Semi-Annual Performance Report
2009-2010
01/26/2010
May 5,12009
Semi-Annual Performance Report
2009-2010
2
Objective
1.1: Improve Student Achievement
Measure
Performance Analysis
1.1.1: District targets met
Analysis against district targets will be completed
in August 2010 and included in the annual report.
Data Source: State mandated test results and Infinite
Campus
Target : 80% of district targets will be met
Frequency: Annually
Calculation Method: Number of district-level targets
met divided by total number of district targets
Supporting Initiatives:
Comprehensive School Reform Design
High School Transformation
Middle School Transformation
INsight (Instructional Management System)
Math and Science Initiative
Single-Gender Academies
Semi-Annual Performance Report
2009-2010
3
Objective
1.1: Improve Student Achievement
Measure
Performance Analysis
1.1.2 APS/State Student Achievement –
Reading CRCT
Data will be available following the receipt of the
State report in August 2010. Analysis of the data
will be included in the annual report.
Data Source: State mandated test results
Target: 88% of students meet or exceed state standards
Frequency: Annually
Calculation Method: Number of students in traditional
schools in grades 1-8 meeting or exceeding state
standards in Reading divided by total number of students
in traditional schools in grades 1-8 taking the Reading
CRCT
Supporting Initiatives:
Comprehensive School Reform Design
Middle School Transformation
INsight (Instructional Management System)
Math and Science Initiative
Single-Gender Academies
Semi-Annual Performance Report
2009-2010
4
Objective
1.1: Improve Student Achievement
Measure
Performance Analysis
1.1.3 APS/State Student Achievement –
English/Language Arts CRCT
Data will be available following the receipt of the
State report in August 2010. Analysis of the data
will be included in the annual report.
Data Source: State mandated test results
Target: 88% of students meet or exceed state standards
Frequency: Annually
Calculation Method: Number of students in traditional
schools in grades 1-8 meeting or exceeding state
standards in English/Language Arts divided by total
number of students in traditional schools in grades 1-8
taking the English/lLanguage Arts CRCT
Supporting Initiatives:
Comprehensive School Reform Design
Middle School Transformation
INsight (Instructional Management System)
Math and Science Initiative
Single-Gender Academies
Semi-Annual Performance Report
2009-2010
5
Objective
1.1: Improve Student Achievement
Measure
Performance Analysis
1.1.4 APS/State Student Achievement –
Mathematics CRCT
Data will be available following the receipt of the
State report in August 2010. Analysis of the data
will be included in the annual report.
Data Source: State mandated test results
Target: 76% of students meet or exceed state standards
Frequency: Annually
Calculation Method: Number of students in traditional
schools in grades 1-8 meeting or exceeding state
standards in Mathematics divided by total number of
students in traditional schools in grades 1-8 taking the
Mathematics CRCT
Supporting Initiatives:
Comprehensive School Reform Design
Middle School Transformation
INsight (Instructional Management System)
Math and Science Initiative
Single-Gender Academies
Semi-Annual Performance Report
2009-2010
6
Objective
1.1: Improve Student Achievement
Measure
Performance Analysis
1.1.5: APS/State Student Achievement –
Science CRCT
Data will be available following the receipt of the
State report in August 2010. Analysis of the data
will be included in the annual report.
Data Source: State mandated test results
Target: 68% of students meet or exceed state standards
Frequency: Annually
Calculation Method: Number of students in traditional
schools in grades 3-8 meeting or exceeding state
standards in Science divided by total number of students
in traditional schools in grades 3-8 taking the Science
CRCT
Supporting Initiatives:
Comprehensive School Reform Design
Middle School Transformation
INsight (Instructional Management System)
Math and Science Initiative
Single-Gender Academies
Semi-Annual Performance Report
2009-2010
7
Objective
1.1: Improve Student Achievement
Measure
Performance Analysis
1.1.6: APS/State Student Achievement on the
GHSGT – Grade 11 First Time Test Takers
Data will be available following the receipt of the
State report in August 2010. Analysis of the data
will be included in the annual report.
