BUDGET DEVELOPMENT
PROCESS FOR CATEGORICAL
PROGRAMS 2015 - 2016
Educational Service Center -North
What is Title I?
Title I …
is an instructional program that provides services to lowachieving students in order for them to reach academic
proficiency.

funds are allocated to schools based on poverty percentages
on the annual Title I ranking. These percentages are
determined by the number of low-income students, aged 5 to
17, enrolled on CBEDS day who qualify for free-or reducedprice meals or CALWORKS.

“is a program and not a funding source.”

Title I Models


Targeted Assistance Program (TAS) – in this model,
only students identified as Title I-eligible may receive
services funded by Title I.
Schoolwide Program (SWP)- in this model, schools have
a comprehensive school plan that may provide services
to all students. However, based on prioritized needs, a
school must particularly address the needs of lowachieving students and those at-risk of not meeting the
sate student academic achievement standards.
Schoolwide Program

1.
2.
3.
All schoolwide programs must be based on three core
elements:
Comprehensive needs assessment
Comprehensive plan based on the results of
this assessment
An evaluation to determine whether the plan
has worked and what improvements may be
needed
Supplemental Funds…



are those funds which are granted to schools for
specific program purposes and which are over and
above the general revenue funds the schools receive
to support the core program.
must be used to support and enhance the District’s
core program.
must be clearly tied to the overarching goal of
improving academic outcomes for participating
students.
Supplement not Supplant
Supplemental funds may not be used to replace or supplant
the funds and instructional program the District provides the
school.
Federal funds (Title I & Title III) may not be used to provide
services:
 that are required under other federal, State or local
laws
 that were provided with non-federal funds in the prior
year
 for participating children when the same services are
being provided with non-federal funds for nonparticipating children.
What is Title III?
Title III…
is an instructional program that provides services for ELs above
and beyond the core program requirements as outlined in the
United States Code (USC) and California Education Code (EC).

funds must be used for these services for ELs.
funds require the input from parents of English Learners. Please
refer to Policy Bulletin number BUL-6332.0: Guidelines for
Required School and Central Advisory Committees and School
Site Councils (7-21-14), or contact the Parent Community
Services Branch or your ESC PACE Administrator for additional
information.

Funding for EL Students
Title III Funds pay for supplemental services
above and beyond Title I and General Funds
Title I Funds pay for supplemental
services above and beyond “General
Funds”
All students are entitled and MUST
receive services provided by
“General Funds” before supplemental
services can be considered
8
Funding to Serve English Learners
All Schools receive TSP resources to meet LCAP EL Goals
Proportionality TSP 10183
LCAP EL goals
Supplemental Title III 7S176
Schools with Title III Coach
No 7S176 per pupil allocation
. Increase the
number of
English Learners
making
annual progress in
learning
English and who
reclassify
as Fluent English
Proficient
Increase
performance in
basic skills
Decrease the
assessment
number of
demonstrating
proficiency in Long Term English
English to
Learners
participate in
(LTEL)
curriculum
designed for
native English
speakers
Schools who do not
receive a Title III Coach
May request a 7S176 per pupil
allocation using the SPSA or write a
justification to explain use of funds
10
Title III Expenditures

To meet the AMAO targets, schools must use their Title III
funds to provide direct services to ELs.
AMAOs
2014-2015
LEA Targets
2015-2016
LEA Targets
AMAO 1: Percent of ELs making annual
progress in learning English (Advancement on
CELDT)
60.5%
62%
AMAO 2: Percent of ELs attaining English
proficiency on the CELDT (Overall CELDT score
of 4 or 5 with no sub-skill score below a 3).
Less than 5 yrs.
24.2%
5 yrs. or more
50.9%
Less than 5 yrs.
25.5%
5 yrs. or more
52.8%
Participation Rate
95%
ELA ?%
Math ?%
Participation Rate
95%
ELA ?%
Math ?%
AMAO 3: Percent of ELs meeting AYP targets
(includes RFEPs who have not scored
proficient/advanced on CST-ELA for 3 years)
Title III Priorities (7S176)
11
1.
2.
3.
4.
Professional Development for ELD and Access to
Core
Targeted Intervention Services
Title III Instructional Coach
Parent Outreach and Training
2015 – 16 Program & Budget Handbook, Appendix A, pg. C-2
Title III Updates


