Asset Management Course
Integrated FMS
March - April, 2001
Introduction
• Audience
– Asset Management Personnel
• Duration: 4 hours
House Rules
• Do not turn your manuals to pages in
advance of the session.
• Feel free to share your opinions, ideas,
questions or comments.
• Let us keep the atmosphere positive.
• Your participation is essential to the success
of the workshop. Be present for the entire
duration of the course.
House Rules
• Let’s try to avoid going in and out of the
room in the middle of a session.
• Please put your pagers and cellphones on
silent mode during the session.
Expectations Sharing
• At the end of the training workshop,
I expect to learn…
• I expect the training workshop to…
• To ensure the success of the training
workshop, you can expect me to…
• I expect my co-participants to...
Course Approach
• Lectures
• Walkthroughs
• Exercises
Course Overview
Course Objectives
Lesson 1 AM Business Process Overview
Lesson 2 Asset Management: SAP Applications
Q&A
Resources
Summary
Course Objectives
At the conclusion of this course, you will be
able to:
• Describe the Asset Management business
process
• Navigate the Asset Management module of
SAP
Lesson 2
Asset Management: SAP Applications
Contents :
–
–
–
–
–
Definition of Terms
Description of Common SAP Fields
List of Acronyms
Role of Asset Management Personnel in SAP
Asset Management: SAP Transactions
Definition of Terms
• Capitalize / Settle - classify an expense or
project to a depreciable asset
• Revalue - adjust asset value to its market value
• Technical Concurrence - approval from a
technical perspective to support a requisition of
a cost center
• Asset under Construction - ongoing project that
will eventually be capitalized
Description of
Common SAP Fields
• Asset - asset number
• Sub number - sub asset number
• Asset Status - field that contains the following
values: good/operational, defective, approved
for disposal, under repair, idle, in progress
• Evaluation Field - field that contains asset type,
location, assignee and status
List of Acronyms
SAP
AM
AA
AO
AMR
AMF
AuC
Systems, Applications and Products
in Data Processing
Asset Management
Asset Accounting
Administrative Officer (Cost Center)
Asset Master Record
Asset Master Form
Asset under Construction
Role of Asset Management in SAP
• Receive assets/inventory (through RTP)
• Issue assets/inventory
• Ensure assets are in working order or in good
physical condition
• Maximize assets by recycling items in custody
• Prepare and mobilize for the 100% physical
count
• Perform barcode tagging of assets
• Lead in the actual disposal of assets
• Generate and monitor asset reports
Asset Management:
SAP Transactions
AMT Business Process
Asset
Acquisition
Master Data
Maintenance
Other
Event-Based
Processing
Periodic
Processing
Asset
Disposal
Account
for Asset
Reporting and Monitoring
Master Data Maintenance
Asset
Acquisition
Master Data
Maintenance
Other
Event-Based
Processing
Periodic
Processing
Asset
Disposal
Account
for Asset
Reporting and Monitoring
Master Data Maintenance
AA, AM, AO
AA
AA
Display
Asset
Master
Record
Modify
Asset
Master
Record
Block
Asset
Master
Record
AA
Unblock
Asset
Master
Record
AA
Delete
Asset
Master
Record
Highlights
• Maintenance of the Asset Master Records will be
a shared responsibility between the
Administrative Officers (cost centers), and
the Asset Accounting unit.
• Department Head approval of Asset Master
Records will be processed outside the system.
• There will be a system maintenance and tracking
of the asset history.
• Assets will be transferred via the system.
• There will be control over deactivation or
activation and deletion of Asset Master Records.
Transactions
• AS03 - Display AMR
• AW01N - Standard Individual Asset Report
On Line Quick Reference (OLQR)
Description of OLQR
• is an on-line help tool
• provides processes and sub-processes information
• provides step-by-step procedures on how to execute a
specific transaction
• provides job aids and policies and procedures
On Line Quick Reference (OLQR)
How To Set-up OLQR Database
• Follow the Lotus Notes menu path:
File/Database/Open
• Choose the server ABSMNL11/ABS-CBN/PH
• Choose the database FMS OLQR
How To Access OLQR Database
• Click on the Database icon
Hands-on Exercises
• Each participant will be given a copy of Exercises
for system application purposes.
• Hands-on-structure includes the Lesson No. &
Title, Learning Outcomes, Scenarios, Menu Paths
and Exercises’ details.
