a number of forms and reports before, during and at the conclusion of the Project. Failure to submit forms and reports in a timely manner can affect a
Program’s compliance status.
These forms and reports include the following:
1. Before operation of Project Due in NYSC Office a. Project Agreement March 15, 200 b. Application for Participation
(online submission)
April 27, 200 (via Web site) http://www.nysponline.org/ c. Medical certification of medical coordinator(s) No fewer than 14 calendar days before the first day of the Project
For those Projects offering swimming in the activity program: d. Water-Safety Instructor (W.S.I) certification No fewer than 14 calendar days before the first day of the
Project e. Lifeguard certification Before the first day of the Project
2. During Project
Preliminary Attendance Report No later than 10 calendar days after the first day of the
Project. Self-Assessment and documentation certifying Completed before the end of the
Project and submitted to the that a minimum of 80% of the participants national office no later than 10 calendar days after the in the program meet the poverty guidelines. completion of the Project.
3. After conclusion of project
Final Attendance Report No later than 10 calendar days after the completion of the
Project. Supplement B
108

NATIONAL YOUTH SPORTS PROGRAM
COLLEGE OF EDUCATION, UNIVERSITY OF NEVADA, LAS VEGAS
Staff Meeting Planning and Program Review Orientation
May 18, 2013 - 8:30 a.m. until 3:30 p.m.
SETTING & IMPROVING NEW STANDARDS FOR SAFETY
Goals/Objectives:
1. To identify ways to improve safety and enhance the NYSP project by analysis and review of REVISED roles/responsibilities in relationship to the National Youth Sports Program Guidelines and our
Institutional Guide through Roundtable discussion and demonstrations.
2. To review and refine & define each NYSP staff member’s role.
3. To design, plan, and refine program strategies (lesson/block plans) to meet the following guidelines:
A. Participating Youth
B. Project Personnel
C. Project Schedule
D. Activity Program
E. Educational Program
F. Nutritional Services (Food Service Orientation)
G. Medical Services (Medical Examinations Schedule)
H. Community Participation
I. Institutional Service
J. Financial Resources
K. Application and Reporting Procedures
4. To generate a plan of action for each appropriate NYSP Guideline reviewed.
5. To plan specific pre skills assessment and skill lessons for each activity
6. Review/plan Educational, Drug and Activity Program
7. Review/plan/refine STEM Program/Family Focus
8. To generate a plan for advertisement, recruitment, and retention.
9. Resolve NYSP Self Assessment and Program Recommendations
Methods/Procedures:
1. Working from the following documents: NYSP Guidelines/ NYSP Institutional Guide; each staff will define, refine his/her roles/responsibilities in relationship to accomplishing each guideline as they relate to the safety of all NYSP participants in following areas: Procedures (Arrivals, Passing, Supervision and
Departures) EDUCATION/ENRICHMENT (Lesson plans for Alcohol, Tobacco and Other Drug Prevention, Bullying,
Career Opportunities, Computer Skills, Dropout Prevention, Life Skills, Mentoring, Nutrition, Personal Health , Job
Responsibilities, Positive Action, Success Maker (Reading and Math), STEM (Science Technology Engineering & Math)
109

INDIVIDUAL AND TEAM SPORTS ( Lesson plans for swimming, tennis, racquetball, soccer, volleyball, basketball, softball, dance including hip-hop).
2. Working in role groups or individually; each staff member will review each of the
NYSP Guidelines and your responsibility in relationship to your assigned Educational or Sports Activity according to the below criteria:
A. Positive Aspects
B. Fine Tuning Needs
C. Major Reform Needs
D. Gaps Needing Closure
3. After reviewing each assigned guideline-each staff member will generate an action plan to correct or enhance the appropriate guideline, procedure or activity.