Parent Training Allowance no longer allowed
Certificated Training rate is no longer allowed with
Title III (only PD Teacher X time)
Comprehensive School Plan



California Education Code 64001 requires that schools
participating in programs funded through the
Consolidated Application (Con App) develop a Single
Plan for Student Achievement (SPSA).
The SPSA is a written plan developed by the school
community describing the school’s program and how
resources will be used to meet the supplemental
educational and related needs of participating students.
California Education Code 9 Section 64001 requires that
a School Site Council (SSC) develop the SPSA.
SPSA
Cycle of Continuous Improvement
Comprehensive Needs Assessment


Per California Education Code 64001(g) the SSC must
evaluate, at least annually, the effectiveness of
planned activities. (BUL-6184.1)
Based on the SPSA evaluation and the comprehensive
needs assessment, the SPSA must be updated to
include any major changes.
SPSA Evaluation-MEM-6184.1
All Schools Must Complete Annual SPSA Evaluation
ONLINEf
SPSA Cycle
Cycle of Continuous Improvement
Develop Goals and Identify Action/tasks
SPSA Sample
SPSA Cycle
Cycle of Continuous Improvement
Develop a School Budget
Must be based on the identified needs of
participating students as determined by
conducting a comprehensive needs assessment
and as described in the SPSA
 Should demonstrate an alignment between the
planned supplemental instructional program
and the planned expenditures

Develop a School Budget


If a school is unable to demonstrate that all
participating student groups are showing signs of
academic improvement, the school must re-evaluate
the use of its categorical budgets and its
expenditures and if necessary restructure the school's
budgetary expenses.
Budgets should be developed with recommendations
from appropriate committees, e.g. ELAC. Their written
recommendations must be brought to the SSC for
review and approval.
Analyze EL Data to
determine ELs’ needs.
Conduct “Needs
Assessment”
Budget Process
EL Student
SchoolAnalyze
submits
the Data
SPSA and budgets to
the Educational Service
Center SSC
for Approval
makes decision &
submits written decision
to ELAC
Share data with ELAC
Share data with ELAC.
ELAC makes
Budget
ELAC recommendation(s)
submits written
to
Development recommendation to SSC
SSC and Principal
Process
Worksheet
SchoolBudget
develops
the with
necessary signatures is
SPSA/SPSA
Updates and the
submitted to Local District with
“Budget Justification
Justification andPages”
SPSA Page
Local District EL
Coordinator signs Budget
and submits to
ELAC’s Worksheet
recommendation(s)
Fiscal Specialist for
are shared with
SSC. SSC
processing
makes decision.
EL Data Analysis
23
EL Data Analysis
24
ELAC
Recommendation
Form
25
• Needs Assessment
• SPSA
• Budget
Development
This form will show
reviewers/auditors that
ELAC was part of :
“Needs Assessment,
SPSA and Budget
Development Process.”
2015-2016 Budget Information
This is a resource
to assist schools in
designing an
effective instructional
program for
participating
students.
2015-2016 Budget Information
Budget at a Glance – Direct Services
Services for which the student is
the direct recipient or beneficiary
of the services.




Direct instruction to students
Supplemental instructional materials
and classroom equipment
Activities supporting the analysis and
use of student performance data that
are then used to inform instruction
Services that affect the quality of
instruction and academic success of
the students such as Professional
Development for Teachers and Parent
Involvement Activities
HO#1
2015-2016 Budget Information
Budget at a Glance – Indirect Services
Personnel and supplies that are
administrative in nature and do
not have a direct relationship to
instruction

7S046 only -10%
maximum on indirect
services such as:





Clerical
Custodial Overtime
Non-Classroom
Equipment
Other NonInstructional
Contracted Services
(Toshiba)
Coordinating
Differential
HO#1
2015-2016 Budget Information
Program and Budget Guidelines - Key Reminders for Title I