Data Source: State mandated test results
Target: 4 content areas in which students show
improvement
Frequency: Annually
Calculation Method: Number of students in traditional
schools at or above state average in each of the 4
content areas divided by total number of students in
traditional schools
Supporting Initiatives:
Comprehensive School Reform Design
High School Transformation
INsight (Instructional Management System)
Secondary Literacy Initiatives
Semi-Annual Performance Report
2009-2010
8
Objective
1.1: Improve Student Achievement
Measure
Performance Analysis
1.1.7a: Absenteeism – Elementary
Data Source: Infinite Campus
Target: 13% or less of elementary students missing
10 or more days
Frequency: Quarterly*
*Quarters are defined from the opening of the students’
school year.
Calculation Method: Number of students absent 10
or more days (excused and unexcused) divided
by the student population at the elementary school
level
Supporting Initiatives:
School Improvement Plans
Atlanta Fulton-County Attendance Protocol
Communities In Schools
Weed and Seed
Truancy Intervention Project
Social Work Services
Second quarter benchmarks indicate that elementary
schools are on target for meeting the goal of 13% or
less of students missing 10 or more days. The semiannual cumulative absenteeism rate is 3.8%.
Percent of Students Absent 10 or More Days
Level
Elementary
Semi-Annual
2009-2010
Quarter 1
0.5%
2009-2010
Quarter 2
3.8%
This target is on track to be met.
Semi-Annual Performance Report
2009-2010
9
Objective
1.1: Improve Student Achievement
Measure
Performance Analysis
1.1.7b: Absenteeism – Middle
Second quarter benchmarks indicate that middle
schools are on target for meeting the goal of 12% or
less of students missing 10 or more days. The semiannual cumulative absenteeism rate is 4.4%.
Data Source: Infinite Campus
Target: 12% or less of middle school students
missing 10 or more days
Frequency: Quarterly*
*Quarters are defined from the opening of the students’ school
year.
Calculation Method: Number of students absent
10 or more days (excused and unexcused) divided
by the student population at the middle school level
Supporting Initiatives:
School Improvement Plans
Middle School Transformation
Atlanta-Fulton County Attendance Protocol
Communities In Schools
Weed and Seed
Truancy Intervention Project
Social Work Services
Percent of Students Absent 10 or More Days
Level
Middle
Semi-Annual
2009-2010
Quarter 1
0.8%
2009-2010
Quarter 2
4.4%
This target is on track to be met.
Semi-Annual Performance Report
2009-2010
10
Objective
1.1: Improve Student Achievement
Measure
Performance Analysis
1.1.7c: Absenteeism – High
Second quarter benchmarks indicate that high
schools are on target for meeting the goal of 40% or
less of students missing 10 or more days. The semiannual cumulative absenteeism rate is 17.1%.
Data Source: Infinite Campus
Target: 40% or less of high school students missing
10 or more days
Frequency: Quarterly*
*Quarters are defined from the opening of the students’ school year.
Calculation Method: Number of students absent 10
or more days (excused and unexcused) divided by
the student population at the high school level
Supporting Initiatives:
School Improvement Plans
High School Transformation
Social Work Services
Atlanta Fulton-County Attendance Protocol
Communities In Schools
Weed and Seed
Truancy Intervention Project
NOTE: The data and projections will not include North and
South Psychoeducational Centers, Forest Hills Academy, West
End Academy and Crim Open Campus.
Semi-Annual Performance Report
2009-2010
Percent of Students Absent 10 or More Days
Level
High
Semi-Annual
2009-2010
Quarter 1
5.2%
2009-2010
Quarter 2
17.1%
This target is on track to be met.
11
Objective
1.1: Improve Student Achievement
Measure
Performance Analysis
1.1.8: Graduation Rate
Data will be available following the receipt of the
State report in August 2010. Analysis of the data
will be included in the annual report.