4. NYSP DAY SIMULATIONS Do we know what to do on the first day?
GUIDELINE (S), ACITVITY AND PROCEDURE(S) ACTION PLAN
NAME OF GUIDELINE(S), ACITIVITY AND PROCEDURE(S)
:
____________________________________________________________________
NAME OF RESPONSIBLE STAFF:
____________________________________________________________________
TIME-LINE: __________________ __________________________
(Draft Date) (Final Draft Date)
1. GUIDELINE/(S), ACTIVITY AND PROCEDURE(S) TASKS
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
2. PROCEDURES TO ACCOMPLISH OR CORRECT GUIDLINE(S), ACTIVITY AND
PROCEDURE(S)
:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
110

______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
UNIVERSITY OF NEVADA, LAS VEGAS
NATIONAL YOUTH SPORTS PROGRAM REVIEW
_______________________________________
NAME OF GUIDELINE (S) ACTIVITY AND PROCEDURE(S)
RESPONSIBLE STAFF: _________________________________________________________
POSITIVE GUIDELINE (S), ACITIVITY AND PROCEDURE(S) ASPECTS
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
MAJOR REFORM NEEDS:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
FINE-TUNING NEEDS:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
GAPS NEEDING CLOSURE:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
111

______________________________________________________________________________
______________________________________________________________________________
EVENT SCHEDULE 2013
If you need assistance in accessing reserved space please contact: Facilities @ 895-4357 (Mon-Fri 8am-
5pm) or Police Services @ 895-3668 after 5pm and weekends.
LV NYSP
Event Reference: 2013-AABTUZ
Event Last Modified: Apr 02 2013 2:09 P.M.
Title: Porter Troutman
Current Event State: Confirmed
Requestor: Troutman, Porter Phone:
Email: porter.troutman@unlv.edu
Scheduler: Clay, Evynne Phone:
Email: events@unlv.edu
Organization: Teaching & Learning
Event Occurrences
Mon, Jun 10 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Tue, Jun 11 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Wed, Jun 12 2013
112

1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Thu, Jun 13 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Report Date: Apr 02 2013 2:10 P.M. page 1 of 6
Event Occurrences
Thu, Jun 13 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Fri, Jun 14 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Mon, Jun 17 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Tue, Jun 18 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Wed, Jun 19 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Thu, Jun 20 2013
113

1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
UNLV NYSP 2013-AABTUZ
Event Occurrences
Thu, Jun 20 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Fri, Jun 21 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Mon, Jun 24 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Tue, Jun 25 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Wed, Jun 26 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Thu, Jun 27 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
UNLV NYSP 2013-AABTUZ
Event Occurrences
Thu, Jun 27 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
114

Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Fri, Jun 28 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Mon, Jul 01 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Tue, Jul 02 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Wed, Jul 03 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Thu, Jul 04 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
UNLV NYSP 2013-AABTUZ
Event Occurrences
Thu, Jul 04 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Fri, Jul 05 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
115

Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Mon, Jul 08 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Tue, Jul 09 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Wed, Jul 10 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
UNLV NYSP 2013-AABTUZ
Event Occurrences
Thu, Jul 11 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout:
Fri, Jul 12 2013
1:30 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
Carlson Education Building 207 Layout:
Carlson Education Building 210 Layout:
Carlson Education Building 214 Layout:
Carlson Education Building 220 Layout:
Hendrix Auditorium 105 Layout
Event Confirmation
NYSP SuccessMaker 2013
Report Printed on Apr 30 2012 at 1:07 P.M. Page 1 of 1
Event Reference: 2012-AAASKJ
Event Last Modified: Apr 30 2012 1:06 P.M.
Title:
116

Current Event State: Confirmed
Requestor: Porrello, Debbie Phone:
Email: debbie.porrello@unlv.edu
Scheduler: Lee, Raelynn Phone:
Email: raelynn.lee@unlv.edu
Organization: Teaching & Learning
Event Occurrences
Mon, Jun 10 2013
2:00 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
CEB 212 Layout:
Tue, Jun 13, 2013
2:00 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
CEB 212 Layout:
Wed, Jun 13 2012
2:00 P.M. - 3:15 P.M. Head Count: Exp: 0, Reg: 0
Location Instructions
CEB 212 Layout
FACILITY SCHEDULE ACTIVITIES
THE DAILY SCHEDULE (MONDAY THROUGH FRIDAY) IS AS FOLLOWS
12:30 Staff and Students Arrivals – STAFF take Attendance
1:00 P.M. - 1:45 P.M
- LUNCH-UNLV DINING COMMONS
2:00 P.M. - 3:00 P.M.