General Supplies are not allowed with Title I Funds.
There is a 5% maximum limit on SIM for the entire
school year (for 2015-16 IMA will be known as
Supplemental Instructional Materials (SIM)).
First time purchases of software licenses are considered
SIM and must be budgeted as such.
Renewal of software licenses must be budgeted as
Software Licenses Maintenance.
Title I resources with Program Codes 7S046, 70S46,
7E046 may not be used to reconcile Procurement Card
(P-Card) expenditures.
Test preparation materials may not be purchased.
2015-2016 Budget Information
Program and Budget Guidelines - Key Reminders for Title I






Custodial Relief Time/Overtime must not exceed
$3,000 for the entire school year.
Custodial (M&O) Supplies are limited to 10% of the
budgeted amount for Custodial Relief Time/Overtime.
A school may only purchase a total of two clerical
positions.
School Advisory Committee Expenses may not be
budgeted.
Program funds cannot be used to purchase
Administrator positions, TSP Advisor, Campus Aide,
School Supervision Aide, Custodian, and Deans.
Certificated Positions funded with categorical
resources may only be budgeted on “C” basis.
2015-2016 Budget Information
Program and Budget Guidelines - Key Reminders for Title I
The following items cannot be budgeted during budget development and are restricted
expenditures:
General Supplies – Technology, Non-Capitalized Equipment, Capitalized Equipment
Other Books
Admission Fees
Administrative Supervision (X-Time)
Professional Expert
Contracted Instructional Services incorporating the arts to support ELA and math
(Elementary Schools only)
The following items cannot be budgeted budget development, and must wait until after
norm day:
Auxiliaries
X-Time (over 9 days) for certificated positions funded with categorical resources.
All penalties for non-allowable items must be funded with general funds regular program resources.
2015-2016 Budget Information
Program and Budget Guidelines - Key Reminders for Title I



Administrative salaries for intervention and PD cannot be purchased during budget
development.
Prepare a Budget Adjustment and include the following:

Request for Extra Duty Pay for Administrators for X-time prior to the start
date of the planned activities

Flyer or notification to parents describing the intervention (date, time, number
of sessions/days, and number of students)

Agenda(s) must be attached for the PD

Upon request, schools must submit attendance records
Administrative X-Time will not be approved after the start of planned intervention
and/or site-based professional development, consequently there will be no after-thefact approval
Title III Expenditures Requiring
Pre-approval
34



Contracted Instructional Services
CPA X Time, Tutoring*
Instructional Coach X Time, Tutoring*
*Tutoring must be provided on Saturdays
See HO#2
Title III Pre-approval Request
Approval of
Restricted Services
Form
Budget Signature
Form
• “long
• Reason for
request
• A detailed
description of the
duties or services
to be provided to
support EL
students
• separate form
should be
submitted for
each request
form”
• In Pending
Distribution until
approved
SPSA Page of SPSA
Update page
• description of
how the service
will help to
increase the
academic
achievement of
ELs
Justification Page
ELAC Minutes
• must be explicit
in describing how
the
position/services
will help to
increase the
academic
achievement of
ELs
• Attach if
adjustment is
made after
budget
development
• With motions
made, budget
items, and dollar
amounts included
Title III Pre-approval Process
Reviewed by
ESC EL
Programs
Coordinator
Approved by
MMED EL
Programs Staff
Notification of
approval is
sent to Central
Fiscal and
principal
Central Fiscal
Services opens
up the
restricted line
item BTS
EIA-LEP Carryover Allocation
(7V883)


The purpose of EIA-LEP funding is to ensure
ELs attain English Proficiency and meet
academic standards.
The emphasis for this allocation is to
provide supplemental services to ELs who
need these services to accelerate their
linguistic and academic progress.
EIA-LEP Carryover Allocation
(7V883)

