Quarterly Progress Report
July - Sep, 2013
Post Crisis Needs Assessment – ISU
Governance Support Project, Government of Khyber Pakhtunkhwa
1
PCNA-ISU, GSP, Khyber Pakhtunkhwa
July - Sep 2013
Quarterly Progress Report
Table of Contents
1
INTRODUCTION ...................................................................................................................................................... 4
1.1 PROJECT DEVELOPMENT OBJECTIVE...................................................................................................................................... 4
1.1.1
Component-1: Strengthening of PCNA ISUs, provision of Technical Assistance, and institutional Building of
government departments/directorates ............................................................................................................................... 4
1.1.2
Component II: Rapid Response Facility (RRF) ....................................................................................................... 4
1.2 PROJECT OBJECTIVES AND ITS RELATIONSHIP WITH SECTORAL OBJECTIVES ..................................................................................... 4
1.3 OUTPUTS ........................................................................................................................................................................ 5
2
BUDGET DISBURSEMENT ................................................................................................................................... 18
3
KEY STAFFING POSITION TILL 31ST JULY-2013 ............................................................................................. 20
4
ACTIVITIES OF MONTH ENDING 31ST JULY-2013 ........................................................................................... 21
4.1 PROJECT PLANNING:........................................................................................................................................................ 21
4.1.1
Concept Notes .................................................................................................................................................... 21
4.2 PROJECT IMPLEMENTATION:.............................................................................................................................................. 22
4.2.1
Technical Support to Line Departments and MDTF Projects and Sector Updates ............................................. 22
4.2.2
Ombudsman ....................................................................................................................................................... 31
4.2.3
Anti-Corruption Establishment ........................................................................................................................... 31
5
PROCUREMENT MANAGEMENT AND CONTRACT ADMINISTRATION ......................................................................... 31
6
RISKS MITIGATION ACTIONS ...................................................................................................................................... 37
2
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Quarterly Progress Report
July - Sep 2013
Acronyms and Abbreviations
BoS
CDD
CN
DPMS
DoP
eCGRS
ERKF
FABS
FATA
FMS
FR
GSP
ISU
IUFR
KP
M&E
MDGs
MDTF
NOL
O&M
P&D
PCNA
PDO
PHE
PIFRA
PMU
PPRA
R&DC
RFP
RRF
SAP
ToR
W&S
WB
3
Bureau of Statistics
Community-Driven Development
Concept Note
Development Projects Management System
Directorate of Projects
e- Citizen Grievance Redressal System
Economic Revitalization of KP and FATA
Financial Accounting and Budgeting System
Federally Administered Tribal Areas
Financial Management Specialist
Frontier Regions
Governance Support Project
Implementation Support Unit
Interim Un-audited Financial Report
Khyber Pakhtunkhwa
Monitoring and Evaluation
Millennium Development Goals
Multi-Donor Trust Fund
No Objection Letter
Operation and Maintenance
Planning and Development
Post Crisis Needs Assessment
Project Development Objective
Public Health Engineering
Project to Improve Financial Reporting and Auditing
Project Management Unit
Public Procurement Regulatory Authority
Review and Decision Committee
Request for Proposal
Rapid Response Facility
System Application and Products
Terms of Reference
Works and Services
The World Bank
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Quarterly Progress Report
July - Sep 2013
1 INTRODUCTION
The project is part of the MDTF established in September 2010, as one of the key instruments to support the
reconstruction, rehabilitation, reforms and other interventions needed to build peace and stability and create the
conditions for sustainable development in the aftermath of the 2009 crisis.1
1.1 Project Development Objective
The Project Development Objective (PDO) is to strengthen the capacity of Line Departments in Khyber Pakhtunkhwa
Secretariat to help support efficient delivery of the PCNA program in Khyber Pakhtunkhwa.
1.1.1 Component-1: Strengthening of PCNA ISUs, provision of Technical Assistance, and
institutional Building of government departments/directorates
Component-1 will ensure sufficient capacities in FATA and Khyber Pakhtunkhwa governments are in place to
enhance overall coordination and implementation of the PCNA program. The activities envisaged under Component-1
are to provide urgently needed technical assistance (consultants, training, goods and services) to support the
government departments/directorates to put in place implementation mechanisms to effectively deliver the PCNA
program and enhance the coordination and implementation of projects and programs proposed under the PCNA. This
action will thereby enhance the efficiency with which the MDTF, and other donor assistance, is managed by
provincial government, line departments / directorates and public entities.
1.1.2
Component II: Rapid Response Facility (RRF)
Component-2 will facilitate implementation support to governance specific interventions (Annex 1) according to the
PCNA in Khyber Pakhtunkhwa and FATA, as identified and implemented by Line Departments / Directorates, to
remove key governance constraints.
1.2 Project objectives and its relationship with Sectoral objectives
Objectives of the Project:
a. Strengthening the institutional capacity of Line Departments and, as well as Khyber Pakhtunkhwa ISU, in
order to: (1) identify, design, prepare, appraise and implement the recommendations set forth in the PCNA;
(ii) development and implement data collection, communication, and monitoring and evaluating
methodologies, ensure coordination with donors; and (iv) fulfill their fiduciary duties hereunder.
b. Developing Khyber Pakhtunkhwa’s systems and processes for the coordination and implementation of
PCNA and/or governance activities, as the case may be, as well as management interventions in their
respective territories.
c. Identifying a pipeline of projects for the development of Line Departments in Khyber Pakhtunkhwa.
d. Operation and management of Khyber Pakhtunkhwa PCNA ISU.
e. Finally under Rapid response facility implementation support to governance specific interventions in Khyber
Pakhtunkhwa, as identified and implemented by Line Departments in order to remove key governance
constraints.
1
The MDTF is administered by the World Bank and supported by ten donors - Australia, Denmark, European Union, Finland, Germany, Italy, Sweden,
Turkey, UK, and the USA. It is one of the instruments for operationalization of PCNA.
4
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Quarterly Progress Report
July - Sep 2013
1.3 Outputs
a.
b.
c.
d.
e.
f.
5
Systems established to monitor progress of PCNA program
Five Project concept notes developed for interventions
Development Partners Forum established
Overall 10 years Governance Program designed after consultation with stakeholders and agreed at the
Development Partners Forum
Five Governance interventions funded in a timely manner
Three reform actions implemented.
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Results Matrix
Key Outputs by Project
Components
Baselin
e
TABLE-1A: Project Level Output Indicators with Targets and Definitions
Source
Definition of the Indicators
Total
Component-1: Strengthening PCNA Implementation Support Units, provision of Technical Assistance, and Institutional Building of Government
Departments
Indicator 1: PCNA
Implementation Support
Unit in Khyber
Pakhtunkhwa set-up and
operationalized
0
Indicator 2: Overall 10
years Governance Program
designed
0
6
ISU
Setting-up:
11th Oct. 2011
Operationalization:
(1) Staffed: PCNA Coordinator and eight of
ten ISU Specialists are on board
(2) Equipped (i) Office space occupied (ii) All
equipment procured (computers, vehicle,
furniture etc.)
Based on the Bank shared guidelines a draft
concept paper highlighting optional
methodologies for designing a long-term
Governance Program along with PowerPoint
presentation prepared and presented to the
Bank during a meeting that was held on 5th
December.
 Core Committee has been formed
 Weekly meetings are being held
 Fortnightly meeting with WB team
are being held
 Action Plan drafted
 Key documents have been reviewed
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Two sub-indicators are
(i) Setting-up: Date of setting-up
(ii) Operationalization: PCNA Units
are
(1) Staffed (2), Equipped, (3) Provided
with O&M budget (4), Interact with
development partners, and (5) Interact
with the relevant Government
Departments and MDTF Projects
10 years Governance Plan –Subindicators are:
(i)Design of the sub-projects
(ii) Stakeholders’ Consultation
July - Sep 2013
Quarterly Progress Report
Indicator 3: Five Project
Concept Notes developed
for interventions
0
Concept Notes developed
Total nine Concept Notes were developed:
i. Judicial Academy: Support to the
operationalization of Judicial Academy, Phase-1
ii. Ombudsman: Strengthening the Khyber
Pakhtunkhwa provincial ombudsman office,Phase-1
iii. Directorate of M&E: Strengthening of M&E
Directorate of Khyber Pakhtunkhwa
iv. Home Department: Decision Support System for
Provincial Government of Khyber Pakhtunkhwa
v. Anti-Corruption Establishment (ACE):
Strengthening restructuring & re-organization of
Anti-Corruption Establishment (ACE) Khyber
Pakhtunkhwa
vi. Information Department: Formulation of Strategic
Communication Strategy for Peace Building in
Khyber Pakhtunkhwa
vii. TA Implementation Readiness - Southern Area
Development Project (SADP)
viii. Initial Start-up Support –Southern Area
Development Project (SADP)
ix. Department of Agriculture, GOKP: Reformation
& Reorganization of Model Farm Service Centers,
(MFSC)
x. Peshawar High Court: Establishment of e-Citizen
Grievance Redressal System
xi. Finance Department: Operationalizing Khyber
Pakhtunkhwa Public Procurement Regulatory
Authority (PPRA)
Status of the above listed Concept Notes: Approved CNs
are i, ii, iii, v, vii , x and xi
CN # iv was declined by the Bank.
CN# ix returned by WB for revision
CNs # vi and vii are still awaited for the Bank’s
NOL.
7
PCNA-ISU, GSP, Khyber Pakhtunkhwa
This activity includes establishment of a
pipeline of projects for future financingSub-indicators are