- CULTURAL ENRICHMENT, MATH AND
SCIENCE: CARLSON EDUCATION BUILDING - BREAKOUT ROOMS:
HOLBERT HENDRIX AUDITORIUM 105 CEB 207, 210, 214, 220,
3:30 P.M. - 4:20 P.M.
- SPORTS INSTRUCTION - MCDERMOTT
CENTER FACILITIES
4:25 P.M. - 5:15 P.M
. - SPORTS INSTRUCTION McDERMOTT CENTER
FACILITIES
5:20 P.M. - 6:10 P. M.
- SPORTS INSTRUCTION – MCDERMOTT CENTER
FACILITIES
6:00 P.M. - 6:30 P.M.
SNACKS - MCDERMOTT SOUTH GYM
117

NATIONAL YOUTH SPORTS
PROGRAM
Week 1: June 10 - 14
Gym Days
South Gym Monday through Friday
North Gym Monday through Friday
Week 2: June 17 - 21
Gym Days
North Gym Monday through Friday
Time
3:30 – 6:30PM
3:30 – 6:30PM
South Gym Monday through Friday
Week 3: June 24 - 28
Gym Days
South Gym Monday through Friday
North Gym Monday through Friday
Time
3:30 – 6:30PM
3:30 – 5:00PM
Time
3:30 – 6:30PM
3:30 – 6:30PM
Week 4: July 1 - July 3 (Thursday, July 4 – 5 Holidays)
Gym Days Time
South Gym Monday through Friday
North Gym Wed/Fri
North Gym Tues/Thurs
3:30 – 6:30PM
3:30 – 6:30PM
3:30 – 5:00PM
118

Week 5: July 8 - July 12 (Gyms not Available)
Gym Days
South Gym Monday through Thurs
Time
3:30 – 6:30PM
North Gym Monday through Friday
Alternative Facilities (Racketball Courts)
3:30 – 6:30PM
Dance Room Monday through Friday 3:30- 6:30PM
(MPE 302) However, room will be used for large conference for major donor 5pm July 9-14, 2013
April 19, 2013
April 19, 2013
Dear NYSP Participant/Parents:
Welcome back and /or welcome to our National Youth Academic Sports Program, sponsored by the University of
Nevada, Las Vegas. We are requesting your full participation in our summer program. Our staff has planned an exciting program for you. Positive Action, Literacy, Mentoring, Mathematics and Science, Cultural Enrichment and
Sports Instruction will be offered. ALL PARTICIPANTS MUST BE 10 YEARS OLD BY AUGUST 31, 2012 AND 17 YEARS
OLD IF YOU HAVE NOT TURNED 17 BY MAY 31, 2011. PLEASE BRING PROOF OF AGE .
The registration day is Saturday, May 25, 2013. Limited physical examinations will be conducted on Saturday,
May 25, 2013, 8:30 a.m. – 2:30 p.m., at the Martin Luther King Family Health Center,1799 Mount Mariah Drive, Las
Vegas, Nevada 89106.
SIGN UP EARLY. Please follow the following steps:
1.) Obtain the registration packet or information from Dr. Troutman's office at UNLV in the Carlson Education
Building, room 306 or 399G (office door) or from your school. Also, you may download the Registration Application and forms from the following website : http://nysp.education.unlv.edu/
2.) Complete the NYSP registration application, NYSP consent form, Mentoring form (s) and the SAPTA consent.
The physician must complete the Medical examination form.
3.) NYSP physical examinations will be given on Saturday, May 25, 2013 , however you may get your physical examination from your family physician prior to the registration date ( May 25, 2013 ).
4.) Return completed NYSP registration application, application consent form, mentoring form and medical examination record (completed by a physician) to Dr. Porter Troutman, UNLV, College of Education,
Carlson Education Bldg. Room 306 or 399G, 4505 Maryland Parkway, Las Vegas, Nevada, NV. 89154 -3005.
Participants with pre-existing medical conditions must consult with your family physician for physical exams.
You must complete the NYSP registration application and two application consent forms and medical examination
(completed by a physician) before you are accepted in the program. Free medical examinations are only available during the above designated times. A parent or guardian must accompany each enrollee. Medical examinations after
May 25, 2013 will be the guardian’s responsibility.