The purpose of this allocation: is to
support supplemental ELD PD for
Teachers of ELs offered by the
Multilingual & Multicultural Education
Department (MMED) during July and
August 2015 and during 2015-16 school
year.
EIA-LEP Carryover Allocation
(7V883)



For schools with low EL enrollment these funds
may be combined with LCFF, Title III or other
funds to send one teacher representative to PD
Funds may be expended for Teacher X-time, PD
Teacher X-time, Day to Day Substitutes, PD
Teacher Regular, PD Teacher X-Time
Must be expended by June 30, 2016
2015-2016 Title I Budget Information
What’s New
Staff Training Rate for certificated personnel is no longer allowed.
Supplemental Instructional Materials (SIM) is the new name for
IMA.
Supplemental classroom libraries and novels are now considered
SIM and no longer in Other Books.
Parent Training Allowances are no longer allowed in 7S046,
7E046, & QEIA.
Regarding time reporting, if a position is multi-funded, such as a
Targeted Student Population (TSP) Advisor/Categorical Program
Advisor (CPA), than only a semi-annual certification needs to be
done for the portion of the position (including the differential) that is
funded with categorical money.

2015-2016 Title I Budget Information
What’s New


General Supplies, Technology is for equipment costing less than
$500 including tax, shipping, and other ancillary costs
Capitalized Equipment is equipment with a cost of $5,000 or
more (Bulletin 1158.1).
Please Note:
All equipment purchased with categorical funds must be inventoried.
There is a new format for the submission of Categorical Equipment
Inventory (Bulletin 3508.6).
Title I Other Expenditures (OE) (4000, 5000, 6000)
reviews will be conducted quarterly.
expenditure
2015-2016 Budget Information
What’s New
Scenario 1: Multiple Copiers
General
Fund
Title I
Scenario 2: One Copier
General & Title I
See Program and Budget Handbook pg. A20
(Multi-fund Max 50% Title I)
SPSA Cycle
Cycle of Continuous Improvement
2015-2016 Budget Appointment
Required Documents
SCHOOL BUDGET SIGNATURE FORMS:
7S046
7E046
7S176
QEIA IF APPLICABLE
ASSURANCE AND JUSTIFICATIONS FOR THESE PROGRAMS
SPSA PAGES ALIGNED TO EXPENDITURES (FROM FINAL SPSA)
School Budget Signature Forms
Don’t forget
RPAs or
Itinerant Forms
School Budget Signature Forms
Write “2015-2016 Budget Development”
Signatures in BLUE ink
Assurances, Budgets, and
Justifications (A&Js) For 2015-2016
School Information & Programs
Requires ESC Superintendent Signature
Assurances Page
This page requires school signatures
Assurances Signature Page


At the bottom of the page is a space for all required
signatures. These signatures indicate that stakeholders
(parents and staff) have had the opportunity to provide
recommendations to the budget-planning process.
Signatures do not necessarily indicate approval of the
spending plan. When a signature is withheld, please
attach a statement from the required stakeholder
indicating the reason(s), minutes, agendas, and sign-ins
from the applicable advisory committee where the
budget-planning process was discussed.
A&Js Categorical Funding Allocated
to This School
A&Js





Title I (7S046)
Title I Parent Involvement (7E046)
Title III (7S176)
QEIA (14310) if applicable
QEIA – Waiver Schools (14312) if applicable
Quality Education Investment Act
(QEIA)



