CALIFORNIA COMMUNITY COLLEGES
CHANCELLOR’S OFFICE
SB 1070 CTE Pathways
Program Grant
Bidder’s Conference
Thursday, October 31, 2013
Robin Harrington, Specialist
Workforce and Economic Development Division
California Community Colleges Chancellor’s Office
1
Bidder’s Conference Overview
Format of Bidder’s Conference
http://extranet.cccco.edu/Divisions/WorkforceandEconDev
/WEDDRFAs.aspx
● Muting of Participants
● Overview of RFA Instruction, Terms & Conditions
● Questions & Answers
● Clarification Questions:
Abigail Singleton
asingleton@cccco.edu
2
B. Program Overview
SB 1070 (Steinberg) Career Technical
Education Pathway Program Overview

Leveraging resources and building upon existing regional capacity
including, Regional Consortia, Deputy Sector Navigators, CTE
Transitions networks, and existing SB 70 funded Collaboratives

Existing career pathways, articulation agreements, dual enrollment and
credit earned in courses is foundational for this work

Activities will build long-term and locally sustainable infrastructure that
is supported by the districts within the region

Student success metrics must be collected for the LaunchBoard and
utilized for accountability
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C. Categories for which Funding is Available
Funding Package
●
3-year one-time funding for consortia within regions (first year limited to $200,000 for planning).
●
RFA Identification:
(11 Maximum Awards)
13-164
Northern Inland, Northern Coastal, Greater Sacramento Region (Maximum Awards: 2)
13-164
San Francisco/San Mateo, East Bay, Silicon Valley,
North Bay, Santa Cruz/Monterey Region (Maximum Awards: 2)
13-164
Central Valley, Mother Lode Region (Maximum Awards: 1)
13-164
South Central Region (Maximum Awards: 1)
13-164
San Diego/Imperial Region (Maximum Awards: 1)
13-164
Desert/Inland Empire Region (Maximum Awards: 1)
13-164
Los Angeles County Region (Maximum Awards: 2)
13-164
Orange County Region (Maximum Awards: 1)
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C. Categories for which Funding is Available (Continued)
The three-year funds must be applied for by a Community College District and consist of consortia with a
minimum number of colleges per award and with maximum funding per award.
●
●
●
Year One ($200,000 Base)
►
Develop a two-year consortium plan
►
Collect consortium baseline data
►
Convene the key players
►
Participate in LaunchBoard Meetings and Trainings
Year Two ($150,000 Base)
►
Implement year one of the two-year regional plan
►
Coordinate the LaunchBoard data collection for the consortium
►
Convene the key players during the year to evaluate the two-year plan and update plan submissions for year-three
Year Three ($150,000 Base)
►
Implement Year Two of the two-year regional plan
►
Coordinate the LaunchBoard data collection for the consortium
►
Completion of two-year plan outcomes and submittal of a final reporting (fiscal & program)
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D. Eligibility
● Only California Community College districts are
eligible to apply.
● Only those applicants that have a Project Director
identified may apply.
● Consortium must be comprised of a minimum of
Colleges and a minimum of High School Districts.
● In order to be eligible for funding an application
must meet a minimum score of 75 points.
● Past performance of grantees will be considered
prior to funding.
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E.
Performance Period
● Awarded for a single year and renewed annually for
up to an additional two years contingent of successful
completion of required outcomes.
● No extensions will be granted for this funding.
● Applications will not be renewed at the end of
the three-year grant term.
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F.
RFA Clarification
If any ambiguity, conflict, discrepancy, omission, or other error in
this RFA is discovered, immediately notify the Chancellor’s Office of
the error and request a written modification or clarification of the
document. A clarifying addendum will be given to all parties who
have obtained the RFA, without divulging the source of the request.
Insofar as practical, the Chancellor’s Office will give such notice to
other interested parties, but the Chancellor’s Office shall not be
responsible for failure to do so.
Contact person for these Instructions and/or RFA Specification is:
Abigail Singleton
(916) 322-4285
asingleton@cccco.edu
8
G.
Application Format & Instructions
●
Follow the format and sequence
instructions (in order to receive the
highest possible score).
● To avoid being disqualified application
format instructions must be followed, all
questions answered, and all data
supplied.
● The RFA Specification and Appendix B
forms & Appendix C Templates will be
used as tools.
● Grant applications are scored based on
a maximum of 100 points as indicated
on the table to the right.
● A minimum averaged score of 75 must
be obtained within the reading process
in order to be considered for funding.
● The Chancellor’s Office may require the
applicant to make adjustments in the
budget, annual workplan, or other
aspects of the application prior to
funding the grant.
Need
10
Response to Need
15
Annual Workplan
25
Application Budget/Budget
Detail
Project Management
10
Dissemination
5
Feasibility of the Project
15
Total Points
100
20
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G. Application Format & Instructions (Continued)
All narrative sections of the application must have 1” margins, single
or double spaced, and 12pt Arial font. All narratives have a page limit.
●
Face Sheet
●
Cover Letter
●
Contact Page
●
Application Abstract (1 page)
●
Table of Contents
●
Need (5 pages,10 points)
●
Response To Need (7 pages,15 points)
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G. Application Format & Instructions (Continued)
● Annual Workplan (25 points)
► Objectives
► Procedures Activities
