Research, Evaluation and
Accountability
Test Coordinator’s
Training Series
Preparing Your School’s
CELLA Test Materials
For Return On
May 16, 2007
By 4:00 pm
You Will Be Preparing The Following Types Of Boxes
For Return To The District Coordinator:
All TO BE SCORED Test Materials
WHITE Boxes
All NOT TO BE SCORED Test Materials
Brown Boxes
Large Print/Braille
Oversized Brown Boxes (If applicable)
District Coordinator Box
Create a Label
*It is your responsibility to package the materials correctly for
processing and score reporting. Delays or errors in packing may
cause delays in processing information and the delivery of score
reports.
Materials Handling
“TO BE SCORED”
Preparing To Return Test Materials
•All materials must be returned to ETS
•Organize your boxes:
Assemble all the White Boxes
Gather the Brown Boxes
Locate the return shipping labels for the
Brown Boxes that were included in your
shipment
Gather the Large Print/Braille oversized Brown
Boxes
As You Receive CELLA TEST MATERIALS from
The Test Administrators, Do The Following :
___1. Verify that all distributed secure materials have been returned. Notify the District
Coordinator immediately if any secure materials are missing and complete the
necessary investigation.
___ 2. Complete the CELLA Record of Exemptions, Absences, and Invalidations. Keep
a copy of this record for your files.
___ 3. Make a copy and file the Test Administrator Security Log.
___ 4. Verify that the 2007 Florida CELLA Test Administrator’s Suggestion Forms are
completed.
___ 5. Organize all of your TO BE SCORED materials by grade level.
As You Receive CELLA TEST MATERIALS from
The Test Administrators, Do The Following :
Take all materials TO BE SCORED for one grade level and stack
them together. Pg. 36
•For Grades K-2, you will only have Level A Student Books.
•For Grades 3-8, you may have a combination of Level A
Reading and Writing Books and Level B, C, and D Answer
Sheets.
•For Grades 9-12, you will only have Level B, C, and D
Answer Sheets.
Complete a pre-slugged Grade Header Sheet for each grade tested. You
will need to complete items 4, 5, and 6 on the Header Sheet.
Pg. 37
If you do not have the pre-slugged Grade Header Sheet, you will need to
write and bubble in all information for items 1 through 6. Pg. 37
CELLA GRADE HEADER SHEET
As You Receive CELLA TEST MATERIALS from
The Test Administrators, Do The Following :
Once you have completed the Grade Header Sheet for each grade tested,
place it on top of the corresponding stack of TO BE SCORED
materials.
Wrap paper bands around each stack to ensure it stays together. If you do
not have enough paper bands, just stack the materials and send
them back un-banded. Pg. 38
Place all TO BE SCORED material in the White Boxes making sure that
the CELLA School Header Sheet is completed and placed on top.
Number all White Boxes 1 of X, 2 of X.
Do not include the Brown Boxes in this count.
Do not include the Large Print/Braille boxes in this count.
CELLA SCHOOL HEADER SHEET
As You Receive CELLA TEST MATERIALS From
The Test Administrators, Do The Following:
Large Print/Braille Material
1. Gather all of the Large Print/Braille materials.
2. Place all Large Print/Braille materials in the boxes that they were sent in.
3. When packing the box, place the unused materials on the bottom
materials on the top.
and any used
4. Take one of the Return Address Tracking Labels and place one label on each Brown
oversized box.
• These labels will be used when shipping the boxes to ETS.
• Do not alter these labels in any way.
5. Number the boxes 1 of X, 2 of X.
Do not include the White Boxes in this count.
Do not include the Brown Boxes in this count.
FINAL PACKING INSTRUCTIONS
1. Complete the School Materials Return List located in the
2007 Return Instructions for School Coordinators.
√
Be sure to record the total number of White, Brown, and
Large Print/Braille boxes for your school in the space
provided.
√
Be sure to check off each grade tested in your school.
2. Place the School Materials Return List in Box One of the
White Boxes and seal.
3. Seal all other boxes.
4. Send to District Warehouse by May 16, 2007.
School Materials Return List
Materials Handling
“NOT TO BE SCORED”
As You Receive CELLA TEST MATERIALS From
The Test Administrators, Do The Following:
1. Gather all NOT TO BE SCORED materials. This will include all:
•Test books
•Unused Level A answer books
•Unused answer sheets
•Directions for Administration and Scoring Guide
•Test Administration Manuals (gray or pink)
2. Complete the NOT TO BE SCORED School Header Sheet and place it on top
in the first Brown Box.
3. Place all NOT TO BE SCORED materials in the Brown Boxes.
•NOT TO BE SCORED or unused answer sheets and Level A answer
books should be sorted together and returned in the first
Brown Box.
As You Receive CELLA TEST MATERIALS From
The Test Administrators, Do The Following:
4. Take one of the Return address tracking labels retrieved from the box when
received and place one label on top of each Brown Box.
• These labels will be used when shipping the boxes to ETS.
• Do not alter these labels in any way.
5. Number all Brown Boxes 1 of X, 2 of X.
• Do not include the White Boxes in this count.
• Do not include the Large Print/Braille boxes in this count.
NOT TO BE SCORED CELLA
SCHOOL HEADER SHEET
Damaged Answer Documents
If an answer document is damaged either from the initial
packaging of the documents or through handling during test
administration:
For example: torn, folded, marked by a pen, etc.
The School Coordinator needs to transcribe all the
information from the damaged answer document onto
a new document.
The damaged answer document must be returned to
ETS marked with a large “X” and returned in the
Brown Box with the NOT TO BE SCORED materials.
Damaged Answer Documents
(Continued)
If due to a student’s illness:
The School Coordinator should attempt
to transcribe the student’s responses
onto a new answer document.
If unable to transcribe, a make-up date
within the testing window should be
arranged.
Miscellaneous Forms
1.
2007 Florida CELLA Test Irregularities Report Form
Place all completed forms in the top of the first White Box under the
Materials Return List.
2.
2007 CELLA Administration Survey
FAX to ETS at 866-387-2598 or place all completed forms in the top of the first
White Box.
3.
2007 Florida CELLA School Coordinator’s or Test Administrator’s Suggestion Form
Place all completed forms in the top of the box in which you are returning unused answer
sheets.
4.
2007 CELLA Test Question Ambiguity and Error Form
Place all completed forms in the top of the box in which you are returning unused answer
sheets.
District Coordinator Box
MUST be returned to the District Warehouse
by:
4 p.m. on Monday, May 21, 2007.
√ Any Security Checklists (created by school)
√ 2007 Florida CELLA Record of Exemptions, Absences and Invalidations
√ Record of Attendance (created by school)
√ 2007 Florida CELLA Test Administration Security Log
√ Florida CELLA Administration & Security Agreement
QUESTIONS AND
ANSWERS
Nereida Gonzalez
407-518-2902
gonzalezn@osceola.k12.fl.us
Florida CELLA
Measuring today the progress of English Language Learners to ensure their success tomorrow