No new funding for 2015-2016; only carryover
Assistant Principals allowed; must follow same
procedures for Instructional Specialist
- Letter of Support from the ESC Superintendent
- SPSA Update for Assistant Principal
- SSC Minutes, Agenda, Sign-Ins
Only zero-based positions will be opened during
Budget Development; OEs will stay in pending.
A&Js for Title I SWP (7S046)
A&J for 7S046 - Program
Justification Page (PJP)
Preparation for the 20152016 Budget Appointment:
Writing A&Js
Complete
the Header
Use the Budget
Worksheets to get
the required
information for these
columns.
57
Use the Budget
Worksheets to get
the required
information for these
columns.
Use the Budget Handbook and
your students’ identified needs to
write the description/justification.
See sample.
Write Goal & SPSA
Page referenced
(page from EL
Programs section of
SPSA)
EL Program Justification Pages
58
Budget justifications must explicitly describe how
the expenditures will support services and activities
outlined in the SPSA to increase EL student
achievement in ELD (linguistic needs) and core
content areas (academic needs).
Process for including EL Language on EL
Budget Justification Pages
HOs#3A, 3B, 3C
Writing a Compliant Description
Major
Object
Commitment
Item
Budget
Item
Description of Goods/Services
60
100000
Certificated Personnel Salaries (includes benefits)
PD Teacher Regular
WHO: Teachers of EL students
WHAT: will participate in
professional development on
research-based English language
development (ELD) strategies
WHEN: during the school day
WHY: to help improve the
language proficiency of ELs as
measured by AMAO 2
200000
Classified Personnel Salaries (includes benefits)
Budgeted
Amount
FTE
# of
days
*SPSA
Performance
Meter Matrix
Goal Number
Writing a Compliant Description
Major
Object
Commitment
Item
Budget
Item
Description of Goods/Services
Budgeted
Amount
FTE
# of
days
*SPSA
Performance
Meter Matrix
Goal Number
2
Goal 1
61
100000
Certificated Personnel Salaries (includes benefits)
110001 10370
200000
PD Teacher Regular
Teachers of EL students will be paid to
participate in professional
development on research-based
English language development (ELD)
strategies during the school day to
help improve the language proficiency
of ELs as measured by AMAO 2.
$800
Classified Personnel Salaries (includes benefits)
See Sample Justifications Title III Budget (HO #4) and Budget Development Checklist (HO #5)
Pages A26-A35
SIM formerly called IMA description
HO #6
2015-2016
See Pages B1-B7
64
2015-2016
See Pages B8-B15
65
SPSA Pages and SPSA Update
SPSA Pages from the final version of SPSA
should accompany the A&Js
 If an item to be funded is not in the SPSA,
then an SPSA Update must be completed.
 The Purpose of the SPSA Update is to
describe the need for each new purchase of
goods/services or personnel that align to
the actions and tasks indicated in the SPSA.

2015-2016 SPSA Update
SPSA
Cycle of Continuous Improvement
Monitoring the implementation of the
SPSA






ESC Instructional Director site visits
SSC periodic review of implementation of programs
Leadership team ongoing review of data and
performance dialogues
Administrative Team classroom walkthroughs and
feedback
Observations and post-observation conferences
Calibration of student work after performance task
and/or assessment
2015-2016 Budget Development
Day of the Appointment
HO #7
2015-2016 Important Dates

th
th
Saturday, March 14 and Monday March 16 – Budget Open
House with Title I and Fiscal Units
rd

Monday, March 23 – Allocation Letters sent to schools

Monday, March 23 – Monday, April 27
rd
th
School Front End Window
th
th

Monday, March 30 to Monday April 6 – Spring Break

Thursday, March 26 to Friday April 24 – Budget Development
th
Appointments
th
ESC North Categorical Team
Title I Coordinators
Sue Florindez
(818) 654-3651
sue.florindez@lausd.net
EL Program Coordinators
Lizza Irizarry
(818) 654-3700
lizza.irizarry@lausd.net
Daniel Steiner
(818) 654-3662
daniel.steiner@lausd.net
Sharon A. Rodriguez
(818) 654-3647
sharon.a.rodriguez@lausd.net
PACE Administrator
Marilu Pigliapoco
(818) 654-3600
marilu.pigliapoco@lausd.net
Alicia Bernal
(818) 654-3613
alicia.bernal@lausd.net
Available Resources Websites
 Federal
and State Education Programs
 Program
and Budget Handbook
 Assurances and Justifications
 Title I Ranking
 http://achieve.lausd.net/fsep

Multilingual and Multicultural Education Department


http://achieve.lausd.net/Page/1839
School Fiscal Services
General Funds Program Manual
 Estimated Rate sheets
 http://achieve.lausd.net/Page/794
