Engineering 10
PowerPoint
GuideLines
Bruce Mayer, PE
Licensed Electrical & Mechanical Engineer
BMayer@ChabotCollege.edu
Engineering-10: Intro to Engineering
1
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Student Presentations
 During Meeting of 7May & 12Mayer
• Order Set by Random Number Generator
 ANY Topic OK
• Engineering topic preferred if possible
• Counts as BOTH HW09 and EXTRA Credit
– Worth a Total of 6 pts out of 3
 And Do NOT have to do any more for HW09
 HW09 alternative = Exercise 14.11
• Write: Resume, Cvr Ltr, Thank You ltr
Engineering-10: Intro to Engineering
2
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Student Presentation Logistics
 Done Using POWERPOINT
 10-15 Minutes
• 5-10 Slides
 Inform Me of Your Intention by F/25Apr
• Bring Presentation on USB Drive
– Instructor Will load PPT file onto presentation
computer
– Student will Deliver the Presentation with the Aid
of LaserPointer Presentation Device
Engineering-10: Intro to Engineering
3
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Student Presentation Logistics
 If MORE Presentations than the Allotted
Time → will go down the list
 Will Do as many As Time Permits
• Similar to Where-n-Why MiniPresentations;
Will Start at the top of the list and work down
as far as we can
• ALL Student Presentations will be Placed on
Presentation Computer for instructor Review
Engineering-10: Intro to Engineering
4
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
OnCampus PPT Prep Resource
• The Communications Studies Operation
Maintains a COMMUNICATIONS LAB that is
Available to ALL Students for FREE
• The “Comm Lab” Specializes in Helping
Students with PowerPoint Presentations
• CommLab Located in Rm 803
• For Hours of Operation and Other Info see
– http://www.chabotcollege.edu/commstudies/CSL.
asp
THE COMM LAB IS OPEN!
• What can Chabot students do in the Lab?
– Prepare for any presentation with a peer tutor.
•
•
•
•
•
•
brainstorm topics
organize ideas
outline speeches
prepare speaker notes
prepare visual aides
rehearse delivery, individually or in groups
– Record speeches for evaluation.
Communication Lab >>> Veronica Martinez 9/12/2012 2:12 PM >>>
Chabot “Std” PPT Template
• The “Standard” Chabot College Template is
OnLine at
http://www.chabotcollege.edu/photos/download
powerpoint.asp?filename=chabot2
Presentation Training
• The BEST Presentation Training →
Giving Presentations
• There is No Substitute for EXPERIENCE in
this Regard
– PREPARE Carefully & Extensively
– Do a POST-MORTEM Evaluation
• Ask YourSelf: What could I have done BETTER
Student Presentation ScoreCard
Basic Power Point Guidelines
Some tips to make
your presentations
presentable
Engineering-10: Intro to Engineering
10
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Why Use PowerPoint
 Many People don’t Like
PPT
• They say it “Dulls the
Senses”
– So does someone
Writing-on and Talkingto the BlackBoard
 But it’s Basically an
Automated OHP or
DocCam
• Just like an OHP or
DocCam or BlackBoard
it can be MISused
Engineering-10: Intro to Engineering
12
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Basic Rules for Presentations
 Contrast is important.
 For paper…
• Dark text on a light
background.
Engineering-10: Intro to Engineering
13
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Basic Rules for Presentations
 For projection…
• Light text on a semi-dark
background
• The eye is attracted to the
light on the screen
Engineering-10: Intro to Engineering
14
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Basic Rules for Presentations
 Stick with a single
background.
• The background is the stage
for your information.
• Set the stage and leave it
alone!
Engineering-10: Intro to Engineering
15
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Basic Rules for Presentations
 Don’t try to dazzle the audience
with graphics or style…but with
the information.
 The medium is not the
message.
 The information is the
message.
Engineering-10: Intro to Engineering
16
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Basic Rules for Presentations
Balance.
 Do not center bullet points.
 It makes the text ragged.
 And hard to read and follow with your
eyes.