(i)Concept Note developed
(ii) Concept note approved by the
Government and ready for
financing/further intervention.
July - Sep 2013
Quarterly Progress Report
Indicator 4: Development
Partners Consultative
Forum established
0
Formation of donor’s coordination forum
initiated following the recommendation of
the World Bank supervision mission AideMemoire.
Two sub-indicators are:
(1) Development Partners Forum include
Government, Donors, and Civil
Society Organizations (CSOs)
(2) Meeting at least twice a year.
Indicator 5: Systems
established to
monitor progress of PCNA
program
0
M&E Specialist on board, effective 1st January,
2013.
Two sub-indicators are
8
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Steps taken:
(i) Concept note on Strengthening M&E
Directorate has got the Bank’s NOL.
(ii) Procurement Plan developed; M&E MIS
TOR’s prepared and shared with the
Bank.
(iii) Three workshops held at World Bank
Office and MDTF Secretariat for the
establishment and implementation of
PCNA M&E System.
(iv) Meetings held with Directorate of M&E
for the design and development of M&E
Framework
(v) Short listing in progress for selection of
support staff for Directorate of M&E
(vi) Short listed CVs have been submitted
with WB for NOL
(vii) IT assistants are on board
(viii) NOL received from WB for ADMOs and
MIS Officers
(1) M&E Unit with adequate staffing and
resources
(2) Production of semi-annual progress
reports to MDTF
July - Sep 2013
Quarterly Progress Report
Indicator 6: Five studies
completed and
disseminated
0
Special Studies as determined by the
priority needs and topics of interest and
relevance- Sub-indicators are
(1) Completion of the study
(2) Dissemination of the completed
studies
9
PCNA-ISU, GSP, Khyber Pakhtunkhwa
July - Sep 2013
Quarterly Progress Report
Indicator 7: Ten
workshops
0
Conducted
(1) Total number of 7 workshops
(i) Orientation Workshop at Dongagali and
the World Bank Office Islamabad(10th to
13th July2012)
(ii) Orientation workshop at MDTF
Secretariat, Islamabad (19th July2012)
(iii) Results Based Monitoring Workshop at
the World Bank Office(7th Sept. 2012)
(iv) M&E Workshop at MDTF Secretariat,
Islamabad(19th Sept. 2012)
(v) Financial Management Statement
Workshop(27th September 2012)
(vi) World Bank Procurement Guideline (29th
January 2013)
(vii) Country Systems Based Monitoring and
Evaluation (PCNA & BDNA) Validation
Workshop – Institutional Needs
Assessment of The Fata Khyber
Pakhtunkhwa and Baluchistan M&E
Directorates (19th to 22nd February)
(2) Number of participants in the
workshops with gender disaggregation.
Workshop
S.No
I
II
III
IV
V
VI
VII
10
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Male
Participants
21
20
14
21
20
23
59
Female
Participants
1
1
3
3
0
1
7
The data will include:
Number of workshops and
(2) Number of participants in the
workshops with gender disaggregation
July - Sep 2013
Quarterly Progress Report
Baseli
ne
Key Outputs by
Project
Components
Target Value for each year
Definition of the Indicator
YR1
YR2
YR3
Total
Component 2: Rapid Response Facility (RRF)
Indicator 1:At
least 5
Governance
Interventions
funded in a
timely manner
NA
Total number of 5 projects were funded under GSP intervention
i. Support to operationalization of Judicial Academy Phase I
ii. Ombudsman: “Strengthening the Khyber Pakhtunkhwa provincial ombudsman
office phase 1”
iii. Strengthening of M&E Directorate Khyber Pakhtunkhwa
iv. Strengthening restructuring & re-organization of Anti-Corruption Establishment
(ACE) Khyber Pakhtunkhwa
v. Establishment of e-Citizen Grievance Redressal System
Timeliness
A. Topic selected as above
11
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Some of the activities in
Component 1 will precede this
output. Sub-indicators are
(1)Number of governance
interventions funded
(2) Timeliness – (a) Topics
selected, (b) Date and time of
receipt of project proposals by
ISU, (c) Date and time of project
approval, (d) Information on funds
allocation to the Line
departments, (e) Planned vs.
Actual disbursement of funds
July - Sep 2013
Quarterly Progress Report
B. Date and time of receipt of project proposals by ISU
Sr.No
i.
May, 2012
iii.
Directorate of M&E: “Strengthening of
M&E Directorate Khyber Pakhtunkhwa”
August 7, 2012
iv.
Home Department: “Decision Support
System for Provincial Government of
Khyber Pakhtunkhwa”
Anti-Corruption Establishment (ACE):
“Strengthening restructuring & reorganization of Anti-Corruption
Establishment (ACE) Khyber
Information
Pakhtunkhwa”Department: “Formulation
of Strategic Communication Strategy for
Peace Building in Khyber Pakhtunkhwa”
TA Implementation Readiness Southern Area Development Project
(SADP)Support –Southern Area
Initial
September, 2012
v.
vi.
vii.
viii.
ix.
x.
xi.
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Date
dd/mm/yyyy
Judicial Academy: Support to
operationalization of the Judicial
Academy, Phase-I
Ombudsman: “Strengthening the Khyber
Pakhtunkhwa provincial ombudsman
office phase 1”
ii.
12
Project Proposal/Concept Note Title
5:06
p.m.
9:00
a.m.
10:05
a.m.
October 9, 2012
1:52
p.m.
October 20,
2012
October 17,
2012
October 19,
2012
Department of Agriculture, GOKP:
Reformation & Reorganization of Model
Farm Service Centers, (MFSC).
December 17,
2012
Finance Department: Operationalizing
Khyber Pakhtunkhwa Public Procurement
Regulatory Authority (PPRA)
4:25
p.m.
May 20, 2012
Development Project (SADP)
Peshawar High Court: Establishment of
e-Citizen Grievance Redressal System
Time
February 11,
2013
3:00
p.m
1:47
p.m.
11:00
a.m.
12:30
p.m.
March 8, 2013
11:00
a.m
July - Sep 2013
Quarterly Progress Report
C.
Date and time of project approval – Date when proposal send to the Bank for NOL
Sr.No
13
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Project Proposal/Concept Note Title
Date
dd/mm/yyyy
Time
i.
Judicial Academy: Support to
operationalization of Judicial Academy Phase I
May 15, 2012
4:28 p.m.
ii.
Ombudsman: Strengthening the Khyber
Pakhtunkhwa provincial ombudsman office,
Phase- 1
May 25, 2012
5:16 p.m.
iii.
Directorate of M&E: Strengthening of M&E
Directorate Khyber Pakhtunkhwa
September 24,
2012
5:05 p.m.
iv.
Home Department: Decision Support System
for Provincial Government of Khyber
Pakhtunkhwa
September 11,
2012
12:49 p.m.
v.
Anti-Corruption Establishment (ACE):
Strengthening restructuring and reorganization of Anti-Corruption Establishment
(ACE) Khyber Pakhtunkhwa
November 19,
2012
10:47 a.m.
vi.
Information Department: Formulation of
Strategic Communication Strategy for Peace
Building in Khyber Pakhtunkhwa
November 30,
2012
6:12 p.m.
vii.
TA Implementation Readiness - Southern
Area Development Project (SADP)
October 30, 2012 7:13 p.m.
viii.
Initial Support –Southern Area Development
Project (SADP)
November 13,
2012
ix.
Department of Agriculture, GOKP:
Reformation & Reorganization of Model Farm
Service Centers, (MFSC).
January 02, 2013 3:38 p.m.
x.
Peshawar High Court: Establishment of eCitizen Grievance Redressal System
February 19,
2013
2:54 p.m.
i.
Finance Department: Operationalizing KP
Public Procurement Regulatory Authority
(PPRA)
April 21, 2013
01:35 p.m.
July - Sep 2013
Quarterly Progress Report
CN ISU PROCESSING
SNO
Project Proposal/Concept Note Title
CN APPROVAL PROCESSING
Received at
ISU, Date
Time
dd/mm/yy
i
Judicial Academy: Support to operationalization
of Judicial Academy Phase I
ii
Ombudsman: Strengthening the Khyber
Pakhtunkhwa provincial ombudsman office, Phase1
Directorate of M&E: Strengthening of M&E
Directorate Khyber Pakhtunkhwa
iii
TOTAL
TIME
May 15, 2012
May 25,
2012
July 17,
2012
May 25,
2012
June 1,
2012
30 days
9:00
a.m.
September 24,
2012
October 15,
2012
10:05
a.m.
September 11,
2012
Oct. 4, 2012
(Declined)
October 18,
2012
November
19, 2012
41 days
October 30,
2012
13 days
v
Anti-Corruption Establishment (ACE):
Strengthening restructuring & re-organization of
Anti-Corruption Establishment (ACE) Khyber
Pakhtunkhwa
Information Department: Formulation of
Strategic Communication Strategy for Peace
Building in Khyber Pakhtunkhwa
October 9,
2012
vii
TA Implementation Readiness - Southern Area
Development Project (SADP)
October 17,
2012
viii
Initial Support –Southern Area Development
Project (SADP)
October 19,
2012
Department of Agriculture, GOKP: Reformation &
Reorganization of Model Farm Service Centers, (MFSC).
December 17,
2012
x
Peshawar High Court: Establishment of e-Citizen
Grievance Redressal System
February 11,
2013
xi
Finance Department: Operationalizing Khyber
Pakhtunkhwa Public Procurement Regulatory Authority
(PPRA)
March 8, 2013
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Revised
CN NOL
August 7,
2012
September
01 , 2012
14
Date
Revised
CN
Submitted
4:25
p.m.
Home Department: Decision Support System for
Provincial Government of Khyber Pakhtunkhwa
ii
Date Proposal
Returned for
Revision /
NOL issued
May 01,
2012
May 20,
2012
iv
vi
Date When
Proposal Send to
the Bank
October 20,
2012
5:06
p.m.
1:52
p.m.
3:00
p.m
1:47
p.m.
11:00
a.m.
12:30
p.m.
11:00
a.m.
May 25, 2012
58 days
68 days
November 30,
2012
October 19,
2012
November 13,
2012
January 02,
2013
February 19,
2013
April 21, 2013
January 03,
2013
February 26,
2013
May 02,
2013
15 days
55 days
July - Sep 2013
Quarterly Progress Report
Service Delivery Result
(i) Judicial Academy: Support to operationalization of
Judicial Academy Phase-I
Indicator 2: At
least 2 reform
actions
implemented
NA
These sub-indicators will have to
be measured for each intervention
separately
Qualitative result /Service Delivery result*
A historic moment in the cotemporary judicial history of the
Khyber Pakhtunkhwa Province “A milestone on the way to the
rule of law”
Training: Conducted first round of training on judgment
writing from 27th September 2012 to 1st September 2012
Second round of Trainings has commenced in June
Note: 1. Targets are as given in the Emergency Project Paper – April 2011.
2. NA means Not Applicable.
15
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Some of the activities in
Component-1 will precede this
output. Sub-indicators are:
(1) Number of governance reforms
approved by the Government for
implementation
(2) Actual implementation of the
reforms by the Government.
(3) Service delivery result
July - Sep 2013
Quarterly Progress Report
TABLE 1B: PROJECT LEVEL OUTPUT INDICATORS WITH DATA COLLECTION METHODOLOGY
Key Outputs by Project Components
Type of Data
Data
Source/Methodology
Frequency of
Data Collection
Responsibility for Data
Collection/Synthesis
Component 1: Strengthening of the PCNA Implementation Support Units, provision of Technical Assistance, and Institutional Building of Government
Departments
Qualitative and
quantitative
indicators as
relevant
Indicator 1: PCNA Implementation Support Unit in
Khyber Pakhtunkhwa and FATA set up and
operationalized
Based on Progress
Reports detailing target
(Annual Work Plan) vs.
achievement
Semi-annual to
MDTF Secretariat
PCNA ISUs in KP and FATA
Semi-annual to
MDTF Secretariat
PCNA ISUs in KP and FATA
Indicator 2: Overall 10 years Governance Program
designed
Indicator 3: Five Project Concept Notes developed for
interventions