A small fee of $10.00
is required for the NYSP ID participation card .
Please Sign up Early. Limited Enrollment!
All participants are required to have the following :
1 Completed and signed (A) NYSP Registration Application, (B) NYSP Consent Form, (C) SAPTA Consent and (D)
Medical Examination (completed by a physician).
2. All four forms must be filled out completely. Otherwise students will not be permitted to participate in the program.
119

3. On completion of the medical examination, registration application, and application /consent forms the student will be issued a bus and program schedule and NYSP card which will entitle the student to ride the bus, receive lunch and a snack and participate in the program of activities at the University of Nevada, Las Vegas.
4 . Students will not be permitted on the bus nor be allowed to participate in the
NYSP program until all of the above requirements are completed.
5. If a student misplaces or loses the NYSP participant card, the parent will have to make arrangements to acquire another card from Dr. Porter L. Troutman, Jr. Lost or misplaced cards will only be issued to parents at the
University on designated days and times, Thursday - 4 - 5:30 p.m. at MPE (McDermott Physical Education) Room
304B.
6. Students must wear tennis shoes and a white T-shirt or the NYSP T-shirt.
Please be at the bus stop 10-20 minutes before scheduled pick-up time during the first week. Call 895-3369 now or
895- 2120 after 3:00pm, June 10, 2013 for any questions.
A donation/fee of $10.00 is required for incidentals and the NYSP ID for participation in the 2013 NYSP program. Here is a copy of our Campus Map. Please click on this website: http://go.unlv.edu/assets/maps/flash/main.html
Sincerely,
Dr. Porter Lee Troutman, Jr., Professor Emeritus, Director
The Right Start !
To: Parents and Guardians
From: Dr. Porter Lee Troutman, Jr., Director
Re: Drop Off and Pick Up Times / Students Walking to UNLV-NYSP DAY CAMP
Date; May 14, 2013
If you are driving your child/children to the UNLV- NYSP day camp, please follow the following Drop Off and Pick
Up time instructions for the safety of your children:
1. Please drop your child/children off at 12:45 p.m. at the West End of University Road on the University of Nevada,
Las Vegas campus. Please sign your child/children in with the NYSP Instructor/Medical Coordinator. NYSP staff members can be found under the trees to your left or directly in front of the Hazel Wilson Dining Commons. Do not drop your child/children off and leave without signing them in.
2. Please pick up your child/children at 6:15 p.m. from the Paul McDermott Physical Education Complex. The
(MPE) is located on Harmon Avenue on UNLV campus. You must sign your child/children out before picking them up. Our office (MPE 304). is located inside of the MPE Complex. If your child/children are not pick up on time, a fee of $1.00 per minute will be assess and due at the time of pick up. If you are more than 30 minutes late, child protective services will be contacted. Please see the map on the back of this memo for specific locations.
3. Students walking to and from the UNLV-NYSP day camp must sign in and out daily.
Parents/ Guardians must provide a sign permission note stating that your child/children is/are walking to and from the UNLV-NYSP day camp..
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If you should have any questions, please contact me at 702-895-4407 or 895-2120 after 3:00 p.m. Your cooperation in assuring the safety of your child/children is appreciated. See campus map:
Here is a copy of our Campus Map. Please click: http://go.unlv.edu/assets/maps/flash/main.htm
Thanks,
The Right Start!
From: Dr. Porter Lee Troutman, Jr., Director
Re: NYSP Early Dismissals
Date: June 10, 2013
Please note that students will be dismissed early (4:30 P.M.) on the following days:
FRIDAY, JUNE 14, 2013 - EARLY DISMISSAL
FRIDAY, JUNE 21, 2013 - EARLY DISMISSAL
FRIDAY, JUNE 28, 2013 – EARLY DISMISSAL
FRIDAY, JULY 04 ,2013 – PROGRAM CLOSE
FRIDAY. JULY 05, 2013 - PROGRAM CLOSE
FRIDAY, JULY 12, 2013 – EARLY DISMISSAL - PROGRAM END
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Parents that are picking their children up should sign them out by 4:15 p. m. on Fridays.