Engineering-10: Intro to Engineering
17
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Basic Rules for Presentations
Balance.
 Generally, left-justify bullets.
 This keeps things neat..
 and easy to follow.
Engineering-10: Intro to Engineering
18
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Basic Rules for Presentations
Balance.
Centered graphics leave little room for text.
Engineering-10: Intro to Engineering
19
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Basic Rules for Presentations
Balance.
• Place graphics off-center.
• More room for text.
• Better balance.
• More pleasing to the eye.
• Left placement leads the
eye to the text.
Engineering-10: Intro to Engineering
20
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Basic Rules - Capitalization
• AVOID ALL CAPS
– VERY HARD TO
READ.
• First Cap –
• More Formal
• Harder To Type
And More
Decisions.
Engineering-10: Intro to Engineering
21
• This is an
example of
capitalizing the
first word
• Less formal.
• Easier to type
and fewer
decisions
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Use Restraint With Fonts
 Employ only a few...stick to familiar fonts
 Stay away from gimmicky fonts unless
for a theme.
 Keep type sizes consistent.
 Serif vs. Sans Serif.
• Serif  Classic
• Sans Serif  Modern
Engineering-10: Intro to Engineering
22
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Choose Fonts Wisely
 Italics are more difficult to read.
 Use bold when you want some words
to stand out.
 Font size
•
Easy to read (18 pt)
• Easy to read (24 pt)
• Easy to read (32 pt)
• Easy to read (48 pt)
Engineering-10: Intro to Engineering
23
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Avoid Text Overload
 Having too much text on the screen can
defeat the purpose of using PowerPoint.
The slides begin to look like a jumble of
text, making slides difficult to read and
unrecognizable from each other. People
will either try to read everything or copy
everything down or they will lose
interest. List only the key points. If you
have more info to include use more
slides or create handouts.
Engineering-10: Intro to Engineering
24
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Animate Bullets & Graphics
 Use Simple Animation to “Walk Thru”
the Slides for the Audience
 Audience tends to Read the ALL text
when the Entire Slide Appears
• Detracts Focus from the SPEAKER (you!)
 Reveal Bullet Points ONE-at-a-TIME
• EXPLAIN in
YOUR WORDS the
MEANING of the Bullet
Engineering-10: Intro to Engineering
25
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
LACK of Animatimation of Bullets
 Use Simple Animation to “Walk Thru”
the Slides for the Audience
 Audience tends to Read the ALL text
when the Entire Slide Appears
• Detracts Focus from the SPEAKER (you!)
 Reveal Bullet Points ONE-at-a-TIME
• EXPLAIN in
YOUR WORDS the
MEANING of the Bullet
Engineering-10: Intro to Engineering
26
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
2D→3D Visualization Aids
 Using Labels on MultiView Drawings to
Visualize the 3D form
1
S
1
S
3
3
• Label surfaces; e.g.,
S
• Label vertices; e.g., 1,3
Engineering-10: Intro to Engineering
27
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Use Solid Colors instead of fill
Patterns on Charts
 Patterns on bars or
pie slices cause
confusion.
50
40
30
20
 Solid colors convey
a clear bold
message
10
0
1st Qtr
Blue
Engineering-10: Intro to Engineering
28
2nd 3rd Qtr 4th Qtr
Qtr
Red
Hatch
Other
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Use Simple Tables to
Present Numbers
Use
Tables
This row
For Your But Not
Numbers too Many
10
90
100
This row
0.6
0.4
1
This row
1
2
3
That row
1
2
3
Try not to make footnotes too small
Engineering-10: Intro to Engineering
29
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Basic Rules That You Must Have
to Have a Good Presentation.
One of the most common
mistakes in creating a
presentation is to place too
much information on the
screen. This can cause the
reader to become
distracted from the
speaker…just like you are
now. Audiences are much
more receptive to the
spoken word.
Engineering-10: Intro to Engineering
30
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Basic Presentation Mistakes.
• Too much information.
• Reader gets distracted
• Audiences are much more
receptive to the spoken word.
