What is Risk Management?
 Risk Management is the process of
considering the potential and perceived risk
involved in student activities.
 It includes monitoring organization activities
and taking both corrective action and proactive
steps to minimize potential risks.
 Finally to develop methods to manage risk in
activities of our organizations.
Risk Management Process
1.
Identify risky behavior and activities
2.
Assess the probability of adverse
outcomes
3.
Identify and implement controls to
eliminate or reduce the risk
4.
Reassess the activity or behavior after
the risks have been managed
(Source: Georgia Institute of Technology, 2002)
High Risk Activities
 Travel
 Money Management
 Events
 Alcohol and Illegal Drugs
 Hazing
 Title IX
 Others?
Travel:
Things to Consider
 Notification? – University and/or Advisor?
 Personal car or rental?
 Can the advisor come?
 Anticipate or prepare for bad weather and emergency
expenses associated with travel.
 Preventable Risks (for example, transportation in
open beds of trucks should be avoided).
 Length of trip and number of available drivers.
Money Management
 Set money management protocols
 Bank accounts
 Minimum of two signatures on checks
 Preferably president or treasurer and
advisor
 Minimum of two people with access to
checking records
 Record EVERYTHING!!!
Money Management
Off-Campus Checking Accounts
 Don’t use the University’s Tax ID number.
 Don’t use your social security number
 EIN number is the solution
 Acquire an EIN number here (http://www.irs.gov/Businesses/SmallBusinesses-&-Self-Employed/Employer-ID-Numbers-EINs)

If your organization has receipts over 5000 dollars your organization
should file for formal non-profit status. You would fill out a 10-23 or a
10-24 form (http://www.irs.gov/Filing/Charities-&-Non-Profits) Check to see
which applies to your situation better.