Parents that meet the bus should be at the return (Drop Off) bus site two hours earlier. See bus schedule above for approximate drop off times:
Here is a copy of our Campus Map. Please click on this website: http://go.unlv.edu/assets/maps/flash/main.html
Phone: 702-895-2120 – NYSP OFFICE AFTER 3:30 P.M.
Thanks for your cooperation
National Youth Sports Program Summer, 2013
April 7, 2013
Dear NYSP Staff Member:
Welcome back and/or welcome to our National Youth Sports Program sponsored by the University of Nevada, Las Vegas. It is time for us to initiate planning, program review of Procedures, Safety and Roles/Responsibilities for our 2013 NYSP
Summer Program.
If you plan to return to the program this year, you will need to SEND ME AN EMAIL: porter.troutman@unlv.edu
as soon as possible, or no later than April 15, 2013 . Our orientation date is scheduled for May 18, 2013.
Please note that if you plan to return it will be mandatory that you participate in ONE DAY OF Registration and Orientations as listed below. NO EXCEPTIONS WILL BE MADE THIS YEAR (2013).
PLEASE NOTE THE FOLLOWING DATES ON YOUR CALENDAR
1. SATURDAY, MAY 18, 2013 - NYSP STAFF ORIENTATIONS - 8:30 A.M. - 3:30 P.M.
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MANDATORY ATTENDANCE UNLV – CARLSON EDUCATION BUILDING - ROOM 315A
2. SATURDAY, May 25, 2013 - 8:30 A.M.- 2:30 P.M. - MEDICAL
EXAMINATIONS FOR NYSP PARTICIPANTS - PLACE: MARTIN LUTHER KING FAMILY
HEALTH CENTER, 1799 Mount Mariah Drive, Las Vegas, Nevada 89106
3. MONDAY, JUNE 10, 2013 - NYSP PROGRAM START
4. Friday, JULY 12, 2013- NYSP PROGRAM END
5. FRIDAY, JUNE 27, 2013 - NYSP SITE EVALUATION – SELF ASSESSMENT ACCREDITATION
NYSP daily schedule (Monday through Friday) is as follows:
12:30 Staff Arrival
1:00 p.m. - 1:45 p.m. Lunch
2:00 p.m. - 3:15 p.m. Cultural Enrichment
3:30 p.m. - 4:20 p.m. Sports Instruction
4:25 p.m. - 5:15 p.m. Sports Instruction
5:20 p.m. - 6:10 p.m. Sports Instruction
6:10 p.m. - 6:30 p.m. Snack
On my website below you will find an announcement for the National Youth Sports Program and a Tentative Orientation
Agenda. Please post the announcement and assist us in recruiting students for our summer program. Please bring any creative ideas regarding activity modification and lesson planning. Our work will focus on the daily program operation (Procedures,
Safety and Responsibilities) of our program.
Our Challenge is to remove the boredom from activities and plan for fun and Safety. Come prepared to work. If you should have any questions, please email me: porter.troutman@unlv.edu
and review my website for additional information regarding our NYSP program at: http://www.unlv.edu/faculty/troutman/
Sincerely,
Signed
Porter L. Troutman, Jr., Professor Emeritus,
Director
TENTATIVE AGENDA
CEB 315A
May 18, 2013
8:30
9:05
9:40
9:45
9:00 a.m.
9:35 a.m.
9:45 a.m.
10:00 a.m.
10:05 10:25 a.m.
10:30 11:05 a.m.
Welcome and Introductions - Theme: “Responsibilities Safety and Fun”
Paperwork & Contracts
NYSP Update - PACT COALITION
NYSP Overview (STEM ) Appendix , Glass House Counseling Agency
Ms. Marie Westmoreland, CEO, Ms. Kaye Fain, Director of Marketing, Ms. Channen
Sanders, Counselor http://teachscience4all.wordpress.com/2011/05/19/a-compendium-of-best-practice-k-
12-stem-education-programs/ http://www.nvstem.org/coalition-events/nv-stem-education-2011-conference/
Institutional Guide Roundtable Discussions (Process in Appendix) 8 dialogue steps
Assignment: Procedures, Safety and Responsibility - Job Description P.13
Guidelines Appendix
Personnel Policies P.21-22 (Burning Issues)
Supervision: Arrival, Passing, Departure Safety and Responsibilities ( Work Session &
Demonstrations) P. 31-34 , Role of Aide /Assistant P. 18
11:20
11:50 Daily Lesson Plans Roundtable Discussion and Assignments
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A.M.