Indicator 4: Development Partners Consultative
Forum established
Indicator 5: Systems established to monitor progress of
PCNA program
Indicator 6: Five studies completed and disseminated
Indicator 7: Ten workshops conducted
Component 2: Rapid Response Facility (RRF)
Indicator 1:At least 5 Governance Interventions
funded in a timely manner
Indicator 2: At least 2 reform actions implemented
16
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Qualitative and
quantitative
indicators as
relevant
Based on Progress
Reports detailing target
(Annual Work Plan) vs.
achievement
July - Sep 2013
Quarterly Progress Report
TABLE 2: LINKAGE BETWEEN PROJECT LEVEL OUTCOME/OUTPUT INDICATORS AND MDTF/PCNA OUTCOME
INDICATORS
SO1: BUILD RESPONSIVENESS AND EFFECTIVENESS OF THE STATE TO RESTORE CITIZEN TRUST
MDTF/PCNA Level Outcomes
1.1 Citizens have access to
avenues to influence government
decision making
Project Level Outcome/Output Indicators
Contributing to the MDTF/PCNA Level
Outcomes
Relevant Project Component
containing the Outcome/Output
Indicators
1. Governance program endorsed by the stakeholders
Component 1: Strengthening of the
PCNA Implementation Support Units,
provision of Technical Assistance, and
Institutional Building of government
departments
2. Key stakeholders successfully included in
consultations
Remarks
This is an outcome
indicator
This is an outcome
indicator
Component 1
1.2 Citizens understand their
rights and entitlements
1. Development Partners Consultative Forum
convened as needed
1.3 There is transparency of, and
accountability for the
management of public resources
1. Improved transparency and accountability of the
PCNA Program
Component 1
This is an outcome
indicator
Component 2: Rapid Response
Facility (RRF)
This is an outcome
indicator
SO4: COUNTER RADICALISM AND FOSTER RECONCILIATION
MDTF/PCNA Level Outcomes
Project Level Outcome/Output Indicators
Contributing to the MDTF/PCNA Level
Outcomes
4.1 Activities are being
implemented in areas previously
affected by serious conflict
Since the project covers the conflict affected areas
output and outcomes under SO1 can be addressed
here as a brief narrative
4.2 Civil society oversight of state
functions broad and
representative
Development Partners Consultative Forum convened
as needed
Key stakeholders successfully included in
consultations
Relevant Project Component
containing the Outcome/Output
Indicators
All the project components
Component 1: Strengthening of the
PCNA ISUs, provision of Technical
Assistance, and Institutional Building
of Government Departments
Component 1
17
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Remarks
This is an outcome
indicator
This is an outcome
indicator
2
Budget Disbursement
Total budget of US $ 3.9 Million was earmarked for GSP ISU Khyber Pakhtunkhwa (Both Component 1 &
2). The agreement was amended in May 2012. Additional funds of US $ 500,000 were earmarked for Project
Preparation Facility in order to expedite the preparation of a pipeline of projects consistent with the GSP
strategy for funding under the MDTF.
The revised budget earmarked for GSP ISU Khyber Pakhtunkhwa is now US $ 4.4 Million (PKR 376.256
Million at rate of 85.5128USD)
Component wise detail is given below.
Component-1:
a. Strengthening of PCNA ISU:
b. Project preparation facility:
$ 2.125 Million
$ 1.625 Million
$ 0.500 Million
Component-2: Rapid Response Facility (RRF):
$ 2.275 Million
Total:
$ 4.400 Million
The project closing date has now been extended from June 30 2014 to June 30 2015.
An amount of US$ 1,648,166.6800 has been released up to 30.09.2013. Expenditure till 30th September,
2013 is US $ 908,190.8881: (PKR 88.277 million) which is 55.10% of the released amount. Componentwise breakup of the expenditure is given below:
2012-13
US $
Pak Rs.
Component1:
a. Establishment ISU
Goods
Consulting Services
Incremental Operating Cost
Training and Workshop
b. PPF
Sub Total Component 1
Component 2:
Goods
Consulting Services
Incremental Operating Cost
Training and Workshop
Sub Total Component 2
Total Expd (Comp I & 2)
18
9.464
13.602
7.146
1.232
0.415
31.859
24.879
4.480
9.177
38.536
70.395
PCNA-ISU, GSP, Khyber Pakhtunkhwa
2013-14
US $
Pak Rs.
0.330
2.647
3.336
2.876
1.123
1.848
11.830
0.399
0.729
1.488
0.855
1.851
1.858
6.052
17.882
Amount (Rs. In Millions)
Total since Inception
US $
Pak Rs.
0.118
12.110
16.938
10.023
2.355
2.263
43.6689
0.448
0.061
0.179
26.367
0.855
6.331
11.035
44.589
88.277
0.460
0.908
Monthly Progress Report
July - Sep 2013
GSP/PCNA CASH INFLOW AND OUTFLOW
Monthly Cash Inflow and Outflow since inception of project is given below table and graph.
Month
March 2012
April 2012
May 2012
June 2012
July 2012
August 2012
September 2012
October 2012
November 2012
December 2012
January 2013
February 2013
March 2013
April 2013
May 2013
June 2013
July 2013
August 2013
September
19
Receipts (Million)
Balance as per book
76.953
72.553
70.953
63.220
62.371
59.106
56.866
46.464
45.178
73.251
69.380
64.665
57.316
77.563
71.679
84.881
78.108
73.472
88.277
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Progressive
Payments (Million)
4.400
6.000
13.733
14.582
17.847
20.087
30.489
31.775
33.630
37.501
42.216
49.565
59.087
64.971
70.395
77.168
81.805
66.999
Monthly Progress Report
3
July - Sep 2013
Project Effectiveness Date
11 Oct 2011
Project End Date
30 June 2015
Last Steering Committee Meeting Date
7th June 2012
Date of Last Audit by AGP Office
The audit for the year 2011-12
conducted by DG Audit
during Nov. 2012
Date of Last DAC Meeting
NA
KEY STAFFING POSITION TILL 30th SEPTEMBER-2013
Tick the status as applicable
Position Occupied Position Vacant
ISU Coordinator
X
Communications Specialist
X
Financial Management Specialist
X
Governance Specialist
X
M&E Specialist
X
Procurement Specialist
X
MIS Specialist
X
Off farm Economist
X
NRM Specialist
X
Infrastructure Specialist
X
X
Social Sector Development Specialist
X
Two Sectors Specialists (M&E and Infrastructure) on board since 1 st January, 2013. Off farm Economist, NRM
and Infrastructure positions are vacant as the relevant specialists have resigned. Social Sector Specialist on board
as of 15th February, 2013.
Designation
20
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Monthly Progress Report
4
July - Sep 2013
ACTIVITIES OF MONTH ENDING 30th SEPTEMBER-2013
4.1 Project Planning:
4.1.1
Concept Notes
Component-II
Status
#
Title of CN
Amount of CN
(Amount in millions)
PKR
1
2
3
4
Approved /
NOL by
Bank
5
6
7
8
CN under
preparation
by ISU/
Deptt. but
not review
by PST /
R&DC
1
Strengthening the Khyber
Pakhtunkhwa
Provincial
Ombudsman Office Phase-I
Support to Operationalize
Khyber Pakhtunkhwa Judicial
Academy
Strengthening, Restructuring
and reorganization of AntiCorruption
Khyber
Pakhtunkhwa
PCNA
Monitoring
and
Evaluation through Country
System-Strengthening
of
Directorate of Monitoring and
Evaluation, P&D Department
KP Phase-I
Establishing
E-Citizen
Grievance Redressal System
Programme Peshawar High
Court
Community
Driven
Development (CDD) Khyber
Pakhtunkhwa
Training
Programme
Strengthening of PPRA KP
PKR
USD
Balance
(Amount in millions)
PKR
USD
96.5391
33.3370
$0.3437
7.874
$0.081
25.4630
$0.2627
21.9404
$0.2262
19.419
$0.200
2.5214
$0.0262
22.2500
$0.2294
6.148
$0.063
16.1020
$0.1664
25.6830
$0.2648
3.334
$0.034
22.3490
$0.2308
26.9550
$0.2779
3.190
$0.033
23.7650
$0.2449
4.6000
$0.0474
4.200
$0.043
0.4000
$0.0044
53.660
$0.5532
0.424
$0.005
53.236
$0.5482
12.0600
$0.1243
24.5150
$0.2527
200.4854
$2.0669
155.8964
$1.6079
Ten Year Governance Support
Programme
20.1896
$0.2081
20.1896
$0.2081
Sub Total
20.1896
$0.2081
20.1896
$0.2081
220.6750
$2.2750
176.0860
$1.8160
Reform of Foreign Aid Section
and Training Section at P&DD
Khyber Pakhtunkhwa
Sub Total
Total Component II
21
USD
85.5128
Actual Expenditure till
30/09/2013
(Amount in millions)
PCNA-ISU, GSP, Khyber Pakhtunkhwa
44.589
44.589
$0.459
$0.459
Monthly Progress Report
July - Sep 2013
Component-I
Stat
us
1
#
Description
2
3
Expenditure up to
30/06/2012
Amount of Approved
Contracts/ Budget
2012-13
1 USD = PKR
85.5180
1 USD = PKR 85.5180
Actual Expenditure
from 1st Jul 2012 to
30/06/2013
PKR
(M)
USD
(M)
PKR
(M)
USD
(M)
PKR
(M)
USD
(M)
4
5
6
7
8
9
7.8864
0.0837
Requirements
during the period
1st May to Jun 2013
1 US$= PKR
97.5824
PKR
(M)
USD
(M)
Total Requirement
Inception till
2012-13
30-Jun-13
PKR
(M)
USD
(M)
PKR
(M)
USD
(M)
(8+10)
(9+11)
(4+12)
(5+13)
11
12
13
14
15
(6-8)
10
Total Requirement
for the year
a. ISU
1
Goods
3.9094
0.0457
1.5693
0.0161
2.3401
0.0296
3.9094
0.0457
11.7958
0.1294
2
Consult
19.5731
0.2289
12.5524
0.1286
7.0207
0.1002
19.5731
0.2289
19.5731
0.2289
i.
PCNA
Speci
17.8871
0.2092
12.5524
0.1286
5.3347
0.0805
17.8871
0.2092
17.8871
0.2092
NOL
By
ii.
Internal
Audit
1.6860
0.0197
1.6860
0.0197
1.6860
0.0197
1.6860
0.0197
Bank
3
IOC
1.2008
0.0130
10.9384
0.1279
5.2689
0.0540
5.6695
0.0739
10.9384
0.1279
12.1392
0.1409
4
Trw &
W
0.4462
0.0049
2.8973
0.0339
0.7856
0.0081
2.1117
0.0258
2.8973
0.0339
3.3435
0.0388
4.6467
0.0543
0.4147
0.0042
4.2320
0.0501
4.6467
0.0543
4.6467
0.0543
4.6467
0.0543
0.4147
0.0042
4.2320
0.0501
4.6467
0.0543
4.6467
0.0543
41.9649
0.4907
20.5909
0.2110
21.3740
0.2797
41.9649
0.4907
51.4983
0.5923
b. Project
Prep Facility
TA for
Implementation
Read lines of
SADP KP
9.5334
Total Component I
0.1016
4.2 Project implementation:
4.2.1
Technical Support to Line Departments and MDTF Projects and Sector Updates
Financial Management Specialist
1st July, 2013
Attended MDTF Coordination Meeting at Islamabad.
8th July, 2013
Attended Procurement Committee meeting of UPU along with Procurement
specialist on the directions of Secretary P&D Department.
15th to 16th July, 2013
PC-I of GSP ISU revised and approved by PDWP on 16.07.2013
Attended Technical Review Committee meeting of Health Revitalization Project.
22
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Monthly Progress Report
18th July, 2013
July - Sep 2013
Conducted Evaluation of the Technical Proposal, submitted by consultant firm for
Health Revitalization Project D.I.Khan, Dir Lower and Kohistan.
Liaised with Internal Audit (KPMG)
1st to 2nd August, 2013
i.
ii.
iii.
Concept Note of the following project reviewed:
Reform Implementation Cell
Change Management Unit
Chief Foreign Aid Section
IFR for the quarter ending 30.06.2013 and sent to the World Bank
3rd August, 2013
Concept Note of the Judicial Academy revised
5th August, 2013 i.
Attended the meeting of UPU Enquiry Committee
ii.
RFPs of UPU for hiring of consultant discussed and finalized as member subcommittee of Departmental Consultant Selection Committee
6th & 7th August, 2013
Pre-audit of bills
8th to 15th August, 2013
As member of the Enquiry Committee, conducted enquiry along with Additional
Secretary P&DD.
21st August, 2013
Attended the Department selection Committee Meeting of UPU
26th to 28th August, 2013
Attended three days Workshop on Preparation of Financial Statements arranged by
the World Bank at Islamabad.
30th August, 2013
Attended meeting of Technical Evaluation Committee of the Health Revitalization
Project
29th to 31st August, 2013 Pre-Audit of bills
Social Sector Specialist:








23
Attended presentation regarding Ten Years Governance Plan to the Secretary Planning & Development
Department, Government of Khyber Pakhtunkhwa.
Attended MDTF Projects coordination meeting held under the Chairmanship of Coordinator PCNA/GSP
ISU-KP, organized and conducted at the Implementation Support Unit, where the progress, issues and way
forward regarding the MTDF Projects were discussed.
Attended Internal meeting regarding ten Years Governance Plan held at Implementation Support Unit
FATA.
Held a series of meetings with Social Welfare Department regarding development of Concept Note
“Strengthening and Capacity Building of Social Welfare Department”. The draft copy has been developed
which will be fine tuned and further improved before placing it on the agenda of the Project Scrutiny
Team.
Developed a Concept Note “Ten Years Governance Plan “and submitted it to the Project Scrutiny Team.”
Developed Concept Note “Establishment of Reform Implementation Cell in the Chief Secretary Office”.
Facilitated the Anti Corruption Workshop held in Peshawar at Pearl Continental.
Held meeting with Secretary Higher Education and Secretary Public Health Engineering Government of
Khyber Pakhtunkhwa.
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Monthly Progress Report















July - Sep 2013
Attended Ten Years Governance Program meeting held at World Bank Islamabad.
Held a series of meetings with Social Welfare Department regarding development of Concept Note
“Strengthening and Capacity Building of Social Welfare Department”. The draft copy has been developed
and placed at the agenda of the Project Scrutiny Team.
Developed Concept Note “Establishment of Reform Implementation Cell in the Chief Secretary Office”.
The concept note has been presented to the PST for onward recommendation to the Review and Decision
Committee. The DRC has proposed certain changes in the proposal which have been incorporated and
resubmitted to the Committee for approval.
Attended pre event meeting at the World Bank Islamabad for finalization of roles and responsibilities that
are to be assigned for the Reforms Retreat Workshop.
Attended and participated in the two days “Retreat Reforms Workshop” held in Serena Hotel Islamabad.
The Concept Note for the Foreign Aid Section was resubmitted to the Coordinator PCNA/GSP after
incorporating the suggestions proposed by the Task team Leader, Governance Support Project World bank
Held series of meetings with the focal person of the Provincial Ombudsman Office and requested for
holding a meeting regarding Technical Evaluation Committee meeting of the Citizen Report Card an
activity which will be conducted as a part of the Concept Note in order to get the feedback of the service
delivery of the ombudsman Office. The CRC was being kept pending for no reasons by the department.
During the meeting the focal person was persuaded to resubmit the request to the Provincial Ombudsman
for holing of the Technical Evaluation Committee Meeting for carrying out the survey. However on
September 17th, 2013 the meeting of the Technical Committee was convened where the lowest bidder was
asked to revised the cost and resubmits the proposal for final approval to the competent authority.
Held a series of meetings with Social Welfare Department regarding development of Concept Note
“Strengthening and Capacity Building of Social Welfare Department”. The draft copy was reviewed by
the committee and returned with few suggestions/observations. The department has been requested to
incorporate the suggestions before placing the proposal of the Concept Note to the PST.
Held meeting with the Advisor to the Chief Minister for Investment Portfolio regarding developing
priority projects for the KP Government in consultation with the line departments.
Developed Concept Note “Establishment of Reform Implementation Cell in the Chief Secretary Office”.
The concept note has been fine tuned and submitted to the World Bank for according approval.
Attended three days workshop “Rethinking GSP” held in Nathia Galli.
Attended the MDTF Projects Review meeting with the Secretary planning & Development Department in
the Khyber Pakhtunkhwa Secretariat.
Attended the MDTF Projects Review meeting with the World Bank Mission and the Secretary Planning &
Development Department in the Khyber Pakhtunkhwa Secretariat.
The Concept Note for the Foreign Aid Section has been modified and tailored out after incorporating the
suggestions proposed by the Task team Leader, Governance Support Project World Bank. The Concept
Note has been submitted to the Bank for approval.
Accomplished the tasks that are assigned in handing the day to day office work.
Communication Specialist:
S.No
24
Activity
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Action
Monthly Progress Report
July - Sep 2013
1
RTI
Re-examined draft RTI with Secretary Information after
approval of the Cabinet. Draft RTI prepared by International
Expert with support of WB was discussed with the Chief
Secretary GoKP and approved from CS. Revised RTI was
circulated to Provincial Ministers for approval.
2
Booklet for Chief Minister
Prepared Development priorities booklet for Chief Minister
Khyber Pakhtunkhwa on the request of Secretary P & DD. The
Booklet is under review with Government and will be
published after approval.
3
Strategic Communication Cell at CM
Office
Provided Technical Support to the Provincial Information
Department (Preparation of TORs for Cell)
4
Communication Coverage
Provided Communication coverage to ACE Workshop on
Policy Input for Development of Anti Corruption Strategy
Prepared TORs for Communication Officer
5
Newsletter
Prepared Material for newsletter. Newsletter is in process of
Publishing.
6
PSP Programme on Communication
Communication activities under PSP Programme were
discussed in a meeting with Secretary Information and Director
Information. Communication Team of Coffey International
presented the progress.
7
RTI