Once you have non-profit status your organization will have to file taxes
every year. You can file taxed for a non-profit organization with a form
990 found here (http://www.irs.gov/Charities-&-Non-Profits/Form-990Resources-and-Tools-for-Exempt-Organizations)
Organization Funding
 Two ways to secure funding:
1. ASSOCIATED STUDENT BODY:
2.
•
At the beginning of each semester go to:
•
Fill out the requisite forms to request money for your
organization
•
ONLY available at the beginning of each semester
http://dos.olemiss.edu/org/umasb
OLE MISS PARENTS ASSOCIATION GRANT
•
Have to be a recognized student organization. For more
information contact the Office of the Dean of Students located in
422 Union or 662-915-7248
RISK MANAGEMENT MATRIX
LIST SPECIAL ACTIVITIES
ASSOCIATED RISKS*
SERIOUSNESS
PROBABILITY
METHOD TO MANAGE RISKS**
1.
Bull Riding
1.Physical Injury
1. High
1.High
2.
Off Campus
2.
2.
2.
1. Rental companies insurance, padding, speed
governor
2.
1.
Alcohol
3.
3.
3.
3.
2.
Travel
4.
4.
4.
4.
5.
Food
5. Food allergy/food poisoning
5. Medium
5. High
5. Alternate food choices, no mayo
*Associated risks include:
medical emergencies, food poisoning/allergic reactions,
damage to University reputation, damage to University property and/or facilities,
accidents, injury, and/or death.
* * Methods to manage risks may include:
purchasing special event liability
insurance, arranging for security through UPD, traveling with an advisor, rotating
drivers, etc.
Events with Alcohol
Methods of Control
 Fill out the social registration form on dos.olemiss.edu
under forms or in your organization’s portal in OrgSync
under forms.
 Check IDs and use bracelets to identify those over 21.
 Serve non-alcoholic beverages.
 Limit the start and end times. For example, limit parties to
four hours.
 Maintain control of all alcoholic beverages present.
 Do not allow impaired individuals to drive.
 Seek medical assistance as needed and do not leave the
person alone.
Save a Life, Have a D.D.
 Remember that there are alternative
forms of transportation available if
you’ve had too much to drink…
Call a cab or call a friend
Alcohol, Illegal Drugs and Penalties
Minimum Sanctions for Alcohol and Other Drug Violations
(Two Strike Policy)
Any student or student organization found in violation, through the University’s
conduct process, of a University policy concerning or involving the use of alcohol or
other drugs will receive the following minimum sanctions:
Student’s or student organization’s first offense – Required alcohol/drug education
program and related fees or fines, community service, and probation for the remainder
of current semester and the following two semesters (Fall or Spring) enrolled at the
University. Probation extends through any intervening summer terms, inter-sessions,
and/or any institutional Breaks.
Student’s second offense while on probation – Suspension from institution. The
University Judicial Council may elect for the suspension to take effect immediately or
to take effect upon completion of the current semester or term. The student shall be
suspended for at least one complete Fall or Spring semester following the suspension’s
effective date, including any intervening summer terms or inter-sessions.
Mississippi Senate Bill 2597
“Social Host Liability Law”
 No adult who owns or leases a private residence or
private premises shall knowingly allow a party to take
place or continue at the residence or premises if a minor
at the party obtains, possesses or consumes any alcoholic
beverage, light wine or beer if the adult knows that the
minor has obtained, possesses or is consuming alcoholic
beverages, light wine or beer.
 Minimum fine $1000.00
 Up to 90 days in Jail
Hazing
“Hazing” is any action taken or situation created,
intentionally, whether on or off fraternity premises, to produce
mental or physical discomfort, embarrassment, harassment, or
ridicule. Such activities may include but are not limited to the
following: use of alcohol; paddling in any form; creation of
excessive fatigue; physical and psychological shock; quests,
treasure hunts, scavenger hunts, road trips, or any other such
activities carried on outside the confines of the house; publicly
wearing apparel that is conspicuous and not normally in good
taste; engaging in public stunts and buffoonery; morally
degrading or humiliating games and activities; and any other
activities that are not consistent with fraternal law, ritual, or
policy or the regulations and policies of the educational
institution.
Hazing is a Crime…
Hazing Does
 Create a cycle of abusive behavior designed to
humiliate, degrade, and embarrass.
 Create a false sense of power and control with an
absence of constraints or boundaries.
Hazing Does Not
 Help you to assimilate better into the group
organization.
 Take into account the psychological state of an
individual.
 Have boundaries or follow safe-guards that govern
actions, or activities.
When is the Organization Held
Accountable?
Any Activity that is Sponsored by the Group as a Whole.
Can Our Organization Be Held Responsible for an Individual’s Behavior?
• YES!
• If the individual in question is an executive member or “speaks for the
organizations”
• Acts of individual members are directly related to the student organization's
activities.
• A member is violating local, state, or federal law or University regulations and other
members fail to discourage the activity.
Remember … in addition to the group being held responsible, members, officers, and
even advisors may be held individually responsible for an individual members actions.
Title IX
 Title IX protects both male and female students in educational
programs and activities from sex discrimination, including sexual
harassment, by any school employee, another student, or a nonemployee third party.
Report sex discrimination/ Sexual harassment to THE…
Assistant Title IX Coordinator
Joseph D. Lawhorne
217 Martindale
662-915-7045
joseph@olemiss.edu
OTHER RESOURCES AVAILABLE…
University Counseling Center
All American and Poole Drive,
662-915-3784
Violence Prevention Office
208 Odom Hall,
662-915-1059
Family Crisis Services
503 Heritage Drive, Oxford, MS
662-234-9929
Misc. Items
 University Trademarks

CONTRACTUAL SERVICES AND DIRECTOR OF UNIVERSITY
LICENSING
 Email Flora Jones
 fljones@olemiss.edu
 Resources for your members
 Counseling Center

OFFICE HOURS: Monday-Friday 8:00am - 5:00pm
Phone: 662-915-3784
Fax: 662-915-7831
 Title IX Coordinator


Office: 270-D Martindale
Phone: 662-915-7045
Thank you for
your attendance!
Any questions?
S