11:05
11:30
12:05 12: 50
12:55 1:30 p.m.
11:25 a.m.
12:00
1:45 p.m.
1:55 p.m.
2:00 3:30 p.m.
Education Plans (Schedules & Lesson /Block Plans for ATOD, Math & Science & Education
Program) P. 78-86 , Timeline P.86, Breakout Schedule P.90
Liftoff With Math 2013! UNLV Careers in Space Math Camp
High School July 16-21 Middle School June 11-16 Middle Sch. June 25-30 5- Dr. Pharnord
Activity Program (Schedules & Lesson/Blocks Plans for Sports) http://www.stopalcoholabuse.gov/townhall/2008materials.aspx
Get FREE publications to help prevent alcohol and drug abuse
Safety – CCSD Transportation - Minnie – Dinning Commons Rules
Summer School Food Service Procedures & Policies
Lunch (Meet at Dinning Commons to Review Procedures)
1 st Day Roundtable Discussion
Agenda for First Team Meeting P. 40 Hit Hard
1st Day (Walk Through Attendance & Procedures)
CEB Classrooms, 207,210,214, 220, Holbert Hendrix 105, MPE Facilities MPE 306B –
NYSP OFFICE -702-895-2120
Project Assessment Report
Registration and Medical Examinations (Assignments) May 25, 2013
NYSP Team Exercise, Bus Cards & Contracts, Student/Parent Assessment
Conduct Rules and Regulations
Mandatory Positive Action Workshop Date s: June 14 & 21, 2013
Reports – Arrivals, Passing, Departures, Safety & Responsibilities
NYSP Registration Assignments: May 25, 2013, MLK Health Center, 1799 Mount
Mariah Drive, 89106
Questions and Answers
8 steps of dialogue education to it, by Jane Vella (Why, Who, So That,
When, Where, What, What For, and How).
NEVADA DEPT. OF EDUCATION SITE
TRAINING
AGENDA, SITE TRAINING
May 18, 2013
Location of Training_________________________________ Date________________
Person giving training__________________________________________________
Persons receiving training_________________________________________________
TOPICS
1. General Program Explanation e.
Purpose of the program f.
Site eligibility g.
Necessity for accurate records h.
Organized activity at site
2. Site Operation
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g.
For sites where sponsor prepares the meal
7.
Meal pattern requirement
8.
Menu adjustments
9.
Meal preparation adjustment/production records
10.
Inventory
11.
Facilities available for storing meals
12.
What records are kept and what forms are used h.
For sites served by food service management companies or school food authorities
9.
Meal pattern requirements-sponsors menu
10.
Delivery schedule-exact times
11.
Adjustments in the delivery amount
12.
Facilities available for storing meals
13.
Who to contact about problems-menu & telephone number
14.
Approved level of meal service
15.
What records are kept and what forms are used
3. Record keeping f.
Meal count g.
Food Purchases/delivery receipt h.
labor & actual time spent on SFSP i.
Special problems
4.
Seconds
5.
Leftovers
6.
Spoiled food j.
Collection of record
4. Monitors g.
Duties and authority h.
Assigned monitoring schedules/monitor review form i.
Sanitation and health code j.
Safety k.
Problems (what to do): inclement weather, unauthorized adult meals, discipline, trash removal, nutrition education l.
Corrective action timeframe
5. Civil Rights h.
Poster displayed i.
Check need for language assistance j.
Make information available to the public on request k.
include nondiscrimination statement and instruction for filing complaints in material directed to parents or potential l.
Assure service to all attending children m.
Assure all children have access to service n.