25
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Revised draft RTI Act 2013 was discussed with Chief
Secretary and Cabinet members approved the RTI Act
2013.The Governor Khyber Pakhtunkhwa has signed
the RTI Ordinance on August 13,2013.
Number of Meetings was held with Secretary
Information for launching of RTI in big event and
plan was made to give wide publicity the RTI Act
2013.
CN for RTI publicity/launching event was prepared.
RTI launching event was organized with the support
of Provincial Information Department and Change
Management Cell.
The launching event was held in PC Hotel Peshawar
in which Chief Minister, Chief of PTI Imran Khan,
Provincial Ministers, Chief Secretary, Secretaries,
DGs, Lawyers, Judges, Police Officers, NGOs,
Journalists, Civil Societies attended the event. The
event was given wide publicity in print and electronic
Media.
Another event was also organized in Islamabad for
awareness of Diplomats, Development Partners,
Journalists and Civil Society with the financial
support of an NGO.
Monthly Progress Report
July - Sep 2013
Khyber Pakhtunkhwa Priorities Reforms
Results Retreat
8
Provided Technical Support to organizing the Results Retreat
in Serena Hotel Islamabad.
Recorded interviews of different personalities being engaged in
different Working Groups.
9
Newsletter
6th Newsletter was published and circulated among the
stakeholders.
10
PSP Programme
Need Analysis of the Provincial Information Department was
carried out with Communication lead of PSP programme.
11
Interview
A detailed Report on GSP/PCNA intervention was broadcasted
on Radio Dewa (VOA)
12
Awareness Activity on Radio Mezan
(Peshawar High Court)
Radio Meezan was visited and discussed in details the content
of different programmes under CN of Peshawar High Court
Peshawar. Technical input was given and Program was
monitored which was going very well.
13
GSP Rethinking Retreat