Data Source: Georgia Governor's Office of Student
Achievement
Target: 71% of 9th grade students graduating from high
school in 4 years
Frequency: Annually
Calculation Method: Georgia Governor's Office of
Student Achievement Calculation
Supporting Initiatives:
Comprehensive School Reform Design
Mathematics and Science Initiative
Project GRAD
High School Transformation
Middle School Transformation
Destination College
Graduation Coaches
Semi-Annual Performance Report
2009-2010
12
Objective
1.1: Improve Student Achievement
Measure
Performance Analysis
1.1.9: Schools meeting Adequate Yearly
Progress (AYP)
District and school level reports will be available
in August 2010. Analysis of the data will be
included in the annual report.
Data Source: State mandated test results, Infinite
Campus, and Georgia Governor's Office of Student
Achievement
Target: 82% of district schools meeting AYP
Frequency: Annually
Calculation Method: Number of schools meeting AYP
standards divided by total number of schools in the
district
Supporting Initiatives:
Comprehensive School Reform Design
Middle School Transformation
High School Transformation
INsight (Instructional Management System)
Math and Science Initiative
Single-Gender Academies
Destination College
Graduation Coaches
Project GRAD
Semi-Annual Performance Report
2009-2010
13
Objective
1.2: Improve Teacher Effectiveness
Measure
Performance Analysis
1.2.1: Teachers’ effective implementation of
the 26 Teaching Expectations
A total of 665 teachers were observed, resulting in
17,290 teaching expectation ratings. Of the
number of teaching expectations observed, 77%
were scored with met or exceeded expectations.
Data Source: Instructional audit results
Target: 83% of the teaching expectations that were
observed received a rating of meets or exceeds on APS
Teaching Expectations
Frequency: Semi-Annually
Calculation Method: Number of observed teaching
expectations that met or exceeded expectations (on the
APS Teaching Expectations observation instrument)
divided by the total number of observed teaching
expectation ratings
Supporting Initiatives:
Comprehensive School Reform Design
Math and Science Initiative
Middle School Transformation
High School Transformation
INsight (Instructional Management System)
Single-Gender Academies
Semi-Annual Performance Report
2009-2010
This target is not on track to be met.
14
Objective
1.2: Improve Teacher Effectiveness
Measure
Performance Analysis
1.2.2: Teachers’ effective use of technology
as one of the 26 Teaching Expectations
A total of 656 teachers were observed. Of the
number of teaching expectations observed, 67% of
the teachers observed were scored with met or
exceeded expectations in the use of technology.
Data Source: Instructional audit results
Target: 80% of teaching expectations observed
received a rating of meets or exceeds in the use of
technology on APS Teaching Expectations
Frequency: Semi-Annually
Calculation Method: Number of observed teaching
expectations that met or exceeded expectations in the
use of technology (on the APS Teaching Expectations
observation instrument) divided by the total number of
observed teaching expectation ratings in the use of
technology
Supporting Initiatives:
Comprehensive School Reform Design
Math and Science Initiative
Middle School Transformation
High School Transformation
INsight (Instructional Management System)
Single-Gender Academies
Semi-Annual Performance Report
2009-2010
This target is not on track to be met.
15
Objective
1.3: Increase Community Engagement
Measure
Performance Analysis
1.3.1: School partnerships meeting agreed
objectives
Principals report 96% of schools are on track to
meet their partnership goals.
Data Source: Principals' reports
Target: 90% of school partnerships meeting agreed
objectives
Frequency: Annually
Calculation Method: Total number of partnerships that
met agreed objectives divided by total number of
partnerships
Supporting Initiatives:
Principal for a Day
Atlanta Education Fund
This target is on track to be met.
Semi-Annual Performance Report
2009-2010
16
Objective
1.3: Increase Community Engagement
Measure
Performance Analysis
During the first and second quarters (July 2009 –
1.3.2: Targeted community groups addressed
December 2009), staff have addressed 43
(Neighborhood Planning Units (NPUs), Faithcommunity groups.
Based, Government, Civic, Businesses,
Community-Based, Women, and Professional)
Data Source: Reports from Superintendent and Cabinet
members
Target: 89 groups addressed by Cabinet
Frequency: Annually
Calculation Method: Number of community groups
addressed by Superintendent and Cabinet
Supporting Initiatives: N/A
This target is on track to be met.
