PRE-SUBMISSION WORKSHOP
RFA # 2 – DESIGN, DEVELOP AND
IMPLEMENT AN INTERNSHIP PROGRAM
ZIEN WAHBEH
HAYAT ASKAR
ZIAD MOUGHRABI
YASMIN NAJIA
April 23, 2015
JORDAN COMPETITIVENESS
PROGRAM
2
ABOUT JORDAN COMPETITIVENESS PROGRAM
Is a five year USAID-funded program implemented by Development
Alternatives, Inc. The program started in October 2013 and focuses on
increasing competitiveness of the Jordanian market by creating new jobs,
increasing foreign direct investments, increasing exports, engaging
diaspora, empowering angel networks, etc.).
The program will be implemented through its four major components:
1.Supportive Enabling Environment (SEE)
2.Workforce Development (WFD)
3.Cluster Development (CD)
a) Clean Technologies (Water, Energy and Environment)
b) Health Care and Life Sciences
c) Information and Communications Technology (ICT)
4. Access to Finance (ATF)
3
PRE-SUBMISSION WORKSHOP AGENDA
10:30 AM – 10:45 AM: Welcome and Introduction to JCP
10:45 AM – 11:45 AM: RFA Technical Program Description
11:45 AM- 12:00 PM: Coffee Break
12:00 PM – 12:30 PM: M&E and Branding and Marking Requirements
12:30 PM – 1:30 PM: RFA Grants Eligibility and Financial Requirements
4
RFA OUTLINE
5
RFA SECTIONS
Section A: Grant Application Instructions:
I.
Completion and Submission of Applications
II.
Preparation Instructions – Technical
III. Preparation Instructions – Financial and Administrative Documentation
Section B: Special Grant Requirements
Section C: Selection Process
Section D: Program Description
Annex 1: Mandatory Standard Provisions
Annex 2: Application Form
Annex 3: Bio Data Form
Annex 4: Financial Capability Questionnaire
Annex 5: Instructions for Obtaining a DUNS Number
Annex 6: Self Certification for Exemption from DUNS Requirement
Annex 7: Quick Start Guide for Entities Interested in Being Eligible for Grants
Annex 8: Application Check List
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THE TECHNICAL OVERVIEW
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PREPARATION INSTRUCTIONS – TECHNICAL
Applications must include the following information:
1. Project Description
 Brief Statement of Purpose/ Project Summary
 Background and Expected Results
 Project Goals and Objectives
2. Project Team
 Project Manager
 Project Coordinator
 Trainer
3.
4.
5.
6.
Organizational Capability and Resources
Past Performance
Budget: Detailed budget with notes and partnerships – if any
Other Material/ Annexes
8
PROGRAM DESCRIPTION
• Increase exposure for 750 recent graduates and
senior under graduates to the requirements of work
through internship opportunities
• Increase employment opportunities, especially for
women, in USAID/JCP target sectors within three
months to six months of internship to be hired at the
same hosting organization or other organizations
within JCP targeted sectors; and
• Increase workforce readiness in USAID JCP key
sectors
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SPECIFIC TASKS AND RESPONSIBILITIES… (1)
Phase I: Program Design and Development
•
•
•
•
•
Define potential partners (implementers of the internship program).
Define the existing internship opportunities and the need of
employment in the specific sectors; vacancies available and
qualifications needed taking into consideration students’ summer break
for this year, Ramadan and the upcoming holidays.
Develop the program approach.
Network and establish partnership agreements with private sector to
place interns.
Establish partnership agreements with universities and youth
organizations to recruit and select interns.
10
SPECIFIC TASKS AND RESPONSIBILITIES…(2)
Phase II: Implementation
• Develop a comprehensive approach to assure the proper
execution of the internship program.
• Take into consideration the following characteristics in designing
the internship program:
First: Target Segment
• Completed 3rd or 4th year of study. Senior & recent graduates
• Within JCP targeted sectors (CT, ICT, HLS)
• 25-50 % women or outside Amman
11
SPECIFIC TASKS AND RESPONSIBILITIES…(3)
Second: Compensation:
250 intern first year and 500 interns second year
Category
Salary (JDs)
Period
Undergraduate
120
2 months
Recent Graduate
220
3 months
Grantee Salary
contribution
Inside Amman
Outside Amman
First Year
50%
25%
Second year
75%
50%
12
SPECIFIC TASKS AND RESPONSIBILITIES…(4)
1.Contact relevant sector associations and organizations to submit
expressions of interest
2.Prepare clear Scopes of Work for Interns