Determine participants racial/ethnic category
Sponsors must keep records that document (1) the dates of training for site and administrative personnel (2) the attendance, and (3) the topics covered at each session. To meet this requirement, please follow the above outline. Have individuals attending training sign this
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form and keep the original for your program file. Please return a copy to:
 “In accordance with Federal law and the U.S. Department of
Agriculture policy, this institution does not discriminate on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA,
Director, Office of Civil Rights, 1400 Independence Avenue, SW,
Washington, D.C. 20250-9410 or call (800) 795-3272 or (202)
720-6382 (TTY). USDA is an equal opportunity provider and emplo
AGENDA
First Day
June 10, 2013
1.
Introductions
2.
Bus Arrival/Passing /Departures
3.
Dining Area
4.
NYSP NOTES #1
5.
Assignments/Activity and Education Schedules
6.
Parent’s Pick up & Drop Off
7.
1 st Day
8.
Student Handbook/Bus Rules /Bio Poem
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9.
Q & A
10.
BUS RULES
BUS CONTRACT 2013
The Transportation Department is dedicated to the safety of students. To make each day a success, professionals work together to consistently enforce rules that will enhance and promote a safe atmosphere. These rules listed below are posted in all district school buses and should be acknowledged and followed whenever a student is riding the school bus. Please take a few moments to read and discuss the following rules with your child
Safety First Rules
Parents/guardian, bus drivers, and the school should work together to communicate and enforce the safety rules. The following rules are posted on ever Clark County School Bus.
Trustworthiness - Be honest
Promptly sit in your assigned seat, face forward, and remain seated until the bus arrives at your destination.
Respect - Treat others with respect
Fighting, pushing, tripping, kicking or any other acts that cause injury to others will not be tolerated.
No profanity or name-calling or offensive language.
The bus driver is responsible for the bus and the safety and well being of all students on and around the bus. The school bus is an extension of the classroom and the same rules will apply. Students on the bus are under the immediate supervision of the bus driver. Your cooperation in following the above rules will make your trip safe and fun.
Responsibility - Think before you act
Students should arrive at the bus stop no sooner than ten minutes prior to their scheduled pick up time.
Only small packages, backpacks, and personal belongings that can be held in your lap are permitted on the bus.
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No glass containers, live insect/animals or any other unauthorized items are permitted on the bus. Skateboards and roller blades are permitted if stored in an appropriate bag. Instruments or items too large for the child’s lap may be permitted depending on space availability.
Fairness - Play by the rules
Wait off the street until the bus comes to a full stop in a single file line. Never run alongside a moving bus.
Load quickly, quietly, and orderly. No pushing or shoving.
No excessive noise or outburst causing distraction to the driver.
At your stop, remain seated until the bus has fully stopped, then go directly to the front exit door.
Buses will depart the school 7 minutes after the bell rings. Students must be on board and safely seated for departure.
Caring - Be compassionate and show you care
No littering, vandalism, or destruction of property. (Your parent/guardian may be held responsible for the cost of the repairs).
No eating, drinking or gum chewing on the bus.
No matches, lighters, tobacco or smoking on the bus.
Citizenship - Obey laws and rules
No weapons on the bus or at the bus stop.
Do not block the aisle and all body parts must be kept inside the bus at all times.
Pupils wearing cleats or spiked footwear are not permitted on the bus.
Rev. July 2010
____________________________________________________________________________________________________________
Please complete, detach and return this portion back to your child’s bus driver. Thank you for your time and cooperation in assisting us in the safe transportation of your child.
I _________________________________________ have reviewed the above rules with my child
(parent/guardian)
____________________________and understand that failure to follow the rules may result in documentation of
(student’s name) the violation being submitted to the school administrator.
_________________________________________ ___________________________
Parent/guardian Signature Date
UNIVERSITY OF NEVADA, LAS VEGAS
NATIONAL YOUTH ACADEMIC SPORTS PROGRAM
TIMELINE DR. PORTER LEE TROUTMAN, JR., DIRECTOR
MAJOR NYSP TASKS
1.
PREPARATION OF NYSP APPLICATION
2. SUMMER FOOD SERVICE APPLICATION
3. ARAMARK FOOD SERVICE CONTRACT
4. LETTER TO CCSD TRANSPORTATION DEPT.
5. SCHEDULE REGISTRATION/MEDICAL EXAM
6. SCHEDULE REGISTRATION/MEDICAL EXAMS
7 PUBLIC SERVICE ANNOUNCEMENTS
(RADIO, NEWSPAPER, TV)
8.