• All throughout the exercises, each user should use:
Server: FMS Training
Client: 620
User: train-b01 to train-b20
Password: password
Walkthrough/Exercise
At the end of the exercise/walkthrough, you will be
able to:
• Display an AMR
• Generate a standard individual asset report
Account for Asset
Asset
Acquisition
Master Data
Maintenance
Other
Event-Based
Processing
Periodic
Processing
Asset
Disposal
Account
for Asset
Reporting and Monitoring
Account for Asset
AA, AM, AO
Prepare
and
Mobilize
AA, AM, AO
AA, AO
Actual
Count
Reconcile
&
Adjust
Records
Highlights
• There will be proper segregation of duties.
• Responsibility over assets will be shared
between Administrative Officers (cost
centers) and Asset Accounting unit.
• Customized inventory list of the company’s
assets serves as count sheet for Count
Teams.
• Interface between Barcode system and SAP
R/3 system will be provided.
• There is no need for manual reconciliation.
Transactions
• S_ALR_87011979 - Generate Standard
Asset Inventory List Report by Cost Center
• S_ALR_87011980 - Generate Standard
Asset Inventory List Report by Location
• S_ALR_87011981 - Generate Standard
Asset Inventory List by Asset Class
Walkthrough
At the end of these walkthroughs, you will be able to:
• Generate and customize an inventory list
Reporting and Monitoring
Asset
Acquisition
Master Data
Maintenance
Other
Event-Based
Processing
Periodic
Processing
Asset
Disposal
Account
for Asset
Reporting and Monitoring
Reporting and Monitoring
AA, AM, AO
Simulate
Reports
AA, AM, AO
Approve
Reports
AA, AM, AO
Generate
Reports
Highlights
• Asset reports are provided on a timely and real
time basis.
• Reporting capability is flexible.
• Reports can be executed from a reporting tree
within SAP.
• SAP provides reporting functionality which
allows the details behind a report to be
reviewed directly from the report.
Standard Asset Reports
Asset Balance Lists
• S_ALR_87011963 - ...by Asset Number
• S_ALR_87011964 - …by Asset Class
• S_ALR_87011966 - …by Cost Center
• S_ALR_87011967 - …by Plant
• S_ALR_87011968 - …by Location
• S_ALR_87010129 - Transportation Eq.
Standard Asset Reports
Inventory Lists
• S_ALR_87011982 - …by Plant
• S_ALR_87010137 - Bar Codes
Day-to-Day Activities
• S_ALR_87012054 - Intra-company
Transfers
• S_ALR_87012056 - Directory of Unposted
Assets
Walkthrough
At the end of these walkthroughs, you will be
able to:
• Generate and view the different Standard
Asset Reports
Any Questions?
Resources
What is FMS Communication Database?
• It is a single point of access to everything you need to
know about the Integrated FMS Project.
• It consists of 5 main categories: frequently asked
questions, articles, announcements , interesting tidbits
and workshops & presentations.
Resources
How To Set-up FMS Communication Database?
• Follow the Lotus Notes menu path:
File/Database/Open
• Choose the server ABSMNL11/ABS-CBN/PH
• Choose the database
FMS Communication Database
How To Access OLQR Database
• Click on the Database icon
Other Resources
Helpdesk
Key persons
Telephone number
e-mail address
Power Users
Play Client
Installation of SAP
Expert users responsible
to your workstation
for assisting all the users
within their own departments after training. A Play
Client will be provided
for you to practice
executing transactions.
Other Resources
Business
Simulation
End-to-end
simulation/test
prior to
May 1 Go Live
Day 1 Packet
Alumni Association
of SAP
The Day 1 Survival Kit
consists of manuals,
brochures, pamphlets,
and other hand-outs.
Gathering to share
SAP experiences
Summary
You are now able to:
• Describe the Asset Management business
process
• Navigate the Asset Management module of
SAP
Congratulations!
You have just completed the Asset Management
course.
On-Line Exam
Objective
• To measure the participants’
comprehension of concepts discussed
during the course.
How To Access On-Line Exam
• Detach files from the OLQR Database to
c: drive My Documents folder.
Location: Job Aids/Course Exams
Files: AM Quiz.mul
Multiple Choice.exe
• Open Multiple Choice.exe to access AM
Quiz.mul.
On-Line Exam
How To Take On-Line Exam
• Click on the letter of your choice for each
item.
• If the answer is correct, it will be
highlighted in blue. If the answer is
incorrect, a blue dot will point out the
correct answer.
• The score will be displayed by the end of
the exam. Scroll down and the item
details will be shown.