3.Allocate mentors for interns or supervisors to provide guidance
4.Conduct (graduation ceremony) at the completion of the
internship program.
13
SPECIFIC TASKS AND RESPONSIBILITIES…(5)
Third: Partnership
Establish non-traditional partnerships (consortiums) that contribute
materially to the quality of the internship experience
Fourth: Duration
3 months for recent graduates
2 months for senior undergraduates
Overall Performance of the Grant is 24 months. The completion
date of placement should be within 18 months, the remaining 6
months for reporting, evaluation and monitoring outcomes and
following up with the last batch on placed interns.
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SPECIFIC TASKS AND RESPONSIBILITIES…(5)
Fifth: Location
• Opened for all university students and graduates.
• Placements are open for all governorates.
• 25-50 % of placed interns should go to women and/or hosted
outside Amman.
Sixth: Training
Minimum of 2-day training. One day before starting the internship
and explains employability skills. Second day topics are open for
grantee suggestions within the area(s) of need.
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SPECIFIC TASKS AND RESPONSIBILITIES…(5)
Seventh: Quality Control
Applicants to propose a detailed plan for how they will address
issues of quality control – regularly following up with interns during
the internship program through phone calls and diagnostic visits or
any other innovative mechanisms as deemed appropriate.
Eighth: KAFD CGOs Engagement
JCP encourages applicants to engage the KAFD Career Guidance
Offices (CGOs) at universities to recruit interns, spread awareness
of the internship program and involve them in quality control
monitoring.
16
SPECIFIC TASKS AND RESPONSIBILITIES…(5)
Phase III: Evaluation and Feedback
a.Design and implement surveys to assess the satisfaction of the
interns and the hosting organizations
b.Submit Quarterly Reports and a final report
 Database of interns and hosting organizations
 Results of the conducted surveys
 Lessons learned and recommendations for further internship program
improvements
 Training reports, topics, content, trainers, and evaluation results
c. Follow up with interns three and six months after the completion
of the program. By the end of the six-month follow up surveys, the
grantee should reach a placement rate of at least 75% among
graduate participants at their hosting organizations or another
within the JCP target sectors.
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SPECIAL CONSIDERATION
• Interns and companies selections should be in JCP specific
sectors (CT, ICT, HLS).
• Grantee(s) are encouraged to seek partnership and
sponsorships to cover the expenses incorporated in the
internship programs such as salaries, training, graduation
ceremony etc. of the participating interns. Grantees are
encouraged to be very innovative in utilizing the fund requested.
• The hosting organizations should have actual need of hiring to
assure real placements after completing the internship period.
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PREPARATION INSTRUCTIONS – TECHNICAL
Page Limitation:
Applications should be specific, complete, presented
concisely and shall not exceed 50 pages (exclusive of
annexes).
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M&E REQUIREMENTS
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WHAT M&E TOOLS?
• M&E Plan
• Post-event report
• Impact assessment reports
21
HOW TO BUILD YOUR M&E PLAN?
1. Understand JCP Results Framework
2. List your Workplan activities at the bottom of the
M&E plan template (Workplan Template) –
Remember the resources
3. Set short-term and long-terms results for each
(outputs and outcomes)
4. Add your baseline, targets, units of measurement
and reporting frequency
5. All that should lead you to overall goals and
results identified in the application form
(section II.3)
22
HOW TO BUILD YOUR M&E PLAN?
1. Understand JCP Results Framework
2. List your Workplan activities at the bottom of the
M&E plan template (Workplan Template) –
Remember the resources
3. Set short-term and long-terms results for each
(outputs and outcomes)
4. Add your baseline, targets, units of measurement
and reporting frequency
5. All that should lead you to overall goals and
results identified in the application form (section II
.3)
23
JCP OBJECTIVES
Private Sector Competitiveness
Increased