Semi-Annual Performance Report
2009-2010
17
APS Community Outreach List (July 2009 - December 2009)
Date
Meeting/Event/Organization
Location
No.
Topics Discussed
APS Official
Department
8/9/2009
Central Presbyterian Church
Central Presbyterian Church
100
Dr. Beverly L. Hall
Superintendent
8/10/2009
Concerned Black Clergy of Metropolitan
Atlanta, Inc.
National Action Network Annual Conf.
VICARS Community Center
100
Transformation of APS and Partnership
Opportunities
APS 2009-2010 Budget
Chuck Burbridge
Finance
Hyatt Regency Atlanta
200+
Dr. Beverly L. Hall
Superintendent
Keynote for Ben Hill United Methodist Church
Ushers Anniversary
Ben Hill United Methodist Church
400+
Dr. Beverly L. Hall
Superintendent
2009 State of the Schools Address
Carter Center
400+
Clergy support of public education past
and present
Being a good servant with focus on
support for youth and neighborhood
schools
Update on APS
Dr. Beverly L. Hall
Superintendent
Links Inc. - Governance Dinner
Marriott Marquis Atlanta
200+
Update on APS and Coretta Scott King
Young Women's Leadership Academy
Dr. Beverly Hall
Superintendent
Council of Intown Neighborhoods & Schools
Back-to-School Meeting
New Principals Reception
Mary Lin Elementary School
60+
Update on CINS Schools
Dr. Robin Hall
SRT-3
CLL Auditorium
100+
Update on APS/Leadership
Dr. Beverly L. Hall
Superintendent
AEF Board Meeting
Atlanta Life Financial Bldg
15
Update on APS
Dr. Beverly L. Hall
Superintendent
9/11/2009
Principals Partners Luncheon
CLL Auditorium
100+
Middle School Transformation
Crystal Lottig
9/17/2009
Youth Entrepreneurs Atlanta Dare to Dream
Kick-Off
Principal for A Day Breakfast
New Schools At Carver
300+
Omni Hotel, Atlanta
200+
APS Student Entrepreneurship Programs Dr. Beverly L. Hall
and Initiatives
Update on APS/Partnerships
Dr. Beverly L. Hall
C&I: Learning
Excellence
Superintendent
Kaboom! Playground Build
Fickett Elementary School
400+
Update on APS/Progress at Fickett
Annual Lowery Lecture Series
D.M. Therrell MS Educational Complex
200+
Honoree at Posse Atlanta Power of 10
191 Club
100+
Remarks: Teacher of the Year Celebration
Maynard Holbrook Jackson HS
200+
Annual Convocation
Georgia International Convention Center 500+
Atlanta Business League-Keynote
Morehouse School of Medicine
Principal for A Day
Omni Hotel, Atlanta
1
2
8/14/2009
3
8/16/2009
4
58/18/2009
8/29/2009
6
9/2/2009
7
89/10/2009
99/11/2008
10
11
129/25/2009
10/3/2009
13
10/6/2009
14
10/7/2009
15
10/8/2009
16
10/13/2009
17
10/20/2009
C&I:SRT-1
200+
APS Transformation/Partnerships/
Entrepreneur Programs/Vendor
Opportunities with APS
Dr. Beverly L. Hall
Superintendent
18
1910/27/2009
10/28/2009
20
10/29/2009
Superintendent
Dr. Sharon DavisWilliams
Progress of APS and Importance of Civic Kathy Augustine
Engagement
Importance of Increasing College
Dr. Beverly L. Hall
Completion Rate
Update on APS and Importance of
Dr. Beverly L. Hall
Teachers
Update on APS/School Achievements
Dr. Beverly L. Hall
C&I
Superintendent
Superintendent
Superintendent
200+
APS Partnerships
Dr. Beverly L. Hall
Superintendent
Benjamin E. Mays High School Transformation Benjamin E. Mays High School
Community Meeting
North Atlanta High School Transformation
North Atlanta High School
Community Meeting
40
APS High School Transformation
Initiative - Mays High School
APS High School Transformation
Initiative - North Atlanta High School
Randolph Bynum
C&I: Office of High
Schools
C&I: Office of High
Schools
11/4/2009
Henry W. Grady High School Transformation
Community Meeting
Henry W. Grady High School
30+
APS High School Transformation
Initiative- North Atlanta High School
Randolph Bynum
C&I: Office of High
Schools
11/5/2009
