Word Lesson 7
Working with Documents
Microsoft Office 2007:
Introductory
1
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Objectives
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Word – Lesson 7
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Insert page breaks.
Understand content controls.
Insert and modify headers and footers.
Insert page numbers.
Modify document properties.
Insert predesigned cover pages.
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Microsoft Office 2007: Introductory
Objectives (continued)
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Word – Lesson 7
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3
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Create a section with formatting that differs
from other sections.
Use the Research tool.
Insert, modify, and format tables.
Convert text into tables.
Sort text.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Vocabulary
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Word – Lesson 7
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Cell
Content control
Document
Information Panel
Footer
Gridline
Header
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Orphan
Page break
Property
Section
Sort
Table
Widow
Microsoft Office 2007: Introductory
Inserting Page Breaks
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Word – Lesson 7
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The place where one page ends and another
begins is called a page break.
Word automatically inserts page breaks
where they are needed, but you can insert a
page break manually.
To insert a page break manually, click the
Insert tab on the Ribbon, and then in the
Pages group, click the Page Break button.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Understanding Content Controls
Word – Lesson 7
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Content controls are special placeholders
designed to contain a specific type of text,
such as a date or the page number.
When you click a content control, the entire
control is selected and a title tab appears at
the top or to the left of the control.
For most controls, you simply start typing,
and the text you type replaces the
placeholder text.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Inserting Headers, Footers, and
Page Numbers
Word – Lesson 7
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Headers and footers allow you to include
information, such as the page number, on each
page of a document.
A header is text that is printed at the top of
each page.
A footer is text that is printed at the bottom of
each page.
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Microsoft Office 2007: Introductory
Inserting Headers, Footers, and
Page Numbers (continued)
Word – Lesson 7
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8
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Inserting and Modifying Headers and
Footers: Insert headers and footers by
clicking the Insert tab, and then clicking the
Header or Footer button in the Header &
Footer group.
When the header or footer area is active, the
Header & Footer Tools Design tab appears
on the Ribbon. This tab contains buttons you
can use to insert elements such as the date,
time, and page numbers.
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Microsoft Office 2007: Introductory
Inserting Headers, Footers, and
Page Numbers (continued)
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Word – Lesson 7
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Inserting Page Numbers: Page numbers are
included in some of the header and footer styles.
If you choose a header or footer style that does not
include page numbers, or if you want to insert page
numbers without inserting anything else in a header
or footer, you can use the Page Number button in
the Header & Footer group on the Insert tab or on
the Header & Footer Tools Design tab.
If a header or footer already exists, the page number
style you choose replaces it.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Modifying Document Properties
Word – Lesson 7
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10
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When you save a file, identifying information about
the file is saved along with it, such as the author’s
name and the date the file was created. This
information is known as the file properties.
To view or add properties to a document, click the
Office button, point to Prepare, and then click
Properties. The Document Information Panel
appears at the top of the document window.
Content controls can be linked to document
properties so that they pick up and display the
information stored as a document property.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Inserting a Cover Page
Word – Lesson 7
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11
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You can quickly create a cover page by
inserting one of the many predesigned cover
pages available with Word.
To insert a predesigned cover page, click the
Insert tab, and then, in the Pages group, click
the Cover Page button. A gallery of cover
pages opens.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Creating New Sections
Word – Lesson 7
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You can divide a document into two or more
sections. A section is a part of a document where
you can create a different layout from the rest of the
document.
For example, you might want to format only part of a
page with columns. You can also have different
headers and footers, page numbers, margins,
orientation, and other formatting features in different
sections.
To create a new section, click the Page Layout tab,
and then in the Page Setup group, click the Breaks
button.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Using the Research Tool
Word – Lesson 7
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Word provides online access to a dictionary,
thesaurus, encyclopedia, and other resources to
help you research information.
You need an Internet connection for all research
resources except the dictionary, thesaurus, and
translation tool.