Engineering-10: Intro to Engineering
31
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Basic Rules
Keep it simple..
 Make bulleted points easy to read.
 Keep text easy to understand.
 Use concise wording.
 Bullets are focal points.
 Presenter provides elaboration.
 Keep font size large.
 Simply Animate Bullets & Graphics
Engineering-10: Intro to Engineering
32
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Basic Power Point Guidelines
 Build the Story…don’t give
them too much info at once.
 Stick with the same transition.
 Be creative but leave some
color choices to professionals.
 Try Stick to the “6-6” Rule
• Six words per line 
• Six lines per page 
Engineering-10: Intro to Engineering
33
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Choosing a Color Scheme
 Beginners Should Stick with
Power Point defaults or company
standard templates.
 What may look good on your computer
may be unreadable when projected.
 Remember to use
strong, contrasting
colors for Text.
Engineering-10: Intro to Engineering
34
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
The Color Wheel
 Colors separated by
another color are
contrasting colors (also
known as
complementary)
• Good CONTRAST
 Adjacent colors (next to
each other) harmonize
with one another. e.g.
Green and Yellow
• Good BLENDING
Engineering-10: Intro to Engineering
35
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Use Contrasting Colors
 Light colors on dark
background.
• Dark colors on light
background.
Engineering-10: Intro to Engineering
36
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Background – Bad
 Avoid backgrounds that are distracting
or difficult to read from
 Always be consistent with the
background that you use
• No More than two
Background forms
Engineering-10: Intro to Engineering
37
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Clip Art & Graphics
 A few excellent graphics are better than
many poor ones.
 Photographs can be powerful.
 Use sparingly!
Engineering-10: Intro to Engineering
38
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
•Religious leader
•Civil rights
activist
•Author
•Poet
•Minister
Engineering-10: Intro to Engineering
39
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Martin Luther King Jr.
 Religious Leader
 Civil Rights
Advocate
 Author
 Poet
 Minister
Engineering-10: Intro to Engineering
40
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Good Chart  Clear & Concise
Items Sold in First Quarter of 2002
100
90
80
70
60
Blue Balls
Red Balls
50
40
30
20
10
0
January
Engineering-10: Intro to Engineering
41
February
March
April
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Bad Chart  Busy & Unclear
100
90
90
80
70
60
Blue Balls
50
Red Balls
38.6
40
34.6
31.6
30.6
27.4
30
20.4
20.4
20
10
0
January
Engineering-10: Intro to Engineering
42
February
March
April
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Some Comments
 The Previous Tips are Good for
General Interest Presentations
 6 Words per Line, 6 Lines per Slide is
Easy to Follow, But
• Builds a NON-Archival Slide
– If Handouts are Made, Audience
MUST MAKE NOTES
 This is at Least as Distracting as Too Much Text
• Slide Set is not FREE STANDING
Engineering-10: Intro to Engineering
43
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Comments cont.
 You Don’t Want the Medium to
Overwhelm the Message, But…
 Presentation Should Show Respect for
the Audience by
• Being NEAT and Well ORGANIZED
• Rehearsed Ahead of Time if Needed
• Made Available Either
– In HardCopy
– OnLine
Engineering-10: Intro to Engineering
44
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Comments cont.
 Technical Presentations Tend to be
Graphics-Heavy
• c.f. Guest Speaker Presentations
 The MOST Difficult Task in Slide
Construction → Balancing
• Information Overload
– The slides look “Busy”
• Insufficient Information
– Leaves audience “in the dark”
Engineering-10: Intro to Engineering
45
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt
Summary
 Need Careful Preparation
 Keep the Presentation Simple
 Avoid “Busy” Slides
• Too Much Text, Confusing Graphics
 Keep Information Well Organized
 Do NOT read from your slides verbatim
 Remind the audience of key points at
the end of the presentation
Engineering-10: Intro to Engineering
46
Bruce Mayer, PE
BMayer@ChabotCollege.edu • ENGR-10_Lec-11_PowerPoint_Tips.ppt