Atlanta Greater Cities Forum
IBM Hillside Building – Atlanta
180
School systems role in bolstering
economic vitality
Chuck Burbridge
Finance
11/10/2009 Atlanta Magazine Roundtable
Joel Restaurant
10
11/16/2009 Council of Intown Neighborhoods &
Schools/SRT 3 Fireside Chat
Samuel M. Inman Middle School
300+
Mayor Shirley Franklin's Legacy to
Sharron Pitts
Education and challenges facing the new
mayor
Update on APS/CINS & SRT 3 Schools
Dr. Beverly L. Hall
15
Randolph Bynum
21
22
23
24
25
Semi-Annual Performance Report
2009-2010
Chief of Staff
Superintendent
18
APS Community Outreach List (July 2009 - December 2009)
Date
Meeting/Event/Organization
Location
No.
Topics Discussed
APS Official
Department
11/17/2009 SRT 2 Parent-Community Task Force Meeting
School Reform Team 2 - Campbell
Building
60
Update on APS/SRT 2 Schools
Michael Pitts
C&I: SRT 2
11/21/2009 Northside Neighborhood Rally
North Atlanta High School
300+
APS Update/North Atlanta Cluster
Dr. Beverly L. Hall
Superintendent
11/23/2009 NPU-M Community Meeting
Helen Mills Multipurpose Center
20+
Update on APS/NPU-M Schools
Dr. Robin Hall; Millicent C&I: SRT-3; Human
Few; Randolph Bynum Resources; Office of
HS
12/1/2009
NPU-E Community Meeting
Peachtree Christian Church
30+
Update on APS/NPU-E Schools
Veleter Mazyck; Dr.
Robin Hall; Abigail
Crawford
Legal; C&I-SRT-3;
Office of HS
12/2/2009
Council of Intown Neighborhoods & Schools
Martin Luther King, Jr. Middle School
40+
Update on APS/Sex Education
Crystal Lottig
C&I: Learning
Excellence
12/2/2009
East Lake Coalition
East Lake Community
50+
Update on APS/East Lake Schools
Dr. Robin Hall
C&I: SRT-3
12/3/2009
Confucius Institute Event-Official Opening of
exhibition at Carter Center
Carter Center
200+
Update on Confucius Institute at APS
Dr. Beverly L. Hall
Superintendent
12/3/2009
Atlanta Education Fund Board Meeting
General Electric
30
Update on APS
Dr. Beverly L. Hall
Superintendent
12/4/2009
Georgia School Board Association/Georgia
School Superintendents Association Annual
Conference
Renaissance Waverly Hotel, Atlanta
150+
APS School Board Governance Reforms
Dr. Beverly L. Hall
Superintendent
12/5/2009
Teach for America Alumni Summit
Georgia Institute of Technology
100+
Sharron Pitts
Chief of Staff
12/9/2009
Annie E. Casey Foundation Partners Meeting - Salvation Army Center
Grade Level Reading Initiative
75
APS Literacy Initiatives and the
Dr. Beverly L. Hall
Importance of Early Childhood Education
Superintendent
12/9/2009
Middle School Student Summit
Holiday Inn Select
100+
Improving the Academic Experience at
APS
Dr. Beverly L. Hall
Superintendent
12/10/2009 Atlanta Council of PTA's Holiday Meeting
Kennedy Middle School
65
Update on APS
Dr. Beverly L. Hall
Superintendent
12/11/2009 High School Student Summit
Holiday Inn Select
100+
Improving the Academic Experience at
APS
Dr. Beverly L. Hall
Superintendent
12/12/2009 Renaming of Facilities Services Center
APS Facilities Services Center
80
APS Facilities Achievements/
Contributions of Valerie Thomas
Dr. Beverly L. Hall
Superintendent
12/14/2009 U.S. Secretary of Education Visit
Henry W. Grady High School
30
Reauthorization of Elementary and
Dr. Beverly L. Hall
Secondary Education Act/Other Federal
Education Initiatives
Superintendent
12/14/2009 Race to the Top Fund Meeting with Governor
Sonny Perdue
Georgia State Capitol
10
Update on APS/Funding
Kathy Augustine
C&I
12/17/2009 NPU-N Community Meeting
Little Five Points Community Center
30
Update on APS/NPU-N Schools
Millicent Few;
Robin Hall
26
27
28
29
30
31
32
33
34
History of APS/Regentrification and the
effects it has on our schools and
students
35
36
37
38
39
40
41
42
43
Semi-Annual Performance Report
2009-2010
Dr.