To use the Research tool, click the Review tab on
the Ribbon. In the Proofing group, click the Research
button.
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Microsoft Office 2007: Introductory
Creating Tables
Word – Lesson 7
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A table is an arrangement of text or numbers in rows
and columns, similar to a spreadsheet. The
intersection of a row and column is called a cell.
To create a table, click the Insert tab, and then, in
the Tables group, click the Table button.
To enter text in a table, click in a cell, and then type.
To move to the next cell to the right, press the Tab
key or click in the cell. To move back one cell, press
the Shift+Tab keys.
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Microsoft Office 2007: Introductory
Creating Tables (continued)
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Modifying the Table Structure: You can modify the
structure of a table by using commands on the Table
Tools Layout tab on the Ribbon, including:
Word – Lesson 7
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Inserting or deleting a row or column
Deleting cells or the entire table.
Changing the width of columns and the height of rows.
Splitting cells to transform a column or row into two or more.
Merging cells to create one large cell out of several small
cells.
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Microsoft Office 2007: Introductory
Creating Tables (continued)
Word – Lesson 7
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Formatting Tables: The easiest way to format a
table is to use a predesigned format found in the
Table Styles group on the Table Tools Design tab.
You will be able to:
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Treat the first and last rows or the first and last columns
differently than the rest of the rows and columns in the table
Add shading to every other row or every other column
Manually format text
Select the entire table and position it on the page
Change the color of the table lines and the cell fill color
Change the alignment of text in a cell
Add color to borders
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Microsoft Office 2007: Introductory
Creating Tables (continued)
Word – Lesson 7
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17
Border lines are visible lines that print when you print
your document. Gridlines form the structure of the
table, the outline of the rows and columns. To make
sure the table prints the way you expect, turn off the
gridlines.
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Microsoft Office 2007: Introductory
Converting Text into Tables
Word – Lesson 7
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You can convert text you have already typed
into a table. Select the text you want to
convert to a table. On the Insert tab on the
Ribbon, click the Table button in the Tables
group, and then click Convert Text to Table
on the menu. The Convert Text to Table
dialog box opens.
Word converts the text to a table by creating
columns from text separated by a comma or
a tab, and by creating rows from text
separated by a paragraph marker.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Sorting Text
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Word – Lesson 7
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19
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Sorting arranges a list of words in ascending order (a
to z) or in descending order (z to a).
Sorting can also arrange a list of numbers in
ascending order (smallest to largest) or descending
order (largest to smallest).
To sort text in a table, click anywhere in the table,
click the Table Tools Layout tab, and then in the
Data group, click the Sort button. In the Sort dialog
box, you can choose the options for the sort.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Summary
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Word – Lesson 7
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20
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Word automatically inserts page breaks where they are
necessary. You also can insert page breaks manually.
Content controls are special placeholders designed to
contain a specific type of text. When you insert text,
some content controls remain in the document and
some are deleted.
Headers appear at the top of every page in the
document; footers appear at the bottom of every page.
The Header & Footer Tools Design tab appears when
a header or footer is active.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Summary (continued)
Word – Lesson 7
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You can insert page numbers in the header or footer
area. The page number style can replace a header or
footer, or you can use the Current Position command
to insert a page number at the location of the insertion
point.
You can modify file properties in the Document
Information Panel. Some types of content controls are
linked to document properties.
You can insert a predesigned cover page with content
controls by clicking the Cover Page button in the
Pages group on the Insert tab.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Summary (continued)
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Word – Lesson 7
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22
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To create different page layouts within one document,
divide the document into sections
The Research tool allows you to access the Internet to
explore different sources for information.
Tables show data in columns and rows. You can
modify tables by adding and removing rows and
columns and merging and splitting cells. You can
format a table with styles and manual formatting.
You can convert text into a table with the Convert Text
to Table command. You can sort text in a document
alphabetically or numerically in ascending or
descending order.
Pasewark & Pasewark
Microsoft Office 2007: Introductory