Technica l Assistance:
Fina ncial Assista nce:




Direct Assistance from
JCP
Assistance from other
financial Institutions
– Start up
– Enhancement of existing
– Export Development
– Investment Readiness
– Angel Investment
Workforce Enha ncement:

Internships

Centers of Excellence Support

Curriculum Development

Trainings
Associations
Companies
Diaspora
Entrepreneurs
Sector-Landscape Assistance:

Policy regulations and Regulatory reforms

Awareness

Networking and Linkages

Dialogue Facilitation

Innovation Landscape
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New Jobs
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JCP RESULTS FRAMEWORK
DO 1: Broad-based inclusive economic growth accelerated
IR 2
Workforce development and opportunities for vulnerable groups increased
Outputs Outcomes
Sub IR 2.1
Curriculum integrating market
demands and job skills of target
groups improved
-Career development centers established to help
Jordanians gain the skills they need to succeed in
the private sector
-A National ICT Excellence Center Established
-University Curricula in Targeted Sectors Match
Market Demand
-Internship programs strengthened
- COEs established / upgraded
-ICT SSO established + operational
- # of participant members in ICT SSO
- # of students completing CDC/KAFD training programs
- # of track specialization program identified
-# of universities/ colleges identifying & impl. the
program
-# of internships placed annually
Sub IR 2.5
Sub IR 2.2
Gender & age-based legal &
Entrepreneurship opportunities
regulatory barriers & practices
promoted, especially for women
to economic resources & rights
in the SME sector
reduced
-An Increase In the Number of High Quality
Courses on Entrepreneurship, Innovation
and Competitiveness in Jordanian
Universities
- # of courses added to University
curriculum
- # of students completed courses listed in
indicator 6
-Increase Participation of Women in the
Workforce Supporting JCP Target Sectors
-Situation mapped and activities to contribute
to better women participation agreed on
26
HOW TO BUILD YOUR M&E PLAN?
1. Understand JCP Results Framework
2. List your Workplan activities at the bottom of
the M&E plan template (Workplan Template) –
Remember the resources
3. Set short-term and long-terms results for
each (outputs and outcomes)
4. Add your baseline, targets, units of
measurement and reporting frequency
5. All that should lead you to overall goals and
results identified in the application form (section
II .3)
27
1. List your Workplan activities at the end of the
logframe / plan template (Workplan Template)
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Workplan Template
29
HOW TO BUILD YOUR M&E PLAN?
1. Understand JCP Results Framework
2. List your Workplan activities at the bottom of the
M&E plan template (Workplan Template) –
Remember the resources
3. Set short-term and long-terms results for each
(outputs and outcomes)
4. Add your baseline, targets, units of measurement
and reporting frequency
5. All that should lead you to overall goals and
results identified in the application form (section II
.3)
30
Set short-term and long-terms results for each
(outputs and outcomes)
• # of applications
• # of available posts
• # of interns
Number of persons receiving internship as a
result of participation in USG workforce
development programs
Long and
short term
• # of jobs
Outcomes and Outputs are now ready
31
HOW TO BUILD YOUR M&E PLAN?
1. Understand JCP Results Framework
2. List your Workplan activities at the bottom of the
M&E plan template (Workplan Template) –
Remember the resources
3. Set short-term and long-terms results for each
(outputs and outcomes)
4. Add your baseline, targets, units of
measurement and reporting frequency
5. All that should lead you to overall goals and
results identified in the application form (section II
.3)
32
4. Add your baseline, targets, units of measurement
and reporting frequency
33
HOW TO BUILD YOUR M&E PLAN?
1. Understand JCP Results Framework
2. List your Workplan activities at the bottom of the
M&E plan template (Workplan Template) –
Remember the resources
3. Set short-term and long-terms results for each
(outputs and outcomes)
4. Add your baseline, targets, units of measurement
and reporting frequency
5. All that should lead you to overall goals
and results identified in the application
form (section II .3)
34
LOGICAL FRAMEWORK LOGIC:
35
5. All that should lead you to overall goals and results identified
in the application form (section II .3)
36
Post-event report
 to be submitted upon completion of the activity
 should include:




a summary about the activity
details about hosting companies and the interns
their full contact information, location, gender, university, etc.)
a section about participants’ (interns and companies)
feedback, lessons learned and ideas for improvement
37
Impact assessment reports
 to be submitted three times:
 Baseline
 three months
 six months
after the program to show the jobs that were created as
a result of the program.
38
THINGS TO TAKE INTO CONSIDERATION WHEN
DEVELOPING THE M&E PLAN
• Is there any need for special data collection, special studies,
or any additional work specially for M&E? Is it reflected in the
budget?
• Make sure you assign someone from the project
implementation team to do the M&E part of the project
• Assess your staff’s capacity for M&E tasks. Reflect needs
for capacity development in your M&E Plan.
• Disaggregation: Results should be aggregated among
others to geography, sub-cluster, gender, etc.
• On-site monitoring visits by the USAID JCP project team
will be conducted after the grant agreement
BRANDING AND MARKING
40
Branding and Marking
• The Grantee is free to copyright any books, publications, or other
copyrightable materials developed in the course of or under this
award, but USAID reserves a royalty-free nonexclusive, and
irrevocable right to reproduce, publish, or otherwise use, and to
authorize others to use the work for government purposes.
• The Grantee should mark any developed curricula, studies,
reports, papers, training materials or any other publications with
the USAID JCP Identity
• The USAID JCP logo should be displayed in the upper left side of
any developed publications
41
Branding and Marking
• The Grantee should mark any event related to the RFA with the
USAID JCP Identity. such as training courses, conferences,
seminars, exhibitions, workshops, press conferences and other
public activities
• When implementing any event as mentioned before, the should
use USAID JCP roll-ups in the venue, and all the hand-out
materials should be branded with USAID JCP Identity
• The COR may require the USAID Identity to be larger and more
prominent if it is the majority donor
42
Branding and Marking
• The Grantee may use its own logo on the developed materials in
the right side of the developed materials upon written approval
from USAID JCP
• The COR may require a pre-production review of USAID-funded
materials for compliance with the approved Marking Plan.
• The Grantee should provide the USAID JCP personnel designated
with two copies of all the materials produced under the
agreement.
43
Branding and Marking
• The Grantee may request program deliverables not be marked
with the USAID Identity by identifying the program deliverables
and providing a rationale for not marking these program
deliverables.
• The Grantee should have the approval of USAID on any press
materials before send to the press
44
Branding and Marking
• Any ‘public communications, in which the content has not been
approved by USAID JCP, must contain the following disclaimer:
“This curricula/study/report/audio/visual/other information/media product
(specify) is made possible by the generous support of the American people
through the United States Agency for International Development (USAID).
The contents are the responsibility of [Grantee] and do not necessarily
reflect the views of USAID or the United States Government.”
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APPLICATION SUBMISSION
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APPLICATION SUBMISSION REQUIREMENTS
Application must be:
• Submitted by email and hand-delivered
• Submitted in both hard copy and electronic form
• Submitted in one original (with attachments) and four copies
(without attachments) and include:






Completed Application Form
Completed Project Workplan
Projected Grant Budget and Budget Notes
CVs and Bio Data forms of all project team members
Completed Financial Capability Questionnaire and attachments
Statement of liability (part of application form)
47
APPLICATION SUBMISSION REQUIREMENTS
Deadlines
Applications must be received by Wednesday May 13, 2015 at 4:00pm
Applications and modifications shall be submitted in pdf (preferred) and electronic
format to the JCP Competitiveness Partnership Fund Team by email to
JCPGrants@dai.com with hard copies sent to the following address:
Competitiveness Partnership Fund Team
USAID Jordan Competitiveness Program
King Hussein Business Park, Building 3, Ground Floor
Amman, Jordan
Late Applications
Applications which are submitted late or are incomplete run the risk of not being
considered in the review process.
48
PREPARATION INSTRUCTIONS – FINANCIAL AND
ADMINISTRATIVE DOCUMENTATION
1. Completed Budget
2. Completed Financial Capability Questionnaire
3. Documentation of existing commitments (documents may
include certification from the applicant’s bank or a summary of
previous awards, including type of funding value, client). A
separate bank account is required should an award be made.
4. Documentation that the applicant has a record of integrity and
business ethics (reference from donors would suffice)
5. Each applicant should provide (as annexes) the following:
 If applicable – NICRA if unavailable, the profit and loss
statement
 Cash flow, management structure
 Copy of applicant’s accounting and operations manual
 Copy of purchasing policies and description of applicant’s
system (for large grantees).
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SELECTION PROCESS
50
SELECTION PROCESS
•
Within ten working days of the deadline, a review panel will convene
and will include JCP senior management and technical experts
•
Applications will be initially screened for completeness by the JCP CPF
team
•
One award will be made within 60 working days of the review panel
meeting provided that the awardee furnishes DAI with all required
documentation in section A of this RFA
•
Award will be made to responsible applicants whose applications offer
the best value
51
EVALUATION CRITERIA
1. Project Description (40 points broken down as follows:







Statement of Purpose/ project summary (4points)
Background and expected results (6 points)
Project goals and objectives (6 points)
Detailed description of project activities/ workplan (6 points)
Beneficiaries (6 points)
Monitoring and Evaluation (6 points)
Sustainability (6 points)
2. Project Team (20 points)
3. Organizational capabilities and past performance (20 points)
4. Project Budget (20 points)
52
SPECIAL GRANT
REQUIREMENTS
53
SPECIAL GRANT REQUIREMENTS
• Separate Bank Account
• Permitted Uses of Program Income (added to USAID, cost
share, reduced from grant award)
• Use of Funds
• Reporting Procedures: Program report, Final Program report, Financial Reports
• Project Monitoring
• Restrictions (military, surveillance, abortion, gambling
equipment, pharmaceuticals, pesticides, etc.)
• Other: Grants will be made available to eligible nongovernmental organizations with a ceiling of USD300,000.
Payments will be made in agreement with the awardee but in no
case will more than 90% of the total agreed budget be disbursed
prior to receiving and approving the Final Financial and Final
Program Report.
54
ELIGIBILITY OF
ORGANIZATIONS AND
ACTIVITIES
55
INELIGIBLE ORGANIZATIONS
•
•
•
•
•
•
•
•
•
•
Political party organizations and governmental institutions
Faith-based organizations whose objectives are discriminatory
Organizations from foreign policy restricted countries (Cuba, Iran, North Korea,
Sudan and Syria) are not eligible
Organizations included in the List of Parties Excluded from Federal
Procurements and Non-Procurement Programs are not eligible for awards if they
have members who appear in the US Treasury’s List of Specially Designated
Nationals and Blocked Persons or who have been designated by the UN as an
individual linked to Taliban, Osama Bin Laden or Al Qaeda organization.
Any US entity which is a “Private Voluntary Organization (PVO) but has not
registered as such with USAID.
Any entity whose names appears on the “List of Parties Excluded from Federal
Procurement and Non-Procurement Programs”
Any “Public International Organization” (PIO)
Any foreign government except Jordan
Any entity affiliated with DAI or any of its directors, officers, or employees
Individuals
56
INELIGIBLE ACTIVITIES
•
•
•
•
Private ceremonies , parties, celebrations
Fundraising
Construction activities
Promotion of political parties, religion or commercial
interests, nor
• Other activities deemed to be inherently religious.
57
ELIGIBILITY REQUIREMENTS
•
•
•
•
•
Non-Governmental, non-profit, or profit making organizations
Must be a formally and officially recognized or registered in
Jordan or in the United States
Should have sound business practices such as Equal
Opportunity and cannot engage in child labor. If a newly
established business, this should appear in the organization’s
business plan
Support outcomes and results consistent with and linked to
JCP’s Intermediate Results (IR) and objectives, support
activities within the program’s targeted region(s), and
Demonstrate evidence of a significant cost share commitment
in most, but not all cases.
58
ELIGIBLE ACTIVITIES SHOULD HAVE:
•
•
•
•
Clear, definable, achievable objectives
Clearly and reasonably planned activities
Measurable, realistic, achievable outcomes
A sensible timetable, not exceeding the period
defined in the RFA.
Activities should be linked to JCP objectives and
results.
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ANNEXES OF THE RFA
60
THANK YOU
61