Human Resources
19
Objective
1.3: Increase Community Engagement
Measure
Performance Analysis
1.3.3: Perception of APS by stakeholders
The Office of Communications will collect data
from the AEF/APS Parent Survey in May of 2010.
The results from the survey will be presented in
the annual report.
Data Source: AEF/APS Parent Survey conducted by
the Atlanta Education Fund
Target: 73% of parents giving APS an A or B rating on
the APS Parent Survey
Frequency: Annually
Calculation Method: Percent of parents giving APS an
A or B rating on the AEF/APS Parent Survey
Supporting Initiatives:
Comprehensive Communications Plan
Semi-Annual Performance Report
2009-2010
20
Objective
1.4: Ensure High Quality Safe, Secure Facilities
Measure
Performance Analysis
1.4.1: Implementation of regulatory
inspection recommendations
The Operations Division has accepted 30 regulatory
inspections corrective action plans. To date, the
division has implemented 21 of 30 (70%) of the
corrective action plans.
Data Source: Inspection Reports
Target: 100% of accepted regulatory corrective action
plans implemented
Frequency: Annually
Calculation Method: Number of corrective action
plans implemented divided by the total number of
adopted corrective action plans
Supporting Initiatives: N/A
This target is on track to be met.
Semi-Annual Performance Report
2009-2010
21
Objective
2.1: Strategically Manage and Leverage Technology
Measure
Performance Analysis
2.1.1a: Accessibility and stability of
technology infrastructure and systems
A total of 83 administrative office sites have been
targeted for upgrade with new workstations. Of
those, 31% (26) are complete.
Data Source: Technology Refresh Plan
Target: 80% of school administrative office sites with
new workstations installed
Frequency: Annually
Calculation Method: The total number of school
administrative offices with new workstations installed
divided by the total number of school administrative
offices
Supporting Initiatives: N/A
This target is on track to be met.
Semi-Annual Performance Report
2009-2010
22
Objective
2.1: Strategically Manage and Leverage Technology
Measure
Performance Analysis
2.1.1b: Accessibility and stability of
technology infrastructure and systems
Fifty (50) schools are targeted for full wireless
access this school year. Full wireless access has
been installed in 11 (11%) of our schools.
Data Source: Wireless Deployment Plan
Target: 50% of schools with complete wireless access
Frequency: Annually
Calculation Method: The number of schools with
complete wireless access divided by the total number of
schools in the district
Supporting Initiatives: N/A
This target is on track to be met.
Semi-Annual Performance Report
2009-2010
23
Objective
2.2: Ensure Fiscal Responsibility and Stability
Measure:
Performance Analysis
2.2.1: Unqualified audit opinions (state and
external)
The FY 2008 Financial Audit Report by the Georgia
Department of Audits was issued 10/08/2009 with
an unqualified opinion.