Participated in three days GSP Rethinking Retreat in
Muree/Nathia Gali.
Recorded Interviews of the Participants.
Provided technical inputs in the Retreat.
Given technical input in preparation of presentation.
14
Podcasting
KP Ombudsman Podcast uploaded on Website
15
PSP Programme
A Meeting of Aitbar team (PSP) and Director Information
were arranged and facilitated. Certain concrete measures like
time line and support under PSP were discussed.
16
Visit to Tanzania
The Coordinator GSP and Communication Specialist have
visited the Arusha Tanzania for two weeks training in ESAMI
Arosha Tanzania on Strategic Communication
MIS Specialist:
Activities
26
Description
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Monthly Progress Report
PCNA website design and
development
Line Departments – Concept
Notes and Technical Support
27
July - Sep 2013
Performed PCNA website (www.pcna.gkp.pk) administration, development and
web content being updated on day-to-day basis.
i.
Collected data/information from respective sector specialist for the
PCNA website and uploaded the information.
a. Uploaded TORs, EOIs, Jobs
ii.
Improved PEFA rating of the website
Technically lead, developed and Implementation support to following Line
Departments Concept Notes:
Line
Departments
Concept Notes
Focal Person
CN Status
Chief
Minister
Secretariat ,
Government
of Khyber
Pakhtunkhwa
Establishing
Government
Complaint
Redressal System
(GCRS)
Dilroze Khan,
Chairman
CMCRC
(Chief
Minister’s
Complaint &
Redressal
Cell)
In process with PST
Chief
Secretary
Office, Gov.
of Khyber
Pakhtunkhwa
Establishing
Citizen Feedback
Model (CFM)
Siraj ul Haq
Deputy
Secretary
Aviation
Administration
Department
Submitted for
Bank’s NOL
 A meeting was
held with the
Zubair Bhatti for
the discussion on
CFM (Citizen
Feedback Model)
in WB office.
 Participated in
presentation given
to Chief Minister
on CFM in CM
House KP.
P&D
Department
Establishment of
e-P&D
Department ,
Khyber
Pakhtunkhwa
Khaliq Sb,
Incharge
Resource
Center
In process with
R&DC
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Monthly Progress Report
July - Sep 2013
Technical input given to the Concept Notes:
Assisted and Technical
Evaluation in Procurement of
Hardware/Software
Line
Departments
Concept Notes
Delivered
Foreign Aid,
P&DD
Strengthening
Foreign Aid
(Donor
Coordination
Wing), P&DD
Developed TORs for the ICT Human
Resource
Provided technical evaluation and quality assurance in procurement process
to following Line Departments
Line
Departments
Peshawar
High Court
Concept
Notes
e-Citizen
Grievances
Redressal
System
Focal Person
Director HRD
Directorate
of M&E
Concept
Notes
Strengthening
of Directorate
M&E
Focal Person
28
Developed Cost estimation for the ICT
resources
Procurement Activities
o MIS Consultancy Firm TOR’s have Bank’s NOL and
advertised.
o MIS Consultancy Firm is shortlisted and RFP send to top
Firm. The firm expected to be onboard by 1 st week of
October 2013
o Call Center Agents interview conducted and short listed.
o Call Center Agents hired
o Procured all Goods except Servers
o Number of meetings held regarding above activities
with:

Director HRD

BPR Consultant

Peshawar High Court Procurement personals

Accountants and IT Manager
Technical support in selection of MIS/DPMS Consultant
Firm
o RFP submitted by the consultancy firm, evaluated and
negotiated in coordination with the Procurement
Specialist.
o Contract signed with the consultancy firm.
o MIS Consultancy firm is on board and in process of
finalization of Requirements document for the
development of DPMS M&E MIS.
o Number of meetings held with the consultancy firm
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Monthly Progress Report
July - Sep 2013
 Director
Evaluation
regarding system analysis and requirements gathering.
The member of the committee are:

Akhtar Shahzad (DBA M&E)

Web Administrator (M&E)

Mazhar Amir (MIS GSP-KP)

Khaliq sb (In-charge Resource Center, P&DD)

Waqar Khan (Procurement Specialist)
Support to ISU Team
Provided technical support in solving problems and helping other Sector Specialist
in IT related issues on day-to-day basis.
IT Support
Support to CMU (Change Management Unit) and RIC (Reforms Information
Cell) P&D Department, Peshawar.
 Developed various Presentations, booklets and documents in support to
CMU and RIC unit of P&D Department
 Participated and facilitated as Member of E-Government Working Group
Support to RTI (Right to Information) GoKP, Peshawar.
 Developed various Presentations
 Participated RTI seminars and workshops



Other Activities
Prepared and coordinated in Mapping exercise
Performed as Member PST (Project Scrutiny Team)
Performed as Member Short Listing Committee
M&E Specialist:
Sr.#
Activities
Action/output
1.
Annual Review of Foreign
Aided Project
Drafted a report for the Foreign Aid office for Annual Review of
ADP 2013-2014.
2.
Concept
Matrix
3.
notes
-
Results Developed Results Matrix for Concept Notes:
MDTF Advisory Committee




Establishing Government Compliant Redressal System
Establishing e-P&DD
Reforms Implementation Cell
Change Management Unit

Held meetings with ISU FATA for preparation of
combined presentation on mapping methodology
Shared brief of presentation with coordinator ISU

4.
Concept Notes Indicators
29

Held sessions with implementing partners and shared the
indicators templates for reporting on qualitative
indicators
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Monthly Progress Report
5.
Meetings
July - Sep 2013

Held individual sessions with Anti- Corruption
Establishment staff and e-Citizen Grievance Redressal
Staff

Participated in weekly meeting of Ten Years Governance
program
Organized and participated in MDTF Coordination
Committee Monthly meetings. Drafted and circulated
minutes of meeting
Organized and participated in GSP Coordination
Committee monthly meetings. Drafted and circulated
minutes of meeting.
Participated in the Strategic Development Partnership
Framework meeting held at KPK house Islamabad
Coordinated and facilitated preparation for GSP Results
Retreat
Acted as moderator for the e-Governance working group
in finalization of action plan for the Government of
Khyber Pakhtunkhwa results retreat





Procurement Specialist:















30
Finalized draft contract for hiring of consultants firm on “Enhancement of DPMS” for Directorate
General M&E,KP
Took part in the Short listing and Interview process of hiring “Institutional Development Specialist
(Domestic)” for Provincial Ombudsman Office, KP.
Evaluation of EOIs made, submitted by various firms for the assignment “Citizen Score Cards” for
Ombudsman Office KP being member Procurement Committee.
Took part in the interview process of Call Centre Agents for Human Rights, Directorate, Peshawar
High Court.
Finalized draft contract for hiring of consultants firm on “Sale tax on Services” for KP PPRA
Finalized Terms of Reference for hiring consultants firm on “MIS/Software Development” for
Peshawar High Court.
Facilitated the Internal Audit firm of KPMG in the internal audit of GSP ISU KP.
Input provided in the preparation of Concept Note for the Foreign Aid Wing of P&D Department.
Input provided in the preparation of Concept Note “E- P&D, Khyber Pakhtunkhwa”.
Represented GSP ISU in the Evaluation of Technical and Financial Proposals of the MDTF project
namely “ Revitalizing Health Services in KP”
Compilation of procurement data on prescribed format for the monitoring of activities through
Caliper.
Prepared draft contract for hiring the services of consultants firm for the assignment,
“Restructuring/re-organization of Anti Corruption Establishment”
Input provided in the preparation of Concept Note for “Change Management Unit (CMU)”.
Finalized long list & short list of sector specialists for GSP ISU.
Input provided in the preparation of Concept Note for “10 years governance program”.
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Monthly Progress Report