STAFF HIRING-CONFIRMATIONS (NYSP
EDUCATION AND SPORTS PROGRAM)
9.
SCHEDULE-NYSP STAFF ORIENTATION
10. LETTERS TO NYSP STAFF
O
O
O
O
O
O
FEB MARCH APRIL MAY
O X
O X
X
X
X
X
X
X
O
O
O
X
X
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11. NYSP STAFF ORIENTATION
12. PROG. ASSESSMENT-SUPERVISION/
PROCEDURES
13. LETTERS TO NYSP PARTICIPANFS
O
O
X
X
14. ENRICHMENT/DRUG SCHEDULE
15.
ACTIVITY SCHEDULE
16.
NYSP RECRUITMENT
17.
18.
19.
20.
PREPARE NYSP INFORMATION
INFORM/MEET WITH SCHOOL & UNLV POLICE
RECONFIRM RESERVED FACILITIES
RESERVE MPE
21, RESERVE MATH/SCIENCE ROOMS
22. SODEXHO REQUEST-CONTROLLER
23.
TRANSPORTATION REQUEST-CONTROLLER
24.
LETTERS TO MAYOR, CITY MANAGER
O
O
O
O
O
O
O X
O X
X
O X
O
O
O X
25.
STATE DEPARTMENT FOOD REQUEST
26.
ESTABLISH JOB INTERVIEW DATES
27. P.O FOR BUS TRANSPORTATION (MUNIS)
O
O
O
28. P.O. FOR T-SHIRT ORDER (MINUS OR PAYMENT VOU O
LEGEND
0 = BEGINNING OF A TASK X = COMPLETION OF A TASK
CHECKLIST FOR START OF NYSP PROGRAM
X
X
X
X
X
TASKS
1. Bus Confirmation
2. Education Schedule
3. Activity Schedule
4. Attendance Sheets
5. Sign -In & Out Sheet
7. Cafeteria
8. Brief Meeting Agenda
9. Assignment Schedule
10.Whistle
11. Staff Contracts
12. Equipment Location x x x x x x x
RESPONSIBLE
PERSON
COMPLETION
DATE
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13. Marlock Card
14. Student Insurance
15. Parking stickers
16. First Aid Kit
17. NYSP Office & Telephone
18.Maps to CCSD Transportation
19. Notify Police Department
20. Attendance sheets
21. Equipment
22. Drop Off Pick Up Procedures for Parents
23. MOU
24. Key to Dance Room
25. Key to NYSP Office
26. Pick Up Drop Off Instructions
27. Students Handbooks
28. P O for Bus
29. P O for Food
30. Purchases Supplies
31. Advertise for Staff Positions
32. Complete Institutional Guide
33. Complete Summer Food Service Program
34. NYSP Insurance
35. Assign Newsletter Crew
36.
37.
38.
39 x x x x x x x x x x x
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NYSP STAFF ORIENTATION CHECKLIST
TASKS RESPONSIBLE
1.
2.
Institutional Guide
Lesson Plans
PERSON
3.
4.
5.
6.
Staff Shirts
T-Shirts
NYSP Flyers
MLK Health Center Directions
7.
8.
9.
Staff Shirts
Assignments
Positive Action
10. NYSP Staff Information Sheet
11. Request Computer set up for 315A
13. Food Order
14. Name Tags
15. Personnel Packages
16. NYSP Calendars
17. Camera
18. ATOD Program Notebook
19. Education Specialist Notebook
20. Update Arrival & Departure Procedures
21. Organize Roundtables
22. First Day
23 Define Education/ATOD roles
24 Organize Presentation
25. ATOD Flyer
26. Finger Printing Memorandum
27 To Prevent & Reduce Underage Drinking
28 P. O for T-Shirts
29. P. O for Bus Transportation
30. NYSP Contracts
31
32
33.
34.
35.
36.
37.
38.
39.
40.
NYSP Handout & Brochure
Bus Schedule
Town Hall Meeting Role
Lunch
COMPLETION
DATE
131

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133