Data Source: Annual audit reports from Mauldin and
Jenkins, LLC and Georgia Department of Audits
Target: 100% of Audits receive an Unqualified Opinion
Frequency: Annually
Calculation Method: Opinion Letter
Supporting Initiatives: N/A
The FY 2008 Financial Audit Report by the external
auditor, Mauldin and Jenkins, LLC, was issued
11/06/2009 with an unqualified opinion.
The FY 2009 Financial Audit Report by the external
auditor, Mauldin and Jenkins, LLC, is expected to
be issued by the end of February 2010 with an
unqualified opinion.
FY 2008 target has been met. FY 2009 target is on
track to be meet.
Semi-Annual Performance Report
2009-2010
24
Objective
2.3: Align Resources with Strategic Priorities
Measure
Performance Analysis
2.3.1: Spending directed to instruction
At the end of the reporting period (12/31/2009), FY
2010 spending directed to instruction of the actual
unaudited expenditures is 65% of total actual
expenditures.
Data Source: Lawson
Target: 71% of General Fund Budget spent on
instruction
Frequency: Annually
Calculation Method: Actual Expenditures allocated to
instruction divided by total expenditures
Supporting Initiatives: N/A
This target is on track to be met.
Semi-Annual Performance Report
2009-2010
25
Objective
3.1: Improve Efficiency and Effectiveness of District Processes
Measure
Performance Analysis
3.1.1: Process improvements implemented
Two identified process improvement studies are
complete. The two identified processes are Records
Management and High School Transformation
process documentation.
Data Source: Manual data collection
Target: 2 process improvements
Frequency: Annually
Calculation Method: Number of identified process
improvements
Supporting Initiatives:
Cross-functional Action Teams
This target is on track to be met.
Semi-Annual Performance Report
2009-2010
26
Objective
3.1: Improve Efficiency and Effectiveness of District Processes
Measure
Performance Analysis
3.1.2: Student breakfast participation
The overall student participation rate for August
through December of 2009 is 36%. This rate
represents an increase of 5.4% from SY09.
Data Source: Horizon Nutrition System
Target: 34.6% of students participating in the student
breakfast program
Frequency: Annually
Calculation Method: Number of students participating
in the breakfast program divided by total number of
students
Supporting Initiatives:
Breakfast in the Classroom – Elementary/Middle
Schools
Grab and Go Breakfast – Middle/High Schools
This target is on track to be met.
Semi-Annual Performance Report
2009-2010
27
Objective
3.1: Improve Efficiency and Effectiveness of District Processes
Measure
Performance Analysis
3.1.3: Athletic Audit Recommendations
A total of 35 (51%) athletic audit recommendations
will be implemented this year. Of those, 25 (37%)
have been completed or are in progress.
Data Source: Corrective Action Plan
Target: 51% of the total number of accepted athletic
audit recommendations implemented
Frequency: Annually
Calculation Method: Total number of accepted
athletic audit recommendations implemented divided
by total number of accepted athletic audit
recommendations
Supporting Initiatives:
Athletic Audit
Athletic Audit Recommendations
100%
90%
80%
49
70%
60%
50%
13
40%
30%
24
20%
10%
13
0%
Sem i-Annual
Items Completed
In Progress
Under Development
Future Implementation
This target is on track to be met.
Semi-Annual Performance Report
2009-2010
28
Objective
3.2: Improve Internal and External Customer Service
Measure
Performance Analysis
3.2.1: Schools satisfaction with targeted
district business units
Measure results will be compiled through a survey of
customer satisfaction expected to be administered in
mid-July/early August 2010. Results will be reported
in the annual report.
Data Source: Principal Satisfaction Survey
Target: 95% units receiving targeted satisfaction
score of 3 or better on a 5 point scale
Frequency: Annually
Calculation Method: total number of business units
receiving targeted satisfaction score of 3 or better on
a 5 point scale divided by number of business units
participating in the survey
Supporting Initiatives: N/A
Semi-Annual Performance Report
2009-2010
29
Objective
4.1: Increase Employee Capacity and Leadership
Measure
Performance Analysis
4.1.1: Job-related training for district
instructional employees (Georgia
Performance Standards (GPS), secondary
math, and leadership training)
This is a baseline year so the data will not be
available until the end of this fiscal year. Results
from the analysis of the data will be reported in the
annual report.