► Timelines
► Responsible Persons
► Performance Outcomes
► Metric Number(s)
11
G. Application Format & Instructions (Continued)
● Application Budget/Budget Detail (10 points)
RFA
Specification
Number
13-164
Funded Region Breakout
Northern Inland, Northern
Coastal, Greater Sacramento
Region
(2 awards each with the same
allocation formula)
Year 1
Planning Year
Years 2 & 3
Implementation
($639,891)
$200,000 Base
$150,000 Base 150,000 Base
ONLY
Total of $1,139,891
12
G. Application Format & Instructions (Continued)
● Application Budget/Budget Detail (10 points)
► Budget Detail Sheets
► Budget Summary
► Indirect Administrative Costs
► Travel
► Equipment Purchases
► Regional Consortia Meetings
► Project Director Funding
13
G. Application Format & Instructions (Continued)
● Project Management Plan (5 pages, 20 points)
● Dissemination (1 page, 5 points)
● Overall Feasibility of the Project (15 points)
● Application Procedures
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H. Rejection of Application
●
●
●
●
●
●
●
●
●
●
●
●
Application is not received via electronic submittal by 5 p.m. on Monday, December 2 nd
Application is sent to wrong e-mail address at SB1070@cccco.edu
Application is sent in multiple e-mails
Application has the wrong RFA Specification Number (anywhere in the application)
The fiscal agent is not a Community College District and/or not within the applied for region.
The application budget detail or summary exceeds the allocated amount.
The Project director has not been determined
The Project Director does not meet a single individual in a full-time position (no less than 80%)
The Annual Workplan and/or Budget Detail does not show attendance at regional consortia meetings
The application contains facsimiles of forms and has changed language on those forms (this may cause a rejection)
Narratives in the application exceed the maximum page limit
It does not include all required application documents submitted in a single e-mail
►
Cover Letter (Signed by CEO or Designee of CCD)
►
Contact Page
►
Application Abstract (1 page)
►
Table of Contents
►
Need (5 pages)
►
Response to Need (7 pages)
►
Annual Workplan
►
Application Budget Summary (Project Director, Chief Business Office Signatures)
►
Application Budget Detail Sheet
►
Out-of-State Travel Forms (if out-of-state travel is requested)
►
Project Management (5 pages, organizational chart, governance chart, project director resume, required letters)
►
Dissemination (1 page)
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I. Calendar of Key & Reporting Dates
Key Dates
October 18, 2013
October 31, 2013
RFA Released
Bidder’s Conference
December 2, 2013
December 13, 2013
December 30,2013
January 13-14, 2014
January 15, 2014
Deadline for Submitting Application
Notification of Intent to Award
Appeal Deadline
Board of Governors Approval (grants over $100,000)
Grant Commencement
Reporting Dates
April 25, 2014
1st Quarter Year-to-Date Expenditure and Progress Report due
July 25, 2014
2nd Quarter Year-to-Date Expenditure and Progress Report due
October 25, 2014
3rd Quarter Year-to-Date Expenditure and Progress Report due
January 25, 2015
4th Quarter Year-to-Date Expenditure and Progress Report due
February 28, 2015
Final Claim of Expenditures and Final Report
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Request for Applications Specification
RFA Specification
RFA
Specification
Funded
Number
Region Breakout
13-164
Northern Inland
Northern Coastal
Greater Sacramento
13-164
13-164
13-164
13-164
13-164
13-164
13-164
San Francisco/San Mateo
East Bay
Silicon Valley
North Bay
Santa Cruz/Monterey
Central Valley
Mother Lode
South Central
San Diego/Imperial
Desert/Inland Empire
Los Angeles County
Orange County
Total
Number
of Awards
per Region
2
Minimum
Consortium
of Colleges
per Award
5
Maximum
3-Year Allocation
per Award
1st Award
$1,139,891
5
2
9
2nd Award
$1,139,891
1st Award
$1,839,884
9
1
8
1
1
1
2
5
5
7
5
1
11
5
68
2nd Award
$1,839,884
$1,704,945
$1,294,215
$1,457,952
$1,474,251
1st Award
$1,614,769
2nd Award
$1,614,769
$1,979,492
$17,099,943
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Request for Applications Specification
RFA Specification
RFA Title: SB 1070 Career Technical Education Pathways Program Grant
Funding Source: SB 1070 Career Technical Education Pathways Program
Funding Period: January 15, 2014 through December 31, 2016
Total Funds Available: $17,099,943
Required Match: No match required
Number of Awards: 11
● Background
● Need
● Response to Need
● Objectives
● Project Management Plan
● Permissive Activities and General Costs
● Reporting Requirements
► Year-to-Date Expenditure and Progress Report
► Accountability Reporting
● Reference Materials
● Terms and Conditions
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Appendix A
Legal Terms and Conditions
●
●
Article I Program-Specific Legal Terms
and Conditions
► Cost and Payments
► Budget Changes
► Application Amendment Requests
► Reporting
Article II, Standard Legal Terms and
Conditions
19
Appendix B
Application Forms
Excel Workbook
● Do First
● Contact Page
● Application Budget Summary
● Application Budget Detail Sheet
● Application Budget Detail Sheet (Format Example)
● Annual Workplan 1-5
20
Appendix C
Application Templates
● Application Checklist for SB 1070 Career Technical
Education Pathways Program Grant
● CEO Cover Letter (Template)
● Intent-to-Participate Form Letter (Template)
● Out-of-State Travel Form
21
Appendix D
Guidelines, Definitions and Allowable Expenditures
● Determining Allowable Costs
● Permissive Activities SB 1070
● Allowability of General Costs
22
Appendix E
Common Metrics and Accountability Measures
●
●
●
Background
ARCDC 2.0 Framework
Measures
23
Contact Information
Thanks for your participation
For Questions or Clarification Contact
Abigail Singleton
(916) 322-4285
asingleton@cccco.edu
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