Health and Recreation Fee Student Advisory Board
Meeting: Monday, November 17, 2014 at 5:30pm
Purpose
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Fee created to aid Campus Recreation and Campus Health.
Student Advisory Board made as a bridge between students and administration. This allows
feedback to flow both ways.
Composition of the student representative on the board – 2 ASUA, 2 GPSC, 1 RHA, 1
international, 1 off campus housing, 2 at large, 1 fraternity and sorority programs, 1 CHS student
Employee, and 1 CRC Student Employee.
Ex-Officio Members of the board include the following – 1 Campus Health Service Director, 1
Department of Campus Recreation Director, 1 UA Budget Office professional, and the Student
Affairs Division Business Manager.
Initial 17% of fee is given to financial aid and the rest is split between Campus Health and
Campus Recreation. Campus Health receives 44% and Campus Recreation receives 39%.
Funding Detail
Harry McDermott and Jody Moll
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July 1st – June 30th is the fiscal year
Total revenue and expenses 2013 – 2014
o Total Campus Health All Accounts was $11,538,564
o Total Campus Health Expenses was $11, 344,864
 72.77% ($8,255,862) of expenses goes to Salary and ERE (Employee Related
Expenses – e.g. costs of employee benefits)
 22.46% ($2,548,134) of expenses goes to Operations (e.g. building maintenance
and housekeeping; lab, x-ray and electronic health record systems costs, etc.)
 4.31% ($488,900) of expenses goes to Transfer Out
 This includes the annual mortgage payment for the building
 0.46% ($51,968) of expenses goes to Capital
There is some temporary reduction in expenses seen because of salary savings from vacant
positions that have not been filled yet.
Supplies are being purchased in bulk saving a good amount of money.
Left over money in the budget will go into a savings account (“fund balance”) so there is a buffer
if the budget is overreached.
Budget is just a roadmap for how money will be spent and is open for adjustments depending
upon circumstances.
Total revenue and expenses 2014 – 2015
o Total Campus Health All Accounts was $12,106,600
o Total Campus Health Expenses was $12,106,600
 75.01% ($9,081,500) of expenses goes to Salary and ERE
 22.56% ($2,610,300) of expenses goes to Operations
 3.01% ($364,800) of expenses goes to Transfer Out
 0.41% ($50,000) of expenses goes to Capital
H&R Fee expense breakdown 2014-2015
o Total H&R Fee = $5,374,300
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 Salary and ERE = 89.75% ($4,823,700)
 Operations = 9.13% ($490,600)
 Capital = .93% ($50,000)
 Transfer Out = .19% ($10,000)
H&R Fee Proposed operations expense detail 2014 – 2015
o Communication = 19.14% ($95,000)
o Custodial/Housekeeping = 26.5% ($125,082)
o Building Maintenance = 10.19% ($15,943)
o Fuji Medical (X-ray) System Maintenance = 7.48% ($9,680)
o PnC Maintenance (Electronic Medical Record) = 10.19% ($50,000)
o Sonora Quest Lab (CHS External lab contract) = 26.5% ($194,895)
Prices for services (fees) at Campus Health set on average at 25% below what average prices of
services are in the surrounding community.
Lynn Zwaagstra
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Campus Recreation has nationally recognized student recreation center. Also has number of
other facilities such as Robson Tennis Complex, numerous sports fields, high and low ropes
courses, Gittings gym.
Campus Recreation has numerous free and low cost events and programs. Also offers subsidized
pricing for specialty programming.
Students receive a membership at the Campus Recreation Center as part of their H&R fee.
Campus recreation receives revenue from 4 sources
o Auxiliary sources = $1.9 Million
o H&R Fee = $4.4 Million
o Program Fee = $0.3 Million
o Bond Fee = $1.8 Million
 Total Budget = $8.4 Million
Auxiliary sources of revenue
o Services sold
o sponsorships
Program fee
o Goes to club sports, special events open to all students, instructional staff who teach
and lead recreation programs
The Bond fee
o Applied to facility construction, renovation, and loans
2015 Health and Recreation Fee Expenses
o Career staff = 23% ($1,084,600)
o Student Staff = 18% ($854,600)
o ERE = 9% ($442,200)
o UA FM services = 16% ($750,000)
o Supplies = 5% (219,000)
o Maintenance repair and upkeep = 4% ($191,200)
o Technology and Comm. = 4% ($214,000)
o Equipment replacement = 8% ($380,000)
o Travel = 1% ($28,000)
o Sitton Field loan = 1% ($68,600)
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H&R fee makes programs/ health and wellness classes more affordable.
More hours of operations have been implemented at student request.
Campus Recreation in currently in deficit spending due to the RB court renovation and Robson
Tennis Complex project.
o Saving some moneys by in-house maintenance and repair, contract re-negotiation with
FM, decreased purchasing equipment scheduling
Loss of space such as bear down gym and portion of Robson Field Complex.
New technology in Campus Recreation
o Webcams
o Finger vein scanners
o Healthy U
 Interactive fitness tracking and exercise data base
 Available to all students regardless of facility use from the Campus Recreation
website
 Future improvements
 Videos of how to use equipment
 Fitness and activity based challenges for using facility and attending
events
Recent net loss of recreation space due to athletics, student voice helps UA prioritize space
allocations so students should speak up to prioritize recreation space
Q&A
Question: How do you make more room in the budget?
Answer: Tapping into savings (“fund balances”), making purchases of supplies in bulk, creating more
revenue with marketing techniques, selling sponsorships, cutting costs through the structuring of
business contracts, and reevaluations of vacant positions.
Question: What does financial aid do with their 17% of the H&R fee?
Answer: typically scholarships, grants, and other funding.
Question: How are rates reanalyzed at Campus Health?
Answer: On a yearly basis through a review by a Campus Health Fees Committee. Rates are set as
reasonable as possible. Generally, they are set at 75% of community average price. The H&R fee helps to
make this possible.