Data Source: Professional Development Survey
Target: Baseline
Frequency: Annually
Calculation Method: Number of instructional
employees who agree that the training topics were
relevant to their profession divided by the number of
instructional employees receiving training
Supporting Initiatives:
Professional Development Management System
High School Transformation
Middle School Transformation
Math and Science Initiative
Semi-Annual Performance Report
2009-2010
30
Objective
4.1: Increase Employee Capacity and Leadership
Measure
Performance Analysis
4.1.2: Job-related training for district noninstructional employees (including leadership
training)
This is a baseline year so the data will not be
available until the end of this fiscal year. Results
from the analysis of the data will be reported in
the annual report.
Data Source: Professional Development Survey
Target: Baseline
Frequency: Annually
Calculation Method: Number of non-instructional
employees who agree that the training topics were
relevant to their profession divided by the number of
non-instructional employees receiving training
Supporting Initiatives:
Professional Development Management System
Semi-Annual Performance Report
2009-2010
31
Objective
4.2: Increase Employee Engagement
Measure
Performance Analysis
4.2.1: Absenteeism rate per employee (sick
and unapproved leave)
22% of employees have missed 5 or more days.
Data Source: Lawson Human Resource System
Target: 43% of staff missing 5 or more days
Frequency: Quarterly
Calculation Method: Employees missing five or more
days (sick and unapproved leave) divided by total fulltime employees
Supporting Initiatives: N/A
Employee Absenteeism
2009-2010
# of
full time
employees
# of
employees
missing 5
or more
days
%
employees
missing 5
or more
days
First
Quarter
6,365
385
6%
SemiAnnual*
6,448
1446
22%
*Note: The Semi-Annual percentage is cumulative.
This target is on track to be met.
Semi-Annual Performance Report
2009-2010
32
Objective
4.3: Improve Recruitment and Retention of Quality Staff
Measure
Performance Analysis
4.3.1: Teacher positions vacant at the end
of each quarter
At the end of the first quarter there is a total of 27
vacancies in the district which represents .7% of all
teaching positions.
Data Source: Position Control and Lawson
Target: Less than 1% of total teaching positions
Frequency: Quarterly
Calculation Method: Number of teaching vacancies
divided by the number of teaching positions
Supporting Initiatives:
Recruitment
TRIP (Teacher Recruitment Improvement Process)
Teacher Retention Initiative
Teacher Vacancy List
Semi-Annual
SRT
Number of
Vacancies
1
5
2*
7
3
2
4
4
Office of High
Schools
TOTAL
9
27
*Note: The number of vacancies for SRT 2 includes 1
vacancy for Forrest Hills.
This target has been met.
Semi-Annual Performance Report
2009-2010
33
Objective
4.3: Improve Recruitment and Retention of Quality Staff
Measure
Performance Analysis
4.3.2: Novice classroom teachers (0-3 years)
retained, excluding Teach for America and
terminations
Data for novice classroom teachers (0-3 years)
retained will be included in the annual report.
Data Source: Lawson Human Resources System
Target: 61% cohort retained
Frequency: Annually
Calculation Method: Number of novice teachers
retained divided by total number of novice teachers
Supporting Initiatives: N/A
Semi-Annual Performance Report
2009-2010
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Objective
4.4: Build a Culture of Alignment and Accountability
Measure
Performance Analysis
4.4.1: Utilization of the APS Strategic
Management System by district staff
Data Source: Office of Strategy/Development and
APS Senior Leadership
Target: Baseline
Frequency: Annually
Calculation Method: # of strategic management
systems engaged in by district staff
Supporting Initiatives: N/A
Semi-Annual Performance Report
2009-2010
The Strategy and Development Division is working
with all APS divisions to increase district staff
engagement with APS strategic management
systems (project management, strategic
planning/BSC, process improvement, and data
governance/quality).
Data will be collected, analyzed and included in the
annual report.
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