July - Sep 2013
Input provided in the preparation of Concept Note for “Foreign Aid”.
Input provided in the preparation of Concept Note for establishing Citizen Feedback Model (CFM),
KP.
Evaluation of EOIs made , submitted by various firms for the assignment “Citizen Score Cards” for
Ombudsman Office KP being member Procurement Committee.
Finalized draft advertisement for hiring of various positions in KPPRA.
Finalized draft advertisement for hiring of Finance Officer in GSP ISU KP.
Finalized RFPs for hiring consultants firm on “MIS/Software Development” for Peshawar High
Court.
Facilitated the Internal Audit firm of KPMG in the internal audit of GSP ISU KP.
Input provided in the preparation of Concept Note for the Foreign Aid Wing of P&D Department.
Input provided in the preparation of Concept Note “E- P&D, Khyber Pakhtunkhwa”.
Represented GSP ISU in the Evaluation of Technical and Financial Proposals of the MDTF project
namely “ Revitalizing Health Services in KP”
4.2.2 Ombudsman
4.2.2.1
Complaints:
Complaints figures have not been shared by the deadline i.e. July 6, 2013.
4.2.3 Anti-Corruption Establishment
4.2.3.1
Complaints Status
5 Procurement management and contract administration
Table 2 Status of Procurement PCNA ISU KP
PROCUREMENT STATUS OF PCNA GSP ISU KHYBER PAKHTUNKHWA-Sep 2013
S.
N
o
A
Contract signed or to be
signed as per
Procurement Plan
Plan
ed
Valu
e
Expect
Actua ed
Status as per the Procurement
l
Signat
Plan; Next step
Value ure
date
Goods
PAK
Rs.
(M)
PAK
Rs.
(M)
PCNA ISU
31
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Monthly Progress Report
July - Sep 2013
1
Two Vehicle for PCNA
ISU
3.50
0
3.538
Signed
Completed
2
IT Equipments for PCNA
ISU
4.72
0
4.068
Signed
Completed
3
Furniture for PCNA ISU
1.20
0
0.73
Signed
Completed
4
Electric Appliance for
PCNA ISU
2.00
0
0.376
Signed
Completed
5
Office Peripherals for
PCNA ISU
1.40
0
0.489
Signed
Completed
6
IT Equipments for new
office PCNA ISU
1.08
0
0.732
Signed
Completed
7
Office Peripherals for
new office PCNA ISU
0.26
0
Signed
Completed
8
Electric Appliance for
new office PCNA ISU
2.15
2
0.668
Signed
Completed
9
Furniture for new office
PCNA ISU
1.10
8
0.961
Signed
Completed
0 .18
6
Judicial Academy
Khyber Pakhtunkhwa
1
IT Equipments for
Judicial Academy
6.12
0
8.296
Signed
Completed
2
Electric Equipments for
Judicial Academy
2.24
0
2.445
Signed
Completed
3
Office Peripherals for
Judicial Academy
2.54
5
0.399
Signed
Completed
1.880
Signed
Completed
Ombudsman Office
Khyber Pakhtunkhwa
1
IT Equipments for
Ombudsman Office
3.120
2
Electric Equipments for
Ombudsman Office
1.300
3
Office Peripherals for
Ombudsman Office
1.855
32
Under progress
1.871
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Signed
Completed
Monthly Progress Report
4
Furniture & Fixture
July - Sep 2013
1.100
1.100
Signed
In Progress
DG M&E Khyber
Pakhtunkhwa
1
IT Equipments for DG M&E
0.645
0.602
Signed
Completed
2
Furniture for DG M&E
0.300
0.299
Signed
Completed
Anti Corruption
Establishment(ACE) Khyber
Pakhtunkhwa
1
IT Equipments for ACE
7.800
5.056
Signed
Completed
2
Office Peripherals for ACE
1.050
0.924
Signed
Completed
3
Equipment/Software for ACE
3.000
Under progress
Peshawar High Court eCitizen Grievance
1
IT Equipment for PHC
7.710
Under progress
2
Office Peripherals for PHC
1.545
Under progress
3
Electric Equipment for PHC
0.150
4
Furniture & Fixture for PHC
1.100
B
Consultancy services
0.154
1.099
Signed
Completed
Signed
Completed
Contract has been made with KPMG
Taseer Hadi & Co.The firm Prepared
draft audit Plan and is in the process
of audit of GSP ISU and MDTF
projects.
PCNA ISU
1
Hiring of consultancy
firm for Internal Audit
9.62
7
9.627
Signed
2
TA-Implementation
Support to KP-SADP
4.14
6
4.146
Signed
Contract under execution
Ombudsman Office
Khyber Pakhtunkhwa
1
Perception Surveys and
Citizen Scorecards for
Ombudsman Office
2.000
DG M&E Khyber
Pakhtunkhwa
33
PCNA-ISU, GSP, Khyber Pakhtunkhwa
By Oct,
2013
RFP has been sent to Top ranked
firm for submitting Technical and
Financial proposals
Monthly Progress Report
1
DPMS Development and
Strengthening(Lump Sum) for
DG M&E
July - Sep 2013
5.000
5.00
Signed
Contract under execution
Anti Corruption
Establishment(ACE) Khyber
Pakhtunkhwa
1
Strengthening,Restructuring and Reorganization of ACE
C
Individual consultants
4.000
5.000
Signed
Contract under execution
PCNA ISU
1
Procurement Specialist
9.45
8
Signed
Completed
2
Financial Management
Specialist
9.45
8
Signed
Completed
3
Communication
Specialist
9.45
8
Signed
Completed
4
NRM Specialist
9.45
8
Signed
Vacant due to resignation.
Advertisement floated in National
Dailies. Interviews to be conducted
shortly
5
MIS Specialist
9.45
8
Signed
Completed
6
Off Farm Economist
9.45
8
Vacant due to resignation.
Advertisement floated in National
Vacant
Dailies. Interviews to be conducted
shortly
7
Governance Sector
Specialist
9.45
8
Vacant
Vacant. Advertisement floated in
National Dailies. Interviews to be
conducted shortly
8
Infrastructure Specialist
9.45
8
Signed
Vacant due to resignation.
Advertisement floated in National
Dailies. Interviews to be conducted
shortly
9
Monitoring & Evaluation
Specialist
9.45
8
Signed
Completed
1
Social Sector Specialist
9.45
Signed
Completed
34
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Monthly Progress Report
0
July - Sep 2013
8
Ombudsman Office
Khyber Pakhtunkhwa
1
Institutional Development
Specialist for Ombudsman
Office
1.500
1.500
Signed
Contract under execution
2.160
2.160
Signed
Contract in progress
By
October
,2013
Contract will be made Top Ranked firm
shortly
Signed
Contract under execution
Peshawar High court
1
BPR Consultant
2
Development of
Management Information
System(MIS)
4.500
KPPPRA
1
Sales Tax on Services
35
2.700
2.700
PCNA-ISU, GSP, Khyber Pakhtunkhwa
Monthly Progress Report
July - Sep 2013
Table 3: Cumulative Information on procurement and contract administration
Concept Notes Approved by R&DC from
day 1 till the end of September 2013
Total contracts awarded
from day 1 till the end of
September
Total contracts completed
from day 1 till the end of
September
Contracts
under
execution
Number
Amount
Number
Amount
Number
Amount
Number
12
Rs 294.898 M
16
Rs 34.709
13
23.349M
4
Remarks
Amount
Rs 11.36 M
Table 4: Status of withdrawal applications from day 1 till the 30th September 2013
Date of submission to the
bank (dd/mm/yy)
Amount requested
Date of approval/disbursement by
the bank (dd/mm/yy)
Amount
approved/released
Amount withheld
1st Withdrawal application
$ 848,000
01/03/2012
$ 848,000
-
$ 319,000
20/12/2012
$ 308,216.67
$ 107,83.33
$ 302,950.01
17/04/2013
$ 302,950.01
$ 10783.33
02/02/2012
2nd Withdrawal application
22/11/2012
3rd Withdrawal application
19/03/2013
adjusted
in
the
withdrawal application
4th Withdrawal Application
June 2013
$ 189,000
June 2013
$ 189,000
Table 5: Fund management status during the month of September 2013
MDTF grant disbursed
by the bank during this
month
-
Cumulative MDTF grant
disbursed from day 1 till the
end of May 2013
Total fund contracted (total
amount of contracts signed)
during May 2013
$ 1,648,166.68
Total expenditure
during the month
Cumulative expenditure
from day 1 till the end of
May 2013
$64,792.4149
$908,190.881
RS 6,472,700
RS 88,277,328
Table 6: Status of fund management
RS in million
ii
iii
iv
Vi
vii
viii
116.02
150
76.953
76.953
11.62
13.733
64.971
PCNA-ISU, GSP, Khyber Pakhtunkhwa
ix
47.54%
Cumulative expenditure to
funds committed (viii/vx100)
I
Cumulative expenditure to
cumulative
disbursement
(viii/ivx100)
Cumulative expenditure
grant
Total expenditure during the
year
MDTF
Total fund contracted (total
amount of contracts signed)
Cumulative
disbursed
36
MDTF grant disbursed by the
bank during the year
2011-12
Budget Allocated for the year
Allocation as per PCI for the
year
Fiscal
year
%
X
Monthly Progress Report
July - Sep 2013
2012-13
106.472
156.180
78.324
155.277
2013-14
207.813
246.700
-
155.277
72.996
56.6627
17.881
88.277
56.85%
Note: Assistance taken from Financial Management Specialist (Table 4, 5, 6) and Procurement Specialist (Table 2, Table 3, Table 6-vi) in
collection of data and analysis.
6 RISKS MITIGATION ACTIONS
Major risks have not been yet indentified. Funds allocated under RRF are however, not sufficient to meet the urgent
requirements of the implementing partners.
Prepared By: Pir Imran
Reviewed By: Omer Khan
M&E Specialist
Coordinator
37
PCNA-ISU, GSP, Khyber Pakhtunkhwa